Vendor invoice posting

Hi All,
While posting the invoice through the transaction F-43(Direct posting) if the reference number is matching with the previous document (i.e. already posted) then it is not allowing me to post another document by throwing error message. Now my requirement is I have some scenarios that I will post two or more documents with the same reference numbers but system is not allowing me to do so. Any suggestions.

Hi Uday,
Do u want this object to be done programatically or else do you want to check in the configuration level.
i think you will be provided some user exits for this type of scenarios. U can use it.
regards,
Sunil Kumar Mutyala

Similar Messages

Wrong Vendor Invoice Posting Due To Wrong Excise Tax Code

Hi:
We have created a Purchase Order as per below:
Qty     10
Price     100
Value     1000
Excsie 10%     0
Cess     0
SECess     0
Value+Excise     1000
VAT 5%     50
ValueExciseVAT     1050
(Please note that the PO was to be created in the following fashion as the Material was excisable)
Qty     10
Price     100
Value     1000
Excsie 10%     100
Cess     2
SECess     1
Value+Excise     1103
VAT 5%     55.15
ValueExciseVAT     1158.15
We did the Goods Receipt and the FI Document is as follows:
24340000     Paper Stock     BSX     1,000.00
13110100     GR/IR-ext proc     WRX     1,000.00-
We did the Vendor Invoice Posting as follows:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,050.00-
13110100     GR/IR-ext proc     WRX     1,000.00
24638100     VAT Recoverable     JP5     50.00
The Material was issued to Cost Centre
Later at the time of Excise Invoice posting, we came to know that the Tax Code in the Purchase Order was wrong. Here in our case, we have created separate Tax Code based on Excise Percentage. For example, V1 for VAT 5%, E1 for VAT %+Excise 10.3%.
To post the excise invoice, we changed the Tax Code in the Purchase Order and did the Excise Posting as follows:
24820020     CENVAT Inp SHEcess     1.00
24820000     CENVAT Inp BED     100.00
24820010     CENVAT InpEcess     2.00
13113920     CENVAT clearing     103.00-
My Question:
a. Is this the correct way?
b. What about the following FI Entries which got generated when we do the MIRO with actual Tax Code:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,158.15-
13110100     GR/IR-ext proc     WRX     1,000.00
13113920     CENVAT clearing     JI1     100.00
13113920     CENVAT clearing     VS9     2.00
13113920     CENVAT clearing     JI6     1.00
24638100     VAT Recoverable     JP5     55.15
Please guide.
Regards,

Thanks Sanjoo for the reply.
Here my worry is the all the postings have been made in SAP in Production Client.
The User has already done the postings for MIRO & J1IEX without informing to us, and the volume of transactions is huge.
We are in the back-log mode and at this stage, we can't go for any reversal . I am Just exploring the alternatives.
Our MM & FI Users are little bit smart, when ever they do some mistake, they simply say "we will pass a JV" and we are not able to educate them that the JV is not a Solution. Please guide.
Regards,
PK

Configuring double invoice check for vendor invoices posted through FB60

Dear all
Can anyone tell me how to configure double invoice check for vendor invoices posted through FB60.
for miro documents..we can use Tcode OMRDC
Is there any such tcode which can be used for configuring fi invoices for double checking..
regards
Expertia

Dear Expertia,
In FI,when checking for duplicated invoices, the system compares the
following :Vendor, currency, company code, gross amount of the invoice,
reference document number and Invoice document date.
SAP Note 305201 clarifies this in a more details; please read it.
The following fields must be identical for Duplicate invoice check
     Company code                              (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                  (WAERS)
     Reference number                          (XBLNR)
     Amount in document currency               (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
Also It will check duplicate invoice check in vendor master data and
in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
I hope this helps You.
mauri

BAPI_ACC_INVOICE_RECEIPT_POST for vendor invoice posting

Hi ,
I am using BAPI_ACC_INVOICE_RECEIPT_POST for vendor invoice posting, I have made the header , and account paybale table
, can any body give link for the sample code or give me sample code.

continue....
FORM build_bapi_parameters2.
*Build account GL data for BAPI
wa_accountgl-itemno_acc   = 2.             " Line Item Number
wa_accountgl-gl_account   = '0000720300'. " GL Account Number
wa_accountgl-comp_code    = '0050'.        " Company Code
wa_accountgl-pstng_date   = '12012006'.    " Posting Date
wa_accountgl-doc_type     = 'KQ'.          " Document Type
wa_accountgl-fisc_year    = '2006'.        " Fiscal Year
wa_accountgl-fis_period   = '12'.          " Fiscal Period
wa_accountgl-item_text    = ''.            " Item Text
APPEND wa_accountgl TO accountgl.
CLEAR wa_accountgl.
*Build currency data for BAPI
wa_curramount-itemno_acc   = 2.             " Line Item Number
wa_curramount-curr_type    = '00'.          " Currency Type
wa_curramount-currency     = 'USD'.          " Currency Key
wa_curramount-currency_iso = 'USD'.         " ISO Code
wa_curramount-amt_doccur   = '5000.00'.     " Amount
wa_curramount-amt_base     = ''.            " Base Amount
APPEND wa_curramount TO curramount.
CLEAR wa_curramount.
ENDFORM.                    " build_bapi_parameters
FORM build_bapi_parameters3.
*Build account GL data for BAPI
wa_accountgl-itemno_acc   = 3.             " Line Item Number
wa_accountgl-gl_account   = '0000256166'. " GL Account Number
wa_accountgl-comp_code    = '0050'.        " Company Code
wa_accountgl-pstng_date   = '12012006'.    " Posting Date
wa_accountgl-doc_type     = 'KQ'.          " Document Type
wa_accountgl-fisc_year    = '2006'.        " Fiscal Year
wa_accountgl-fis_period   = '12'.          " Fiscal Period
wa_accountgl-item_text    = ''.            " Item Text
APPEND wa_accountgl TO accountgl.
CLEAR wa_accountgl.
*Build currency data for BAPI
wa_curramount-itemno_acc   = 3.             " Line Item Number
wa_curramount-curr_type    = '00'.          " Currency Type
wa_curramount-currency     = 'USD'.          " Currency Key
wa_curramount-currency_iso = 'USD'.         " ISO Code
wa_curramount-amt_doccur   = '-1000.00'.     " Amount
wa_curramount-amt_base     = ''.            " Base Amount
APPEND wa_curramount TO curramount.
CLEAR wa_curramount.
ENDFORM.               " build_bapi_parameters
Edited by: krupa jani on Aug 12, 2009 1:45 PM

Payment Method & Payment Term as display in Vendor invoice posting

Hi All,
We like the fields Payment Method (ZLSCH) & Payment Terms (ZTERM) to be in non editable mode in all forms of Vendor Invoice Posting ( i.e FB60, MIRO,etc).
Can we achieve this, if so how.
Do suggest.
Regards,
Tim.

Hello,
Then I would suggest a validation (GGB0) with the following logic (be careful this is not ABAP):
IF COMPANY CODE = <SMTHNG>
AND DOC. TYPE = <SMTHNG>
AND POST. KEY = <SMTHNG>
SELECT SINGLE * FROM LFB1 WHITH VENDOR CODE
CHECK <PAYMENT TERMS> = <LFB1-PAYMENT TERMS>
ERROR MESSAGE: YOU CAN NOT CHANGE PAYMENT TERMS
Best Regards,
Dimitris

Payment terms in vendor invoice posting

Hi all,
When using FB60 to post vendor invoice, I can't see payment terms and discount information under "payment" tab.
I had create payment terms in IMG, and assigned it to the vendor master record.
Do I miss anything?
Thanks for the help!
YuLin

Julia,
I use FK01 when I created the Vendor Master data and assigned payment terms to the vendor, I went to FK02 (change), and can see my assigned payment terms there. Is there any difference if I assign payment terms in FK02 rather than in FK01?
My problem is I couldn't see "payment terms" when I post a vendor invoice nor can I see it in line item display after I posted the invoice. I couldn't see the settings for discount either, not that I wanted to see the discount "amount".
I suspected that the settings for my new vendor is causing me this problem but not the payment terms itself, or could be the combination of company code and vender master record settings, so when I try to post invoice to this vender, I couldn't see payment terms, but while I post other vendor's invoice, I can see payment terms.. I could be wrong..
Yu Lin

Vendor invoice posting through IDOC - Cost center determination (OBCC)

Dear experts
As per SAP Notes 31126 and 137686 I have maintain all configuration settings for "Automatic posting of vendor invoice from Billing" in different company codes.
It is working perfectly the way we need,
we need help in Transaction Code "OBCC - Assign Additonal Accounts Assignments for EDI Procedure" here system asks for "Account Assignment ID" for determination of cost center for invoice flowing through IDOC.
I would like to know, what values I can give here so that system will determine the relvant cost center in KR document posted in FI.
SAP Note says minimum entry here as " * "
At present system is determining only one cost center for all services mapped.
Thanks advance for the help.
Best regards
S. Habib Pasha.

Hi all
request your help on above issue.
reg
S HABIB PASHA

Restricting TDS based on validation rules for vendor invoice posting

I have two Tax Types assigned in the vendor master. If at the time of invoicing user do not delete the unwanted tax types, system posts both the amounts related to both the tax types.
User has to necessarily delete one tax type which is not required and then proceed with simulating the vendor invoice.
Can this be controlled thru validation rules ? Even if the user forgets to delete the unwanted tax type while passing vendor invoice, validation rule must throw an error asking to delete the unwanted tax types before simulating the vendor invoice.
Please help how to build such validation rule with detailed procedure.
Thanks
Ravi

Hi Ravi,
I hope you have selected both withholding tax type and code at the vendor master level itself.
It is generally advisable to select withholding tax type at vendor master level and leave the field withholding tax code to be in display mode. Hence during vendor master creation, they can only select withholding tax type and not the withholding tax code. Ensure liable to tax should be ticked against all withholding tax types.
During invoice entry creation either in FB60 or in MIRO, they can select the withholding tax code next to the withholding tax type and simulate and post.
In your case, you cannot delete the withholding tax types at invoice entry level. Ensure to delete the unwanted withholding tax type from your vendor master itself, I mean delete only the withholding tax codes pertaining to that unwanted withholding tax type.
Hope this helps. Assign points if useful
Regards,
Dwarak.

Vendor Invoice posting through IDOC's

Hi All,
I had a requirement of Posting Vendor Invoices from a third party to R/3 through IDOC's. I want to know how can this be possible like what is the procedure to be followed? Any Inputs will be rewarded
Regards
Srikanth

Hi Gurus,
I have some documents which are not getting cleared and showing the followig error message Posting Only Possible With Zero Balance: corret your document
even if the debit and credit are balancing
I have checked the document it has value in Hard currecny( Local Currency 3) But the hard currency is deactivated in the Year 2007 only. so we are unable to clear the Openitems.
Can you please help to resolve the issue
Thanks In advance
Anand.Kandarpa

Vendor Invoice Post Simulation

Hi, We have a requirement to create a program that simulates posting of vendor invoices (the posting is done thru BAPI_INCOMINGINVOICE_CREATE). The users need to review results before actually posting the invoice. How can we do this? Is there a BAPI that simulates posting of vendor invoices?
Zack

You can get all the documents which are simulated in the tables VBKPF and VBSEGK. Basically all parked invocie docs are stored in this tables. You can write a small program to retrieve all simulated invoices from this 2 tables.
If you want function modules then try to put *PARKED* in SE37 and search you will even get fm of your requirement.
Regards
Venk@

Vendor Invoice posting error

Dear All,
I want to add transportation costs to material prices using MIRO with Material tab. While I insert data in material tab of MIRO, system is asking for tax code, but if we give tax code, while posting , system is giving error saying key tax is not allowed for GL account, as Stock accounts are balance sheet acounts and will not allow any tax postings.
Please let me know how to post a transaction using material tab in MIRO using subsequent debit.
My main aim is , I want to add transportation cost ( which is actual cost, not as a planned cost) to material cost. I want to use subsequent debit (MIRO) with material tab.
Is there any other alternative to add actual transportation costs to materials.
I also tried to use unplanned delivery cost tab, but if I give purchase order reference in basic tab for which already GR and IR posted, system is giving error.
please tell me the solution.
full marks will be given.
ramesh B

Good Day,
I think you can use the unplanned delivery cost tab. Make sure that after providing the PO, you highlight the line item, put the quantity but no price, only the quantity equivalent to the GR quantity.
Also, this may prompt as over the tolerance limit, so you need to review and may need adjustment on the tolerance limit in invoice verification configuration.
Hope this may help.
Thanks,
Rod

Workflow on vendor invoice posting

Hi,
Please suggest on is there is any workflow tables(SW***) which can be linked to the bseg/bkpf tables.
Is there any way to link the SWWWIHEAD to Besg/Bkpf?.
Please help.
Regards,
Neslin.

Hi Kjetil Kilhavn ,
This is my requirment.
'Could it be that you want to find the workflows involving a particular accounting document?'
Here is the scenario in detial:-
IF I CAN GO TO THE WORKFLOW LOG FROM THE FBL1N(Vendor line item display) ie for a paticular accounting doument it is going to the specific workflow only. So there should be a link b/w the a/c doc no and the workflow id. i guess..
please suggest...
Neslin.

Report for asset: invoice posted by vendor

Hello Gurus,
My users want to have a report to extract the list of vendor invoices posted on assets. But I am Not able to find any such kind of table relationship in which Asset details & vendor Details both are maintained.
While creation of Asset They didn't maintained the vendor details. So the Vendor details are not available in Asset Master Tables .
So please if you people can help me out.

Hi
Can you please specify the report name.
regards
Navin

Error while posting vendor invoice in F-43

Hi experts,
while posting vendor invoice with Tax code , i am getting the following error:
Posting is only possible with a zero balance; correct document
Message no. F5060
Here tax line item is not yet all displaying in simulation.
If I posted with tax code with ZERO percentage it is posting correctly.
where as same transaction I am able to post through transaction code FB60.
What could be the reason?
regs,
ramesh b

Hi
Please check and correct the respective line items , because your selecting incorrect GL account with respective posting keys
Example : You have exp gl a/c at first line items against vendor invoice posting's, normaly this vendor will post in first line item with posting key is 31 with vendor a/c and second line item 40 with exp GL a/c and same you will check any required inputs have missed out from this transactions.
Regards
CHOWDARY

I/C Vendor Invoice (KI) posting to multiple accounts?

Dear All.
We'd like to be able to post the results of the IV billing line item to multiple accounts based on the conditions and account determination in the IV document. No problem on this part.
The challenge is on the I/C Vendor invoice posting. Looks like you can only post to one G/L account as defined via the setup in OBCB.
We did also turn on the "Item surch./disc." in OBCE. However, it now posts the amounts in the line item separately but still to the same G/L account defined in OBCB. It looks like once you turn on "Item surch./disc.", the condition values just inherit the G/L account of the line item.
It doesn't look like you can define a seperate "EDI: Goods/services number" for each G/L account to post to in OBCB? Hoping I'm wrong and missed something though?
Otherwise, we're investigating a couple of user-exits that look like it will let us do this.
exit_sapliedi_101 & exit_sapliedi_102 both contain the idoc data as well as the document date (beleg_daten) for FB01.
Looks a little tricky though.
There's a couple of OSS notes that seem like they suggest this as well, but they also look like they've been posted many years ago.
Just wanted to double check with others to see if there was a standard or better method of doing this before going forward?
Many Thanks!

Dear Devon,
I face the same issue. Could you please explain in a bit more detail where in OBCB you used the +**** where **** is the SD billing document condition type ?
Is it in the goods/Services ID text field (V_T076I-WLTXT)?
Thank you very much!

Vendor invoice posting

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