User permission on Sales Order button

We have a user in our Shipping area who can get into the data on the sales order with no problem by going through Sales Orders and drilling into the Customer Number and then Orders.
BUT, he needs to get to the Sales Order information a different way. In his job in shipping, he needs to get to the Sales Order through the AR Invoice so that he can populate the AR Invoice fields automatically. His process is to open up the AR Invoice, type in the customer number and tab to get the customer information populated. He then goes to the Sales Order button at the bottom of the AR Invoice screen, which opens all existing open orders in their account. He clicks on an order, hits the Choose button, hits the Finish button on the Draw Document window and clicks OK to the System Message window, and then all the information from the Sales Order populates the AR Invoice.
HERE'S THE REAL PROBLEM -- when he hits the Sales Order button on the AR Invoice screen in our "live" database, it will not show him the existing orders so he cannot populate the invoice. If he does the same thing in our "test" database (a copy of the database from the week before), the Sales Order button on the AR Invoice screen works perfectly and all the information populates the AR Invoice properly.
I've compared authorizations in both databases and they are exactly the same. Any ideas on what I'm missing?
Thank you!
Hal Filter

Hal,
Alexey is right- if there are no results - then you don't have open Sales orders for items.
The other way check if there are ANY opse orders is to open "Open documents" report in Sales Module and choose "Sales Orders".
First thing if user "don't see source documents" can be also very simple - if he clicked document type on the main invoice window and changed it from Item to Services...
(then system searches for open orders with DocType = 'S')
good luck !
/Gregorio

Similar Messages

  • Remove the user status in Sales order

    how to remove the user status in sales order header? could you give the function module or BAPI to get this?

    Hi,
    You Can try this-
    BAPI_SALESORDER_CHANGE,
    FM 'I_CHANGE_STATUS'
    Regards,
    Sujit

  • What are the User Exits for Sales Order creation process?

    Hi,
    what are the User Exits for Sales Order creation process? how can I find them?
    thanks in advance,
    will reward,
    Mindaugas

    Please check this info:
    User Exits In Sales Document Processing
    This IMG step describes additional installation-specific processing in sales document processing. In particular, the required INCLUDES and user exits are described.
    Involved program components
    System modifications for sales document processing affect different areas. Depending on the modification, you make the changes in the program components provided:
    MV45ATZZ
    For entering metadata for sales document processing. User-specific metadata must start with "ZZ".
    MV45AOZZ
    For entering additional installation-specific modules for sales document processing which are called up by the screen and run under PBO (Process Before Output) prior to output of the screen. The modules must start with "ZZ".
    MV45AIZZ
    For entering additional installation-specific modules for sales document processing. These are called up by the screen and run under PAI (Process After Input) after data input (for example, data validation). The modules must start with "ZZ".
    MV45AFZZ and MV45EFZ1
    For entering installation-specific FORM routines and for using user exits, which may be required and can be used if necessary. These program components are called up by the modules in MV45AOZZ or MV45AIZZ.
    User exits in the program MV45AFZZ
    The user exits which you can use for modifications in sales document processing are listed below.
    USEREXIT_DELETE_DOCUMENT
    This user exit can be used for deleting data which was stored in a separate table during sales document creation, for example, if the sales document is deleted.
    For example, if an additional table is filled with the name of the person in charge (ERNAM) during order entry, this data can also be deleted after the sales order has been deleted.
    The user exit is called up at the end of the FORM routine BELEG_LOESCHEN shortly before the routine BELEG_SICHERN.
    USEREXIT_FIELD_MODIFICATION
    This user exit can be used to modify the attributes of the screen fields.
    To do this, the screen fields are allocated to so-called modification groups 1 - 4 and can be edited together during a modification in ABAP. If a field has no field name, it cannot be allocated to a group.
    The usage of the field groups (modification group 1-4) is as follows:
    Modification group 1: Automatic modification with transaction MFAW
    Modification group 2: It contains 'LOO' for step loop fields
    Modification group 3: For modifications which depend on check tables or on other fixed information
    Modification group 4: is not used
    The FORM routine is called up for every field of a screen. If you require changes to be made, you must make them in this user exit.
    This FORM routine is called up by the module FELDAUSWAHL.
    See the Screen Painter manual for further information on structuring the interface.
    USEREXIT_MOVE_FIELD_TO_VBAK
    Use this user exit to assign values to new fields at sales document header level. It is described in the section "Transfer of the customer master fields into the sales document".
    The user exit is called up at the end of the FORM routine VBAK_FUELLEN.
    USEREXIT_MOVE_FIELD_TO_VBAP
    Use this user exit to assign values to new fields at sales document item level. It is described in the section "Copy customer master fields into the sales document".
    The user exit is called up at the end of the FORM routine VBAP_FUELLEN.
    USEREXIT_MOVE_FIELD_TO_VBEP
    Use this user exit to assign values to new fields at the level of the sales document schedule lines.
    The user exit is called up at the end of the FORM routine VBEP_FUELLEN.
    USEREXIT_MOVE_FIELD_TO_VBKD
    Use this user exit to assign values to new fields for business data of the sales document. It is described in the section "Copy customer master fields into sales document".
    The user exit is called up at the end of the FORM routine VBKD_FUELLEN.
    USEREXIT_NUMBER_RANGE
    Use this user exit to define the number ranges for internal document number assignment depending on the required fields. For example, if you want to define the number range depending on the sales organization (VKORG) or on the selling company (VKBUR), use this user exit.
    The user exit is called up in the FORM routine BELEG_SICHERN.
    USEREXIT_PRICING_PREPARE_TKOMK
    Use this user exit if you want to include and assign a value to an additional header field in the communication structure KOMK taken as a basis for pricing.
    USEREXIT_PRICING_PREPARE_TKOMP
    Use this user exit if you want to include or assign a value to an additional item field in the communication structure KOMP taken as a basis for pricing.
    USEREXIT_READ_DOCUMENT
    You use this user exit if further additional tables are to be read when importing TA01 or TA02.
    The user exit is called up at the end of the FORM routine BELEG_LESEN.
    USEREXIT_SAVE_DOCUMENT
    Use this user exit to fill user-specific statistics update tables.
    The user exit is called up by the FORM routine BELEG-SICHERN before the COMMIT command.
    Note
    If a standard field is changed, the field r185d-dataloss is set to X. The system queries this indicator at the beginning of the safety routine. This is why this indicator must also be set during the maintenance of user-specific tables that are also to be saved.
    USEREXIT_SAVE_DOCUMENT_PREPARE
    Use this user exit to make certain changes or checks immediately before saving a document. It is the last possibility for changing or checking a document before posting.
    The user exit is carried out at the beginning of the FORM routine BELEG_SICHERN.
    User exits in the program MV45AFZA
    USEREXIT_MOVE_FIELD_TO_KOMKD
    Use this user exit to include or assign values to additional header fields in the communication structure KOMKD taken as a basis for the material determination. This is described in detail in the section "New fields for material determination".
    USEREXIT_MOVE_FIELD_TO_KOMPD
    Use this user exit to include or assign values to additional item fields in the communication structure KOMPD taken as a basis for the material determination. This is described in detail in the section "New fields for material determination".
    USEREXIT_MOVE_FIELD_TO_KOMKG
    Use this user exit to include or assign values to additional fields in the communication structure KOMKG taken as a basis for material determination and material listing. This is described in detail in the section "New fields for listing/exclusion".
    USEREXIT_MOVE_FIELD_TO_KOMPG
    Use this user exit to include or assign values to additional fields in the communication structure KOMPG taken as a basis for material determination and material listung. This is described in detail in the section "New fields for listing/exclusion".
    USEREXIT_REFRESH_DOCUMENT
    With this user exit, you can reset certain customer-specific fields as soon as processing of a sales document is finished and before the following document is edited.
    For example, if the credit limit of the sold-to party is read during document processing, in each case it must be reset again before processing the next document so that the credit limit is not used for the sold-to party of the following document.
    The user exit is executed when a document is saved if you leave the processing of a document with F3 or F15.
    The user exit is called up at the end of the FORM routine BELEG_INITIALISIEREN.
    User-Exits in program MV45AFZB
    USEREXIT_CHECK_XVBAP_FOR_DELET
    In this user exit, you can enter additional data for deletion of an item. If the criteria are met, the item is not deleted (unlike in the standard system).
    USEREXIT_CHECK_XVBEP_FOR_DELET
    In this user exit, you can enter additional data for deletion of a schedule line. If the criteria are met, the schedule line is not deleted (unlike in the standard system).
    USEREXIT_CHECK_VBAK
    This user exit can be used to carry out additional checks (e.g. for completion) in the document header. The system could, for example, check whether certain shipping conditions are allowed for a particular customer group.
    USEREXIT_CHECK_VBAP
    This user exit can be used to carry out additional checks (e.g. for completion) at item level.
    USEREXIT_CHECK_VBKD
    The user exit can be used to carry out additional checks (e.g. for completion) on the business data in the order.
    USEREXIT_CHECK_VBEP
    This user exit can be use to carry out additional checks (e.g. for completion) on the schedule line. During BOM explosion, for example, you may want certain fields to be copied from the main item to the sub-items (as for billing block in the standard system).
    USEREXIT_CHECK_VBSN
    You can use this user exit to carry out additional checks (e.g. for completion) on the serial number.
    USEREXIT_CHECK_XVBSN_FOR_DELET In this user exit, you can enter additional criteria for deletion of the serial number. If the criteria are met, the serial number is not deleted (unlike in the standard system).
    USEREXIT_FILL_VBAP_FROM_HVBAP
    You can use this user exit to fill additional fields in the sub-item with data from the main item.
    USEREXIT_MOVE_FIELD_TO_TVCOM_H
    You can use this user exit to influence text determination for header texts. For example, you can include new fields for text determination or fill fields that already exist with a new value.
    USEREXIT_MOVE_FIELD_TO_TVCOM_I
    You can use this user exit to influence text determination for item texts. For example, you can include new fields for text determination or fill fields that already exist with a new value.
    User-Exits for product allocation:
    The following user exits all apply to structure COBL, in which the data for account determination is copied to item level.
    USEREXIT_MOVE_FIELD_TO_COBL
    Option to include new fields in structure COBL.
    USEREXIT_COBL_RECEIVE_VBAK
    Option to assign values from the document header to the new fields.
    USEREXIT_COBL_RECEIVE_VBAP
    Option to supply values from the item to the new fields.
    USEREXIT_COBL_SEND_ITEM
    A changed field can be copied from the structure into the item. You could use the user exit to display a certain field in the account assignment block (see also MV45AFZB).
    USEREXIT_COBL_SEND_HEADER
    A changed field can be copied from the structure to the header (see source text MV45AFZB)
    USEREXIT_SOURCE_DETERMINATION
    You can use this user exit to determine which plant will be used for the delivery. In the standard system, the delivering plant is copied from the customer master or the customer-material info record. If you want to use a different rule, then you must enter it in this user exit.
    USEREXIT_MOVE_FIELD_TO_ME_REQ
    With this user exit you can include additional fields for the following fields:
    EBAN (purchase requisition)
    EBKN (purchase requisition-account assignment)
    USEREXIT_GET_FIELD_FROM_SDCOM
    Option to include new fields for the variant configuration. Fields that are included in structure SDCOM can be processed and then returned to the order.
    USEREXIT_MOVE_WORKAREA_TO_SDWA
    You can use this user exit to format additional work areas for the variant configuration. You will find notes on the user exit in MV45AFZB.
    User-Exits for first data transfer:
    The following user exits can only be used for the first data transfer.
    Note
    Only use the user exits if the names/fields do NOT have the same name.
    USEREXIT_MOVE_FIELD_TO_VBAKKOM
    Option to include additional fields in structure VBAKKOM (communiction fields for maintaining the sales document header)
    USEREXIT_MOVE_FIELD_TO_VBAPKOM
    Option to include additional fields in structure VBAPKOM (communication fields for maintaining a sales item)
    USEREXIT_MOVE_FIELD_TO_VBEPKOM
    Option to include additional fields in structure VBEPKOM (communication fields for maintaining a sales document schedule line)
    USEREXIT_MOVE_FIELD_TO_VBSN
    You can use this user exit to include fields in structure VBSN (scheduling agreement-related change status).
    USEREXIT_MOVE_FIELD_TO_KOMKH
    You can use this user exit to include new fields for batch determination (document header).
    USEREXIT_MOVE_FIELD_TO_KOMPH
    You can use this user exit to include new fields for batch determination (document item).
    USEREXIT_CUST_MATERIAL_READ
    You can use this user exit to set another customer number in the customer material info record (e.g. with a customer hierarchy)
    USEREXIT_NEW_PRICING_VBAP
    Option for entry of preconditions for carrying out pricing again (e.g. changes made to a certain item field could be used as the precondition for pricing to be carried out again). Further information in MV45AFZB.
    USEREXIT_NEW_PRICING_VBKD
    Option for entry of preconditions for carrying out pricing again (e.g. changes to the customer group or price group could be set as the preconditions for the system to carry out pricing again). Further information in MV45AFZB.
    User-Exits in Program MV45AFZD
    USEREXIT_CONFIG_DATE_EXPLOSION
    The BOM is exploded in the order with the entry date. You can use this user exit to determine which data should be used to explode the BOM (explosion with required delivery date, for example).
    User exits in the program FV45EFZ1
    USEREXIT_CHANGE_SALES_ORDER
    In the standard SAP R/3 System, the quantity and confirmed date of the sales document schedule line is changed automatically if a purchase requisition is allocated, and it or the sales document is changed (for example, quantity, date).
    If you want to change this configuration in the standard system, you can define certain requirements in order to protect your sales orders from being changed automatically. Use this user exit for this purpose. Decide at this point whether the schedule lines are to be changed.
    User-Exits in Program RV45PFZA
    USEREXIT_SET_STATUS_VBUK
    In this user exit you can you can store a specification for the reserve fields in VBUK (header status). Reserve field UVK01 could, for example, be used for an additional order status (as for rejections status, etc.).
    The following workareas are available for this user exit:
    VBUK (header status)
    FXVBUP (item status)
    FXVBUV (Incompletion)
    USEREXIT_SET_STATUS_VBUP
    In this user exit you can you can store a specification for the reserve fields for VBUP (item status).
    The following workareas are available for this user exit:
    FXVBAP (Item data)
    FXVBAPF (Dynamic part of order item flow)
    FXVBUV (Incompletion)
    USEREXIT_STATUS_VBUK_INVOICE
    You can use this user exit to influence billing status at header level.
    User exits in the screens
    Additional header data is on screen SAPMV45A 0309, additional item data on screen SAPMV45A 0459. These screens contain the Include screens SAPMV45A 8309 or SAPMV45A 8459 as user exits.
    Fields which are also to be included in the sales document for a specific installation should be included on the Include screens for maintaining. If an application-specific check module is needed for the fields, this can be included in the Include MV45AIZZ. The module is called up in the processing logic of the Include screens.
    For field transports, you do not have to make changes or adjustments.
    Example
    A new field, VBAK-ZZKUN, should be included in table VBAK.
    If the check is defined via the Dictionary (fixed values or check table) the field must be included with the fullscreen editor in the Include screen SAPMV45A 8309. In this case, no change has to be made to the processing logic.
    User Exits in Program MV45AFZ4
    USEREXIT_MOVE_FIELD_TO_KOMK
    You can use this user exit to add or edit additional header fields in the communication structure - KOMK- for free goods determination. For more information, see the New Fields for Free Goods Determination IMG activity.
    USEREXIT_MOVE_FIELD_TO_KOMP
    You can use this user exit to add or edit additional item fields in the communication structure KOMP for free goods determination. For more information see the New Fields for Free Goods Determination IMG activity.
    User Exits in the SAPFV45PF0E and SAPFV45PF0C Programs
    EXIT_SAPFV45P_001
    You can use this user exit to decide whether intercompany billing data is used in the profitability segment for cross-company code sales, or whether the data comes from external billing (external customer, sales data from the selling company code.
    Regards
    Eswar

  • Price should not be visible to other user's in sales order..

    hi friends ...
    my client requirement :
    price should not be visible to other user's in sales order level, it should be visible after invoice only ...
    eg : gurgoan user should not be able to see the sales order price of hyderabad user raised sales order ... but gurgoan user should able to raise the sales order for his customer ..
    plz reply me in detail with configuration steps  .... thanks in advance ....

    Hi
    If you are talking about pricing condition control through authorizations in sales transaction VA01, VA02 etc. - please check SAP Note 105621: Suppressing display of Sales Order Conditions.I would suggest that you search for this auth object and note and work accordingly) and it shall enable you to restrict display to specific conditon type (for example VPRS: cost).
    For this you need to know the pricing procedure and step number relevant to your sales order. Please seek guidance from functional consultant on it.
    Secondly as you want to restrict access on geography you have to use org level controls as applicable along with the above auth object.
    Hope this helps
    Prashant

  • How to Set User Status of Sales Order at item level.

    How to Set User Status of Sales Order at item level by default to 'Purchase Req Not Created' (example)while creating order. Please tell EXIT Name to be triggered & Internal table to be populated.
    Thanx,
    Srini
    Moderator message: please do your own research before asking.
    Edited by: Thomas Zloch on Feb 21, 2011 11:19 AM

    Mathew,
    Here is a document that should help you get started on enhancing 2LIS_11*
    http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/c09d5356-d8c4-2d10-8b84-d24723fc1f0a?QuickLink=index&overridelayout=true
    Good luck!

  • Chance user status in sales order VA02

    hi all,
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    Regards
    Usman

    Hi Aditya,
    thanks,,
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    Regards
    Usman

  • How to define a user to raise sales orders in given sales office.

    Hi,
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    -Division
    -Distribution channel
    -Controlling area.
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    Kindly help.
    Thanks and Regards
    Syamkrishnan
    SAP Basis

    hi,
    u can control the same using basis authorisation. u can put the restriction on hte basis of the doc type and the sales order.
    saurabh

  • User exit for sales order-Urgent

    How  Developed a User Exit, which will be triggered when a Sales Order is changed manually. This user exit will check the requested delivery date and update VBKD-BSARK field.
    Pls help me how to do it....
    Pts will be rewarded.....

    Hi,
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    EXIT_SAPMV45A_003
    Check this include MV45AFZZ also.
    Regards,
    Satish

  • User exit for sales order creation VA01.

    Hi friends,
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                                  2)V45A0003
                                  3)V45S0001
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    Please help me ASAP.

    Hi,
    Use this enhancement V45A0002.
    Reward points if it helps,
    Satish

  • User exit for sales order - schedule lines

    Hi all,
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    Thanks and regards
    Jijo

    hii
    Exit Name Description
    SDTRM001 Reschedule schedule lines without a new ATP check
    V45A0001 Determine alternative materials for product selection
    V45A0002 Predefine sold-to party in sales document
    V45A0003 Collector for customer function modulpool MV45A
    V45A0004 Copy packing proposal
    V45E0001 Update the purchase order from the sales order
    V45E0002 Data transfer in procurement elements (PRreq., assembly)
    V45L0001 SD component supplier processing (customer enhancements)
    V45P0001 SD customer function for cross-company code sales
    V45S0001 Update sales document from configuration
    V45S0003 MRP-relevance for incomplete configuration
    V45S0004 Effectivity type in sales order
    V45W0001 SD Service Management: Forward Contract Data to Item
    V46H0001 SD Customer functions for resource-related billing
    V60F0001 SD Billing plan (customer enhancement) diff. to billing plan
    SDAPO001 Activating Sourcing Subitem Quantity Propagation
    put a break point int he user exit and check.
    hope , this will solve ur problem.
    Regards,
    sabarinathan.L

  • User exits for sales order

    Dear all SAP experts,
    How to find out the user exits for sales document type? Especially the user exits which are called when we save the sales order.
    With best regards,
    Allabaqsh G. Patil

    Hi,
    Also there is user exit to refresh data
    USEREXIT_REFRESH_DOCUMENT
           It is always necessary to refresh user-specific data before   *
          the next document will be processed.                          *
          This can be done in this userexit.                            *
          This userexit can be used to refresh user-specific data       *
          when the processing of a sales document is finished           *
          - after the document is saved                                 *
          - when you leave the document processing with F3 or F15       *
          It may be necessary to refresh user-specific data before      *
          the next document will be processed.                          *

  • Reg:User-Exit In Sales Order to Invoice

    Hi All,
    I have An requirement that to create automatic sales order and invoice  in one go, i have used BAPI_SALESORDER_CREATEFROMDAT2 to create sales order and bdc invoice to create invoice its worked fine.
    My problem is now i got an requirement as after creating sales order it should not create invoice as such because they will manually check whether the sales order is correct then only i should proceed to invoice also they need the option to create,change,delete sales order and same too invoice how can i acheive this scenario through user exits?
    Since am new to user exit can any one tell me how to use user exits and what user exits need like this scenario?

    Hi Suresh,
    For sales order following user exits can be used. These are available in include MV45AFZZ.
    USEREXIT_DELETE_DOCUMENT : At the time of deletion of sales order
    USEREXIT_SAVE_DOCUMENT : At the time of updations or creation of sales order.
    Following are the user exits available in smod.
    SDVFX007  User exit: Billing plan during transfer to Accounting
    SDVFX008  User exit: Processing of transfer structures SD-FI
    SDVFX009  Billing doc. processing KIDONO (payment reference numbe
    SDVFX010  User exit item table for the customer lines
    SDVFX011  Userexit for the komkcv- and kompcv-structures
    V05I0001  User exits for billing index
    V05N0001  User Exits for Printing Billing Docs. using POR Procedu
    V60A0001  Customer functions in the billing document
    V60P0001  Data provision for additional fields for display in lis
    V61A0001  Customer enhancement: Pricing
    Please check this exits which will help you for your requirement.
    Thanks,
    Naveen Kumar.

  • User-Exits in sales Order

    Hello friends,
       In VA02 the customer has a requirement,For particular users it should not allow to enter new line items in the existing orders.but it should be able to modify the exsisting line items.ie if there are 3 line items a 4th item should not be allowed to be created(the below lines should come shaded).Please suggest a user exit and also help in the logic
    Thanks in advance

    You can use MV45AFZZ Include .
    here you can write the code in one of form routine.
    form save_document_prepare.
    endform.
    or
    form save_data.
    endform.
    you can keep break point with in form routine and change the sales order.
    Thanks
    Seshu

  • User exit in sales order

    Hi All,
    I want to know if there is a way (user exit) that could look at the Sales Order Type , particular Item Pricing Condition  and Ship-to party State and set the materialu2019s tax classification (VBAP/TAXM1) to u201C0u201D (Exempt) ?
    Thanks in Advance!
    Sonali.

    Hi GSL,
    I have put the code in the user exit, and I am able to set the tax classification indicator but I have a problem... Before setting the indicator I need to check for the Usage code of the line item (This code I am using instead of checking the Pricing condition) . I am able to read all the values of line item in VBAP structure in the user exit except for the first time this user exit is hit as soon as a line item is entered it is not picking up the Usage code. That field is blank.
    But if add another line item and go into the user exit I can see the previous line item Usage code in XVBPA table.
    Do you have any idea why usage code is missing in VBAP structure in the user exit or is there any other table or structure where I can get the usage code?
    Please let me know if any one have any ideas.
    Thanks in Advance!
    Sonali.

  • User status in sales orders

    Hi all!
    Can anyone tell me if there is a way to control the possibility of changing a sales order through the status?
    I wanted that when a sales order reaches a certain user status, for it to be blocked to modifications, as if it was display only...
    Thanks!!!
    Best Regards,
    Carina Maeiro

    Hi Carina,
    Requirement is strange, but still may be possible,.
    Can you give some more info like..
    1. all the users have to be blocked or only particular user?
    2. what wud be the next flow processing of tht order ? like after blocking what you wanna do ? want to raise a message or ?
    Some Work arounds for the above 2 scenarios wud be.....
    1. if a set of users have to be blocked, its very much possible thru customization like, you can define status Authorization keys in Status Management in SPRO where u will be setting the auth key for the user profile
    2. if you want to just block the user not to go ahead i e atleast he shudnt save the order, you can implement CRM_ORDER_STATUS Badi in which you have to raise a error message on the application log saying tht it cannot be saved for so and so reason
    if this solves..coool ....if not tell me the exact scenario ..
    Siva

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