Vendor Master Record number ranges
Hi,
We have one requirement . At present my client is maintaining the vendor master record number ranges with 4 digits. Ex. 0001 to 9999
His present requirement is that to maintain the number ranges with 4 digits .ex. 00001 to 99999. They want this should apply even to existing records. Ex: Old number 2345 , they want the present number should be 02345.
Request you to please help in resolving the issue. Thanks in advance for the help. Matter is urgent
Thanks
D.K.Lakshmi narayana
Hello Lakshmi,
It seems to me these are your alternatives.
1) For each old vendor in the 4-digit scheme, create a new vendor master record in the 5-digit scheme with the leading zero. Then, transfer all open documents/master records (invoices, purchase orders, info records, etc.) from the old vendor to the new vendor. Then, block the old vendor.
2) Same as previous except instead of changing all open documents, only change the master data (e.g., info records or long term contracts or agreements) to the new vendor master record and continue to use the old vendor master record until the open documents are closed. Then, block the old vendor master record.
I think option 2 will be the "safer" choice. Plus, for reporting, you will probably need to continue using both vendor numbers for a while.
Maybe someone else has an easier way...
Cheers,
Larry
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LucieHi Lucie,
This happens due to buffering of the number range in question. You can go to SNRO transaction (object KREDITOR) and change the buffering options (deactivate them, actually). Please, consult your ABAP team before doing this. For more info, see note 62077.
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There is a single number range object for vendor account groups
you have suppose five different account groups
suppose
for LIEF i am using internal number range starting with 10..up to 10 digit
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when i do this system allows me to create vendor even if i put P100000 bcoz it also considers
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Infotype to link Personnel Number with Vendor Master Record
Hi All,
pls help me what infotype to link Personnel Number with Vendor Master Record in AP module.
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pls help us.
ThanksHi,
PRAA works absolutely fine. I have external number range for vendors.
There is an option so that you can create HR accounts in vendor accounts
Path:Accounting> Financial accounting>Travel
management>Personal-Related Master Data> Create Vendors (tr.code PRAA)
Look at this description:
From the HR master data, this program creates a batch input session for
maintaining person-specific vendor master records.
The report can process vendor master records as follows:
o Initial set up (create/add missing company code segment)
o Uupdate (change completely according to vendor and HR reference)
o Change (only according to HR master data, for example, name
Block
The following infotypes from HR master data are taken into account for
the key date specified:
o Actions (Infotype 0000)
o Organizational Assignment (Infotype 0001)
o Personal Data (Infotype 0002)
o Permanent Residence (Infotype 0006 Subtype 1)
o Bank Details (Infotype 0009 Subtype 0 or 2)
All other required data is taken from a reference vendor that you can
specify as a parameter when you start the program. Note that for the
reference vendor, reference data must exist for all company codes that
are applicable according to HR master data. Since program RPRAPA00 cannot
assign vendor master record numbers externally when creating
vendor master records, you must be sure that the reference vendor is
assigned to an account group that requires internal number assignment.
If no house bank is specified in the reference vendor, this is
determined via feature TRVHB (Implementation guide for 'Travel Expenses'
-> Transfer to Data Medium Exchange -> Set up Feature for Determining
House Bank according to the employee's organizational situation.
The link between the HR employee's master record and the corresponding
vendor master record is set up by entering the personnel number in the
company code segment of the vendor master record.
General program flow
Program RPRAPA00 creates a sequential work file in the specified
directory. Ensure that you use a global directory that can be accessed
by all application servers; a directory is automatically proposed. The
work file is later transformed into a batch input session by the
subsequent program RFBIKR00, which is started automatically.
In test run mode this program delivers information messages which
document the creation of a batch input session. Since each information
message must be confirmed manually, the test run should only be
performed for a small number of personnel numbers.
In productive run mode, however, the program RFBIKR00 is automatically
started as a job; the information mentioned above is stored in the job
log in this case.
Initial setup of vendor master records
Corresponding vendor master records are created from the infotypes
listed above and the non-HR-specific information from the reference
vendor. During the process, the personnel number is stored in the
company code segment of the vendor master record. Persons who already
have a vendor master record with corresponding personnel number are
rejected in this run.
If a vendor master record already exists for a personnel number, but
without a company code segment for the company code in which the
employee exists at the key date entered, the program adds the required
company code segment to the vendor master record. You must however
activate the checkbox "Create new company code segment for existing
vendor master records".
The HR master data used is the info type record valid on the key date
entered.
Update of vendor master records
The corresponding vendor master records are updated from the infotypes
listed above and the non-HR-specific information from the reference
vendor. Persons who already have a vendor master record with
corresponding personnel number are rejected in this run. The system uses
HR master data from the infotype records valid for the key date.
Change vendor master records according to HR master data
All HR-specific data is changed in the vendor master records for
personnel numbers that have changes since the date recorded under '...
with last change since'. The system uses HR master data again from the
infotype records valid for the key date specified.
Block vendor master records
All vendor master records which correspond with the selected personnel
numbers are blocked for posting.
User exits
For the following situations, two empty routines are supplied in the
includes RPRAPAEX and RPRAPAEX&H5F001 which you can adapt to your
requirements.
o The employee's last name is entered in the sort field in the vendor
master record. If you do not want this to happen, you can program
the situation you want in the user exit routine
'set&H5Fmc&H5Ffield&H5Fby&H5Fuser'.
o If the address editing in the vendor master record does not suit
your requirements, it can also be changed. For this purpose you have
the user exit routine 'set&H5Faddress&H5Fby&H5Fuser'.
o If you want to assign numbers to the vendor master records to be
created via external number assignment (for example, vendor master
record number &H3D personnel number), you can adjust the user exit
routing 'SET&H5FVENDOR&H5FNO&H5FBY&H5FUSER' (in include RPRAPAEX&H5F00). Note
that
the account group of the reference vendor must also have external
number assignment.
Note that in each case a thorough knowledge of the programming
language
ABAP/4 is necessary.
Set up vendor master records in a separate system
The distribution of personnel master data from a HR system to an FI
system is a prerequisite for creating, changing, and blocking vendor
master records.
In the section Master Data Distribution (link to separate HR unit) of
the ALE IMG, an explanation is given regarding the way in which the
FI
System is supplied with the relevant employee data from the HR System
In the FI System, report RPRAPA00 described here can be used to
create,
change, and block vendor master records.
Other wise try with VPE1 t.code.
Regards
Devi -
Vendor Master Record: Tax Number 1 Field
Hi Everyone,
For some reason, when you enter XK01 or XK02 for creation or change of vendor master record, Tax Number 1 within the Control Tab is visible and able to be input. However, when displaying the vendor master record through XK03, the field is not visible. Reviewing the field options for vendor master record did not reveal anything to me. Any ideas why?
Thanks,
PeteHi Peter,
Please follow the path.
SPRO>Financial Accounting or Financial Accounting (New)>Accounts Receivable and Accounts Payable>Vendor Accounts>Master Data>Preparations for Creating Vendor Master Data>Define Screen Layout per Activity (Vendors)
click on Display Vendor(Centrally) and Double click on Genral Data and Double click on Central
check for Tax code field,its may be Suppressed
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Thanks,
Rau -
Create Vendor Master Record from HR Master Record
Hi All,
I am running PRAA Transaction Code, While running I am getting this Error.
Employee for whom a vendor master record already exists.
Personnel Number missing in company code segment.
Then I went to SM35 but did not found any batch.
Please can anyone explain the entire process.
Thanks and Regards
Ravi Narayan Padhi
Edited by: Ravi Narayan Padhi on Jan 11, 2012 11:45 AMHello
In the report RPRAPA00, there is parameter ' 'Create new company code segment for existing vendor master records' as a checkbox under the 'Initial setup' maintenance mode, and it offers you the following option:
If there is a vendor master record already available for a predefined personnel number, but it does not have a company code segment for the company code in which the employee is situated for the key date entered,then program RPRAPA00 supplements the vendor master record with the required company code segment.
In your case, the company code already exist, so it will not create or add a new one with this option.
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Ramana -
Creating Vendor Master Records from HR Master Records
Dear Experts,
I have been using t-code PRAA to create vendor master records from HR master records. The client would like to have one vendor number for a group of employees (in this case external contractors all working for the same company). The system won't allow me to link several PERNR to one LIFNR (i.e. error message).
Is it, however, possible to do this?
Thank you.
Edited by: Philip on Jan 14, 2011 9:58 PMHi ,
PRAA has one to one relation ship , means it created 1 vendor for 1 employee .
If you are using PERNR then you cant use one vendor to may PERNR .
Either create them as individual vendor or else have a manual control system in place where in you will have to create a dummy PERNR and then allocate all the cost to this invidual vendor , if you are paying the check to only 1 contractor for say 100 contract employees you can use this .
else it is a better mechanism and control to have 1 is to 1 in case of employee to vedor .
Regards ,
Dewaang T. -
Reg the Sort Key field in Vendor Master Record
Hi MM Gurus,
I have the requirement of displaying the Purchase Order number & Line Item number in the Accounting document of the Goods Receipt. i.e., in the "Assignment" field.
I have made the necessary configuration in FS00 for the specific GL account & also specified 014 code in the corresponding Vendor master record.
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Best Regards
SudhiHave you posted the above document after set 014 in FS00 ?
Can you test the same in your practice client.
Check the document for more details Sort Key Functionalities and the wiki content How to update Assignment field in FBL*N report - ERP Financials - SCN Wiki
(Note: The changes of FS00 as 014 will not effect old documents) -
Alternative Payee set up in vendor master record for payments....
Hi all,
I am facing the problem on alternative payee set up in vendor master record.
I have done the following settings but its not working.
1) Created alternative payee vendor (XYZ) and blocked for posting.
2) Created main vendor (ABCD) and given alternative payee vendor name (XYZ) in alternative payee field payment transactions tab of(general data + company code data) main vendor.
3) Created an invoice for main vendor (ABCD) using F-43.
4) Trying to make payment to main vendor (ABCD) in f-53. So when i simulate the document system supposed to show automatically the alternative payee vendor number . But itu2019s not showing and still making payment to main vendor not alternative payee.
Please help me to solve this issue. Is there any other settings need to be done to achieve this scenario (alternative payee).
Thank you very much.Hello,
thank you for your quick reply.
1) i taken out the payment block for alternative vendor (XYZ) and tried again the above 3rd and 4th steps but still not working system paying to main verdor (ABCD) instead alternative payee(XYZ).
2) i blocked for payment posting the main vendor(ABCD) and tested same still not working.
need helps to resolve this.
thanq. -
ERROR : Output - No details for medium PRN im vendor master record
While trying to create PO after applying sourcing to a shopping cart the following error message apears in our system currently
Output: No details for medium PRN im vendor master record (Document Number 1000000295 , Item 1)
Could anybody depict the solution pl ?Hi
Which SRM version are you using ?
Please go through this ->
In PPOMABBP, your purch org must be defined under (or at the same level as) a company. This company org id (defined in function tab) will be used to read address and use it as "contact" addresse._
PO output
Reg Output medium in Purchase order.
Also, try adding a default printer in the organizational plan (PPOMABBP) or to add a printer in the BP address._
You can look at transaction bbp_po_action_def to understand how it is done for setting output medium.
+Look for BADI "BBPSEND_MEDIUM_MODE ".+_
Related links ->
Re: How to define a new "send medium" for a vendor?
SRM PO's to be printed out with the PO
To set Output type,check the foll path:
SPRO->supplier relationship management-> SRM Server->Cross application basic setting->set output action and output format
See the foll link for more details:
http://help.sap.com/saphelp_srm50/helpdata/en/91/41faf2c220e84c9002a4ae4cc1906a/frameset.htm
Related notes:
Note 1028388 - User settings for output medium is not saved.
Note 885593 - SRM 5.0 SP02: Incorrect output medium and change impossible
Do let me know.
Regards
- Atul -
Problems in Vendor master record.
Hi Sdn Experts...Could you help me?
I have problems with vendor master record. I have vendors in duplicity....to solved this I aplly the solution by sap for make the consistency by Tax number. Now I cant insert the vendor with the same Tax Number...But appear other problem..I have a lot of vendor in duplicty befora i aplly the solution and i need to eliminate this vendors...
I execute the Transaction XK05 ( Block Vendor ) and XK06 (Mark Deletion Flag), but doesnt work...because if i make any modification in a vendor master correct the system show up the message..
''Vendor master record with the same tax number already exists''
There is other way to make the deletion the vendor record? How I solve this issue? Pleaaase help meee!
Take a look in the File
[http://www.easy-share.com/1903543315/vendor_problem.doc]
Thanks,hi
u have to archive the vendors inOBR2 or the simple way is go to XK99 here give the list of the vendors and then change the description with * in mass
so description of all the duplicate vendors will be * and then flag them for deletion so they cant be used again
agin u can use them agin by changing the name by some other vendor so u can use the same vendor code for other vendor by just changing the description
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KI -
Unable to replicate the Vendor Master Records
Hi I am using the transaction BBPGETVD to transfer the Vendor Master Records from R/3 ro SRM...but could not able to transfer it as I am getting an error "Organizational unit -
does not exist; check entries", even through I have created Organisation Structure for Vendor also. I have maintained all the relavent parameters in the Attributes.
The following attributes I have maintained: System Alias for Accounting Systems, Company Code, Local Currency, Current ITS for an External Partner, Accounting System for Vendor, System Alias for Vendor.
Can any one tell me is there any other parameters to be maintained or where I am going wrong.
I am working on SRM5.0.
Thanks and Regards
PKMHi
Please go through these links.
Re: vendor not intended for a puchasing org
Re: Vendor replication
Re: Not able to replicate Vendor from R/3
Re: What are the steps to me followed to get the vendors from R/3 to SUS
Re: Vendor replication Error. SAP R/3 to EBP system
Re: vendor replication
Re: Vendor replication
Replication of verdor records
Regards
- Atul -
Error while Importing Vendor Master records
I get the following error when importing vendor Master records into the MDM repositorry
Cannot import qualifiers because the qualified lookup field is not mapped.
I noticed that the file I'm importing contains 1000 vendors. However the qualified lookup table "PHONE" for the vendors contain only 388 records.
After I imported the records I found that there was only 389 records in the repository.
I'm using standard map provided by SAP.
I ran the import again but this time I unmapped all fields for the qualified update.
Now the Import Manager uploaded the remaining 613 records.
I would like to know whether how I can load 1000 records in one load rather than having to go through the file twice.
This is important since I want to use the import manager server for my loads.
Thanks
manojHi Manoj,
Try the following options.
1. In the Import Manager, Select Configuration->Options
set <b>"Merge qualified links using matching qualifiers value to Off"</b>
2. In the Map Fields/Values tab in Import manager, select the qualified field in which you are trying to import, right clik on the field->select Set Qualified Update -> Update -> Select All available qualifiers into Matching qualifiers->
New Links- Create
Existing Links -> Update (All Mapped Qualifiers).
Hope this should solve your problem.
Thanks and Regards
Subbu. -
Partner roles in Vendor master record
Hi all
can some one explain me how to enter the partner roles in vendor master record
In sap help i didnt understood this point
"When working with partner roles, you must maintain the following settings:
Separate vendor master records must exist for all the partners of a vendor that are to be entered in that vendors master record."
what does it mean
suppose i am creating vendor master record 1234
Vendor master record:1234
LF 1234 /*vendor
BA1234 /*ordering address
i have to click 1234 in BA and select 'parner' at the top to enter the ordering adress right ...
what is the 'Separate vendor master records must exist for all the partners' mean
it has to be like this?
Vendor master record:1234
LF 1234 /*vendor
BA1235 /*ordering address
1235 vendor master record is created earlier and ordering address maintained ??
please help me in this record, any user manual or some screen shots to explain how to maintain partner roles in vendor master record
regards
Bhushan.NHi Sasi ,
What Ramkrishna explained is correct. I will try to illustrate it with the example.
Suppose you are creating a vendor 1234 which is Head office of the supplier where you need to place the order. But goods will be supplied from Pune plant so you should enter 1235 againts partner function GS , here 1235 is seperate vendor master record with Pune plant details & it must exist in the system so that you can use it as a partner function Hope this has cleared your doubts.
Similarly you vcan create other partner functions like payee,ordering party etc.
Regards,
Anand -
Payment terms in vendor master record
Hello,
How can I make the payment terms mandatory in the vendor master record?
Thanks,
Annabelle R.Hi,
Try following :
SPRO -- Financial Accounting (New)Accounts Receivable and Accounts PayableVendor AccountsMaster DataPreparations for Creating Vendor Master Data--Define Screen Layout per Company Code (Vendors) //Define Screen Layout per Activity (Vendors)
or alternatively use tcodes: obd3, ob23 and ob24
hope this helps
reg
dheeraj
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