Vendor Advance through Cash Journal

Hi,
Is it possible to post Vendor advances (downpayment) through Cash journal. Client will pay advances to employees for travel. We created employee as a vendor and we need to pay and recover advances from vendors.
Is it possible to post vendor advances through Cash journal.
Best Regards
Raj

Hi,
this question has been asked so many times in this forum.
check the below thread.
[Re: down payment,fbcj]
Thanks,
Srinu

Similar Messages

Advance through cash journal to vendor( through t.code F-48)

hi SAP guru,
i am getting error while makng advance payment through cash journal t. code-f-48
"payment amount is larger than cash on hand ,change amount"
   though i have sufficent cash balance even it is showing this error.
total available cash balance=rs 2,35,000 ans we are making advance of rs 2,00,000. getting above error but when we are making payment of Rs 1,00,000 it has posted and again we made another posting of rs 25,000 it also posted. but remaining(Rs 75,000) we cant post advance to the vendor.
our Petty cash A/c amount received from head office through inter bank transfer.i have ceck all receipt no any receipt is park, all receipt are fully posted so there is no any question of less balance.apart from this i also chek tables of cash journal which automatically updated when cash received from head office.tables are 1.TCJ_position
2.TCJ_documents
3.BSIS
4.BSEG
5.BSIA
6.BSAS.
      the cash balance which are showing under fbl3n,FBCJ same are showing under above when i saw it in production through BASIS consultant.it means all cheques are fully posted.
             one thing i want to tel you that l we are making this transaction for the month of 31st may 2010 not for today i.e 04-03-2011.because earlier we are using Tally now all previous transaction of tally are mapping into sap.
    so, i want to inform all of you that this is back day posting in the month of        31st   MAY 2010, so above balance of rs 2,35,000 standing in cash journal on this date.and we want to pay advance cash on this date i.e 31st may 2010.
before 31st may 2010 imean on 30-05-2010 we have only cash balance of rs 35,000.
and we received cash from head office on 31-05-2010 of rs 2,00,000 and we have to make advance payment of rs 2,00,000 to a vendor on the same day.but when making advance of rs 2,00,000 CANT DO THIS.can anyone suggest? one interesting thing is when i reduced amount to rs 1,00,000 it posted again doing so by rs 25,000 it also posted but remaining rs 75,000 cant and getting above error-
"payment amount is larger than cash on hand ,change amount" though i have still rs 1,10,000. then why this is coming?

Please check any future date documents are posted in system.
that means if you are trying to post on 05.03.2011 for the amount 5000 and balance is 10000. But if there is any document posted on 06.3.2011 with amount 7000, system will not allow to post document on 05.03.2011 eventhough you have balance on 05.03.2011.
Just check, It can be one of the reasons.
Regards,
Ganesh Lokam

Process vendor invoice through Cash Journal

Hi all,
Is it possible to process vendor payment invoice (FB60) through Cash Journal (FBCJ) rather than paying through F-53/58?
BR
Nayab

Thanks to Dark duck for advising SAP Note 532888
According to note, SAP doesn't provide standard functionality. Though it provides BAPI, which can be called when opting for customize solution.
Our process goes like,
1. Our users are on different location
2. HR Department issues a slip (assume BONUS) to few people which should not be given them through Payroll, but through cash
3. On receiving the slip, users visit petty cash counter, show the slip and gets there amount
4. Usually, such big payments are not available ATcash counter, therefore the person at cash counter ask user to visit tomorrow.
5. The next day, accountant go bank and collect cash, which is then paid to user
We can do customization which will automatically create an invoice and pay employee(which is already created as vendor) through FBCJ, then manually clear vendor through F-44. But then
1. accountant will have to do double work
2. amount can be paid which does not match invoice amount, lets say through typo
Our final solution is to create interface, in which all such invoices are shown. When accountant clicks particular invoice, it will call BAPI and entry would be save in Cash Journal through provided BAPI. Do you think its a feasible solution or there should be some other workaround?
BR
Edited by: Nayab Siddiqui on Dec 4, 2009 7:59 PM

Customer & Vendor Down payment through Cash Journal

Hi
I want to post customer & Vendor down payments through Cash Journal .Kindly tell me is it possible in ECC6.0 if yes please note down the required points which will help me sortout my problem
Thanks in Advance
Regards
Praveen PC

Hi,
You may following procedure
1.) Create one Intermediate clearing account (under open item management)
2.) Post amount from cash journal to intermediate account by selecting relevant business transaction
3.) Use transfer with posting option ,to transfer the balance from intermediate account to spl.vendor/customer
Afer the transfer the balance intetermediat account balance will become zero
Thanks&Reards
Guru Prasad

Asset capitalisation through cash journal FBCJ

Hi Experts
Please help me in asset capitalisation directly through cash journal - FBCJ.
I mean FI doc should be "Debit Asset code and credit Cash account " through FBCJ.
Is it possible. Kindly assist.
Regards
Kuldeep Dubey

Hi Kuldeep,
Asset account is a reconciliation account. Hence you cant add it to the cash transaction list in the config for allowable transactions in Cash Journal settings.
The work around is pay the amount thru a dummy vendor account thru cash journal . And use f-90 for capitalization of asset as well as setting of the dummy vendor entry done in cash journal.
The dummy vendor will be useful for you to track how much assets purchased from cash book.
Regards

Special GL Postings through Cash Journal

Hello All,
We are implementing EHP 4 SAP ERP 6.0 NW 7.01 in Vietnam. We have found that we can not post Special GL transactions through Cash Journal. It is vey much necessary for the client to post Employee advances and loans through Cash journal. Their 90% transactions for employees goes through Cash. We have searched for solution in SDN, and there so many message relating to this but could not found any work around solution for this problem.
Client does not want to post transfer posting to special GL later.
Could anybody guide us to have some work around solution for this?
Thanks in advance
Regards
shankar

Hi Shankar,
Look at below thread
Special GL indicator in Cash Journal
Regards,
Chintan Joshi.

Purchase of Fixed Asset through Cash Journal

Please let me know whether it is possible to purchase a Fixed Asset through Cash Journal without the Internal Order route?

Hi,
You can not procure Asset directly from Cash Journal. Also it is not the Best Practice to procure asset from Cash.
Still if you want to procure an asset from Cash Journal, there is a workaround available. You have to route the transaction via Clearing Account (Balance sheet A/c). The Business Transaction in the Cash Journal will be mapped to a Clearing account specifically created for Asset Procurement. The entry which will be passed is
Asset Clearing Account Dr.
Cash A/c Cr.
Then you will have to pass a entry for taking this amount from the Asset Clearing account to the Asset. The entry will be
Asset A/c Dr.
Asset Clearing Account Cr.
You have to activate the Open Item Management for the Asset Clearing Account.
Regards,
Amit

Vendor advances through DTW

Hi all,
    I want to post vendor advances through DTW, so which template should i use to post the required data
Thanks and Regards
Ravi.K
Solution Consultant for SAP B1
New Horizons Cybersof Limited
Hyderabad

Hi,
To import an Outgoing Payment on Account for a Vendor you can you the DTW Template "Payments.xlt" under:
C:\Program Files\SAP\Data Transfer Workbench\Templates\Templates\oVendorPayments
The required fields you have to fill are: RecordKey, CardCode, CashAccount, CashSum.
Please make sure to enter the correct Business Partner and Account Code.
It is not required to use a line template.
hope it helps,
Regards,
Ladislav
SAP Business One Forum Team

Asset postings through cash journal

Hi gurus,
Is it possible to post the asset postings through cash journal. I want to debit the asset no. in FBCJ. If it is possible how the configuration has to be done.
BSR

Hello
Cash journal is purely for cash reciepts and cash payments.
If an payment towards purchase of asset needs to be made, then first create the master record in AA and try to make the debit.
I am not sure whether it would work, because an aquisition requires a transaction key of 200 or 210, which is not available CJ screens.
I wonder if you can do it. But please test it, mind you first create asset master record.
Reg
assign points if useful

How to create print document for payment to customer through cash journal

Dear Sirs,
I have a problem with print document from cash journal. I enter a payment to customer (when I turn the money to customer) and the system makes right posting, but when I try to print this point, system printing document for incom from customer. I'm using business transaction for customer posting in cash journal. I would like to know how I have to manage this posting - payment to customer, or incoming from vendor (returnes advances from emploee)?

Hi,
please check whether the two solutions below work:
1. create a contract with milestone billing plan where there are only down payment billings, so that on the basis of the contract you can generate down payment requests and then relevant down payments, release the contract to a sales order which can then be delivered and billed, manually clear the billing document with the down payments
2. from FI module, create down payment requests via t-code F-37 directly, and then down payment posting, generate sales order directly, and then deliver and bill, manually clear the billing document with the down payments

Down payment through cash journal

hi,
i have a requairment i.e travel advance to employees,
we treated every employee as a vendor,
how can do this travel advance to employees
thanks and regards
venkat ravi

1. Spl GL indicator cannot be used in FBCJ.If cash advance has to be given then it can be treated as normal payment to vendor w/o spl gl indicator. ie select your vendor payment business transaction which will post the accounting entry Vendor Dr. to Cash Cr.
Employee vendor will get debit to his account in rare case and hence debits, in this case, in employee vendor account could be construed as advances.
2. If client insists that advances to employees should be identified only with spl gl, then you can create a new business transaction whereby you can transfer the balance to say, travel advance clearing account.Accounting entry would be Travel advance clearing A/c Dr. and Cash Cr. From this account you can make advance payment to vendor using spl gl in transaction F-48. Accounting entry would be Vendor with Spl Gl Dr. to Travel Advance clearing. As a control mechanism you should always ensure zero balance in travel advance clearing account. This is only a work around and not a standard solution.
Regards,
Rengaraj

Handling Excess payment through Cash Journal

Dear Experts,
I have a requirement from my client that in case of any excess payment against Invoices, the excess payment should go to the Payment On Account(Advance Account) automatically while accepting payment at Cash Desk either through cash or check.
I have configured all the settings but still unable to post the excess payment to Advance account.
Can anyone please help me on this problem
Thanks in Advance
Kumar

Hi,
Please check your settings SPRO in Open Item Management->Clearing Control-> Define Specifications for Clearing Types.
Ensure that for Clearing Type 19 (Cash Desk), your ''Payment on Account'' setting is set appropriately.
Regards,
Ivor Martin

Acquisition of asset through cash journal

Hi,
I want to post asset acquisition throught FBCJ. When i define business transaction in FBCJC2, there is no business transaction type for asset acquisition. What i should use ?
There is a field of asset master record in FBCJ. But i am unable to use it through any business transaction
Suggest a solution

hi,
if you want to post the asset acquisition through FBCJ is not adisable. why becasue FBCJ use only for below rs.20000/- transactions. as per income tax rules we can pay the cash rs.20000/- and below, beyond that we can made the payment by cheque/dd/bank transfer only. normally FBCJ uses for purely cash transactions.
we post the asset through f-90, we get the every report related to this asset.
i hope this is clear
thanks & regards
p.seshu

Vendor advance report by using entries in FBCJ

HI All,
My client has 4 business locations. So I opened 4 cash journals for each location and map all the cash journals to a single cash GL which wil reflect in balance sheet or trial balance. when making entries using cash journal,they used to take advance agaisnst expenses in business transaction and passed entries using vendor.They asked me a report where how much advance was given to each vendor will be found out.But i didn't found any report.Then I told them to make entries via F-02 by using posting key 29 and special GL indicator.Then by using report FK10n thier problems get solved. But for this I have to open different cash GLs for each location .My question is how can I map all 4 Gls to a single GL which will show as a summerised cash GL in trial balance or balance sheet.Please help
can I get any report (advance given to each vendor) by making entries in FBCj.If not then please help me to solve this issue.

Hi Biraja,
You cannot post vendor advances using Cash Journal (FBCJ), You need to create a Cash Clearing GL to use the further process.
1. In FBCJ at the time of vendor advance you need to select Cash Clearing A/c System will post below accounting entries.
Cash Clearing Account -
Dr.
To Cash Main A/c----
Cr.
2. You need to transfer this entry in Vendor A/c (F-48)
Vendor A/c (Spl GL Indicatior)------Dr.
To Cash Clearing A/c -
Cr.
3. Clearing of Cash Clearing Account (F-03).
Now you can find all the advances made for vendors in Vendor Reports.
Regards,
JA

How to configurel advance payment to vendor in cash journal

Hi,
This is thiyagarajan,
My client wants to pay the advance to vendors through cash journal
How to configure this one . its urgent please help me out..
if u have any document pls send to my mail id [email protected]
Regards
Thiyagarajan......
91-9916082477

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Pls reward points if you find this helpful.
Regards,
Chirag

Vendor Advance through Cash Journal

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