Vendor invoice workflow approval & Payment Run

Hi All,
I have this scenario happened (only happened in 3 documents):
1. Based on workflow log, user managed to release and approve vendor invoice (in FY2009)
2. Payment Run is executed against this invoice and posted (in FY2010)
3. The end result is:
    a. BKPF status is "V" (Parked Document)
    b. VBKPF - no record for the invoice
    c. Can't displayed the invoice under "Parked Document"
Any possible explanation how this can happen?
Thanks a lot for your attention and time,
Tony

Hi experts,
any suggestions?
Regards,
Elena

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Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
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Nivas

How to clear the down payment against the vendor invoice in the payment program?

A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

Swathi,
Need your help i have a strange situation
1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
My question is
a) How and where does this payment block is triggered through configured and how to process next steps.
b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
c) If I do FB60 for a higher amount how do we pay partial amount.
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There is invoice workflow approval running and i want to exclude from it specific supplier

hi ,
please i am having some invoices from external system imported into oracle through interface , i want to import this invoices as approved or exclude it from the ap invoices approval workflow
will someone help me how this could be done ??
thanks

If it is a imported invoice, you can define the custom attribute based on source or specific vendor or both.
Below steps for approval not required for specific vendor
Please follow the below steps
1) Define custom attribute
Data type: Number
Usage Type: Dynamic
Value:
select vendor_id from ap_invoices_all where invoice_id = :transactionId
2) Define condition by using the above attribute, here give your vendor id (where approval is not required)
3) Define production rule & attach the above condition & ensure to select the following action type "NO INVOICE APPROVAL REQUIRED/INVOICE MATCHED"
4) initiate invoice approval for one invoice, the status of that invoice should be "Not Required"
Please update the test results once you are done.

No invoices selected in payment run

Hi,
Our users did a payment run for 2 vendors, but no invoices are selected. Actually there is one open invoice for each vendor. But they are trying to do the payment run on 31st march.and the document is posted on 30th march. I checked the data but cannot find any clue.
Can any one help me to solve this.
Thanks,
Sravanthi

Hello
There could be 2 reasons,
One is payment method and bank selection not maintained in vendor master record
or during invoice creation some parameters of payment details were not maintained
Lastly, check the payment terms maintained in the invoice, whether the invoices are really due or not. If not due the payment program may not pick up the invoices, although parameters are correctly maintained in the proposal run.
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assign points if useful

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
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Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

Vendor Invoice Workflow

Dear Friends,
Hope you are doing well.
I am getting a below problem in my vendor invoice worflow. It get triggered at the time of parking the vendor invoice. but it suddenly goes in to error mode. when i check, i get the entry in tcode SWU2 (Transactional RFC) stating that
Enter rate / INR rate type M for 23.01.2008 in the system settings.
I have checked the authorization. all are ok but error are still coming. I am confused from where should i start looking into this.
Please give me ur valuable suggestions.
Thanks & Regards,
Arti

It is a currency conversion that fails, so there's something missing either in the configuration of currency conversion rules or in the data (currency values/rates). Authorization is not an issue. I suppose this would be a case for the FI people.

Post Vendor invoice with Down Payment via BAPI_INCOMINGINVOICE_CREATE

Hi Experts,
We have configured downpayment functionality for PO's. We have below process
Create PO with down Payment request -> Create down payment request -> Run payment program for paying down payment -> Post GR -> Post invoice with BAPI (considering down payments against invoice)
But unfortunately when I am trying to post PO invoice with downpayment details using BAPI_INCOMINGINVOICE_CREATE I do not see any fields related to down payment. Can some one confirm me if SAP has provided this functionality? if NO any workarounds?
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Hi experts,
any suggestions?
Regards,
Elena

Workflow fo payment run program F110 ; Create new one

Hi All,
I am very new to Workflow concept.. I have the requirement to define
the work flow for and trigger it from custion report based on some conditions for
Pyment run program data.
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Can any one know how to create custom work low and how to trigger it from
custom report? please send me some detail steps to proceed further..
Its very urgent it seems..
Thanks,

Well, rag rao, you have come to the wrong place then. This is a voluntary service so don't expect people to respond 'urgently to your requests. The other issue is, you are asking for step by step guide to design a workflow, are you aware that there is <b>plenty</b> of this info on SAP Help!
Finally, I think you should come clean and say to your employer/team lead that you have no workflow skills but will need more time to develop.

Attaching the tax discount invoice to the payment run F110

Hi Guys,
Im using BTE 2040 to email the Remittance Advice, i would like to attach the Tax Discount Invoice aswell to send both documents at the same time. Please assist me achieve this.
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thank you

Automatic Payment Program Proposal split same vendor invoices

Hello,
We are facing some peculiar issue in Automatic Payment Program,when we run the automatic payment program payment proposal split the same vendor invoices into so many differnt proposals instead of consolidated proposal.
Every time it's not happen to same vendor it's dynamically changing to different vendors.
Eg:We have 10 vendor invoices and when we run the payment run 2 invoices is coming together and 3 invoices coming together not 10 same.
I have checked the vendor master data and payment program configuration for payment method for company code there is no tick selected for individual payment.
Could you some body explain me why system is behaving this way.
Thanks in advance.
Regards,
Satya

Hello Staya
Just check the line items of your vendor. Some line items may have the payment methods and some line items may not have the payment method. When you do the run in f110 it culbs all the invoices which have the same payment methods together and make the payments. Pls check this and see.
It could be the reason if you have not ticked the individual payments in vendor master.
Niranjala

Payment run Vendors list

Hi Experts,
can u resolve my issue,
i have 3 vendors,each vendor have 3 invoices,
i want to pay one particular invoice to vendor through APP.
while payment run (f110) in the parameter tab we can get vendors list, but i am unable to see vendor list,
How can i see the particular vendor invoices list.
can u resolve where did i done mistake,
is this process is in correct way.
can you give me the sugession.
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Sri

Hi,
SAP doesn't allow you to reverse a document in FI if it was created subsequently from another module (in your case HR).
Why don't you use F-44 transaction code to manually clear the open vendor line item and offset it against the same clearing account?
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Block the Vendor Invoice & Vendor Invoice Payment

Hi Experts,
I need more information about Block the Vendor Invoice & Vendor Invoice Payment.
and laso is there is any standard report is there to see the blocked invoices
Thanks

Hi Mazid,
In F110
On the Status tab, choose the Proposal (change) button.
Select All accounting clerks and choose Enter. The list of vendors and amounts to be paid displays.
To review invoices for a particular vendor, double-click that vendor's line. A list of invoices displays.
To block a particular invoice for the payment run, put the cursor on that invoice and choose the Change button.
Enter the payment block indicator and choose Continue.
To unblock a particular invoice for the payment run, put the cursor on that invoice and select the Change button.
Delete the payment block indicator and choose Continue.
Try MRBR for to Review and Release Blocked Invoices, you can also use transaction FBL1N to list the vendor open items and change the payment block within the transaction
Assign points if useful
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Genie

Vendor invoices in payment proposal

Hi All,
In F110, system is not showing vendor invoices but it is only showing vendor credit memo in the exception list,
Why it is not showing vendor invoices in the payment proposal list?
Thanks in advance

Hi
Check the vednor in FBL1N, whether that vendor is in Open Item or not. Check the payment method in Vendor master and any payment blocks. And also check the due date for payment. In F110, check due date with next p/date.
See the error message in exceptional list and do accordingly.
Regards
Madan

F-48, Clearing Invoice with Down payment error

My Dear Friends,
I have a problem with Clearing Vendor Invoice with Dwon payment.
I have a down payment of 50000 made to a vendor
I have an invoice raised for 100000 from Vendor
Now, i want to celar the Down payment with Invoice.
But, when i go to F-54 and try to clear the Down payment, it is taking in Global Company Currency and giving a meesage that "The balance in Global company currency is too large".
I do not have any clue why it is taking the Global company currency in the first place.
I have checked the configuration and even i have checked the box "Central Inv Prop"
Kindly help me
Thanks,
Narasim

Hi,
I think if you see the below entry while clearing the Down payment with Invoice, you might get an idea.
    PK BusA Acct                               CNY   Amount        Tax amnt
   001 39A      0003012265 BMW                                       720.00-
   002 26       0003012265 BMW                                         720.00
   003 40       0021611000 TDE Interest                                72.00-
"Balance in Global company currency CNY is too large for automatic correction"
Message no. F5580
Actual entry should be
39A   BMW     A/C    CR 5000
26      BMW     A/C    DR 4500
40      TDS       A/C    DR    500
Please help me
Thanks,

Vendor invoice workflow approval & Payment Run

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