Using workflow work items

Hi all,
I need some assistance guys. I am trying to understand that how do we use work items in work flow. Can anyone please help me with it, that is how to create the workflow and so on.....
If possible please let me know if there is some document you have or something on the internet.
that will be a gr8 help folks.
regards
Varun Sachdev

Hi Varun,
Here it goes... A workflow generally is triggered by some business event in SAP. Say for example when you create a document like Purchase Order or Sales Order. There are Business Objects written in SAP and most of the transactions use them to trigger off an event. You can start workflows through these events. The business objects contain methods within them which can be called at the workflow level. Say for example.. you want to send a Purchase Order Display method to a manager in a company when the Purchase Order amount exceeds a threshold. You can do this via the start condition in a workflow and the workflow calls the Display method and sends this workitem to the managers inbox. For more details you can always refer SAP help.. no other documentation can match it...
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
Regards,
Sudhi

Similar Messages

  • WorkFlow: Work Item getting stuck in requestor's inbox after resubmitting

    Hi all,
    There is a form which has to get approved for further processing. When the requestor submits it for approval, the workitem goes into the approver's inbox. There are three approvers. When one of the approvers rejects it, it goes back to the requestor's inbox. Now the requestor changes the form and resubmits it again. But now, it won't go from that inbox to the approver's inbox.
    Could anyone tell me how to debug this kind of a workflow scenario? What transactions should I be using to find out what's going on here? I'm a bit new to WorkFlow.
    Thanks.

    Hi Kinna,
    What work item is this? Did you check the workflow log/ overview for any errors?
    Regards,
    Suresh Datti
    P.S.  You will probably get a bettr response if you psot this question on the Business Process Management (BPM) forum.
    Message was edited by: Suresh Datti

  • SRM workflow - work Item is not being displayed

    Hello,
    We have SRM wrofklow configured on Portal and users are already using it.
    Recently, we got one issue from the user saying he is not able to see the work item on Portal under UWL.
    He can see the same work item in his inbox on SRM system.
    I checked for the task# and task# TS40007953 was there in the standard com.sap.pct.srm.core UWL config file but it is not there in uwl.webflow.SAP_SRM UWL configuration file. 
    com.sap.pct.srm.core has Medium priority where as uwl.webflow.SAP_SRM has low priority.
    I tired doing Re-Register as well on UWL system but no success.
    Can anyone let me what could be wrong? Where it could be errors? On Portal or SRM?
    Thanks in advance for your response.
    Thanks,
    Bhavik

    Hi Bhavik
    Usually when there is one user who is experiencing an issue, it is because they have personalizations set on the UWL.
    Please clear this users personalizations by doing the following:
    Go to system admin, system config, universal worklist and workflow, universal worklist administration.  On the administration page, go to click to manage item types and view definitions.  Here you will see a tab called reset personalizations.  Go there and type in the userid, and reset the personalizations for this user. 
    If personalizations is not what is causing the issue, check to see if this user is missing a role. You can do a cross comparison of two users in both the backend and the portal.  It would be helpful then to also bump up the logging levels on the UWL and look at the latest default trace when this user tries to connect to the portal.
    Best Regards,
    Beth Maben
    EP - Senior Support Consultant II
    SAP Active Global Support
    Global Support Centre Ireland
    **SDN Forum Moderator:
    SAP Enterprise Portal: Application Integration
    **SDN Universal Worklist Wiki:
    http://wiki.sdn.sap.com/wiki/x/ehU

  • How to send emails using Automatic Work Items in Collections using XML Publ

    Hi,
    We are using XML Publisher to send correspondances in Advanced Collections.
    We want to send email correspondances using Automatic Strategy Work Items.
    Can anybody please help on how to send these?

    I believe you have to define your dunning template and assign that template to the strategy work item.
    Let me know if you are still not able to do it.
    Thanks,
    Anil

  • Calling Interactive Adobe Form from workflow work-item

    Hi Experts,
    Here is the requirement.
    WE have Interactive Adobe Form developed and now the requirement is to call this form in our workflow as work-item.
    When the work-item agent double-click on the work-item he must call the adboe form.
    Please provide your inputs/suggestions/Solution/Tips.
    Regards
    Krishna

    Hi Gurprit,
    Thanks for answering my question , appreciated.
    When I am in transaction SWFVISU in the drop-down for the Visualization type I dont see "Adobe Form" .  Whether we need to create an ABAP Webdynpro to call Adobe form.
    Please explain.
    Regards
    Krishna

  • Workflow Work item escalation

    Hello;
    Can someone explain to me how what need to be done to escalate a PO approval when the deadline is missed and you want to escalate to the user manager.
    Thanks;
    Ibou

    How is the Workflow configured for PO approval.
    (1) Do you have a substitute Approver nominated. If YES< that Workflow would go to that substitute approver.You have to request that substitute approver to Pull that workitem to his worklist and do the neccessary transactions/ approve / reject etc as per your workflow configuration.
    (2) If you donot have a substitute approver configured in the system, then , you will have to forward the work item to your superior and if he has the approval limit/value limit, that PO would be approved accordingly.

  • Offline Approval using Workflow in ECC6.0

    Hi,
    I wanted to know if there is any way in which we can enable offline approvals of work items in ECC 6.0.
    I know that in a SRM system it is possible with the use of RBBP* reports, but these reports are not present in the ECC system. I have tried making use of swnadmin and swnconfig transactions, but I have not been able to achieve what I am trying to, which is offline approval (approve/reject) of tasks/workitems (without having the user to interact with SAP GUI windows/html).
    An ideal scenario would be that a user recieves an email with Approve/Reject option, and on clicking any of these options, the necessary updates are registered by the SAP system.
    So is it possible to implement the above by making use of WebServices or something else?
    Any help or guidance will be very helpful and rewarded
    Thanks,
    Shailesh

    Shailesh,
    Notrix is third party software and used to link between Lotus Notes and SAP.
    A Job runs in Notrix and pulls all workflow work items and sent to approvers lotus notes inbox, also you gotta write down some FM into SAP as a plug-in to Lotus Notes.
    its a collective effort from Basis team, Notrix, ABAP developer and workflow consultant. Most important client has to be in consent for this all cost.
    hope that it will help. for more info about Notrix pls google.
    Cheers
    Jai

  • Work items are not visible under UWL in portal ?

    Hi,
    We are upgrading from SRM 5.0 to SRM 7.0.
    We have observed one issue here. Workitems are not visible in UWL in portal.
    But workitems are available in SAP inbox. i.e SBWP.
    Completed items we can see in UWL.
    Could you please let me know any idea on this.
    Regards
    Venkatesh P
    Edited by: Venkatesh Padarti on Dec 9, 2010 8:28 AM
    Edited by: Venkatesh Padarti on Dec 9, 2010 8:29 AM

    Hi Venkatesh,
    Can you please share the solution? Which base URL was wrong and where did you correct that?
    Your help is really appreciated.
    I had post the same question at SRM workflow - work Item is not being displayed If you want to reply there. I will definitely, reward with points too.
    Thanks,
    Bhavik

  • WD for Java and UWL work items (Adobe HCMPF)

    Hi Experts,
    I am implementing the Adobe forms HCMPF from the HR Administartive Services BP based on  the 'old' WebDynrpo for Java. SAP references in SAPnote 1024326 that when the WD Java is preferred over the WD ABAP one can configure the Application Parameter "isEnabled=X" for the Java WD's.
    This application parameter works fine for iViews like Start Processes and Search Process. However, the problems come when you open the work item for approving/editing a form that is received in the UWL.
    These workitems call the WD application that is defined in ECC. However, they do not call an iView from the PCD but the application directly. Therefore I was not able to configure the Application Parameter "isEnabled=X" for these applications (eg sap.com/paasrformstep).
    Can anyone please help and explain how to set the application parameter property for applications that are called directly fron the UWL work items?
    Without this we can only start the processes but not contunue them after the workflow has started.
    You expertise is greatly appreciated and will be rewarded when helpful!
    Regards,
    Thomas

    Solution found.
    Edit the XML UWL configuration to inlcude the application property for the workflow work items in questions.

  • Link SC to Work Item

    SWWWIHEAD shows the Shopping Cart Tasks (WI_ID = W) and the Workflow Work Items. If I view Work Item the Cart number is in the text but this is not good enough. It's also under Available Ohjects>Process Objects>Reqt.cov. request.
    How can I link the Work Item to the Shopping Cart number?

    FM 'SWW_WI_CONTAINER_READ_OBJECTS' is great for going from the Work Items to the Cart.
    I still need to find a Table or Function Module to go from the Cart to the Work Item(s).
    Best I can think of at the moment is to build a Z table for ALL Carts and get a batch job to continually update it with the Work Items whenever new Carts are created or every x hours/minutes.

  • Alignment of body for work item via SWNCONFIG

    Hi All,
    As per my present client scenario, every work item will be sent to UWL and external mail also. It means, user wants to execute the work item from external mail (Gmail or outlook)through SWNCONFIG transaction. Here my issue is as follows.
    I am getting the below issue when work item goes to external mail.
    Body sequence is out of alignment as you can see it in Red color below(You can observe the placement of the symbol u2018:u2019 is out of alignment).
    Actual Output Required:
    Item #                         : &MATNR&
    Description                    : &WA_MARA.MAKTX&
    Item type                      : &WA_MARA.ITEMTYPE&
    Project ID                     : &WA_MARA.LPID&
    Product Group                  : &WA_MARA.PRODUCTGRP&
    Purchase / Manufacture value   : &WA_MARA.PUR_MAN_VALUE&
    PDM Status                     : &WA_MARA.PDMSTATUS&
    Life Cycle Status              : &WA_MARA.LCSTATUS&
    Task sent by                   : &WA_MARA.ZUSER&
    Actual Output Obtained At Present:
    Item # : 1111
    Description : PDM Data
    Item type : PHysical Item
    Project ID : Local Project ID
    Product Group : Product Group
    Purchase / Manufacture value : P
    PDM Status : PDM Status
    Life Cycle Status : Life cycle
    Task sent by :
    Please let me know the solution for this asap.I would really appreciate you for your help in this.
    Thanks in advance..

    Hi!
    You can try playing around with mail formats in SWNCONFIG, provided work item text is formatted using tabs, however I do not think that will help. You should format task description using SAPscript formatting symbols - SWN_SELSEN should convert it to correct output format.
    Or you can create work item description in HTML - that should keep formatting everywhere. Use tab "Work item display" in your WF step, there is a demo f-n module SWL0_PREVIEW_DEMO_HTML that can be used as example.
    WBR -
    Pauls

  • Workflow is in process due to locking of work item

    Hi,
    I checked for one invoice document, workflow is in process. I saw it is stuck in one send mail step and analyse the workflow log, it is showing work item is locked against execution. I tried to execute the work item using SWIA, still it is not going to completed status still it is in ready status.
    Can anybody tell me how to complete this work item so that workflow will be completed?
    Best Regards,
    Padhy

    Hi,
    It's resolved.
    Thanks

  • Workflow error " Work item could not be found"

    Hi Experts,
    I used transaction SWI2_DIAG to diagnose the error and tried to restart the workitem manually .The changes were made to Org chart  and now everything is fine but I am still getting error message:
    Work item could not be found                                                             
    Workflow 'Post with Clearing Workflow' step number 4: work item could not be created     
    Agent determination for step '0000000004' failed                                         
    Workflow WS93000005 no. 000004806372 activity 0000000004 role 'AC00000168': No agent found
    Resolution of rule AC00000168 for task TS93000019: no agent found   
    Can someone explain what this error message mean and why i cant restart the workitem manually?
    Thanks.

    This is my message from Production:
    Resolution of rule AC00000168 for task TS93000019: no agent found                         
    Workflow WS93000005 no. 000004806372 activity 0000000004 role 'AC00000168': No agent found
    Agent determination for step '0000000004' failed                                          
    Workflow 'Post with Clearing Workflow' step number 4: _work item could not be created_      
    This is my message from development.. I recreted the scenario and getting different message.
    Workflow 'Journal Entry Approval- Approval WF' step number 36: work item could not be created 
    Agent determination for step '0000000036' failed                                              
    Workflow WS93000001 no. 000000986124 activity 0000000036 role 'AC93000003': No agent found    
    Resolution of rule AC93000003 for task TS00007914: _no agent found_
    Edited by: Sergey on Nov 2, 2010 5:05 PM

  • How to create distribution list in workflow? for  sending mail or work-item

    Hi,
    How to create distribution list in workflow? for  sending mail or work-item to multiple users.
    Regards,
    Surjith

    Hi Surjith,
    A.Working with Distribution Lists Creating a Distribution List.
    1 Businees Workplace->shared folder - create new subfolder name = WF_distributor
    2.Then click on the distribution list in Businees Workplace.
    say create Name = WF_Vliste
    folder Name = WF_distributor
    3.distribution list content tab
    Enter Recipient (SAP User ID)
    B.Wrkflow Builder
    Find out the dialig step in which u want to use distribution list
    Use workflow Rule 30000012 (SWX_READ_DLI).
    Maintain the binding from workflow container to rule container.
    Just pass the name of the distribution list from WF to Rule container.
    Regards
    Sagar S

  • How to use the url in the work item

    hi ,guys ,
       I have question in design the workflow, my scenario is as follows : I develop the workflow in the sap gui ,then integrate it into the portal using uwl . now i want add a link in the work item ,before approver excute the work item ,the approver can click the url to view the detail approval information ,and the system popup a web window which link to the pcui application . and someone advise me to maintain the href in the work item text ,but i have no iead on it ?can anybody give me some advices or sample material ?thanks in advance .
    Jialiang.Qiu

    Hi
    If we talking about adding an URL in the GUI workitem display you can proceed as follows:
    1. In the workitem text editor, change the editor to line editor (Goto -> Change editor)
    2. enter the tag /* (Usually used for comments) to the left
    3. enter the URL on the line as follows <a href=http://www.cnn.com> click here</a>
    Regards
    Morten Nielsen

Maybe you are looking for

  • Bdc error handling

    hai all, i want to capture the error data into an internal table and i want to display it in alv report along with other datas.. how to do this ... please help  me... thanks in advance.. regards, selvi.

  • BLACKBERRY PHONE CONTACTS NOT SAVING OR DELETING

    Hello, i recenty updated my q10 to the latest os 10 but ever since i can not save or delete any new or old phone contacts,even after sometimes non of my contacts show until i reboot the phone,but still cant save contacts even after reboot. Any help p

  • Reg:Display Cursor Position format

    Hi to all, If we are going to open any database table means we will get the alv list format for output. If we want to choose any record for any field means if we are pointing the cursor to that field means in my system cursor points the single charac

  • PO - Deletion Flag

    Hi all, Once set the deletion flag in PO line items. It still appears in during release (ME29N).

  • Strange (new) MLP behaviour: "L2TP: No vtemplate defined"

    Dear all I am facing a new problem on two of our L2TP-LNC. We have a couple of PPP users connected with MLP multilink bundles. If one of these multilink bundles loses one of its members it seems that the link cannot be re-added to the multilink bundl