Vendor Debit Balances

Our Purchasing & Payments centre have raised a change request for a SAP
solution to the current manual process for investigating Vendor Debit
Balances. 
To summarise they are looking for an interactive transaction in SAP that
will allow them to identify and investigate vendors that owe us money.
This is a quick list of high level requirements:
1. Transaction needs to be aged i.e. Will show how long debits have been
outstanding for
2. Amounts need to prioritised i.e. £>100k and between £10k and £100k
3. Needs to be able to provide a history of actions taken
4. Automatic determination of Vendors that owe us money
5. Document drill down
6. Identify reasons for the debit balance i.e. Returned Goods, Duplicate
Payments
7. Free text for recording details of conversations
8. Ability to attach documents including emails
9. Once Vendor has supplied payment then they are removed from the Diary
10. History needs to be stored against the Vendor Record
11. Ability to split by Vendor type i.e. Staff, One Time Vendors, Permanent
Vendors etc
12. Availability of Summary reports and others (TBC)
Before I go down the bespoke development route I was wondering if there is a
packaged solution on offer from SAP partners that might fulfil this requirement? 
Kind regards,
Mike

Thanks for the reply Mark.  When you say that BI can provide the majority I assume you are talking from a reporting point of view?
Would BI for example allow us to attach emails and/or free text relating to discussions with the Vendors?
Thanks
Mike

Similar Messages

  • Vendor debit balance - S_ALR_87012082 vs. fbl1n

    I'm new to the portal, so first of all would like to say "Hello" to Everybody.
    And, of course, comming here with SAP puzzle to be resolved - I hope you will be able to give me some piece of advise.
    The thing is that while pulling out vendor debit balance in S_ALR_87012082 I receive different result than in fbl1n. When I check in fbl1n some vendor accounts displayed in S_ALR_87012082 the balance is 0.
    This is happening for some company codes - for others, I receive expected result.
    Many thanks in advance for all the suggestions where the problem may  be.
    Regards

    Dear Shell,
    The reason is S_ALR_87012093 is vendor business for a preiod ( invoices and
    Dr. note / Cr. note for a period ) and FBL1N is for vendor balances on a
    specific time.. It may be open item or cleared item.. Both are not same..
    If you want to track back FBL1N with S_ALR_87012093 then Add / less
    accordingly with FBL1N for payments / Dr. and cr. notes.
    S_ALR_87012093 is reconciliation account specific, where as FBL1N is vendor
    specific, take the list from both the reports and compare, they both are not
    the same while selection has to differ if they have to match
    Regards
    Saurabh

  • How will vendor debit balance turn into a customer receivable?

    How will vendor debit balance turn into a customer receivable?
    THX
    G

    Broadly, you can use the standard special G/L indicator (A)for down payment given in the configuration.
    You create a separate Recon account for vendor or customer as the case may be. This is for Down payment. In configuration, you link the new recon account to the Special GL.
    While transacting, you call for the down payment special G/L indicator and make a posting. This posting will not be directly visible in FBL5N or FBL1N, unless you check the special G/L check box.
    OBYR is used to defining the Recon account for vendor down payment.
    OBXR is used to defining the Recon account for customer down payment.

  • Vendor Debit balances in balance sheet

    Dear all,
    In blancesheet (t- Code F.01), some of Vendors are having the debit balances my client is asking to show those balances in superate GL account,
    i got an idea about this, that is transafering the all debit balances to one more account at year we have to reverse these balances to original..
    for this i am not getting any idea if u have any please send me ,
    Regards

    Hi Sudheer,
    When ever you receive advance from Vendor generally  it should debit the vendor account and later when we receive invoice we will adjust the advance with invoice.
    so at the year end you might be having advances in your vendor account , so you are getting debit balance for vendor.
    Now you want to treat advances sepereately and to another GL account.
    SAP has given business process to map the above sccenario
    YOu need to configure one GL account named Adavance to Vendor Account, It should be reconcillation ac, it should be asset account.
    You need to do the config setting in SPRO>FA>AR & AP>Business transactions>Down payment made>Define reconcillation account for Vendor down payments
    Double click on A and give the GL account
    Use the special Gl indicator A and give the alternate GL account which created earlier.
    Now you have to post vendor adavance using F-47
    then invoice F-43
    Clearing downpayment f-54
    payment F-53
    Best Regards
    Ashish Jain
    Message was edited by:
            Ashish Bohara

  • Vendor debit balance should come in sundry debtor balance

    Hi, Gurus
                    My problem is that my client wants that if a vendor has debit balance than it should be treated as sundry debtor (Current Asset) and balance should come in sundry debtor reco. GL, similarly if a Customer has credit balance than it should be treated as sundry creditor (Current liability) and it should come in to sundry creditor balance.SAP provides overall debit/credit balance of Reco. Gl, my requirement is per vendor/customer wise i,e if Mr. X is a vendor and he has credit balance of say Rs.1000/- than its ok but another vendor say Mr. Y has debit balance of Rs. 7000/- than it should come in sundry debtor GL, what SAP is doing it will show debit balance in sundry creditor Reco. GL.
    Please help me and provide appropriate solution.
    Thanks & Regards
    Anuraj

    Hi ,
    you need to perform closing operations for Accounts Recievable /Payable to achieve your client requirement.
    Please  read below SAP help.
    Customers in Credit and Vendors in Debit 
    A credit balance on a customer account should be displayed as a payable; conversely, a debit balance on a vendor account should be displayed as a receivable. If such a situation arises, the program makes the appropriate adjustment postings automatically.
    To do this, the system determines the total for each account and reconciliation account. This guarantees that special G/L transactions, for example down payments and bills of exchange are displayed separately from the payables and receivables. Accounts with the same consolidation company ID are considered together.
    The receivables account in the figure above identifies a credit balance of $2000 for Customer 3. This payable is to be displayed in the balance sheet under the item "Other payables". You therefore transfer the amount to the account of that name. The receivables account is adjusted by a posting to the adjustment account.
    Prerequisites
    Since you cannot post to the reconciliation accounts directly, the system makes adjustment postings for you. You should display the reconciliation account and the adjustment account under the same balance sheet item. The system posts the offsetting entry to a G/L account, under which the payable (or receivable) is now displayed in the balance sheet. You must have defined the account numbers for the adjustment accounts and the accounts for the offsetting entries in the system already. The posting keys are already defined in the standard system.
    To define the account numbers, select the activity Define adjustment acts for reclassifying payabl./receivables in the Accounts Receivable and Accounts Payable Implementation Guide.
    Regards,
    Lakshmu

  • Vendor Debit Balance

    Dear All
    I have a Vendor who has a Debit Balance. How can I show that Vendor' s Debit Balance Separately in Balance Sheet.
    Currently it is being adjusted with the Balances of other Vendors and it is being shown under Sundry Creditors.
    Please advice....
    Thanks & Regards
    Kanwaljit

    Dear All
    Thanks for the reply...
    I have already made a SGL indicator for Advance Payments.
    When I run this transacrtion code, I get  the following error:
    No accounting principle assigned to valuation area 10
    Please advice..
    Thanks & Regards
    Kanwaljit

  • System don't allowed vendor debit balances

    Hi SAP Gurus
    How to configure the system so that it won't allowed debit balances of Vendors.I mean to say any posting for example debit memo will be stopped if the vendor balance is going in negative.
    Thanks
    Anant
    Edited by: Anant Agarwal on Jan 8, 2010 4:23 AM

    Dear,
    There is no standard function available for accounts payable as it is credit management for customer.. You will have to go for custom development because at the time of document posting system has to check balance in vendor account.
    Regards,
    Chintan Joshi,

  • MM Document Reversed/Cancelled to make Vendor Debit Balance ZERO

    Hi,
    The document is MM-Credit memo.
    Vendor Dr
      To GRIR Clearing
      To Contract repairs
    Now i wanted to make vendor balances zero by off setting the same accounts.Kindly advice me how to do it.
    I tried this scenario - Created PO-GR-IR and Credit Memo,After that i tried to cance the invoice in MR8M,now it is giving the message Invoice cancelled and accounting document can be posted manually.
    How can i post the accounting doccument manually by credit vendor and debit GR-IR clearing,Contract Repairs.
    Kindly advice me
    Thanks
    Supriya

    Hello
    Go to MIR4 and see the document that has been reverse.
    From there itself you click on Accounting document, it will show you what the accounting document that has been posted in the system. (nothing but FB03 view)
    Now go to FBL1N vendor line items report and run with all open items.
    Though, essentially, the balance of the vendor has become zero, still both the original document and reversal document still shows as open items.
    Now, you go to F-44 and clear them manually.
    If you have proper set up for automatic clearing, then it should clear by using F.13
    For automatic clearing please check the configuration in OB74.
    Please let me know if you have any issues.
    Regards,
    Ravi

  • Debit balance in APP

    Hi All
    Can you please tell how to have check on vendor debit balance while making APP .That whether i can adjust the debit balance while making APP to vendore.
    Thanks
    Abul

    Hi,
    The same is possible when you create a proposal Once a proposal is created you have to follow the path
    Edit-Proposal-Debit Balance Check-Simulate-Execute the Prog RFF110SSP you can select Payment Block for the same and Execute the items with Debit Balance get blocked.
    To remove the blocks from Proposal select Edit Proposal and double click on the line item and enter payment block similarly you can remove the same as well.
    Revert for further assistance,
    Regards
    Rahul

  • Debit balance in vendor account due to outward

    Dear All,
    While analyzing debit balance in vendor account, we came across that in most of the cases the debit balances
    arisen due to stock outward to vendor from stores and DCs. As we know that in case of Food, the PO/GRN and
    returns happens at each stores and DC. In all these cases it is not possible to check the balance in vendor account by stores and DC and due to outward to vendor accounts, the debit balances arises.
    Therefore how do we  build the logic in System which will not allow any outward to a particular vendor account.
    Is it possible through standard process  or we need to build validation for the same.
    Regards,
    Vissu

    Hi Aditya,
    In F110
    Choose Edit → Proposal → Debit Balance Check → Simulate.
    (Confirm the program RFF110SSP. Choose Continue.)
    The system then displays a list of accounts that would be blocked in an update run. Carry out the update run.
    Choose Edit → Proposal → Debit Balance Check → Execute.
    (Confirm the program RFF110SSP. Choose Continue.)
    This will solve your problem
    Regards
    Jyostna

  • Vendor's Credit/Debit Balance

    Hi,
    which table/transaction can I use to check whether the vendor has a credit or debit balance?
    Thank you.

    >
    Abhii wrote:
    > DMBTR is the field which will give the balance.
    BSEG-DMBTR is the amount of an individual line item, not the balance.
    The balance of an account is the sum of all transactions (taking DRs and CRs into account) for a particular fiscal period (usually a month or year).
    Table LFC1 holds the balances by month.
    Rob
    Edited by: Rob Burbank on Nov 12, 2009 10:39 AM

  • Vendor Account have Debit balance  then stop to create  PO (Purchase Order)

    Dear  SAP Guru,
    If the  Vendor  Account have  debit  balance  then  stop to  create PO (Purchase Order).
    How to stop to  crerate PO?How to link PO with  Vendor  Acoount (FBL1N)?
    How  Vendor balance  Count?
    regards,
    Rupang shah

    Dear  SAP Guru,
    How  we can  stop to  create  PO  when  Vendor  Ledger have  Debit  Balance?
    regards,
    Rupang shah

  • Vendor  have  debit balance  then stop to do  MIGO & MIRO

    Hi !
    Requirment: If vendor  have debit balance in Ledger (FBl1N) then  user  can  not  pass the  MIGO entry, and  If  Vendor  have  credit  balance  then user can  pass the  MIGO entry.
    Can anybody  give some Idea?
    awaiting for  reply soon.
    regards,
    Rupang shah

    Hi Rupang,
    I'm a little confused on your question.  Could you please clarify?
    In Fbl1n, it displays invoice postings ONLY.  MIGO never hits Fbl1n; MIRO does. 
    Are you asking for at the time of the MIGO, you are looking for some user exit/config to look at the vendor balance to determine if the user can even post the MIGO - the goods receipt?
    And then from your subject, are you also asking for at the time of the MIRO, you are looking for some user exit/config to look a that the overall vendor balance to determine if the user can even post the MIRO - the invoice??
    Is that what you are asking for?
    Or were you just asking for how the system "blocks" invoices, maybe??  Please clarify.
    Cindy

  • TCode for vendor trial balance (and not profit centerwise vendors list)

    Hi
    I want  vendor's trial balance report.
    My requirement is that i want list of vendors with the balances with debits and credits separately.
    There should be four columns like:
    Vendors, Debit (Amt), Credit (Amt), Net.
    I checked SDN websites also. There were many posts but all were suggesting only one report i.e. report which is used for getting profit centerwise vendors.

    HIiiiii...............
    Greeting for the Day...........
    Pls check this report S_ALR_87012082 - Vendor Balances in Local Currency
    i thing it's help full
    Thanks & regard's
    Sachin Indulkar

  • How 2 prevent/curb debit balances coming in GR/IR Clearing A/c for a PO?

    Hi SAP Gurus,
      My client in ECC 6.0 is having a specific requirement to curb the debit balances appearing in GR/IR Clearing Account with respect to a Purchase Order.
    The scenario exists as follows:-
    1.Goods receipt accounted against PO with movt type-101.
    2.The bill passing in SAP will be done for the PO using MIRO.
    3. Whenever the goods are to be send back to the vendor, the users are calling the material document posted for goods receipt in MIGO and then reversing the same.Suppose for goods rec'd with Movement Type-101 reversed with 102.The system will post a follow on FI document with reverse entry in finance.
    4.This leaves a debit balance in GR/IR Clearing Account for the particular PO.
                The users have to sit later to tie up the GR/IR Clearing account at a later point of time.
         Is there any validation could be brought up to prevent the system from reversing the material document receipt if there is an invoice open item pending for the PO?
    What is the best business practice that SAP suggests for this situation?
    Regards
    Deepak

    Hi
    Check the check box at TCode OMBZ for the movement type
    Cheers
    Srinivas

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