Vendor - change of reconciliation account

Hello
I have search a read a lot of articles about this problem, but unfortuantely without success.
My problem is that some vendors shall be have another reconciliation account, so I have changed the account in vendor master data. I know that this have no influence on existing vendor items, but will it be possible to change the reconciliation account for existing records via F101. I mean that the old reconciliation account will balance to 0 and instead be listed under the new reconciliation account?
I have tried to execute F101, but without success. The records on the vendor account is still linked to the old rec account. Is it possible to do anything automatically?
Best regards
Søren Kirch
LOGSTOR

Hello Søren Kirch,
The below two stepped approach may let you solve the issue.
a) Change the Reconciliation Accounts either using the TCode XK07 or by the Function Module VENDOR_CHANGE_ACCOUNTGROUP in bulk
b) Transfer either the Open Items (Item by Item) or the Balances accumulated on the Old Recon Account to the New Recon Account using the Program SAPF101. Ofcourse, this might need a little bit of customizing in OBBW. (The Transaction Key 'A00' has to be configured to determine the Adjustment Account for the original recon account and also the Posting Keys)
Though I have not done this myself, I believe and wish that this will work for you.
With Regards
VG

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Change in Reconciliation Account of Vendor/Customer

Hi Experts,
Can any one please tell me the scenarios where in we change the reconciliation account for the customer and vendor. If we change, what are the precautions we have to take in terms of transferring balance or open items from old reconciliation account to new reconciliation account?
Thanks,
SravanK

Hi,
There is no problem to change the account number in the vendor or customer master data, that is :
All Document Items that were created in the old account will be posted in the same old account when you have a payment posting, compensations, etc.
All document created after the change will be posted in the new account as well as the payment postings, compensations and others.
The system will separate the postings in accordance with the moment at the documents were created.
You can do a test in the development client before you do the change in the production.
For example :-
You can create a new reconciliation account because you want the G/L accounts to separate out sales. Just switched the setting in Customer Master and off you go. SAP will recognized the old account for the old postings and used the new account for any new postings.
You should run balance sheet adjustment program after any reconciliation account change.
The system performs any adjustments required due to the change of reconciliation accounts or G/L accounts. The items from the old reconciliation accounts are allocated to the new accounts.
Since you cannot post to the reconciliation accounts directly, the postings are made to temporary adjustment accounts.
These adjustment accounts should be displayed along with the relevant reconciliation account in the balance sheet. The postings are then reversed after the balance sheet has been created.
The program for sorting the payables and receivables makes the necessary adjustments automatically. This means that you have to define the adjustment account numbers and the posting keys for these postings in the system.
If you purchase and install the FI-LC Consolidation application and have bought up a previous customer or vendor (thus also taking on his/her payables and receivables), please refer to the note in the report documentation on changed reconciliation accounts. To define the account numbers, select the activity Define adjustment accounts for changed reconciliation accounts in the Accounts Receivable and Accounts Payable Implementation Guide.
You should only run this program if your new reconciliation account is classified differently from the original in your FS. e.g.. AR to Intercompany accounts. It will just reclassify the existing balance. The line items will not be transferred. If not then no need to run the program at all.
Regards,
Sreehari

Change of reconciliation account in vendor master

Dear Friends,
Can anybody tell whether we can change a reconciliation account in vendor master or not.
If we can change then what is the procedure of changing.
Regards
Rahul Jain

Hello,
You can change the recon account for a vendor/customer by transaction code XK02/XD02. The original transactions remain in the original recon account. After reconciliation change in customer/vendor will be posted to new reconciliation accounts and whatever old line items in the vendor/customer accounts will not change from old reconciliation accounts. If once cleared, manually you have to clear those open items from old reconciliations before shifting to new reconciliation accounts.
Thanks
Para

Change of Reconciliation account for Customer/Vendor.

Dear All,
I need to change the reconciliation account for customer, after changing recon account i want the balance from the old recon account to be transfered to new recon accont.
Please suggest.
Thanks & Regards

Hello,
Once you made any change of reconciliation account in customer master, you are required to execute F.5D.
Please read the documentation available on this.
This will adjust the postings made to old reconciliation account to new reconciliation.
Hopefully, it should solve your problem.
Thanks,
Ravi

Change employee reconciliation account

Dear Sapgurus,
There is a need to change one employees Reconciliation account from 21100000 to 21101000, Kindly understand 21100000 is Vendor Reconciliation account and 21101000 is employee reconciliation account. By anychance my Client was using 21100000 in one employees master data, now I want to change it from 21100000 to 21101000.
In FK02/XK02 recon account field is greyed not allowing to change though there is no balance in Employees account
Please SAPGurus give me the complete process of doing this, the answers will be rewarded.
thanks

Dear SAP Consultant
If you want to change employee reconciliation account from vendor master data and it is shown grayed you can use transaction in SPRO -> Financial accounting->Accounts Receivable and Accounts Payable ->Vendor Accounts->Master Data -> Preparations for Creating Vendor Master Data ->Define Screen Layout per Activity (Vendors)
And change the status of reconciliation account to be ready for input (Optional entry). then try to use fk02 or xk02 as you change in the previous screen.
I hope that will help you
Thanks

Change the Reconciliation account

Dear Friends,
Can we change Reconciliation accounts in Customer/Vendor master records? If we can, so what about the old reconciliation account data or balance? How do we capture data from old reconciliation account to new reconciliation account?
Explain in details......
I appreciate your help.....

Hi Teja,
You can change the reconciliation Account in the Vendor or customer Master provided the field Status in your configuration allows changing the Reconciliation Account. Also, it is ideal that you change the reconciliation Account when the balance on the Reconciliation Account is Zero.
If the Balance is not zero, then also you can change the reconciliation Account. In such a case you need to maintain a Clearing Account in Configuration and then execute the Transaction F101 with the check box "Change Rec Account" under the Parameters TAB in the transaction F110.
This transaction will move the balance to the new reconciliation account,
Regards
Mahendra
Assign points if it helps

Changing the Reconciliation Account to Regular (Non Reconciliation) GL

Hi there,
We are on SAP ECC6.0.
We need to change the Master Record of a Reconciliation Account by making it a Regular (that is NON Reconciliation) Account.
The system is allowing us in doing this in certain cases and in some we are given the Error as:
Modifications to reconciliation account not permitted
Error Message # FH110
We have already zero out the balance outstanding in all Vendors linked to this GL Account.
Thanks
Bob

Hello,
It is not the question of making the balance to zero. Though you might have brought the balance to ZERO, but still they are showing as open items only in your system. Until and unless they are cleared, you cannot change.
After posting number of entries in the system, now try to change the reconciliation account to non-reconciliation account will have its own disadvantages and may affect adversely on your reporting. It suggested not to make any further changes. Make a new reconciliation and assigned the same to new customers or vendors or change the reconciliation account in the customer or vendor masters.
Try to run F.5D
Please recheck your configuration in OBBW.
Regards,
Ravi

Change Customer Reconciliation Account

I need some assistance in verifying the steps for changing Recon account for a group of customers.
Scenario. We have a group of customers (about 60) who have postings to them. Some of the posting are open and some are cleared. We need to change the reconciliation account on these customers. We are running under ECC 6.0
I know how to change the reconciliation account on the customer. That is not a problem. The problem comes with handling the open and cleared items already posted to these customers.
I believe that at some point in time I need to run trans F101. In order to run this transaction I need to define an adjustment account using transaction OBBW. One of my questions here is do I define this as an adjustment account for both the old and the new reconciliation account or for just the old reconciliation account.
Now most of my questions relate to:
1.     What are the steps required in order to run F101(FAGLF101 for 6.0)?
2.     Is there something that I will need to do each month or will this be a one time situation only for me?
3.     Will/are there any special steps required for clearing the open items once the reconciliation accounts have been changed?
4.     Is there anything else (any gotchas) that I should be aware of?
Any assistance will be greatly appreciated.
Greg Brown
FI/CO Consultant

the thread you sent me answers part of my questions (namely the fact that I need multiple recon adjustment accounts and the basic steps for executing F101 (FAGLF101).
However, with regards to my other questions, here is what I am interpreting from the thread.
1. Is there something that I will need to do each month or will this be a one time situation only for me?
<b>Assumed answer:</b> I will need to run this every month until the balance of the old recon account for the customers in question is zero.
2. Will/are there any special steps required for clearing the open items once the reconciliation accounts have been changed?
<b>Assumed answer:</b> Apparently not. I will clear the old items (posted but not cleared at the time I changed the recon account) from the old recon account; clear new items (posted and cleared after I change the recon account) for the customer for the new recon account.
Am I correct on this?
Any additional help that you can provide me will be greatly appreciated.
Greg Brown

How to change the Reconciliation Account of a Customer.

Hi Everybody,
I went through few posts from users regarding the change of Reconciliation Account in Customer Master, but nowhere the complete process of change of Reconciliation Account is explained. Can anyone throw some light on this and tell the complete procedure of changing the Reconciliation Account in the customer Master.
Thanks.

Dear Himanshu,
There is no specific process of changing the reconciliation account in customer master because it is not recommended and when you change the reconciliation account in the customer master then system will stop you at all. If you want to change then please follow steps mentioned below.
1. Clear all the open of the customer whose reconciliation account you want to change. If open item exists and you change then this balance will lie forever in the trial balance which Accounting Standard will not allow.
2. Once the customer balance does not exist then you can change reconciliation account.
Another way to do is
1. You create a copy of the customer you want to change the reconciliation account, put the new reconciliation account in the copied customer.
2. Then you transfer all posting to the new customer so customer with old reconciliation account will be nil.
If your profit center functionality is active and document splitting is not active with profit center characteristics then please avoid the second alternative
Regards,
Chintan Joshi.

Change the Reconciliation Account for the FI Document

Hi,
I like to change the reconciliation account of the line item in a FI Document, which will be created FROM MIRO or MIR6 trxn. I have tried the BTE - 00001120, I can modify the required field, but at the time of posting it's again fetching the default reconciliation account.
Can any one plz suggest me the way to solve the problem? Please suggest.
Thanks,
Kuntal

HI Kuntal,
I'm facing same problem as yours.
I posted a msg at this bulletin also, but the same, nobody answered me.
Have you found any solutions yet? Kindly share to me if you have.
Thanks a lot in advance!
Best regards,
Miao

Change Customers Reconciliation Account

Hello:
I have a request from the accounting user to change the reconciliation account for several customers.
The thing is that these customers have several open items, and we're looking for a way to transfer the open items to a "temporary" account, change the reconciliation account and then post open items from the "temporary" account to the original customers accounts.
It is possible to do this using any SAP functionality? or I need to do it manually reversing the open items and the create them again?
Thanks a lot for your help.
Paola

Hi Sara
You can change reconciliation account of customer master (XD02) but after assigning new reconciliation account only new posting are transferred to that new reconciliation account.Old balances cannot comes under this new account.
In second case you can reverse your open item and correct it again if that posting were posted in FI only.If transactions were posted through SD cycle then you have to reverse all related documents i.e. billing invoice, delivery and sales order and material movements in SD module.If you are working on production client do the things carefully.
Hope this helps you and if found useful then reward
Let me know if you need more information.
Regards,
Nilesh

Changing the "Reconciliation Account" in the master data of a Customer

Hi All,
I've to change the "Reconciliation Account" in the master data of a Customer. But this fiel has been made not modifiable.
Could anyone tell how change this?
Thanks,
Gandalf

Hi,
In SPRO, change the field status for the customer account group to optional. Then you can change the reconciliation account of the customer.
The Path -
SPRO>>Financial Accounting (New)>>Accounts Receivable and Accounts Payable>>Customer Accounts>>Master Data>> Preparations for Creating Customer Master Data>>Define Account Groups with Screen Layout (Customers). Here select the account group for the customer and double click on the line. In this screen, double click on Company code data. Then change the field status in Account management for Reconciliation account.
Hope this helps.
Thanks and Regards,
Anit

Changing the Reconciliation Account

Dear All
I have made a customer account and assigned Reconciliation Account 101 to it. Then some entries were made. It is also having some open items. Later on it was realized that wrong reconciliation was assigned. In the Customer Master Record, when I tried to change the Reconciliation to 102, I got a yellow warning mesasge which is as follows:
Account has been posted to; hold balance sheet adjustment
Message no. F2067
Diagnosis
The open item account in which you want to change the reconciliation account has been posted to.
By changing the reconciliation account in the open item master record the proportionate values from the items open at the time of change are not posted to the new reconciliation account.
Procedure
On the balance sheet key date the open items from the old reconciliation account are allocated to the new reconciliation account using adjustment accounts. This allocation is carried out automatically when you create a sorted list of receivables and payables using report SAPF101.
The postings necessary are only carried out for G/L accounts and are cancelled on the first day of the subsequent month (balance sheet adjustment posting).
But on the contrary, when see the Customer Reports, and give the New Reconcilaition 102, I am getting all the transaction as theyb were with the Old Reco Account 101. I also made some dummy entries for sales and payments.
Please advice.
Thanks & Regards
Kanwaljit

Hi,
Sub ledger level you'll see all items.
But GL level, you can't see all items.
As you have posted few entries with old reconciliation account and remaining entries in new reconciliation account.
Also you can use program "SAPF101" to transfer the old gl balance to new gl. Please check the documentation in this transaction for functionality.
Rgds
Murali. N

One Vendor and two Reconciliation Accounts?

Hi All,
I have to post the invoices sent by a certain Vendor into two Reconciliation Accounts, according to the type of purchase (the Vendor makes two types of activity).
Unfortunately, in the master data of the vendor (company data) I can fill in only one Reconciliation Account ...
Could anyone suggest me a solution?
Thanks
Gandalf

Hi,
As mentioned in the mails below, to achieve this you have to define alternative accounts wherin you mention that against a particular econ account mentioned in your Vendor master what all Recon account are allowed.
Secondly, in your Vendor master data also you have to tick the Recon Account ready for input tick. This will ask for a recon account whenever you enter entry in that vendor account.
Thirdly for control purposes you can either write a validation for the recon account that you are entering in the Vendor master data that no postings can be made in this recon account. By this system will always ask you for an alternate account and that will help you.
Regards,
SAPFICO

Change of Reconciliation Account from Customer to Vendor

Is it possible to change the Recon Account Type from Customer to Vendor if it already has posted entries in it ?
If yes, please advise the procedure.
Thanks
Ravi
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My requirement is not to change the recon account number in Vendor/Customer master. I want to change the Recon Account type from Customer Type to Vendor Type in the GL Master of the Recon Account.
You may note that I already have posted entries in that Recon Account.
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Ravi

Vendor - change of reconciliation account

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