VALUE IN PO HISTORY OF SERVICE ENTRY SHEET EXIST EVEN AFTER DELETION OF SES

Respected All,
My client has prepared a down payment request , prepared a service purchase order against that vendor, created service entry sheet.
Later on he came to know that the qty he has entered is wrong ,so  he reversed all the goods receipt(done 102 Mvt) , deleted the service entry sheet and now trying to create new SES against the same line through ML81N.
But the Qty column after selection of services is coming blank, i have checked the po history, in that the GR Qty and value is zero and service Qty is zero but service value and down payment column still contains the value, though we have reversed the service entry seet.
please guide me what to do to reflect the qty part in ML81N again.
Thanks and Regards
Abhay Mahodaya

can you see the material document with reverse movement ( 102 ) ,corresponding to your cancelation of SE sheet in the P.O history tab?
also check whether the 'actual quantity' in the Service entry extreme right column shows zero.
check in the deleted SE sheet history tab 'change document' button whether the last row change mentioned is setting deletion indicator

Similar Messages

  • Service entry Sheet was reversed after the invoice as posted and rebooked

    Hi..
    Service entry sheet was reversed after the invoice as posted and rebooked with final entry marked.  The rebook transaction created a different $ amount than the original SES.  The difference between the 2 amounts is causing a GRIR out of balance on the PO.  MR11 does not indicate a GRIR out of balance.
    why did SES rebook a different value?
    How can we clean up the GRIR out of  balance?
    Please help...
    Mercy

    This is a standard SAP procedure.
    SAP Note 440942 is helpful to sort this out.
    Thanks,
    Mercy

  • Purchase order history for service entry sheet

    Hello All,
    I created 3 service entry sheets for service P.O. however I saved it with out accepting them. Why the Purchase order history is not updated after the service entry sheets were saved?
    When I created another service entry sheet for the same P.O. and accepted the service entry sheet and then saved it, the purchase order history was updated along with the posting of latest service entry sheet and previous three service entry sheets are also visible.
    Why this is happening? Please help.
    With regards.
    Sanjay

    Dear Prashant,
    Thanks for the response.
    1) Whenever a SES is saved (without acceptance) an entry  gets updated in PO history with out posting document number.
    2)Material doc. entry gets updated in P.O. history table when SES is accepted and saved.
    Sl. no. 1 is not happening when I create SES for the first time. Once 2nd SES is made and accepted and saved. After that all entries including the first one is shown in P.O. history table.
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  • Value Calculation in Service Entry Sheet

    Hi All,
    I created the service PO for 117,130 and Discount/Quantity 61,420 and net price becomes 55,710.
    When I do Unplanned Service Entry Sheet as follows:
    Qty     1     Gross Price      12,534.75,     Value showed in GR is      5,961.85
    Qty     1     Gross Price      835.65          Value showed in GR is     397.46
    Qty     1     Gross Price      3,342.60      Value showed in GR is     1,589.83
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    Pls explain how he it is calculating net value and total value

    Thanks for your reply, Padmasri Garapati,
    but i wanted to do the service entry sheet like mentioned below
    Qty 1 Gross Price 12,534.75, should show Value in GR 12,534.75,
    Qty 1 Gross Price 835.65 should show Value in       GR 835.65
    Qty 1 Gross Price 3,342.60 should show Value in    GR 3,342.60
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    Not like below one:
    Qty 1 Gross Price 12,534.75, Value showed in GR is 5,961.85
    Qty 1 Gross Price 835.65 Value showed in GR is 397.46
    Qty 1 Gross Price 3,342.60 Value showed in GR is 1,589.83

  • -ve values in service entry sheet

    Hi,
    I want to post -ve service entry sheet ( i.e differential -ve ).
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    thx,
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    Dear Chandresh,
    -ve value is not possible in Service entry sheet in stardard SAP solution
    In this case you need to reverse the SES entry or CN/DN raise to vendor for same.
    I hope this solve your query.
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  • Re: Service Entry Sheet

    Dear Gurus,
    PO No 3797100090
    Service Entry done so far - 225,002 AED
    Balance needs to be done is 224,998 AED
    PO is showing actul value in Limits Tab is showing  as 281, 250 AED. How?
    I am not able to book service entry sheet for 224,998.
    Kindly explain
    Regards,
    Rajashekhar

    Hi,
    Missing information to answer!
    What is the total PO value?
    Actual Service Entry Sheet Maintained?
    After Service Entry Sheet Maintained and did all Service Entry Sheet released which updated accounting document which in turn update PO history with status of service(ordered, delivered, still to be delivered & invoiced)
    Just cross check above all, system is right but you need find out which one you missed!
    Regards,
    Biju K

  • Purchase Order: Queries related to Service Entry Sheet (ML81N)

    Requirement:
       A user exit to be trigger during the changing (update) of service entry sheet, This user exit should have a code which will go and check the credit memo in RSEG- SHKZG where the value is “H” and will check RSEG- LFBNR number with ESSR-LBLNI and compares RSEG- SHKZG with ESSR- NETWR value of the service entry sheet. if the value is less then or more then ESSR- NETWR (service entry sheet) value it should throw an error “"Amount must equal Service Entry”.
    If the RSEG- SHKZG value and ESSR- NETWR value are equal it should allow to revoke the service entry sheet. 
    Scenario: When user clicks on Change button in ML81N for changing the Service Entry Sheet(existing one), an exit should trigger the error message and should not allow to change.
    Please suggest how to achieve it, which Exit to use where I should code?

    Hi Amol
    Why you created Framework Order ?.. You can not change account assignment category in service entry sheet..e.g. K-Cost Center.. F- Order
    But depending upon settings, you can change account assignment values such order 1 to order 2
    If there are requirement that SES can created for  Account assignment F or K. I recommend you to use following approach
    1. Create a Contract - ME31K with AAC as U- Unknown (If business already have rates negoiated with vendor for services)
    2. Create release order with reference to contract and system will prompt you to enter AAC- it can be K or F
    3. Perform SES w.r.t to Release Order.
    Other Approach can but not strong one.. create two line items in the PO. one with K and Other with F.. then choose the line item at time of SES creation that business want to book the cost on CC or Order.
    Thanks,
    Jagdeep

  • Service entry sheet deleted at header need to be undeleted

    Dear Friends,
    Pls note my client hv budget allocations & thru this only the procurement activities are happening.
    Now in one scenario they had deleted one service entry sheet from header instead deleting thru line items & trying to create new service entry sheet. But the system is now not accepting & giving error as "Budget Exceeded" . By deleting the service entry sheet from header doesn't get deleted totally from system.It still considers those figures at the time of making new service entry sheet & gives error message. Kindly advise how to delete this service entry sheet totally from system. Is their any program to run for this in system??

    Hi
    If u r creating SES, system will post one material document along with SES. If u revoked or cancel the SES, the system might hv issued a another material document in the amount u reversed.
    Check it out both are existed in the PO history tab.
    If yes, then clisk on the SES, it should be in no acceptance mode.
    Then u can create new SES.
    Check it out.
    Regards,
    Raman

  • Release Procedure for Service Entry Sheet Wr to the Purchasing document

    Hi,
    I have configured the Service entry sheet release procedure on the basis of Purchase order document type by creating Characteristic With table -field (CESSR - BSART) and also class is maintained where the defined characteristic has been assigned.Release group is assigned to the class and all necessary customizing activities carried over. I assigned release group n Strategy thru Cl20n and also checked in Cl30n for the document type where system is exactly proposing only one value for the document type. But when i create Service entry sheet thru ML81N after saving the document i checked for release strategy through Goto-> Service entry sheet -> Release Strategy which is grey mode.
    I tried thru ML85 System says that no suitable purchasing document is available for release.
    thank u
    Nagarjuna
    Edited by: yalamanchi nagarjuna on May 31, 2009 1:33 PM

    the same configuration is not working in DEV environment but working fine in Quality and PRD

  • Service no in service entry sheet

    Hi all,
    we are creating a unplanned service po and creating the service entry sheet against it .We have a requirement  that after the creation of service entry sheet with the service line items with description alone ,can we able to chnage the service entry sheet to  the service no in these same line items before the approval process. We are not able to incorporate these changes in the same service line item.
    we were able to add it in the different service line item.
    Regards,
    velu

    Hi,
    Service entry sheet number we cannot able to change because using T-code ML81N and give PO no and doing service process, first the service entry sheet number generated and then we have given actual service qty.
    So, we are not able to change service entry sheet no.
    Better, deleted service entry sheet and make new service entry sheet for the particular PO.
    Hope, it is clear for you.
    Regards,
    K.Rajendran.

  • How to cancel service entry sheet

    Dear all ,
    Pl explain the process for how to cancel the service entry sheet ?
    Regards

    Hi,
    Go to Tcode ML81 , enter the concerned Service Entry sheet No
    Then Revoke acceptance of service entry sheet (If it is accepted).
    Then save it.
    Then again enter same service entry sheet no in ML81 & delete it.
    hope it helps
    Regards,
    Rahul

  • Service entry sheet return issue

    Hi all,
    anyone knows how to use service entry sheet return indicator? If the SES has been approved, but one line needs to be returned, what should I do to correct it? please advise.

    Srinivas,
    thanks for your answer. Right now our process proposal process is:
    a. AP raise the full credit memo on the service entry sheet.
    b. Revoke acceptance (ME81L) of the service entry sheet
    c. Make the change on the revoked SES, either delete couple of lines or change the gross price, accepted and save.
    is this correct? Is there any way to improve the process ? And when I revoke the SES, it doesn't pop up the movement reason, only pops up the posting date.Is this a config defect?

  • Error in releasing service entry sheet

    Dear All,
    While releasing Service Entry Sheet,user is facing the below error.
    BS 007 " Goods receipt for purch order " is not allowed (Internal Order Number)
    If anyone of you people would have face this sort of issue or heard about it then do let me know.
    Thanks in advance
    nainesh
    sap mm

    Nano ,
    Why  the user want to  Do MIGO ,
    Service  entry shhet are meant for service, In STD  SAP you can not have do good recieved  For the service
      The process is  like
    1  Creation of service aster
    2 Create a Service PO
    3 Maintain service entry sheet
    4approve service entry sheet
    5  MIRO
    After you release the serive PO try to do the  MIRO

  • SERVICE PO VALUE EXCEEDING IN SERVICE ENTRY SHEET

    Hi all
    How to restrict the Service Entry sheet value which is exceeding PO value (In Service PO Unlimited & Price change option are selected)
    Here scenario is user will place order for say 1 set with value of 50 Lakh with only one service line item & will select the unlimited & price change option.
    Now he will receive invoice in parts & will post accordingly with quantity 1 set each time & value as per each invoice. in this case value of invoice raises can be more than po Value so how to restrict the same.
    OR How to map this type of scenario otherwise to avoid above
    Kindly suggest
    Thanks & regards,
    Rajesh

    Dear,
    Please check with S.-Based IV check box selected in Invoice tab of Item details. This option useful for
    Indicator for Service-Based Invoice Verification
    Indicates that service-based invoice verification is defined for a purchase order item.
    In service-based invoice verification, the quantities and values of services performed and ordered to date are available for checking purposes. As in the case of invoice verification for materials, you are able to change quantities and values within the permitted tolerances.
    In addition, if service-based invoice verification is active, the acceptance posting is carried out at the level of the services in the entry sheet, and the quantities and values of the accepted and invoiced services are shown in the PO history.
    And I suggest to enter Limitations for Servce to limit the :
    Overall Limit
    Maximum value that the total of all unplanned services (or the value of the material) covered by this document item may not exceed.
    Limits can be used in service lines and the items of blanket purchase orders.
    When services actually performed are entered in service entry sheets (or at the time of goods receipt in the case of materials), the system checks the entered values with regard to adherence to this maximum value. If the overall limit is exceeded, it issues an appropriate message.
    If you have also fixed sub-limits within the overall limit for an item, each time services are entered or goods receipts are recorded the system checks whether the individual sub-limits and the overall limit have/has been adhered to.
    By entering in Limits tab of item details.
    Hope this will solve your issue.
    Regards,
    Syed Hussain.

  • Service entry sheet Number shown in PO history but does not exist

    Dear Experts,
    we use ZML81N : for creation of SES
    &  use ML81N  : For Acceptance ( Release ) of SES
    while creating PO , under services tab for a line item , the service has been entered for total Quantity 12 & units as "months"
    User tried to create one service entry sheet against the line item with Quantity = 1 & unit = month , but it seems this SES got saved somehow without any line items inside it .
    if we we try to open this SES with number shown in PO history , system says SES "Does not Exist"
    In the PO history against the PO item in Item Details-PO history tab , one Service entry sheet is showing with "SEnt" in the
    short text , but there is no row in PO history for the above with short text as "GRSR" , which also should have been created
    automatically by the system . In the column "Amount in LC" , amount for the service is showing .
    When a new SES for the same line item is attempted to be created , the system is showing available balance Quantity as "11" ,
    that means system is considering the "1" quantity entered in the first SES as consumed .
    Please advise how we can delete the first SES which we are not able to see , free-up the budget consumed by this SES &
    restore the Balance Quantity shown in the new SES as again "12" as if no SES has been done against the PO line item.
    I have tried to search the forum , but could not find solution.
    Your Response will be deeply appreciated.
    Thanks in Advance .
    Regards,
    Anil Shanbhag

    Dear Sir,
    Thanks a lot for your reply.
    After checking it is found that  there is no data in the tables ESLL, ESLH, etc. stored for the mentioned entry sheet, so SAP can not try to reconstruct the entry sheet based on that data.
    Can you please tell from which tables the wrong FI and CO postings (e.g., the referring accounts) must be cleared manually in order to solve the problem ? as we could not find the value  of  "LC amount mentioned against the Service entry sheet in PO history"  in both the tables ESLL & ESLH.
    warm Regards,
    Anil Shanbhag

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