UWL Substitution rules : Problems reported (repairable)

Hello,
I have a poblem with the substitution rules within the EP7.0 (our backend system is ECC6.0).
I have created a substitution rule and have set it active.
When I have a look later on to the management of substitution rules, i always get an error message: "Problems reported (repairable)" --> "Substitution rule is not defined in the system" (System: SAP_ECC_UWL --> this is our system alias for uwl in the EP). When I push "retry" the substitution rule is succesfully registered again.
But the next time when I have a look onto it, i get the same error message.
I checked out the substitution rule, it worked (that means the substitute see the work items in his uwl), but why there is this strange error message ???
Thanks for your help.
Regards,
Stefan

Hi all,
I got a similar error:
- Whenever I create a substitution rule, activate it and press then "Refresh", I get two substition rules (for two different users).
This is highly strange. Does anyone have any hints how to avoid to get these two rules?
Best Regards
Philipp Kölsch

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Substitution - Problems reported (repairable) - Message

I can substitution rule without any error message. But when I revisit the substitution area, I can see the message "Problems reported (repairable)" under 'rule activation' tab.
The message changes to 'Successful' when I click 'Retry'

Hi all,
I got a similar error:
- Whenever I create a substitution rule, activate it and press then "Refresh", I get two substition rules (for two different users).
This is highly strange. Does anyone have any hints how to avoid to get these two rules?
Best Regards
Philipp Kölsch

Problem in UWL Substitution Rules

Hi all,
    I have created a Substitution Rules for user X from user Y. when user X logins and accepts for user Y's rules but he is not able see the rule above his UWL.
   But when I create a rule for some other user U from user Y, user U is able to get the rule above the users U UWL.
   Did anyone faced the same problem can help to solve.
Thanks in advance.
Ponnusamy

Have you ensured that the source person actually HAS items in their inbox?
Because of the way that task processing occurs you might also want to make sure that the source person hasnt already started processing the item. You should ensure that the task item is "released" in the backend - something as simple as opening the item could cause this. Once you open an item it is locked into your inbox - I dont believe from memory that these can then be substituted to someone else.
If all of that appears OK (and you can actually see the items mixed with your own) then I would suggest you check the properties of the iview and make sure that all "options" (like buttons etc) are turned on. In EP7.0 there is much more control over what is / isnt displayed to the end user. Those facilities (filters) you speak about "should" become visible when you have susbstituted items.

UWL Substitution Rule Issue

Hi All,
We are facing some issues with Substitution rule in UWL on NW portal 7.3 SPS08
Issue described below,
One user has created substitution rule by selecting task type "All" and "Fill In For me" option.
So, as per the standard process this is visible in assignee's login in UWL under "Other users' Sunstitution rule section".
But here problem is in this section there are two line items with same user name and task type, one for "Take Over" and another for "End Take Over".
But as these both are from same user and for "All" type of tasks, it should have only one entry. and both "Take Over" and "End Take Over" should be operated from one entry and two entries of same type is not required, Screenshot is attached here with,
We are required this to be sorted out asap, any help is appreciated...
Regards,
Bhavin Anajwala

Hello,
In continuation of my earlier...can you please check if Substitution from manager is Activated ?
SBWP -> Settings -> Workflow settings -> Activate/Deactivate Substitute....
If it is deactivated......then Login as secretary:
SBWP -> Settings -> Workflow settings -> Adopt Substitution....
Also goto TCode PFTC...
And check your TASK that is not coming in secratary inbox....
Select Additional data -> Agent Assignment -> Maintain data....
Select task and click on attributes.....
Make sure correct classification is mentioned for this task....it should be same to what has been delegated to secretary......
If are able to resolve the query then please let us know how...?
Edited by: Saurabh Agarwal on Jul 20, 2011 11:44 AM

UWL - Substitution rule not visible to switch it off

Hello,
User A maintains substitution for user B. In ECC, the substitution is active in table HRUS_D2. But User A is unable to see the rule in "Manage substitution". As a result he is not able to switch off the substitution rule from portal.
Thanks,
Preeti.

Dear Preeti Nair,
are you able to solve the issue?
I'm facing quite similat problem...
thanks,

UWL - Substitution Rule with END date

Dear All,
When user creates substitution rule in UWL, assignee can select Start Date. We want to have end date too.
But as the documentation of UWL says: All substitution rules created have no expiration date (end date) is limitation of UWL.
Can we implement this on our own using some APIs or some other option?
Please suggest.
Thanks and Regards,
Vinod Patil

Dear Vinod Patil,
Do you have an answer to your question?
Pls. let us know if you find something.
BR
Richard

MSS UWL substitution rules

Hi,
I have two questions about universal worklist task managing when manager is not handling the tasks in his job:
1. Leave request: How is ruling of days for when manager does not respond on leave request before sent to above manager?
2. Travel request: How is ruling of days for when manager does not respond on travel reimbursement before sent to above manager?
Anyone who know this, if it is configured by needs of the client or is this standard ruling by SAP?
Kind regards,
hilde

Hi Hilde,
Pls follow these steps for Substitution Rule
1) Create a Task
A task is nothing but a request to one or more assignees.
2) After creating the Task, Substitution should be assigning the tasks; if manager went to leave he can create substitution in his place
So here once you define the Rule for subtitution then next step is to Set Rule Activation i.,e nothing but "you can turn the rule On or Off at any time on substitution rules management screen .
cheers
Vijay

UWL sub rule problem with BPEMUWLConnector

Hi,
We had a issue now with 1 user, he can create sub and the nominee can see it. But when other person create a rule and assign this person as nominee, he cannot see it.
Any idea what's the problem? We are currently using CE 7.2. THe BPEMUWLConnector in local.
Many thanks

Hi,
The template you used is different.
Try to create a java webdynpro iview and in the package you will find substitution application variant.
After creating the iview open the preview and here you can use CTRL plus right click and personalize.
Thanks and Regards,
gopal

UWL substitution and RMPS_SET_SUBSTITUTE in backend

Hello group,
I read a thread posted to this forum:
Re: UWL Substitution Rule- User Search
It states among others:
"If you are using the UWLfor workitems instead of the SBWP transaction, then you will need to maintain substitutions only through the portal.".
Does this mean that you cannot use tcode RMPS_SET_SUBSTITUTE from backend when using UWL?
From what I can see, they both update table hrus_d2. But there may be other implications that I do not see?
Br
Kirsten

Hi,
you cannot use tcode RMPS_SET_SUBSTITUTE from backend when using UWL?
From what I can see, they both update table hrus_d2. But there may be other implications that I do not see?
I think if you use tcode in backend for substituatiion,user should do in backend only and it may not be available in portal.If you do substitution directly in portal,it will reflect correctly in both portal and backend,
You can try both options with tes workflow and see difference.
Regards,
Koti Reddy

500 internal error in managhe substitution rule in UWL

Hi All,
One user is getting 500 internal error when cklicks on manage substitution rule in UWL.Only one user is facing this problem.
I checked in backend system, so substitute exists.
Can some body help me what could be the problem? Thanks in advance.
Regards,
Thirun.

Hi Thirun,
This is a common issue and usually has to do if the 'substitutee' for lack of a better word, is no longer a valid user.
4. When there is a substitution rule connecting the current user to a
deleted user, the following problems were discovered:
   - substitution rule management returns 500 browser error;
   - it is not possible to delete a Java Workflow substitution which
refers to a deleted user as assignee;
   - Java workflow connector is not able to retrieve items for user that
has a substitution rule with a deleted user;
   - The "status", "What to do", "assignee" and "Task Owner" fields are
not properly filled in the Manage Substitution Rules view.
Do a search in SAP notes in component EP-BC-UWL and also for your version. Alternatively you can let me know the version here and I can tell you in what release this is fixed in that matches closest to your version. (maybe only a patch required).
Beth Maben
EP - Senior Support Consultant
AGS Primary Support, Business Suite & Technology
Please see the UWL Wiki @
https://www.sdn.sap.com/irj/scn/wiki?path=/display/bpx/uwl+faq ***

GP task is not going to UWL when defining the substitution rule

Hi experts,
I have defined substitution rule for user in UWL, all task is going to assigned user's UWL
but GP task is not going .
How to solve this ??
Regards,
Piyush

Add a dummy execute sql task as first step inside loop and add a breakpoint to that for OnPreExecute event and check value of variable during each iteration to see if it gets value of each child package witin folder correctly.
Please Mark This As Answer if it helps to solve the issue Visakh ---------------------------- http://visakhm.blogspot.com/ https://www.facebook.com/VmBlogs

A problem about UWL substitution and GP

Hi, Guys.
Can UWL substitution mechanism also include gp task? I have some gp tasks in my uwl. When I set someone as my substitution, all of my tasks can be seen by my substitution(besides gp tasks). Is it a system restriction or just I need to do some configuration?
Thx.

Hi Louis,
Please check this thread: Re: Can I forward o define substitution rules for Guided Prodedure tasks?
Regards,
Deepti

UWL Guided Procedures and Substitution Rules functionality - how possible?

We are using Guided Procedures with Custom Web Dynpro objects and need to utilize user/role substitution that is easily enabled in other AdHoc tasks using 'Manage Substitution Rules. Unfortunately when creating and turning ON a substitution rule in the UWL all Guided Procedure Tasks are excluded and do not show up in the substituting person's UWL.
Does anyone have any ideas of how we can utilize Substitution Rules in UWL for all Guided Procedure tasks/steps?
Thanks in advance
-SteveW

Hi SteveW!
The situation you're facing is the normal behavior from GP in relation with substitution feature of UWL.
Unfortunately GP doesn't support substitution as the other UWL connectors do.
Best regards
Armando Zaro

Make "Manage Substitution Rule" from context menu to as button on UWL

Hi Experts,
We have requirement that "Manage Substitution Rule" link from context menu on UWL to make it as a button on UWL as "Manage Substitution Rule". Anyone has done this kind of requirement before. If you do please let me know the steps. Award full points will be given to answer. Thank you.
With Regards,
Sudheer.

Hi,
you can download the standard XMl file ad modify it by writting hte below code.and rename the file and upload it with high priority. and clear the cashe after uploading the file.
1.code to create the specific action.
in the action name below instead of xyz can be any name
<Action name="launchSubstitutionManager_xyz" groupAction="" handler="SAPWebDynproLauncher" referenceBundle="SubstitutionManager" returnToDetailViewAllowed="yes" launchInNewWindow="SHOW_HEADERLESS_PORTAL" launchNewWindowFeatures="width=800,height=600,resizable=yes,scrollbars=yes,status=yes,toolbar=no,menubar=no,location=no,directories=no">
<Properties>
<Property name="WebDynproApplication" value="UWLSubstitution"/>
<Property name="WebDynproDeployableObject" value="sap.com/tckmcbc.uwl.ui~wd_ui"/>
<Property name="isnewwindow" value="1"/>
<Property name="type" value="button"/>
<Property name="launchContext" value="UWL"/>
<Property name="ignoreWorkIdParams" value="yes"/>
<Property name="appContext" value="${context.appContext}"/>
<Property name="System" value="SAP_LocalSystem"/>
<Property name="display_order_priority" value="-1"/>
</Properties>
</Action>
2. in the required view add the below code.
<Action reference="launchSubstitutionManager_xyz"/>
3. save your own the xml file and upload it with high priority.
4. cleare the UWL cashe and browser cashe.
5. relaunch the URL with the end user id.
Raji.

Manage Substitution Rules UWL

Dear.
I have the following doubt with the Manage Substitution Rules UWL :
Is posible have a rule in where Only some WF should go to the inbox of the substitute?
Ie. The Boss have process of Workfow of modules OM, TV, PA, PY that arrives at UWL, and the boss only need delegate to the substitute only the item for the process of WF of PY and PA for a date.
How can solve this?
Regards

Yes there is something called Task classification!
You can do so via filtering or classification of tasks
read here
You will need to enable the support information in order to get the
associated task number that corresponds to the backend task.
If you wish to hide certain tasks, the easiest way to do it is to
redirect the task type that you want to hide to some unused item type.
You can create your own XML file and give
each task number its own entry in the XML
They each need to be given a different item type name. They can't
all be directed into the same item type since there would be
multiple conflicting definitions for that item type in the file.
No view definition is needed, you can just give it a garbage
defaultView name (HiddenView).
I have attached an example for you in the attachment area. This is
stored as a text file. Also,
Where you see the following:
systemId="<YOURSID>" externalType="<YOURTASK>" in the XML, this
obviously needs to be replaced with your sid and your task id which
you are looking to exclude.
For ex
For example, if it is the following task pasted below:
<ItemType name="uwl.task.webflow.TS01000096.SAP_R3_MUS"
connector="WebFlowConnector" defaultView="DefaultView"
defaultAction="launchSAPAction" executionMode="default">
If you were trying to hide this, you would write it in the XML file
as follows:
<ItemTypes>
<ItemType name="uwl.someHiddenType1"
connector="WebFlowConnector" defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000096" connector="WebFlowConnector"/>
</ItemType>
***************And for the next one:*********************
<ItemType name="uwl.someHiddenType2" connector="WebFlowConnector"
defaultView="HiddenView">
<ItemTypeCriteria systemId="SAP_R3_MUS"
externalType="TS01000097"
connector="WebFlowConnector"/>
</ItemType>
Classification
You can arrange tasks and workflows into various classes within the SAP
System. The classes professional, personal and disciplinary are
standard. The system checks the task class under the field name
TASK_CLASS in the authorization object S_WF_WI. This system uses this
authorization object to check the authorization for carrying out
specific actions on particular work items. The assignment of tasks to
classes is also important in the definition of substitutes. You can
also define that only those classes are displayed which refer to tasks
or workflows of a particular class. Take this into account when you
create new classes and assign tasks or workflows to the classes.
You can set this classification via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Maintain Task Classes.
Once the classification has been added as above you can then add this to
your task. Goto PFTS => Enter task ID => Change Mode => Menu: Addition
data => Classification.
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm
[2] Substitute Profile
You can define one or more substitutes for working with the Business
Workplace. The authorizations of a substitute are determined by the
substitute profile which you assign to him/her when you set up the
substitution. A substitute profile comprises specific task classes.
Task classes describe individual tasks or standard tasks. This
assignment is made in the task definition. A user you have specified
can then log on as your substitute. "Your" work items are displayed to
the substitute in their Business Workplace with the restrictions
resulting from their substitute profile.
You can set the substitution profile via:
SPRO
=> IMG
=> Basis Components
=> Business Management
=> SAP Business Workflow
=> Basic Settings
=> Substitute Profile
=> Define Substitute Profile
or
See SAP online help at:
http://help.sap.
com/saphelp_nw70/helpdata/en/c5/e4b5eb453d11d189430000e829fbbd/framese
t.htm

UWL Substitution rules : Problems reported (repairable)

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