Vendor Payments open items

Hi Experts,
If I view vendor line item through FL1N, I can see 3 open items. But if use tcode f-53 and try clearing I am able to see only 2 line items instead of 3. I have checked the 3rd one which has no payment block.
How is it possible that the third item is not showing.
How to overcome this issue.
Thanks in advance
Narayanan

Hi Calappa,
Thanks for your reply. It is not a noted item. The document is entered through FB01. Document type KR - vendor invoice
Any suggestion to over come this is highly appreciated
Regards
Narayanan

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Few queries about foreign revaluation for vendor/customer open items

I am trying the transaction F.05 for the first time for vendor & customer open items in foreign currency. I have a few queries:-
1. The ouput contains 2 exchange rates. One is picked from the transaction header. My query is from where is the other rate being picked up. In my current system, I could make out that exch rate in transaction header is being picked automatically from table OB08....however I am unable to deduce the source of the 2nd exch rate.
2. What is the significance of "balance sheet preparation valuation". Earlier in test runs, only "new difference" was getting populated. However the user wanted to see "old diff" also. So while doing some trial run in test client, I checked the "bal sheet prep valu" and posted.....after this run, I am getting values in "old diffe" and "new diff" also. And the posted amount is the difference of the two. What is the significance and ideal way?
3. Should the entry be reversed if I am revaluating at year end? Why I am asking is because in some threads I read that revaluation at year is not to be reversed....
Thanks,
SM

1. To find out difference latest date(Key Date for OI Overview) will be taken by comparing with document posted dated. Based on that system shows diffrences
2.   The items are valued using the exchange rate valid at the key date. The
      difference determined in local currency is output and posted. The
      valuation can also be done for parallel local currencies and according to
      different valuation approaches (HGB, GAAP).
      The result of the valuation is required for the creation of the financial
      statements. You should therefore carry out the valuation before the
      grouping of receivables and payables with program SAPF101. The valuation
      difference is then noted in the document. Use the valuation areas to
      calculate a different valuation method, or to save the result for further
      processing activities.
3.   we need to reverse entries .

Function or bapi returning customers or vendors with open items

Dear experts.
may you please tell me which function or bapi can i use that will return all customers or vendors with open items per given plant. i have tried to use BAPI_AR_ACC_GETOPENITEMS and BAPI_AP_ACC_GETOPENITEMS but they return open items for a given customer and vendor respectively per given company code.

willard,
the term "open items per given plant" is not defined exactly. VENDORS and CUSTOMERS are not linked to specific plant. GOODS are produced and stotred in one or more plants. They may be sold by a sales organization linked to a company code. Copany may have seral plants.
That may be one reason for SAP not to provide the function you are looking for.
Please give more information about company structure and sales and purchase process.
Regards,
Clemens

Function or bapi returning customers or vendors with open items per plant

Dear experts.
may you please tell me which function or bapi can i use that will return all customers or vendors with open items per given plant. i have tried to use BAPI_AR_ACC_GETOPENITEMS and BAPI_AP_ACC_GETOPENITEMS but they return open items for a given customer and vendor respectively per given company code.

ok but those 2 BAPIs return open items after providing the customer or vendor. what i need is a BAPI which returns a list of customers or vendors with open items

Down payment to vendors an open item?

DDown payments to vendors:
Is it considered as an open item during payment running??
Example:
1:Down payment $50
2 Goods receipt/invoice $80
3 Now when running the payment the open item to be paid should be $30, thats the net of the two open items above. So, does the system consider the down payment as an open item?
PLease explain

After booking the invoice and beofore effective the payment you need to do the Down payment clearing which is donet through TCODE F-54.Unless it is cleared, if you run the APP, system will effect for the entire payment of $80.

F-44 Clear Vendor Process Open Items

Dear All
Can anyone please tell me how to use transaction code F-44. I want to clear Vendor items. But unable to do it.
Thanks & Regards
Kanwaljit

Hi
Befor run this transaction ytou have to post vednot invoice through transaction F-43 & Fb60 and then payment through F-53 & F110.
for example if the amount of invoice 500 and payment is 500 then no need to use f-44 .becasue when you post the payment fully at this time that document automatically cleared.;
But if the invoice is 500 then payment is 499.95 in this case you use the f-44 .becassue in this case amount is not match and thsi is not showing clear in that case we use f-44
in this transaction yuo select the vendor account and select the cleraing date
and clcik on process open item
then use the transaction
regards
roobal

How to upload Vendor/Customer Open items through Items

Hi,
I want to upload the data for vendor open items / customer open items ( F-02 Transaction )through LSMW. There is no Object and methods are present for Batch Input or direct input. Is any BAPI or IDOC is present for this. If available, Please provide it.
Thanks & Regards,
Dhiraj.

Hi Harish ,
can u tell me Y want to Upload data for Open Items ? let us know the requirement.
as per my understanding : Open Items means Item which are ready to receive / send amt to Vendor / Customer.
Regards
Prabhu

Vendors with open items

Dear experts
How do i get a list of vendors and customers with open items for a given company code at a given date

Hi
A) Trx:
1- Vendor FBL1N
2- Customer FBL5N
B) Tables:
1- Vendor BSIK/BSAK
2- Customer BSID/BSAD
C) BAPI:
1- Vendor BAPI_AP_ACC_GETOPENITEMS
2- Customer BAPI_AR_ACC_GETOPENITEMS
Max

F-04 can not select Vendor overdue open item

Hi,
I'm clearing Vendor open items by F-04 but it can only select out the open items which are not overdue.
How I can select out the open items already overdue?
Thanks in advance!
Flora

Hello All,
Thanks for your help.
Actually the reason I found is that all the documents overdue has been blocked by the proposal of transaction code F110 which has not yet posted completely.
It is the reason why the F-04 can not find out overdue items as I supposed.
Hope this also help others have the same issue.
Thanks again!
Best wishes,
David

Vendor cutover / open items upload

Dear SAP Gurus,
I am going to upload vendor open items / cutover data on the server before GOLIVE. I just need to know whether the open items are to be uploaded :
inclusive of the TDS i.e the Gross amount
OR
It has to be without the TDS amount and the TDS amount is uploaded seperately.
Regards
Nikit

Dear Chintan,
Thanks a lot for your prompt reply. But tell me one thing, that if I upload the balances w/o the TDS amount what posting keys are to be used. If i use keys 31 for vendor and 40 for GL upload account and upload through F-02, then the system takes the TDS rates from the vendor master and calculates TDS on it and post to the TDS payable GL accounts.
so for example if the original entry is
Expense a/c dr...100
to vendor a/c .......90
to tds pbl /ac.........10
and I upload only with the net vendor amount of 90 the system will again post
GL upload a/c dr.......90
to vendor a/c ...........81
to TDS pbl /ac..........9.
So this will be double calculation of TDS.
So could you kindly let me know what is the proper procedure to upload and with what t.code and posting keys?
Regards
Nikit

F110 - payment on vendor open items as of a prior week

Hello,
I am trying to run F110 to pay vendor 1000's open items as of jan 2nd. Can anyone please tell me what how can I restrict the F110 to pick open items as of Jan 2nd? Do i enter it in the "docs entered upto" field? I have tried that and that doesnt seem to work.
Also how does the Free selection tab work?
My client ran FBL1N for vendor 1000 - open item as of Jan 8th - then sorts by payment date of Jan 2nd and these are the items that we are trying to pay using F110 - not sure how to bring it in F110 as it brings a lot more stuff than that needed.
Thanks.

Hi Anusha,
For that you can do through this way
In F110 there is one option that is next payment date
If you will give there 9th Jan date system will pick all open item from run date to 8thJan
So you can pick all open items through this way.
Free Selection tab is working for inculsive and exculsive for field selcetion
If it is Inclusive system sorted that for selection
If it is Exclusive system deselected for selection
If you have any doubt feel free to ask
May be this information is useful to you
Regards
Surya

How to restrict vendor open items to be picked to 45 during F110 process

Hi experts,
My client want to restrict vendor open items to be picked to 45 max during F110 payment run for each vendor.
For example: If vendor " xyz" is having 60 open items at the time of payment run, it should allow max to pick only 45 open items and generate one clearing document during payment run F110.
Kindly give me any suggestions weather it is possible or not.
Thanks & regards,
Raghul

hi ,
Thanks for your quick reply.
Actually we are using only payment method C- check.
We have developed ZFORM and ZPROGRAM by copying standard form F110_PRENUM_CHCK and std prog RFFOUS_C.
In My ZFORM only single page is there with invoice details in main window ( upper side ) and check in the below page.
when i had taken print on pre printed stationary sample i came to know in main window at maximum 45 items details can be dispalyed in first page with total amt check in below for each vendor.
Its works fine if each vendor has open items below 45 during payment run.
If any of the vendor is having more than 45 open items then 2 pages are printing.
For ex: if vendor having 60 open items.
For Ex : In first page 45 invoices details with say total invoice amt 30,000 is printing check with same amt.
in second page remaining 15 invoices with say total invoice amt of this 15 inovices is 5000 amt is printing check with 35,000 Instead of 5,000.
We are not using void check concept here as my client dont want to waste checks.
thansk & regards,
Raghul.

Automatic open item clearing for vendor/customers

Dear All,
For My client they want Automatic clearing process for vendor & customer Open item. What are the configuration settings i have to do for this how it will be process.
please guide me to do this process.
girija

Hello,
For my understanding:
1. You mean how you can post icoming payment in an efficient way when you have a lot of open items per customer? Right?
What information do you get from customer? invoice number? If yes you can search per invoice number and post partial payment.
2. PDC cheque? Do you mean a post dated cheque. Well I think that this customer is a late payer.
The date when you get the mony on your bank account is relevant! In my opinion.
I do not know your local GAAP rules. Normally you bring cheque to bank and the next day you have incoming payment on your bank account. Usually the bank account papers are posted with document date. As an instance: bank account papers from 18.11.2013 here document date and posting date ist 18.11.2013.
BUT: In this case I would ask your local auditor how to handle this, and what are the issues you have to take care.
3. I have sent the material. Sorry, forget email one this was German version, last email ist English version.
all the best Erwin

Open items not displaying in vendor balances

Dear All,
I would like to say that I am facing one problem related to open items are not displaying in vendor balances. So for that purchase order created, MIGO & MIRO has made for particular vendor. After that in vendor balances open item is not displaying, for that purpose my client was unable to process make payment to vendor. so plz guide me how to solve this issue.
Regards,
RAJA

Hi Raja,
1.have you checked whether accounting document got generated first you need to check for this transation code FB03 for Accounting docuement display.
2. have you checked for GR/IR account line item wise wheter it is showing lineitem wise bal. or not.?
3. have you checked for whether system has Stored table level or not .? Check for this table-BSIK Vendor openitem.
4. when you checking for Line item Selection under Openitem Open at key will be there try to update when invoice docuemt got posted.
5. you need to activite Type under 1.Normalitem2.Noted item 3.parked item .
please check for this 5 point still you facing any problem please let me know.
Regards,
Upendra.

Cheque print out for vendor multiple open line items

HI experts,
I want to print a cheque using f-58 for vendor payment.The problem is when i click the vendor open items(vendor invoice) for a single line item its getting displayed.But when i click for vendor multiple open items(invoices) its not getting displayed in the script out put.Its displaying only with single document number(posting).

thank you..its solved

Vendor Payments open items

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