Using Workflow

Hi,
I'm new to the Oracle Workflow process. I was wondering if it would make sense to use the WorkFlow Engine along with a J2EE application in the following scenario.
* After user sends his information (from a web page), an email needs to be sent
* The e-mail contains a link, which activates the account when clicked
* If the link hasn't been clicked for a specific amount of time, the e-mail has to be re-sent
If possible, how should the workflow engine be used? Thanks for any pointers.
- Ranga

Sudip,
Thanks for the info. It turns out the conversion from sites to pages won't be as bad as I thought because 95% of our content and workflow is on one site.
But this brings up another question. If I have a choice column called "org" then the user can select the office, division or branch the event belongs to. But we may want that event to show up on 2 or 3 different calendars. For
example a branch entry may need to be tagged to show up on the branch and division calendars but also the corporate calendar. This is no problem w/ metadata because they could select all three and place in the same column. But I cannot create a
view using "contains" with metadata so I need to use a choice column. This means the user can only select one calendar and to select more there would need to be one column for every possible calendar, which seems like poor design. Is
there an elegant way to handle this (adding event to multiple calendars) without using metadata?
Ken

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Hi SM
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thanks in advance for the help

Hi Anil
Take a look at the Workflow collateral located on http://otn.oracle.com/products/integration/content.html.
I'd also suggest looking at the Sample Workflow Processes included with Oracle Workflow.
There are also some on demand Oracle iLearning courses (ilearning.oracle.com) which should be very useful for you.
Cheers
Mark
Hi,
Could anyone give me a case study describing how to create a new process using workflow builder? Where are the notifications saved in the database? Where is the process saved? Give me a general flow of events in the creation of, say a document management process wherein all these details are specified. A document containing the whole flow involved in the creation of a process using workflow builder. What all PL/SQL procedures I need to write and all. I have both workflow server and builder installed.
This would be of immense help.
Regards
Anil

Creating Prodcution order using workflows

Hi all,
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I want to know whether we can create a production order using Workflows. If so, How we need to
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I dont know about standard existing workflows available for your requirement as mentioned in one of the posts here. so you better check the availale standard first and then decide if you want to build a customised one
and wat i told you is wat u need to do if you go for a customising one................ first of all identify what abap you are going to write to create your prodcution order. either its BAPI or BDC whatever.......maybe you create your own function module for doing that stuff...............then you extend the busines object of the prod order , then you add another method in it and call your function module in this method.........
ok now you create activity step in your workflow that you have already made with all the start events and things like that.........this activity step will have a task that calls this new method of yours..... .
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Exception handling in IDOC using workflows

exeception handling in idoc using workflows
i. what will be the trigerring event in case of idoc ?
ii.will it be BOR -- IDOC<message_type >?
thanks in advance
naval bhatt

Hi Naval Bhatt,
it depends on what you would like to do, but there is an object IDOCAPPL, more information you find Objekttyp IDOC<MSGTYP>:
http://help.sap.com/saphelp_47x200/helpdata/en/04/92725546f311d189470000e829fbbd/frameset.htm
General how it works:
Objects, Events and Tasks to be Created
http://help.sap.com/saphelp_47x200/helpdata/en/78/2176d251ce11d189570000e829fbbd/frameset.htm
This is an example how the application should implement the exception handling in IDOC by using workflows.
Events for example:
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How to use Workflow Background Engine in Oracle Apps?

I have created the development of a custom workflow,tested it in Developer studio in Workflow administrator and has been working correctly. I was hoping to implement this workflow using Workflow background process Concurrent request and move to production.Unfortunately when submititng the concurrent request I am not receiving any notification eventhough all the time Concurrent request always completes normal.(Also when submitting as concurrent request workflow is not prompting for the itemkey). Is it not possible to implement a workflow in the application using background concurrent process? Any help is appreciated.

Please note that Workflow Background engine is used to process workflows that are in deferred status. It is not used to launch the workflow. You will have to write your own code to launch the Workflow using one of the following methods.
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Regards
Balu

I suggest first you go throughly through the SAP help
[Wait|http://help.sap.com/saphelp_nw70/helpdata/en/8d/25f07b454311d189430000e829fbbd/content.htm]
[Event Creator|http://help.sap.com/saphelp_nw70/helpdata/en/c5/e4b9e6453d11d189430000e829fbbd/content.htm]
and then reffer to the wiki that is given in the above post

Order creation using workflow

Hello,
I'm trying to create sales order automatically using event triggered by user status changes. I need no user participation in this process. Can i use workflow for this purpose? As i see from documentation' examples user activity is needed...Do i understand correctly?
Please advise.
Thanks in advance!

I still want to point out that you don't necessarily need a workflow. Maybe you could call the BAPI for creating the sales order at the same point when you change user status in this quotation (I don't know really what you mean by this, and how you do this). Maybe the workflow solution is the correct one, but it isn't always the case. You are in workflow forum and people are enthusiastic about using it for everything (including myself ;). But let's say you wanted to have a control about the sales order creation already in the user status change - for example if the sales order couldn't be created, you would like to issue an error message for the user doing the status change - in this kind of case the WF solution would not probably be the best one, because the workflow will execute the BAPI in the background.
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Using workflow to email and fax output documents

The requirement is that everytime an output is triggered for a document, the document should be emailed and/or faxed to certain contacts that are maintained on the customer master. Currently you can only email or fax to one contact at a time but we would like to do it for multiple contacts.
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The solution we have right now, which works by the way:
Add a function module in every driver program to extract the contact information and populate a database table
Run a batch job ever 5 mins that reads the database table and emails/fax using the contact information.
Am looking for some ideas for a more efficient way of doing it. Thank you.

yes you can sedn the mail to multiple recipients by using ythe workflows and even you can attach the Document to the mail as a ATTACHMENT
by using differnet Fm that are available just go to se 37 and SAP_WAPI click f4 you will find all the FM that are required.
Important: You have to use a step ACTIVITY and make it as background step because there is no need of any sort of interaction with the user while determining the Agents and after getting the result i mean the reposible users store them ina internal table of type SWHACTOR and
in the mail step use EXPRESSION and assign these determined agents
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Want to use workflow ws20000075 to notify multiple Positions (HR org unit)

We use workflow WS20000075, in the config IMG 'Define Release Procedure for Purchase Order -> Workflow' , we assign agent HR Position to Release code. The workflow ws20000075 works fine to send workflow notification to 1 Position - procurement manager. Apparently the config only allow to assign 1 position only for a combination of release group and release code.
What we want to do is for the workflow WS20000075 to notify more than 1 positions (example, Assitance manager, manager and head of department) to release a purchase order. How can this be done ?
best regads,

Unfortunately I don't have SAP access at the moment, otherwise I would have checked if this is a dead end or not first.
For release of Purchase <u>Requisitions</u> the release codes take a parameter which is used to specify how the workflow is used for the release code (when you use release with classification). This parameter is left empty for no workflow, 1 for agent from customizing, and 9 for agent from user-exit (you need to implement an Enhancement).
If the same possibility exists for release of Purchase <b>Orders</b> here's a trick, assuming your agents can be derived from HR master data. If they can't there's always the possibility of a Z-table, but that requires additional data maintenance, which one should always try to avoid.
The thing is that you can define the agent in customizing, and read that value in your user-exit code. By combining the customizing information with other master data (purchasing group?, other) and HR information (job, organization unit) you can then find all the three agents you want. I've done a similar thing myself, but not for the purpose of finding multiple agents. Worked fine for my purpose, so it could be worth a try.

Purchasing vendor block(MK01) using workflow

Hi,
Can any body help to blcok purchasing vernder using workflow.
Right now i am doing with Userexit & BTE.
Can any body help me the same using Change document procedure.
Regards
kalyan.

HI Manahor,
Thanks for your quick reply.
I am dooing as
1)I created a custome business object
2)i am calling the same in BTE(1420) and i am uing user exit to get EKORG..
i need to block the vendor based on Purchase organization(EKORG).We are having LFA1 but here there is no EKORG in LFA1.
Same thing i want to do using change document procedure.I found change document KRED.But it is not working.
can you tell me how to do the same using Change Document Procedure Or can you tell me any other better solution other than User exit & BTE.

Create multistep page flow using workflow

Hello, I'm reading the OA Framework Developer's guide and trying to see how to use Workflow with the OA framework extension and on page 256 it says: To create a multistep page flow using workflow: ... this content is incomplete... please see the OA Framework forum for information on how to access these instructions.
So here I am! I can't find the information on how to access these instructions. Can anyone help?
thx

I have that page from the older version, near the end it has in RED the following: "This content is incomplete as of the release 11.5.10 production documentation build. If you are a customer, please see the OA Framework forum for information on how to access these instructions. If you are an Oracle E-Business Suite developer, please see the live, work-in-process version of the OA Framework Developer's Guide for the latest content."
Have you seen the actual tutorial, not just the description of using workflow to accomplish pageflow?
Thanks, Rob

Steps for ALE/EDI error handling using workflow

Hi
I need to handle errors in outbound IDoc generation using workflow. Can you please let me know the steps to be used for this. Step-by-step answer would be appreciated.
Thanks

Seetha,
I have this already..
IDOCPACKET
Object type                         IDPKWMMBXY
End event                           MASSINPUTFINISHED
IDOC
Object type                         IDOCWMMBXY
Start event                         INPUTERROROCCURRED
End event                           INPUTFINISHED
Application object
Object type                         BUS2017
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OUTBOUND- ERROR HANDLING USING WORKFLOW

Hi Gurus,
Can any one tell me about workflow & how to do error handling using WORKFLOW in OUTBOUND IDOC.Below are the points , Please check it & send me reply.
1.Value not found for Custom IDoc fields.
2. Partner Profile not maintained correctly.
3. Syntax error in IDoc.
4. IDoc ready for dispatch (ALE Service).
Regards,
Chiranjeevi.

Hi,
FOr most of your requirements, there is already std. SAP IDOC error Single-step tasks.
Have a look at WE46 transaction.
Also, if you go to SWO1 and search with "IDOC*", you will get all the BO's even.
It's pretty straightfwd. Also, in Partner Profiles, WE20, for each of the IDOC type, there is one "Post.Processing AGent", whom if you set up correctly, will be the person receiving this Errored IDOC mails.
Hope this helps
venu

What is workflow ? What are the advantages of using workflow? What are the

what is workflow ? What are the advantages of using workflow? What are the steps for building a workflow ?

Hi Leela,
Your question is very straight question.
Better u can follow these links.
http://www.esnips.com/doc/90b7763b-f9d9-4861-a273-04674b9fe3f2/Workflow
http://www.esnips.com/doc/991843e0-8686-4949-94b9-f45d90081b22/workflow
And i'll give some theory answer for ur questions
i.e.,SAP Business Workflow can be used to define business processes that are not yet mapped in the R/3 System. These may be simple release or approval procedures, or more complex business processes such as creating a material master and the associated coordination of the departments involved. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly, or situations in which the business process requires the involvement of a large number of agents in a specific sequence.
You can also use SAP Business Workflow to respond to errors and exceptions in other, existing business processes. You can start a workflow when predefined events occur, for example an event can be triggered if particular errors are found during an automatic check.
SAP provides several workflows that map predefined business processes. These workflows do not require much implementation. For an overview of these SAP workflows, refer to Workflow Scenarios in Applications.
Integration
SAP Business Workflow uses the existing transactions and functions of the R/3 System and does not change the functions. You can combine the existing functions of the R/3 System to form new business processes with SAP Business Workflow. The workflow system takes over control of the business processes. If you are already using SAP Organizational Management, you can use the organizational structure created there to have the relevant agents carry out the individual activities. It is possible to have an activity carried out by a position. This ensures that the respective occupiers of the position can carry out the individual activities during execution of the workflow. This means that personnel changes in your organization are taken into account immediately in the execution of a workflow.
Features
SAP Business Workflow provides a number of tools for defining and analyzing workflows as well as for monitoring operation.
The Workflow Builder is for displaying and making changes to workflows. You can make small extensions directly to the original workflows supplied by SAP, such as carrying out your own agent assignments or changing deadline monitoring.
There are several Workflow Wizards to support you in the definition of workflows, with which you can create specific parts of a workflow. The Workflow Wizard Explorer gives you an overview of the existing Workflow Wizards.
In order to make the functions of the R/3 Systems available to a workflow, you use business objects, which you can define and analyze in the Business Object Builder. These business objects are made available to the workflow in reusable tasks. The Business Wizard Explorer gives you an overview of all existing tasks.
The end user receives information about the activities they are to carry out in their Business Workplace. This provides them with a central overview of all the activities that they are authorized to carry out. They can commence the activities from here.
Several tools are available to the workflow system administrator, with which they can control and analyze the current workflows. The workflow system administrator is notified of problems automatically by the system.
Workflow tutorials with step-by-step and with screenshots are available at http://www.****************/Tutorials/Workflow/Workflow.htm
This has a step by step procedure :
http://fuller.mit.edu/workflow/debugging.pdf
www.erpgenie.com/sap/workflow/debugging.htm
http://www.erpgenie.com/workflow/debugging.htm?2b5de440
Rewards if it is useful.

Using Workflow

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