Vendor master - restricting posting and allowing payment run

Question

Hi,
We have a list of Vendors which needs to be deleted.
Our requirement is that we have certain Vendors who have open items, so our requirement to restrict further postings to the Vendor but allow the open items for Payment run.
Is there a possibility in SAP for such facility?
Thanks in advance.
Regards,
Srinivas

Answer 1

Hi,
Good morning and greetings,
There is an option to achieve your requirement without blocking the vendor.
Step No.1 : Establish a purchasing block for the vendor and that would mean no purchases can be made from the vendor and in turn no open items. Please go through the following link for more understanding.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/53/c9866eca3711d2b494006094b9114a/frameset.htm
Step No.2 : There are chances that user can still use FB60 to create invoice for vendor...to control that, create a validation rule in OB28 stating that no entry can be posted for the vendor code...if it is going to be for a set of vendors then create a set ID using GS01 for those set of vendors and call the set ID in OB28...This step would arrest the open item being created for the vendor.
In this way, the vendor master would be still open for making payments for the existing open items, but no new open items would come for the vendor.
Once the open items are cleared, delete the vendor once and for all.
I am sure this would meet your requirement.
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Thanking you
With kindest regards
Ramesh Padmanabhan