Using iPhoto 09 to keep your pictures organised

If you're a clean freak as I am, iPhoto 09 can help you keep your pictures folder organised.
Sorting out your albums and events inside iPhoto is easy and most of you will have it done already. However, when you browse through your Pictures folder, you'll find that the originals have been kept as they were (non corrupted and not organised).
To organise this folder so you can make the most use of Cover Flow browsing in Finder, you can opt to have the pictures folder exactly as your iPhoto events.
This is how-
Simply highlight the event you wish to turn to a folder, go to 'file' and 'export'.
For best results,opt for 'Tiff' file format and you'll get to rename the files.
Once the exports are done for all your events, you can replace the entire pictures folder with these exported folders and- you have a completely organised picture folder to match iPhoto events.

Are you running a Managed or a Referenced Library?
If you're running a Managed library, then it's the default setting, and iPhoto copies files into the iPhoto Library when Importing
If you're running a Referenced Library, then you made a change at iPhoto -> Preferences -> Advanced and iPhoto is NOT copying the files into the iPhoto Library when importing.
If you're running a Managed Library, why do you have copies of the files outside the iPhoto Library in your pictures folder?
IF you're running a Referenced Library, if you:
replace the entire pictures folder with these exported folders
then you will corrupt your Library.
Regards
TD

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I would like to use iPhoto to see existing Picture folder without importing

The following is a question for Aperture, as well.
I have a huge Picture file (90G), and I do not want iPhoto to import that Picture folder thereby making a duplicate. I only want one Picture file, the existing system folder called Pictures. And I want iPhoto to "reference" those files. I have seen references to setting up iPhoto (and Aperture) to use photos in outside libraries. I have seen them called "referenced"
But I can't find a specific instruction on how to set up iPhoto to do this. And I think it is crazy to have an iPhoto library of 90G, and an aperture library of 90g (already made that mistake, want to get rid of it), because that would give me three sets pf photos, with Pictures, and iPhoto and Aperture Libraries within Pictures (that's where the Aperture library is now). And the iPhoto library is there too, but is now empty. I do not want it to be filled. The User guide says Aperture (and by inference, iPhoto) can "link" to outside photos and create "referenced" libraries.
That is what I want to do, because I do not want my files within iPhoto and Aperture, because they are too hard to handle for other purposes, like using Preview for a quick look, or using Photoshop for editing. Not to mention the waste of disk space created by 2 libraries and the Pictures folder. And the confusion over time about which Photo is the real one.
Surely there is a better way, a way to have iPhoto (and Aperture) use the existing Picture folder in OSX (Snow Leopard).
Can anyone help me here?
Just tell me there is a way to do this, please.
Hope someone can help.

Your question is based on a false premise. It makes no sense to use iPhoto, Aperture and the Finder to manage the photos. The Finder isn't a photo manager. It's a file manager. If you can't grasp that distinction then you stick with the Finder. Both iPhoto and Aperture (and Lightroom, and Picasa) are Photo Managers. The entire point of these apps is to manage the photos without recourse to the files.
If you use a Photo Manager then you don't use the Finder's Quicklook, you use the application's viewing and sharing features.
Think of it this way: would you write your novel in Word, Pages, TextEdit and Nisus Writer at the same time? And also expect to be able to read it without launching your Word Processor?
So, yes, this is crazy:
And I think it is crazy to have an iPhoto library of 90G, and an aperture library of 90g (already made that mistake, want to get rid of it), because that would give me three sets pf photos, with Pictures, and iPhoto and Aperture Libraries within Pictures (that's where the Aperture library is now).
Because you would not use all three options. iPhoto and Aperture do essentially the same job. If you've purchased Aperture then that's the one to use. It's the more powerful application.
But regardless of which you choose, when you do you give up looking at the files in the Finder, you use the Photo Manager.
, because I do not want my files within iPhoto and Aperture, because they are too hard to handle for other purposes, like using Preview for a quick look, or using Photoshop for editing.
Both apps provide integration with Photoshop. Using Photoshop via the Finder and not via the app will cause you problems.
None of these apps are like Photoshop. Photoshop is a layer based pixel editor. These other apps are Digital Asset Managers. It's not the same thing. Photoshop has no management capability at all.
And the confusion over time about which Photo is the real one.
Now you need to do some reading on Photo Managers. All of them use a Non-Destructive workflow. All of them preserve your original photos, The concept of the "real one" makes no sense when you have many possible versions based on a single master file.
You've not grasped the key distinctions in managing digital photos. You're confusing photos with files, confusing the file manager with a photo manager and have given no consideration to Digital Asset Management. I would consider these issues before going any further.
FWIW: using a referenced Library with iPhoto:
*How to do it:*
Simply go to iPhoto Menu -> Preferences -> Advanced and uncheck 'Copy Files to the iPhoto Library on Import'.
*What Happens:*
Now iPhoto will not copy the files, but rather simply reference them on your HD. To do this it will create an alias in the Originals Folder that points to your file. It will still create a thumbnail and, if you modify the pics, a Modified version within the iPhoto Library Folder.
*Some things to consider:*
1. Importing and deleting pics are more complex procedures. You have to to put the files where they will be stored before importing them. When you delete them you'll need to remove the files from the HD yourself.
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
4. Because iPhoto has no tools for managing Referenced Files, if, for some reason, the path to the photos changes then you could find yourself resolving aliases for +each photo in the Library+ one by one.
My own opinion:
I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organiser
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, There are many, many ways to access your files in iPhoto:
*For Users of 10.5 and later*
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
You can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
*For users of 10.4 and later* ...
Many internet sites such as Flickr and SmugMug have plug-ins for accessing the iPhoto Library. If the site you want to use doesn’t then some, one or any of these will also work:
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. However, if you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
*If you want to access the files with iPhoto not running*:
For users of 10.6 and later:
You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu. Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and later:
Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Using iPhoto with Photoshop:
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
Note that iPhoto sends a copy+ of the file to Photoshop, so when you save be sure to use the Save command, not Save As... If you use Save As then you're creating a new file and iPhoto has no way of knowing about this new file. iPhoto is preserving your original anyway.
Regards
TD

Unable to use iphoto-it keeps searching for mvi. #'s

every time i open iphoto, a box appears-- "mvi.(fill in a #) cannot be found. insert disk..."
then there are 3 options--"cancel", "find movie" or "ok" --all of which do not work.
when i hit "find movie", i must Force Quit iphoto cause the red/blue ball never stops twirling looking for the file. i have my external hard drive attached as well.
when i hit either "cancel" or "ok", a new box with a new movie # appears. a new box with new mvi. # will go thru approximately 25 mvi. numbers and then start over. it's always the same mvi. #s.
i don't know or care about those mvi. files. whatever they are, they are lost & i don't know why iphoto wants to find them so badly.
i would like to use iphoto again.
any suggestions are most welcome.

It keeps asking because they are recorded in the database and it can't find them. So they have been delete from outside iPhoto, and iPhoto doesn't know this.
Simple fix: put the files back where iPhoto expects them to be. Otherwise...
Try these in order - from best option on down...
1Download iPhoto Library Manager and use its rebuild function. (In Library Manager it's the FIle -> Rebuild command)
This will create an entirely new library. It will then copy (or try to) your photos and all the associated metadata and versions to this new Library, and arrange it as close as it can to what you had in the damaged Library. It does this based on information it finds in the iPhoto sharing mechanism - but that means that things not shared won't be there, so no slideshows, books or calendars, for instance - but it should get all your events, albums and keywords, faces and places back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
2. If this doesn't work then you'll need to create and populate a new library.
To create and populate a new *iPhoto 6* library:
Note this will give you a working library with the same Rolls and pictures as before, however, you will lose your albums, keywords, modified versions, books, calendars etc.
Move the iPhoto Library to the desktop
Launch iPhoto. It will ask if you wish to create a new Library. Say Yes.
Go into the iPhoto Library on your desktop and find the Originals folder. From the Originals folder drag the individual Roll Folders to the iPhoto Window and it will recreate them in the new library.
When you're sure all is well you can delete the iPhoto Library on your desktop.
In the future, in addition to your usual back up routine, you might like to make a copy of the library6.iPhoto file whenever you have made changes to the library as protection against database corruption.

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it finally worked after about 2 hours!

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We received no warning when we update our iMac to Yosemite that iPhoto was being replaced with Photo. Now all 1200 pictures are gone and iPhoto App upgrade is unavailable in US.
How do we get our pictures back?

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I can't open my photos via Photos, and I made sure that they are on my Capsule - so I (think) I have them. But I can't import them to Photo.
How do I open iphoto Library with Photos?

When I put pictures in Finder from iPhoto, it keeps putting pictures on top of one an other making the bottom ones hard to get to. How can I get it to stop?

I need that to stop so I can work with the pictures.

If it's on your Desktop, click on the desktop, go to the View menu, Sort By - Name (or whatever you'd prefer). Same thing if it's in a different folder - just click in the folder first, then use the View menu to organize it.
You can also change your view (anywhere EXCEPT the desktop) between thumbnail and list, or Cover Flow, using one of the four view options at the top of the Finder window (to the right of the two arrow icons).
Matt

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I am trying to cange the photo format to 16:9 to match video footage and according to Learning center= "with an image in iPhoto go to Edit mode( that the button at the bottom) nad then choose Custom from the Crop popup menu in the bottom toolbar".
Trouble is the Crop button is not highlighted ( unlike the others) so I cant use it Anyone know how I can higlight it?
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there's no perfect solution for the portrait mode photos. You are going to end up with black bars on the sides of the photos.
i am not sure what you mean with your last question.
Here is the apple kb on cropping a photo
http://docs.info.apple.com/article.html?artnum=165597
You really just have to experiment with the cropping tool and constrain menu.
Click and drag on the photo to to get the desired area/results.
You can move the crop box around in the photo area and you can drag the edges of the crop box to make it larger or smaller.

Using iPhotos to be your screensaver on iTv

Multiple part question:
OSX 10.8.2 and iTunes 11.0.1
Since i update everything to the latest version without question I run into problems here & there!
Problem 1: I usually use all my past years (1 year total) images to be my screensaver. Because I do this that means that every few months I have to go in and change the selection to be more current. (selecting new images & deselecting old images)
Old method: go to iTunes>Advanced>Choose Photos to Share and select those events you want to dispplay. (simple)
Problem: the Advanced option is no longer an option.
This leaves me to believe that I will have to use Photo Stream: Select the photos you want and drop them in the Photo Stream folder in iPhoto. On the Apple TV go Setting>Screen Saver>Choose Photos>Photo Stream.
IS THIS THE ONLY OPTION? I LIKED IT BEFORE! IT WAS EASY TO SELECT AND DESELECT!
I read somwhere that images only stay on Photo Stream for 30 days! It would make sence that they stay on untill you take them off. I like them on there for 1 year.
I also read that it is dificult to take images off once you put them on if you decide you dont want them on after all.
The old method made it easy if you were having a party and wanted to select the images from the last party only. However if the next day you were having family over you could change the images again quickly and easily to somthing more resurved.

That option has simply been relocated in iTunes 11. It is now File - Home Sharing - Choose Photos To Share

When using Iphoto I have some pictures that when you view instead of the picture you get a triangle. What causes this?

Has anyone had a problem when uploading pictures into Iphone? My problem is when viewing certain pictures I get like a triangle with an explanation point in the middle. Any suggestions to fix this?

Hi Caroline,
It's an older article but the error (and steps to resolution remain unchanged) -
http://support.apple.com/kb/HT1261
Hope that gets you on the right track.

Unable to open iPhoto - message states 'your photo library is either in use by another application or has become unreadable' Gone to 'Photo Library First Aid' but unsure of safest option as haven't backed up photos.

Can not open iPhoto in order to access pictures in library. I haven't backed up all my photos so I am concerned about loosing my pictures. what is the safest action to solve this problem?

Start by backing up now:
Most Simple Back Up:
Drag the iPhoto Library from your Pictures Folder to another Disk. This will make a copy on that disk.
Slightly more complex: Use an app that will do incremental back ups. This is a very good way to work. The first time you run the back up the app will make a complete copy of the Library. Thereafter it will update the back up with the changes you have made. That makes subsequent back ups much faster. Many of these apps also have scheduling capabilities: So set it up and it will do the back up automatically.
Example of such apps: Chronosync - but there are many others. Search on MacUpdate or the App Store
Then try restart your Mac.

Using iPhoto 08 with Photoshop elements

I am a recent Mac convert and I'm loving it.
However, I need some help understanding how best to use Photoshop Elements in conjunction with iPhoto 08. I was thinking I could use iPhoto to keep track of photos and do basic edits and link to other iLife apps etc, and use Photoshop to do more indepth editing.
I would like to know the most efficient way to open photos from inside iPhoto, into Photoshop. And how to get them back into iPhoto.
I realise I can drag a photo and create a copy on to the desk top and then open it with Photoshop, do some editing, save it to a/any folder, then import it back into iPhoto but…
1) is there a better way to do this?
2) I'm concerned with filling up my hard drive with multiple copies!
I'd be greatful for any help, Thanks

Using Photoshop (or Photoshop Elements) as Your Editor of Choice in iPhoto.
1 - select Photoshop as your editor of choice in iPhoto's General Preference Section's under the "Edit photo:" menu.
2 - double click on the thumbnail in iPhoto to open it in Photoshop. When you're finished editing click on the Save button. If you immediately get the JPEG Options window make your selection (Baseline standard seems to be the most compatible jpeg format) and click on the OK button. Your done.
3 - however, if you get the navigation window that indicates that PS wants to save it as a PS formatted file. You'll need to either select JPEG from the menu and save (top image) or click on the desktop in the Navigation window (bottom image) and save it to the desktop for importing as a new photo.
This method will let iPhoto know that the photo has been editied and will update the thumbnail file to reflect the edit..
If you want to use both iPhoto's editing mode and PS without having to go back and forth to the Preference pane, once you've selected PS as your editor of choice, reset the Preferences back to "Open in main window". That will let you either edit in iPhoto (double click on the thumbnail) or in PS (Control-click on the thumbnail and seledt "Edit in external editor" in the Contextual menu). This way you get the best of both worlds
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've created an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 08 libraries and Leopard. iPhoto does not have to be closed to run the application, just idle. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

How do I move pictures off my phone without losing the pictures permanently? Is there a way to keep the pictures in the cloud without them being on my device?

How do I move pictures off my phone without losing the pictures permanently? Is there a way to keep the pictures in the cloud without them being on my actual phone? I'm concerned that the sync feature will remove the pictures from the cloud when they are deleted from my phone.
Thanks for the help.

Can I back up iPhoto to the cloud via some apple service (iCloud)
No
or do I need to use something else? If so, any recommendations?
An external hard disk:
Most Simple Back Up:
Drag the iPhoto Library from your Pictures Folder to another Disk. This will make a copy on that disk.
Slightly more complex: Use an app that will do incremental back ups. This is a very good way to work. The first time you run the back up the app will make a complete copy of the Library. Thereafter it will update the back up with the changes you have made. That makes subsequent back ups much faster. Many of these apps also have scheduling capabilities: So set it up and it will do the back up automatically.
Example of such apps: Chronosync - but there are many others. Search on MacUpdate or the App Store

IPhoto just destroyed my pictures.

I feel sick.
My workflow:
Import pics from camera using Image Capture. Browse. Use iPhoto with "Copy Items to the iPhoto Library" unchecked just for red-eye correction, enhancement, etc, then export back to original folder so I can archive the corrected pics.
Has always worked until now: after editing, the originals are simply gone. iPhoto erased them, and all that is left are the 60k thumbnail versions in the data folder. I cannot believe the idiocy behind this application.
Yes, I know. I should have backed up first, then worked on a copy.
But still. Who the h--- would design a program that destroys the data it imports?
I am erasing all traces of this sub-amateur piece of s--- from my computer.

Rather like yourself, I‘ll accept the diagnosis of iPhoto Error once it is definitively shown. For that you’ll need to replicate the event, and provide step-by-step instructions for others to do so. If you can then you’ll have made a very useful addition to our knowledge of the application.
From your Workflow, the problem arises here:
So I'll import the photo or photos with red eyes in them, with, as I said before, the preference to copy the photos to the iPhoto library unchecked...Then, corrections and edits complete...
The pics were available for editing, which means the Originals were in place.
I export from iPhoto back to the Finder.
Thing is, the files that are missing here are the Modified version, not the Original files. You’re not exporting the Originals, you’re exporting the edited versions.
Once you’ve opened the files for editing, iPhoto never refers to them again. And even if it did, it could only refer to those ones that were imported. It simply does not know about the other files at all.
So, while iPhoto may have lost the *Edited Versions* how could it also have lost the Originals?
As you know when you edit in iPhoto (and this is regardless of whether you’re running a Referenced or Managed Library) the app +opens a copy+ of the Original file and saves the changes to the Modified version in the Modified Folder.
So, again, iPhoto does not touch the Original, does not move it, delete it, overwrite it. It copies the contents into RAM, that’s all. Iphoto carries out the edits as saves them back to the disk +in another file+ entirely.
So, there’s the area in your Workflow to focus your research on.
If I might, a comment on your Workflow. And again, I stress, I offer these comments for those who may read this post in a month’s or year’s time as much as for yourself.
I’m profoundly committed to the KISS principle - Keep it Simple, er, Stewart, or something !
The problem with complex workflows is that over time, with tiredness or distractions, it’s too easy to make a fatal error. Folks don’t make errors the first time they use the workflow. The error will happen the 58th time, or the 123rd time, or the time the baby cries or the dog barks or the doorbell goes, it’s late... whatever.
You’re using three apps: Image Capture to move the files from your camera, The Finder (or something else) to browse them and iPhoto to edit them, and they are crossing over each other to manage the files, or you’re trying to prevent them managing the files. In essence, they are each claiming the same data, or trying to. Thing is, iPhoto can do all three jobs seamlessly.
A more simple version of the workflow might run like this:
Import the Pics into iPhoto (with ‘Copy Files...’ checked.) Iphoto copies the pics into the Library. View, sort and edit as you require. Now you’ve fixed your red-eye, made whatever crops you need, made edits using Photoshop or whatever external editor.
Then Export from iPhoto: If you want the Original files, use the File -> Export command, Kind: Original... If you want the edited versions plus the untouched Originals... then Kind: Current will get those. If you want both then you’re probably best just using iPhoto
Now you have your pics in the Finder, store them as you will.
Then, trash the iPhoto Library from your Pictures Folder. The whole thing, as a single unit. Just drag the Library to the trash and empty it. Next time you open iPhoto it’s like using it for the first time.
This way you have a single application all the way through the process until you go to store the files.
That and a dollar may buy you a cup of coffee some places.
Regards
TD

Using iPhoto 09 to keep your pictures organised

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