Vendor COA need to store electronically

Hello Experts
I am doing SAP implementation in food industry. We have supplier sending COA around 1000/ month.
We want to store them electronically.
I understand SAP web portal can be used but what should be process in SAP as I beleive vendor needs to enter results in portal before Goods receipt happens.
Pls advisee if you have experience and handled similar situations.
Thx
Gaurav

Thx

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<TXLife>
<UserAuthRequest>
<UserLoginName>UserId</UserLoginName>
</UserAuthRequest>
<TXLifeRequest>
<TransRefGUID>0099962A-BFF3-4761-4058-F683398D79F7</TransRefGUID>
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<InquiryLevel tc="3">OLI_INQUIRY_OBJRELOBJ</InquiryLevel>
<InquiryView>
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<ChangeSubType>
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<TranContentCode tc="1">Add</TranContentCode>
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<OLifE>
<SourceInfo>
<SourceInfoName>Client Profile</SourceInfoName>
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<Activity id="Act1" PartyID="Party1">
<ActivityStatus tc="2">In Progress</ActivityStatus>
<UserCode>123456</UserCode>
<Opened>2010-08-17</Opened>
<ActivityCode>CP10001</ActivityCode>
<Attachment>
<Description>LastScreenName</Description>
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<AttachmentType tc="2">OLI_ATTACH_COMMENT </AttachmentType>
<AttachmentLocation tc="1">OLI_INLINE </AttachmentLocation>
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<Grouping id="Grouping1">
<Household>
<EstIncome>90000</EstIncome>
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<Party id="Party1">
<PartyTypeCode tc="1">Person</PartyTypeCode>
<EstNetWorth>250000</EstNetWorth>
<LiquidNetWorthAmt>120000</LiquidNetWorthAmt>
<EstTotAssetsAmt>400000</EstTotAssetsAmt>
<Person>
<FirstName>John</FirstName>
<LastName>Doe</LastName>
<MarStat tc="1">Married</MarStat>
<Gender tc="1">Male</Gender>
<BirthDate>1965-05-07</BirthDate>
<EducationType tc="3">Associate Degree</EducationType>
<Citizenship tc="1">USA</Citizenship>
<NetIncomeAmt>70000</NetIncomeAmt>
<DriversLicenseNum>D123456789</DriversLicenseNum>
<DriversLicenseState tc="35">New Jersey</DriversLicenseState>
<ImmigrationStatus tc="8">Citizen</ImmigrationStatus>
<DriversLicenseExpDate>2012-05-25</DriversLicenseExpDate>
<OLifEExtension VendorCode="05" ExtensionCode="Person">
<PersonExtension>
<NoDriversLicenseInd tc="0">False</NoDriversLicenseInd>
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<AddressStateTC tc="35">New Jersey</AddressStateTC>
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<PhoneTypeCode tc="1">Home</PhoneTypeCode>
<DialNumber>732456789</DialNumber>
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<PhoneTypeCode tc="2">Work</PhoneTypeCode>
<DialNumber>732987654</DialNumber>
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<UserCode>123456</UserCode>
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<Grouping id="Grouping1">
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<EstIncome>90000</EstIncome>
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<PartyTypeCode tc="1">Person</PartyTypeCode>
<EstNetWorth>250000</EstNetWorth>
<LiquidNetWorthAmt>120000</LiquidNetWorthAmt>
<EstTotAssetsAmt>400000</EstTotAssetsAmt>
<Person>
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<LastName>Doe</LastName>
<MarStat tc="1">Married</MarStat>
<Gender tc="1">Male</Gender>
<BirthDate>1965-05-07</BirthDate>
<EducationType tc="3">Associate Degree</EducationType>
<Citizenship tc="1">USA</Citizenship>
<NetIncomeAmt>70000</NetIncomeAmt>
<DriversLicenseNum>D123456789</DriversLicenseNum>
<DriversLicenseState tc="35">New Jersey</DriversLicenseState>
<ImmigrationStatus tc="8">Citizen</ImmigrationStatus>
<DriversLicenseExpDate>2012-05-25</DriversLicenseExpDate>
<OLifEExtension VendorCode="05" ExtensionCode="Person">
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<NoDriversLicenseInd tc="0">False</NoDriversLicenseInd>
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<Phone>
<PhoneTypeCode tc="1">Home</PhoneTypeCode>
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</FormInstance>
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