Vendor master creation using RFBIKR00 program

hi
friends
can any body help what is the structure and file format i have to give when i run RFBIKR00 program to create vendor master data ... thanx in advance ..
by
leee

Hi
Are you trying to upload the data ??
in that the program does some validation of
the data, unlike most upload programs. For instance, you have to make sure
that a vendor exists before you attempt to change it through transaction
XK02, otherwise an error report is produced.
In terms of data structure, the file must have a header segment as the first
record (type 0), then various segment 1s and 2s. I don't know all the
various combinations of 1s and 2s, but my client has used the RFBIKR00
program 4 times in its vendor migration, the first 3 files creating
different parts of the vendor data. Obviously the data itself is company
confidential, but I can tell you the segment structure of each file:
First file - Create General Data
0YDL_MIS00251600PJA77336 20020713X/ (File Header)
1XK01 ...
2BLFA1
1XK01 ...
2BLFA1
etc
Second file - Create Company Code Data
0YDL_MIS00252600PJA77336 20020713X/
1XK01
2BLFB1
1XK01
2BLFB1
etc.
Third file - Create Purchase Organisation Data
0YDL_MIS00253600PJA77336 20020713X/
1XK01
2BLFM1
1XK01
2BLFM1
etc.
Fourth file - change (Partner Functions Data)
0YDL_MIS00254600PJA77336 20020713X/
1XK02
2BLFA1
2BLFM2
2BWYT3
2BWYT3
1XK02
2BLFA1
2BLFM2
2BWYT3
2BWYT3
etc.
Separate programs are required to migrate vendor addresses, classification
and text. If you go into transaction SXDA, put in LFA1, BINP and RFBIKR00,
and copy the file to a location on a server, you can view the generic
structure required using the Change file button.
n LSMW you can take a file in whatever format you have,
map the fields as necessary, and write to the structures
needed by RFBIKR00. There is even a place within LSMW
to run RFBIKR00 afterwards. Depending on what's coming in
you may only have to link the fields across with no
translation.
By using LSMW you won't need to write any ABAP to open
the file and change the format - all this is integrated
in LSMW. Look at <URL:http://service.sap.com/lsmw> for
an outline, dowloading and installing LSMW and for
detailed documentation.
LSMW is in effect "middleware" - though if you are able
to get the original data in exactly the format used by
RFBIKR00 then you won't need it.
If you must write your own program to feed RFBIKR00 then
the "made easy" guide is a good start, plus the SAP
documentation of the program, and study of the
structures via SE11.
Make sure any mandatory fields either have an entry in the
source data or that you can apply a default (which is also
very easy in LSMW).
Regards
Pavan

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Regarding vendor master creation using xk01,fk01,mk01.

hi
i have created vendor master using xk01.what is the diffeerence between creation of vendor master using xk01 and FK01,MK01.

Hi
You can split vendor master data into two parts - purchasing (MK01) and accounting (FK01).
Purchasing veiw (MK01) is important if you want to create purchase documents like PO on vendor. This veiw is created for purchase organization with bank details and partner functions.
Accounting view (FK01) is important for finance people to post invoice and pay to vendor. This view is created for company code. The terms of payment which purchase dept specifies will be entered in accounting view again and bank details entered by purchasing people will be confirmed by accounting team.
You can create collectively these two views in XK01.
Thanks

Unable to make Postal code as required field in Vendor master creation

Hi,
We have a requirement of making Postal code (POST_CODE1) field under street address of new vendor master creation/change as a required field.
In the configuration settings of vendor account group (OBD3), SAP provided Postal code City combined as only one field.
Even after making the Postal code&City field as required in the configuration of a particular Vendor group (OBD3), the system is allowing to create new vendor master under that particular group with out the input of Postal code.
The system only making the city (CITY1) as required filed but not the Postal code (POST_CODE1) even after setting Postal code&City field as required in OBD3.
Could you please provide the activities to be performed apart from the above so as to make Postal code as required filed at the time of the vendor master creation/change
Regards
Mani Prasad

Yes, it is country specific. It will affect in vendor masters as well Customer masters.
You have two options now :
Create a Transaction variant using SHD0 and Make Postal code field as required and create a custom transaction code in SE93 (Transaction with Variant (Variant transaction) and assign here and save. Your requirement will be fulfilled.
Else you can go for Enhancement using EXIT_SAPMF02K_001 Vendors: User Exit for Checks prior to Saving
The following user exits exist for vendor master records:
o Check entered data before saving
Please refer to the interface description of the function module to see which data is available.
If we found any other solution we will let you know the same.

BAPI for Vendor Master Creation

Hi,
I've seen alot of messages regarding Vendor Master Creation but I didnt find any clear answer.
What Bapi can we use for Vendor Master Creation?
I saw the BAPI_VENDOR_CREATE (for online) but there are no parameters given.
Pls help.
Thanks!

Hi Donna.
I would like to suggest my opinion,
1. Go To Transaction BAPI.
2. In the Alphabetical (Window).
3. Vendor.
4. Click the Node, Go To Create.
5. Click the Create Node.
6. Vendor and return will be seen.
7. Check the dictionary references for both Vendor Node and Return node.
8. Fields of the structures will be observed.
Hope this works out well.
Good Luck & Regards.
Harsh Dave

Name field in FK01 vendor master creation/ table LFA1 lengths are different

Hi Experts,
We have an issue with FK01 vendor master creation.
The vendor Name field in FK01 has length of 40 char, however in Vendor Master table LFA1 field Name1 has length 35 char.
So when the user inputs a name of 40 char in FK01 it does get truncated in LFA1 table.
Guyz any idea how we can handle this scenerio.
Need your help.
Thanks
Jaif.

Please undesratnd the desciption I have given.
The issue is with FK01, when u create vendor in FK01, If you use a name of 40 char length in the NAME field.
After creating the vendor if you check the vendor in LFA1 table you'll find the name truncated to 35 char length in the NAME1 field.
How can we solve this problem. Is there any BADI/User exit available to fix it.
Thanks
Jaif

Vendor master creation (XK01)

Dear Experts
At teh time of vendor master creation i have entered company code as AAA and purchase org is CCCC and accounting group. and all i have created the vendor master.
Here my problem is CCCC purchase org is not Assigned to AAA company code.
CCCC purchase org is belongs to other company code . but it is allowing as per derivation
AAA company code belongs to BBBB purchase org only
and CCC company code is belongs to CCCC Purchase org.
I want to control this as per purchase organization to company code assignment CCCC purchase org is not assigned with AAA company code but it is allowing to create vendor master with AAA company code and purchas org is CCCC.
is it possible to control standard configuration
Regards
Anand

Hi,
Please check the following standard rules:
1. If the P Org is assigned to a company code, then that Porg is responsible for all the plants assignesd to that company code only provided Plant - Porg assignment is done. This is company code specific
2. If the P Org is not assigned to a company code, At the time of vendor master creation, system will ask for the company code and you have enter the same assignesd to that company code provided Plant - Porg assignment is done for the Porg you are working with. This is cross company P .Org.
3. Assignment of POrg with Plant is must.
REgards
Ram

Reg Vendor master upload using BDC Call Transaction Method

Hi All,
Thanks in advance.
I am uploading vendor master data using bdc call transaction method for XK01. In that i am getting an error message that the fields " smtp_addr" ( for email) and "time_zone" (for time zone) doesnot exist on the screen '0110' ( this is the second screen) . the field timezone will be displayed on the screen only when we go for communications button and select the URL field .
Do anybody have the solution for this problem. if possible can you give me the code for that screen.

Create a recording via SM35 (menu go to=>recording), this will generate automatically the code for filling your bdcdata-table...

Vendor Master Creation by supressing on-line mode

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I have to create a Vendor master by supressing on-line mode.
I have couple of options:
u2022     Use the CREMAS IDOC creation
u2022     Use Program RFBIKR00
u2022     Use the Vendor BAPIs (which are essentially on-line mode, but if we can figure a way to suppress the on-line mode)
Please let me know the best way to do.
Regards,
Anusha.V

Hi,
please use Standard barch/direct input method using program RFBIKR00.
This program will create a session which needs to be processed in background.
Thanks & Regards,
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Vendor Master Creation FK01

Hi
I created one vendor as MNO Limited. Vendor number generated is 1000098. Afterwards i came to know that the Vendor 1000065 is already created with same name. So now same vendor is created twice.
Let me know is there possibility in SAP to have check on this. How to avoid duplicate vendor creation?
Second doubt is that, i want to have dropdown for field Corporate Group field. Is it possible in Standard way?

Hi,
You can configure the vendor duplicacy check in the below path:-
Goto SPRO: SAP Reference IMG:
1. Financial Accounting(New)->Accounts Receivable and Accounts Payable->Vendor Accounts->Master Data->Preparations for Creating Vendor Master Data->Change Message Control for Vendor Master Data
2. The next screen will be displayed where you can define your message for Ex:
F2 144 u2013 Vendors found with same address; check
Set the values Online = u2018Iu2019 and BatchI (Batch Input) = u2018Iu2019
If you want to make this check user specific then enter the User Name else leave it blank to make it applicable for all users.
3.Again go to SPRO:
Financial Accounting (New)->Accounts Receivable and Accounts Payable->Vendor Accounts->Master Data->Match Code->Check Search Fields for (Vendor) Matchcodes
The standard fields on which the check is performed are:
1.NAME1, 2.NAME2, 3.ORT01
You can include here other field also to check the duplicacy. If the need to check the duplicate vendor on more complex creterias, you can use the user exit function module EXIT_SAPMF02K_001 which calls the custom program ZXF05U01.
Regards,
Gaurav

Vendor Master Creation in Background..or by supressing on-line mode..

Hi,
Can anyone tell How to create Vendor Master in Background OR by suppressing on-line mode. ?

Hi,
please use Standard barch/direct input method using program RFBIKR00.
This program will create a session which needs to be processed in background.
Thanks & Regards,
Rahul

Error Message WY 030 . Vendor master creation

Hi all
The Error Messgae *WY 030 :Purchasing organization &1 assigned to company code &2, not &3*:+ Need to activate as a ERROR MESSAGE.+
During Vendor creation ,if the wrong purchase organisation is selected, system is allowing to create the vendor master.
Even though ,I have done the Setting in the following , the error message is not reflectiog
1. Message Control for Vendor Master Data
2.T.code : OBMSG
3.T.code : OBA5
Thanks & Regards
DP

strange.
in my system WY 030 message is this: Entry & in table & does not exist
what do you call a wrong purchasing organisation?
I guess you have several organisations in the system.
lets make an example:
purchasing PORG1 is assigned to company code CC1
purchasing PORG2 is assigned to company code CC2
purchasing PORG3 is assigned to company code CC3
and I guess
you want prevent a user to create a vendor master with company code CC1 and purchasing org PORG2
You just cannot do this.
All company codes are valid and all purchasing orgs are valid.
It is just to combination that would logically not make sense while creating.
but if this vendor is used in all companies, then you have 3 CC views: for CC1, CC2 and CC3,
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would you still say that a vendor master with CC1 must not have PORG2 ?

Need exit to add new fields for Vendor master creation

Hi All,
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any screen exit / user exit through which I can add these fields.
       Please explain the procedure to add the fields through exit.This will be of great help.
Thanks
Vinod.

run the following program which ggives available exits for tcode
REPORT z_find_userexit NO STANDARD PAGE HEADING.
*& Enter the transaction code that you want to search through in order
*& to find which Standard SAP User Exits exists.
*& Tables
TABLES : tstc,     "SAP Transaction Codes
         tadir,    "Directory of Repository Objects
         modsapt, "SAP Enhancements - Short Texts
         modact,   "Modifications
         trdir,    "System table TRDIR
         tfdir,    "Function Module
         enlfdir, "Additional Attributes for Function Modules
         tstct.    "Transaction Code Texts
*& Variables
DATA : jtab LIKE tadir OCCURS 0 WITH HEADER LINE.
DATA : field1(30).
DATA : v_devclass LIKE tadir-devclass.
*& Selection Screen Parameters
SELECTION-SCREEN BEGIN OF BLOCK a01 WITH FRAME TITLE text-001.
SELECTION-SCREEN SKIP.
PARAMETERS : p_tcode LIKE tstc-tcode OBLIGATORY.
SELECTION-SCREEN SKIP.
SELECTION-SCREEN END OF BLOCK a01.
*& Start of main program
START-OF-SELECTION.
Validate Transaction Code
SELECT SINGLE * FROM tstc
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Find Repository Objects for transaction code
IF sy-subrc EQ 0.
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       WHERE pgmid    = 'R3TR'
         AND object   = 'PROG'
         AND obj_name = tstc-pgmna.
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    IF sy-subrc NE 0.
      SELECT SINGLE * FROM trdir
         WHERE name = tstc-pgmna.
      IF trdir-subc EQ 'F'.
        SELECT SINGLE * FROM tfdir
          WHERE pname = tstc-pgmna.
        SELECT SINGLE * FROM enlfdir
          WHERE funcname = tfdir-funcname.
        SELECT SINGLE * FROM tadir
          WHERE pgmid    = 'R3TR'
            AND object   = 'FUGR'
            AND obj_name = enlfdir-area.
        MOVE : tadir-devclass TO v_devclass.
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Find SAP Modifactions
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      INTO TABLE jtab
      WHERE pgmid    = 'R3TR'
        AND object   = 'SMOD'
        AND devclass = v_devclass.
    SELECT SINGLE * FROM tstct
      WHERE sprsl EQ sy-langu
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    FORMAT COLOR COL_POSITIVE INTENSIFIED OFF.
    WRITE:/(19) 'Transaction Code - ',
    20(20) p_tcode,
    45(50) tstct-ttext.
    SKIP.
    IF NOT jtab[] IS INITIAL.
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      FORMAT COLOR COL_HEADING INTENSIFIED ON.
      WRITE:/1 sy-vline,
      2 'Exit Name',
      21 sy-vline ,
      22 'Description',
      95 sy-vline.
      WRITE:/(95) sy-uline.
      LOOP AT jtab.
        SELECT SINGLE * FROM modsapt
        WHERE sprsl = sy-langu AND
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        FORMAT COLOR COL_NORMAL INTENSIFIED OFF.
        WRITE:/1 sy-vline,
        2 jtab-obj_name HOTSPOT ON,
        21 sy-vline ,
        22 modsapt-modtext,
        95 sy-vline.
      ENDLOOP.
      WRITE:/(95) sy-uline.
      DESCRIBE TABLE jtab.
      SKIP.
      FORMAT COLOR COL_TOTAL INTENSIFIED ON.
      WRITE:/ 'No of Exits:' , sy-tfill.
    ELSE.
      FORMAT COLOR COL_NEGATIVE INTENSIFIED ON.
      WRITE:/(95) 'No User Exit exists'.
    ENDIF.
ELSE.
    FORMAT COLOR COL_NEGATIVE INTENSIFIED ON.
    WRITE:/(95) 'Transaction Code Does Not Exist'.
ENDIF.
Take the user to SMOD for the Exit that was selected.
AT LINE-SELECTION.
GET CURSOR FIELD field1.
CHECK field1(4) EQ 'JTAB'.
SET PARAMETER ID 'MON' FIELD sy-lisel+1(10).
CALL TRANSACTION 'SMOD' AND SKIP FIRST SCREEN.

Workflow for Material Master and Vendor Master Creation

Hi
Has anyone mapped creation of Material Master & Vendor Master through SAP Workflow.
Seek your valuable inputs.
Best Regards
--Vikas

You may not get the complete standard form which will match this functionality. But you can develop your business logic in custom code for fetching the data and the interface and use the standard templates for layouts if any template matches your requirement. You can see the complete lest of templates in : "transaction SFP->Form->Layout->Tools->Template Manager
Most of the common templates are available here.

Customer Master / Vendor master Creation

Hi Folks,
I have a requirement that the whenever Customer / vendor is created or changed, then there needs to be a mail sent for the same.
We are currently using the user exit : EXIT_SAPMF02D_001 for customer creation and user xit : EXIT_SAPMF02K_001 for vendor.
The issue :
When the new Cust / Vend is created, the user exit is called. The issue is that the "Customer number" / "Vendor number " is blank as the number is generated by the system after the user exit is over. So the mail sent is having Blank Ven / Cust number which is not desired.
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Thanks and Regards,
Anuj.

Hi,
I think you can use Business transaction events for this.
BTE 1320 and 1321 for Customer Master
BTE 1420 and 1421 for Vendor Master
And FYI,
http://help.sap.com/saphelp_46c/helpdata/en/63/ed2c7dd435d1118b3f0060b03ca329/frameset.htm
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Job Scheduling for Employee Vendor master creation

Hi,
We want to automate the activity of creating the employee vendor master.
If an employee is hired today, a job should run tonight and create his vendor master based on the no range set.
I believe we need to use program PRAA.
We have 5 company codes with 5 different no ranges.
Please suggest with steps on how to do this?
Thanks
P909922

Hi
The reference vendor is given correctly so that it comes under the company code for which the employee is hired....
the problem is that the system picks up the first pernr (first employee in the system), reference vendor and matches these together and throws the error message
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So I understand that if the employee is hired for the same company code of first pernr, this will become successful....
But, how do we do this this activity for remaining 4 company codes? for remaining 4 company codes, we will get the same error message.
Any suggestions?

Vendor master creation using RFBIKR00 program

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