Vendor Approval & Selection

hi
pl tell mehowto configure below given requriment
The QM component monitors the release of supply relationships in stages. You can define certain statuses such as model series, preliminary series, and production series through which the deliveries of a material from a certain vendor must pass in sequence. The system then generates inspection lots with an inspection type that matches the next status of the supply relationship and it updates the statuses automatically on the basis of the usage decision. When the last status is reached, the system uses the inspection type 01 for all further goods receipts
pl healp inthis
regards
Baswaraj

Dear Baswa
please refer a good document
http://www.sap-img.com/qm008.htm

Similar Messages

Vendor approval for outside operation

Hi,
I am trying to define a process for vendor approval for an external operation. We have service operations on our production orders and we are not using the 04 but only the 03 inspection type. Since the service operation is for account assignment F (production order) and does not have a material as a line item, how do I prevent the 101 goods receipt for the production order in case of an unapproved vendor was sent the service operation. Usually businesses do this as they have a vendor who is approved for other processes and hence the assumption is that he will eventually be approved and is good enough for an additional process. So they purchase at risk. If we had a 04 inspection type I could have given a one time skip MIC for the vendor approval and controlled it there. But since we dont have 04 inspeciton type how do I control this.
I am pretty sure this is a common scenario and someone on this forum might have had implemented this.
Thanks

Hello,
You can use scheduling agreement for your vendor approval process. For approved vendor you can set your rules and grouped all approved vendors in scheduling agreement. based on that system will take only those vendors from that grp and depend upon terms and contracts w.r.t scheduling line system will allow for PO.
I am not a MM consultant but yes you can take this as refference and ask MM consultant how to execute the same in your case.
Secondly for vendor approval you have any process like testing of its product or service or any document verification etc. ?
if it is there then just maintain the Q- Info and put quality controls over vendor master. w/o quality approval system won't allow to use the unapproved vendor.
Regards

Vendor Approval Workflow error

Hi,
I tried (unsuccessfully so far) to turn on the standard workflow for Vendor approval (conveniently called: VendorApproval)
However when I try to change a vendor (thus triggering the workflow) I receive the following message:
op Fiatteringsproces (ID = VendorApproval, definitie-ID = ApproveVendors, ingangsdatum 2007-01-01, thread-ID 32) (18081,1056):1:1, Step nbr 1 (18081,1058) EOAW_CORE.ENGINE.DefStepInst.OnExecute Name:Activate PCPC:8036 Statement:114
Called from:EOAW_CORE.ENGINE.PathInst.OnExecute Name:Launch Statement:68
Called from:EOAW_CORE.ENGINE.StageInst.OnExecute Name:InnerLaunch Statement:206
Called from:EOAW_CORE.ENGINE.StageInst.OnExecute Name:Launch Statement:224
Called from:EOAW_CORE.ENGINE.AppInst.O
Aan dit bericht wordt een uitzondering gehecht zodat er een stapeltracering kan plaatsvinden.
The last sentence is something like: An exception is added to this message so stacktracing can occur (or take place).
Any thoughts on this?
What I have done so far:
- Added a row to PS_EOAW_IDS for: VNDR_AF_XREF (since there was no row
Thanks in advance for reading!

After some more trial and error, the error was caused by a user. After the user was removed from the list (user list was based on a query using a specific role), the workflow worked correctly.

Vendor Approval by QA

Hi gurus,
I want to control vendor approval through QA department. Please advice how can I map the same in QA module.
Thanks
Sachin

Hi,
You can activate the vendor approval by QA at material level. That means, you will have to maintain the 'QM in Procurement active' tick for the required material at the required plant & then maintain the Delivery Release contriol key.
Then you can maintain the Quality Info Record through transaction QI01 for the required material / vendor / plant combination with the approved date / quantity & other details. If required you can block the vendore also.
Regards,
Prashant

Is Preferred vendor approved automatically. Is preferred vendor called VL

Hi friends
Is Preferred vendor approved automatically. Is preferred vendor called Vendor List.
Regards
Surya
Edited by: surya K on Dec 29, 2008 4:03 PM

Hi Surya,
Whenevr you do "SHOP", under source of supply system will propose preferred vendor based on the list which we maintained on product level or product category level....if we not maintained these lists then system will propose you the last vendor of shopping cart.....
Thanks
Ravi

How can I manage a vendor approval process in SAP?

Please guide With regards to vendor approval Process & also share if u have case study

HI
Use me61 transaction code.
If you are talking about the approval of vendor such as prototype sample, ppap sample and regular supply, and if this is your flow, then, by activating the profile in the quality info record for each material / vendor combination, the functionality can be made use of. Check whether this meets your requirement.
All The Best
Do reward Points

Finding Common list of Vendors for selected Plants

Dear All,
I need a report where user will select Plants and for those plants I have to show only those vendors which are common to all plants. I want this to be done in Bex or using BO WEBI Report.
I have created a Query which has Plant, Vendor and a key figure as No. of Vendor. It gives me data something like this.
                  Plants
Vendor       P1      P2     P3      P4
V1               1         -       1        1
V2               -         1       1        -
If I select P3 and P4, result should be V1. If I select P1, P2 it should not give me any vendor as it has no common vendor.
Your help is appreciated.
Thank you.
Regards,
Prakash Sahu

hi,
Create a CKF on top of No of vendor such that for the example provided by you it takes the plant values from variable and then populate such that in below case when P3 & P4 are entered it returns a value1 other wise 0 (boolean logic).
Then on top of it write a condition that it should show only those records for which the CKF is showing non zero value.
Plants
Vendor P1 P2 P3 P4
V1 1 - 1 1
V2 - 1 1 -
If I select P3 and P4, result should be V1. If I select P1, P2 it should not give me any vendor as it has no common vendor.
regards,
Arvind.

Vendor in selection screen of MB5B

Business requirement is - In transaction MB5B (Stock on posting date), when users select Special stock option, Vendor should be available in selection screen. Purpose is to know Vendor consignment stocks on posting date. Does any one have any clue about how to achieve this or any other alternative suggestion to meet this business requirement ?

Hi,
We need stock balance by Vendor as on date and not material documents posted on a date. So, MB51 and MB59 does not help. Thanks for the response.
Edited by: Tushar123 on Feb 10, 2011 6:14 AM

F110 - Vendor Bank Selection

Hello All,
Can anyone please suggest me on the following issue. The vendor has two banks ex: X & Y, whenever the APP get runs, the system should pick up the X account of vendor but where as in my case it is picking Y account. There is no problem with house bank becoz it is only one. Pls suggest on this..
Maximum points will be assigned to the correct answer.
Regards
Srini

hi Srini,
in the master data there are to bank numbers as you told. In the Bank Type field you can diffrenciate them (like B1 and B2). When you post to this vendor you can to select the bank account in a field with the same name (you have to add B1 or B2) - you can do this later in change mode as well. Than the payment program will pick up the proper bank account. This is the only way to do.
hope this helps
ec

Workflow WS14000030 for vendor approval from OPI

Hi,
 The task TS14007942(approve creation of vendor) is included in the workflow WS14000030(Vendor One-Step Approval). Also included the agent assignment (Rule 00000157 for Manager).
It is given in help.sap.com as below ..
A vendor that has been transferred to the EBP System via OPI provisionally receives the status locked (all documents containing this vendor temporarily lose their validity). The system now checks the authorization of the purchaser / requester relating to transaction BBPMAININT:
· If the purchaser / requester possesses the change authorization, the 0-step approval workflow WS14000043 starts and the vendor is released immediately.
Depending on the Customizing settings, a workflow notification follows.
· If the purchaser / requester does not possess the change authorization, the 1-step approval workflow WS14000030 starts and the manager of the purchasers purchasing organization receives a work item with a request to approve or reject it.
When I checked the same,
 The Transaction 'BBPMAININT' is under the package 'BBP_BUPA'. There is only one authorization object under this package by name 'BBP_BUYER'.
 The documentation says "The object consists only of the field Activity.The activity has only one variant, 70 for 'Administration'; in other words: an 'All or nothing' as far as the data of the purchasing company is concerned".
can anyone help me in running the workflow??? How can I restrict the authorization for the transaction BBPMAININT.
Thanx,
Sivagami.R

Hi
Please try this ->
You have to assign authorization for changing shopping carts during the approval process. This is controlled by means of a role-based attribute BBP_WFL_SECURITY, and is set in the transaction PFCG on the Personalization tab page. There are four possible levels of authorization:
1) High: Workflow is never restarted.
2) Medium: Workflow is restarted based on start conditions.
3) Low: Workflow is always started.
4) No: No changes to the shopping cart allowed during approval.
Please refer to these links.
0-step approval
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
1-step approval
http://help.sap.com/saphelp_srm50/helpdata/en/b8/92303fdcf66d37e10000000a11405a/frameset.htm
Setting Up SAP Business Workflow
http://help.sap.com/saphelp_srm50/helpdata/en/ee/277e3c281f1817e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5f1d85d011d2b42d006094b92d37/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
If nothing helps, create a custom authorization object to meet your requirements and you need to attach the same to the particular user role (Take help of BASIS team in this case).
Here are few links ->
http://help.sap.com/saphelp_47x200/helpdata/en/52/671624439b11d1896f0000e8322d00/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/52/67168c439b11d1896f0000e8322d00/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/43/237440116fd279e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/2e/6629383d5ec70ce10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/08/237440116fd279e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8e/707440c56ed479e10000000a114b1d/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8e/1f7a40cf6bcd62e10000000a155106/frameset.htm
Regards
- Atul

Fixed vendor getting selected in the Shopping cart by mistake

Hi,
We are on SRM_SERVER 550, SP07 and SAP R/3 - 4.7.
We are on classic scenario.
Our Scenario: When users order the cart with preferred vendor, the cart will go through approval and once the approval WF gets completed and cart item moves to sourcing cockpit (carry out sourcing). Here the buyers create the PO in the backend.
But we observed one issue recently. For one particular material id, there is a fixed vendor getting chosen. User enters the preferred vendor, system chooses a fixed vendor--> So the cart doesnt go to sourcing and the PO gets created after the approvals are over.
I checked if there were any Purchase info records maintained in SAP for this vendor material combination, but there were none.
There are also no vendor lists maintained.
Is there any other way a fixed vendor can be picked up in a shopping cart?
Please let us know .
Regards,
Srivatsan

Hi Srivatsan,
1) create a new SC and set on hold.
2) set a breakpoint in the function B45A_SOURCEDETERMIN_GETSOS at the point:
CALL FUNCTION 'BAPI_SOURCEDETERMIN_GETSOS' <----- here
 DESTINATION destination
3) execute the FM BBP_PD_SC_TRANSFER with the GUID of the SC (from the step 1)
If you have a dialog user in the bakcend, you can debug the SOS find in the backend. If you just need the result, doubleclick on the sources_of_supply:
CALL FUNCTION 'BAPI_SOURCEDETERMIN_GETSOS'
 DESTINATION destination
 EXPORTING
 material = material
 mat_grp = mat_grp
 plant = plant
 deliv_date = deliv_date
 quantity = quantity
 unit = unit
 item_cat = item_cat
 acctasscat = acctasscat
 purch_org = purch_org
 fixed_vend = fixed_vend
 pckg_no = pckg_no
 unit_iso = unit_iso
 TABLES
 sources_of_supply = sources_of_supply <--- check the result here
 return = return
 EXCEPTIONS
 communication_failure = 1 MESSAGE msg_text
 system_failure = 2 MESSAGE msg_text
 OTHERS = 3.
Kind regards,
Peter

While Releasing PO can vendor be selected by plant code

HI,
In our SAP implementation our SAP consultants have created Vendor Master list by company code and purchase organization's code and both the codes are same 9000. Under this purchase organization we have 2-3 plants
Now while awarding the PO for any vendor if I want to select the vendor by plant code.. so when I click on plant code to select my vendor it gives error as " NO VALUES FOR THIS SELECTION"
So when I asked my consultant he said it is not possible to select vendor by plant code.. the only way is to select the Purchase organisation and under that search ur vendor.
Can anybody tellme if there is any possibility that I can select vendor by plant code while releasing PO.
Regards
Kanishka

HI
Here Vendor master records contain important data on your vendors. You can also store data in the vendor master record that applies to certain specific organizational levels (e.g. company code, purchasing organization, plant) within your enterprise.
The vendor master record consists of three areas:
General data
Data that applies equally to each company code within your enterprise (address, telephone number, language in which you communicate with your vendor, etc.).
Company code data
Data kept at company code level (payment transactions, number of control account, etc.).
Purchasing data
Data of importance with regard to your enterpriseu2019s purchasing activities and which is kept at purchasing organization level (contact person, terms of delivery, etc.).
SO vendor Master are not maintained at Plant level , these are at company code level and the purchase org level and financial accounts, so even in vendor master we are not maintaing the Plant data, so its not possible to search vendor at plant level.

Vendor partner selection

Hi all,
I have facing a strange issue for which i will need your help.
We are getting purchase orders details from APO system, which is sending material, delivery schedule, receiving plant, purchase order type to SAP R3.
Depending upon material and receiving plant, vendor will be retrieved from source list.
In partner function, invoice presented by "PI" is maintained for the vendor (say X). In alternate data for partner function different partners are maintained for the various receiving plants.
eg.
Regular PI partner - X
PI Partner for plant "0001" - Y
When a PO is created manually in SAP for receiving plant "0001" vendor partner "PI" picked is Y (which is correct).
However, when a PO is created using APO input for receiving plant "0001" vendor partner "PI" picked is X (which is not correct).
Kindly advice possible reason for system behaviour.
regards,
Parshuram

Hi Lakshmipati,
I want to be able to select a customer which has the "Vendor" VN partner function already attached to its list of business partners:
- Sold to
- Bill to
- Payer
- Ship to
How can I select in a transaction a customer which has already been allocated this partner function in his master data?
Please advise
Kind regards
Chris

Vendor approval wrt Product & material

Dear all,
My client has the requirement that material from the vendor has to be approved based on the product
for eg:
1) material A is procured from vendor "123" for finished product XYZ . it should be approved
2) Same material A is procured from vendor "123" for finished product PQR . it should not be approved.
Please advice hw to do this as when we go for QI01, we approve wrt material-vendor-plant, but nw I want to do material-vendor-plant-product
Thanks & Regards,
Ramesh Guthula

Hi,
Ask your ABAPer to customise the same through Z Tables.
Regards,
Mohd Ali.

Vendor Approval Process

Dear Experts,
I have a requriement from our company, that when opening vendor code, we want multiple release prococedure, means first sourcing team approve the vendor in system , then QA Team approve the vendor, then Supply chain team approve the vendor in the sytem, then finally the vendor should be approved by CEO. Then vendor is treated as active in sap.
How to achieve this, I have not seen such release procdeure for vendor, please suggest me some workaround, if there is no direct procedure.
My requirement is urgent.
Regards
Ishu

Hi,
This is something not in standard SAP. The approval process of the vendor should be done internally by the management and not supported in SAP. There is only a transaction to create vendors either XK01, MK01 or FK01 all of which are single transactions. The person who creates vendor in your company can be restricted to use the tcode unless the internal approval process done by the management to create the vendor.
Other way is you can think of blocking the vendor which you donot want to use in the procurement activities, this will restrict unwanted vendors entering into the system even by accident.
Regards
Shiva

Vendor Approval & Selection

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