Vendor payment doc., reverse

Dear Experts,
Please guide me, on this issue User raised one Payment document with document type KZ, with cheque no. ,   now they want cancel the cheque. they are trying to cancel the cheque in FCH8 one error message displaying,   " account type D is not defined for document KA " . after that they voided the cheque in FCH9, now they are trying to reverse or cancel the document same error message showing   " account type D is not defined for document KA " .
I checked in OBA7 Doc type KA customer check box not tick mark.
This is the document posted.
001 50 1100 406142     HDFC1 M G Road -chq                     212,053.00-
002 18 5800 300852     Fabionix ( India ) Pvt. Ltd.                 661,113.00-
003 25 1100 300010     Vendor                                            101,720.00
004 25 1100 300010     Vendor                  212,569.00
005 25 1100 300010     Vendor                  558,877.00
in this Document one Customer also they posted, posting key 18,
now i am tring to posting same document in development it is not allowing - T.code - FBZ1
Please guide me on tis

Hello,
Go to OBA7
Double click on document type KZ
Remove the reversal reason KA, then your reversal document also gets posted to KZ.
Regards,
Ravi

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Kind regards
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Hi,
T-code OBA7: there it is defined which doc. type is allowed to use which acount types.
SAP standard for KZ is to use vendor + GL account types.
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Hi,
I making a report in which i have to display the vendor payment is done or not?
Curently i am using the 4 tables of Financial :-
BSAK,BSIS,BSIK AND BSAS which gives the status of vendor whether it is paid or not . 1 thing i observed that data compared wit htew MKPF table among these tables(BSAS,BSIK N BSAK) is not coming right as i am taking common field XBLNR among them all .
One more thing i observed that BLART is getting changed in each table.
for instance,
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Edited by: abaper2008 on May 21, 2008 8:54 AM

Hi
May be the report also included the PO / Invoice details.
BSIK - Vendor open items
BSAK-Vendor cleare items
When the invoice is created one entry creates in BSIK - once it is cleared (either through the payment/credit memo/reverse) that entry along with the cleared entry goes to BSAK.
Above two entries 'll have unique data in the field BSAK-AUGBL - with that link you will get the BLART field link.
As you are telling about the RE document type.....there are different types of document types like - FI Document types & MM Document types. RE is the FI document type
As a linking part to get the PO details using the FI data only available field is BKPF-AWKEY data in that field is used in RSEG-BELNR along with Fiscal year.
This is the brief about the link...let me know if you need further details
VVR

Scheme of Entries for vendor payment under EBS system

Hello Friends,
I am setting below the scheme of entries as I think is appropriate for making a vendor payment. The scenario is that we will make a payment to the vendor where the payment will be released through BACS (we are working for a UK based client). After the payment run is made the payment is not actually made for some reasons and are returned. Then we make the payment again and this time the payment run goes through smoothly.
I would request you to please let me know if I am wrong in the scheme of entries and if yes, what would be the proper scheme.
1.
When Invoice is raised (FB60)
GR/IR a/c        Dr        100
VAT a/c          Dr          20
    To Vendor a/c Cr            120
At this point there is one open item that is created in the vendor account.
2.
When payment run is made (F110)
Vendor a/c                          Dr              120
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At this point the entries in the vendor account are cleared by entry no 1 and 2 and there are no open items.
3.
When Bank returns the payment as unsuccessful and we clear the entry (F-03)
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4.
When payment is once more made and this time successfully
Vendor a/c                       Dr             120
   To Unclear BACS a/c    Cr                       120
At this point entries 3 and 4 clears the open items in the vendor account and there remains no other open items.
Can someone please confirm if the sequence is correct or is there an additional step involved for resetting of any document after entry 2 when the payment run fails?
Regards,
Suvarghya Dutta

Hello,
When you have done step 2, immediately you will not come to know that your cheque is failed, only when you receive the bank statement.
In that case I would not expect you to post to a different account "Return BACS a/c". I do not see any reason for this account. I would expect you to debit to the same account "Unclear BACS a/c", which has been used in order to make the payment.
If you are using a different account for reversal, then you have to take two accounts for reconciliation purpose.
MIRO
GRIR Account Dr
To Vendor Account
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Vendor Account Dr
To Bank Sub-account (In your case Unclear BACS a/c)
FF67 or FF.5
If successfully paid
Bank Sub Account Dr
To Bank Main Account
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Use FBRA immediately once you run F110 and you know that you have paid the vendor erronously. But once it reached bank and bank has issued bank statement, I would not expect you to run FBRA, but I would like to use FF67 process.
Regards,
Ravi

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Dear all,
Please HELP!
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Dear Experts,
We have a vendor created with payment method G but while making one payment we used payment method T. Now the vendor is chasing us saying he has not received the payment.
Does use of payment method other than one maintained in the vendor master, cause such an issue??
The bank has provided the copy of MT103 for this transaction.
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LEENA...

Hi Ravi,
thnx for your reply.
Payment method G is ACH payment method u2013 it is for local singapore vendor payments.
·         Proposal created in: F110,
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Leena...

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My requirement is that i want to link payments ( vendor ) to PO i.e how much payment has been made to particular vendor for a particular vendor .
I have placed several orders to a single vendor for the supply of different material.
In my sceneraio i am paying the advances to vendor against thes PO.
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Waiting for prompt resonse
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Linking payment to PO is not available in SAP standard reports .If down payment is released in F-48 where in the user put the PO No in the purch doc field it will reflect in the status tab of the PO header.For viewing other payments against the PO one has to drill down the PO history tab and clickthe invoice document .Than click the accounting document no. and see the document overview.Than select the vendor code click the details .Here look in the field Clearing .If there is a clearing document number and date it implies payment is made to the vendor.This is a clumsy way however.Otherwise a custom report need to be developed for this.
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is there any built report that would show all the vendor payments in a month with the date it has been debited our account?
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I would need this report for tax calculations, but if I filter for ZR doc types, the vendor name won't be populated and I can't VLOOKUP for it as it has different clearing number.
Any ideas?
Thanks a lot!

Hi
You would need to have Bank recon in place on realtime basis. So at the end of day, the bank sends you the statement file. Now you will probably need to build in a custom report which will check that for a payment document, if the entry has been posted in the main Bank GL, which will happen only once the bank statement file is uploaded in SAP.
Thanks & Regards
Sanil Bhandari

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hi all,
i have problem for printing payment vouhcer once the vendor outgoing payment document is posted through F-53 manually.
Unable to print the document.
I tried in two ways.
1. with correspondence SAP01 and program RFKORD00.
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Why the error is coming? The first messgae showing the account is customer account. But actually this
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2. Then i tried to print the document using FBZ5 system giving error
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when i diagnose the error, the detailed error message is
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Also we are not using any check lot
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Please help me to resolve the issue?
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Aravind

Hi,
You need to maintain Available Amounts in Bank Determination Button (T-Code: FBZP), us you maintained the Sub-account in Bank Determination and not maintained the Max. amount, what you are posting in the above document.
T-Code: FBZP Settings is not only used for APP.
As we maintain the All Company Codes Settings in the T-Code: FBZP to make use of Special GL Indicators (this settings to be maintained because we should not get dump error while using SP GL Indicators)
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Thanks,
Yandra

Reports on vendor payments.

Hi All,
Could u please help, as to which reports to use for checking the following detais;
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2. Report of payment made as on date to a vendor or vendors
Regards
Sappy

1. Report on payment due against a vendor or vendors
Reports are
S_ALR_87012078 - Due Date Analysis for Open Items
S_ALR_87012084 - Open Items - Vendor Due Date Forecast
S_ALR_87012085 - Vendor Payment History with OI Sorted List
S_ALR_87012105 - List of Down Payments Open On Key Date - Vendors
FBL1N - Display/Change Line Items (by selecting netduedate option)
2. Report of payment made as on date to a vendor or vendors
FBL1N - Display/Change Line Items (by selecting doc type of payment and date of clearing)
S_P99_41000099 - Payment List
S_P99_41000101 - Check Register (with details of open items cleared and cheque clearing date in case of cheque payment)
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Hi Guys,
We have a requirement to track the Payments made to Vendor Using the wbs Elemenet .
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Appreciate if some one could throw some light on this ...
Regards
Judy .

Hi,
In AP information system we have many report pertaining to Vendor account and in some of those you have option to bring in "Assignmnet" field in the report which will contain the WBS informations (assuming it is populated in your accounting doc). But if you want to run the report by project / WBS then i thinkyou have to go for a Z report with appropriate logic.
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Sreekanth

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hi...
when i reverse a vendor payment document by FBRA than system showing a msg
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Thanks & Regards
Rekha sharma

HI,
cancell the cheque first because you are reversing the document-
cancell the cheque from T-code FCH8
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SU*

Vendor payment doc., reverse

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