Vendor Quality Certificate - upload to R/3

Dear Guys,
Here is my Quick Question
The scenario is like this, the client Receive the Quality certificate from the vendor , for the purchased materials as Hard copy
The client wants to scan the Vendor Quality certificate and upload to sap
shall i develop new transaction code to upload those certificate to optical archive
or there available any sap standard transaction if yes please let me know is there any config to be done
Thanks
Raj

As per my Knowledge there is not any standard transaction to upload certificate ,so you must crate new transaction for this

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Upload vendor quality certificate to inspection lot

Hello,
I want to know the procedure to upload the vendor certificate to inspection lot in detail.
I have gone throught SAP library but didn't get much out of it.
Please explain me step by step process.
Mimiri

Refer to SAP help portal about quality certificate for goods receipt
http://help.sap.com/saphelp_erp60_sp/helpdata/en/90/cff086e36711d1954300a0c930e04c/content.htm
In the material master
-'QM in procurement' is active
-A control key with certificate requirement is set
-A certificate type is specified
You can upload the vendor certificate to inspection lot through transaction QC51.
Regards
Luke

Table for 'Yes/No' to Vendor Quality Certificate?

Dear all,
While doing GR against Purchase Order, there is a field under 'Purchase Order Data' which asks "Cert. enclosed?'. Is it standard field or customized one?
In front of "Cert. enclosed?' field a drop down is provided with two options-Yes and No.
Are these YES/NO get stored in any standard table?
When I saw Technical information of this particular field, I got Field Name: ANSWER & TABLE: QCERT_MIGO.
Edited by: Sagar Irabatti on Oct 20, 2011 9:27 AM

Hi Sagar,
That field is purely std one..
f you activated QM in procurement and certificate receipt is a must in Define Control Keys and Define Keys for Certificate Processing, then system will propose a field to enter whether you received the certificate or not.
If the certificate is not received and you entered No during GR, then the inspection will be updated with "certificate not received" and you cannot proceed further.
Once you receive the certificate you can up date the status in QC52, which will update the status in quality inspection that certificate received so that it will allow further process.
Please check following :
SPRO >> QM >> QM In logistics >> QM in procurement >> define key for certificate processing >>
select certificate type you assigned and see its details >> there will be tab for No certif. confirmation at GR , you remove the tick from this tab, system will show certificate confirmation tabs at MIGO.
i hope you are clear
I will check and update the table and field
Just check JEST table its updating or not
Regards
Siva
Edited by: madansiva on Oct 20, 2011 2:24 PM

Archive incoming quality certificate from vendor

Hi All,
We are receiving the vendor quality certificate along with the raw material and we would like to store these certificates (in PDF format) in SAP.
As a part of this scenario i have created the quality certificate in QC51 against the PO. But I am unable to archive original certificate which we received along with material from the vendor.
Kindly elaborate what are the customizations settings are required to archive the quality certificate.
Thanks & Regards,
N. Laxman

First of all you have to get with your Basis person and find out where you are going to archive your certs too. Most places set up an optical drive for this purpose. This has to be done by basis. They should be able to tell you what the "link" is they have set up for the device and the repository id they have defined.. In standard SAP the link is TOA01. But if there is no device behind this link, your archiving won't work.
In config in QM, quality certificates, process output, define archive link, you would map the "link" to the object type BUS2117, for document types QMICERT and QMICERTPDF. This should be there already hopefully.
If this done, you should be able to archive you incoming COA's.
FF

Quality certificate - Delivery ,Inspection lot

Dear guys,
Hope every one is doing well
Here is my question, this is the first time i am working on Quality certificates
From sap help came to know that
For Quality certificate for Delivery we need to create a certificate profile , forms that is lay out and contents of the certificate
and we need to assign to material and sales organization or customer
Thats clear for me, but also we need to define the output type as LQCA and LQCB if it is ship to party or sold to party
so i belive that when ever delivery Inspection lot UD is done Quality certifiacte is printed according to certificate profile and output type
i belive that the charactersitics of the inspection lot also printed in the Quality certificate
system gets the information from certificate profile , in the charecteristic assignement
just please someone help me that my understanding is correct
Also i need to know if i want to print Quality certificate for inspection lot how do i set the output type as there is nothing like LQCA,LQCB for inspection lot
please help me what setting i need to do for printing inspection lot Quality certificate
Thanks in advance
Raj

Dear kaushik,
You are great, its just nice and happy to see my first inspection lot print out
thanks a lot
Just another Quick question regarding vendor Quality certificate, there is a requirement that vendor certificates to be scanned and uploaded in sap optical archive link
is there any standard transcation in sap , is there any customization need to done in functional point of view , or i need to work with abaper to create a new transcation code to upload
Throw some lights
Thanks
Raj

Quality Certificate Report for Vendor

Dear Sir,
I need a help from your end. I need a program or logic, where I can put the vendor ID, and get all the Quality certificate details of that particular vendor.
Thanks & Regards,
Kuntal

Sir,
Client is happy with QC55 & I have also provided the MCVA. Thanks for you kind help.
Right now it is OK.
Thanks & regards,
Kuntal

Test / Quality certificates received from Vendors

Dear Experts
Can any body suggest the way to capture the actual number
of Vendor's test certificate.
We have done all the relevant settings for the Vendor's certificate receipt in QM.
With the settings, while doing GR system is warning about checking the certificate receipt. If we put "Yes" or "No" for the certificate receipt, system gives a number to the certificate from the defined internal number range.
We tried with external number range but not getting any POP UP to enter the certificate number.
We want to capture the actual test certificate number.
If anybody has a solution for this, pl suggest.
Regards
Prasad

Dear Experts
Can any body suggest the way to capture the actual number
of Vendor's test certificate.
We have done all the relevant settings for the Vendor's certificate receipt in QM.
With the settings, while doing GR system is warning about checking the certificate receipt. If we put "Yes" or "No" for the certificate receipt, system gives a number to the certificate from the defined internal number range.
We tried with external number range but not getting any POP UP to enter the certificate number.
We want to capture the actual test certificate number.
If anybody has a solution for this, pl suggest.
Regards
Prasad

Quality certificates scanned into SAP

Hi Gurus,
Ss there a way to upload the scanned images of quality certificates taht we will receive from the suppliers to be uploaded into SAP. The business needs this to be done as a part of the vendor evaluation process. They want store the copies into SAP system. How can this be done?
Thanks
Anusha

There are many options.
DMS - document management system - Transaction CV01N
or
you just attach it via GOS generic object services to an existing record. e.g. to an info record.
You go into the relevant info record and click there the button that is located between the green enter button and the big button labled "general data"
a menu pop-up comes up and here you have a icon to create an attachment.

What are the required settings for Quality Certificate

Hi Team
What are the required settings for Quality Certificate for Raw material from vendor. This is my RR - Result Recording for inspection lot.
Please sugget me T-Code to view this.
Can I see say for 6-9 months RR done insp. lot.
Thanks

Settings for Quality Certificate for Raw material from vendor,
Activate QM Procurement key, enter qm control key with certificate and Enter certificate type in certificate field.
There are 2 cases,
u want details of certificate send by vendor
u want to record results and see inspection lot wise results.
case1
depending upon the certificate selected by u, system will give u warning or error msg for certificate confirmation at the time of gr. for confirmation QC51 t_code is used. here status has to be changed to 'filed and inspected' then gr will be allowed.
all these certificates can be dispalyed in QC55 T_CODE.
CASE2
U can record results and see in inspection report tab in QA33
Edited by: YOGINI B THORAT on Aug 4, 2009

SAP QM : QUALITY CERTIFICATE

Hi Guru's,
We want to receive quality certificate from vendor. Vendor does not have R/3 system. He will just send quality certificate as PDF through mail. So is it possible to map this scenario in SAP QM?
Is it possible for vendor to send EDI message (Vendor does not have R/3 System) ?
If vendor does not have EDI & R/3 both is it possible to receive quality certificate as PDF through mail as attachment in our SAP system?
Also if we can map this scenario what configuration is required ?
Also if it is only attachment through mail (without EDI), Are we able to update inspection lot at GR with results in quality certificate?
Thanks & Regards,
Anirudha
Edited by: Anirudha Kelkar on Feb 14, 2011 2:49 AM

Anirudha,
You can find all the details in attached link.
http://help.sap.com/saphelp_46c/helpdata/en/90/cff086e36711d1954300a0c930e04c/content.htm

Re: Quality Certificate requirement At MIGO for raw material

Dear all,
I have a requirement where I want the system ask for Quality certificate while doing the goods receipt. The system should not allow me to process the transaction-MIGO if certificate is not recieved.
Please advice
Regards,
Vivek Sharma

Hi Vivek,
You need to perform following settings.
Configuration
Follow the path
Run trx QCC0->QM in Logistics->QM in Procurement-->Define Control Keys.
Here create your own control key
Where you can set the rest data as per your requirement but for to check the check box for "Cert Required" is must be activated to meet the requirement relevant to this thread.
Save
Say you have configured your Control Key ZZ01
Now just below this one small configuration is mandatory is Run trx QCC0->QM in Logistics->QM in Procurement-->Define Keys for Certificate Processing
Maintain Description
Execute it and go to "Define Certificate Types"
Here either for your relevant certification type or for new type (if you wish to create new), maintain the data as below
"Certificate Required for Each Purchase Order Item" ==== Active
"Certif. per GR Item" ==== Active
"Certif. check required" ==== Active
"Control W/O Certif." Set any error message, I would suggest to select "Without lot error message, with lot error message"
"Enhanced cert. processing" ==== Don't Activate
"No certif. confirmation at GR" ==== Don't Activate
The rest settings are not important to maintain so leave them blank.
At Master Level
In QM view of MM for the material maintain "QM Control Key" that just created "ZZ01"
and the certificate type that is just created or amended. under the procurement data.
Maintain Q-Info record for Material - Vendor - Plant combination (QI01)
Now as per your requirement system will ask for the confirmation for certificate receipt as Yes/No. under the Purchase Order data in MIGO at item level data.
If you select "NO" to it it will not allow to post the GR.
I hope this is what you were looking for.
Regards,
Shyamal

Quality Certificate for Goods Receipt - FAIR

Hi Guys,
I’m after some advice with regards to the QM module.
We implemented QM last year to support our incoming inspection process flow.
The following dynamic rules were created via TCODE QDR1
Z01       Inspection Always
Z02       3 Inspections Plus Annual
Z03       One Off Inspection
In the material master we have actived the inspection type 01.
Next steps:
Quality Certificate for Goods Receipt
We would like to set the certification flag to identify that a first article inspection report (FAIR) is required from goods externally procured.
Today all vendors are required to provide a FAIR with the 1st off receipt for a new material or items which have not been delivered for more than 12mths.
Is it possible to set/create much a rule in QM for the 1st del to be flagged certificate required?
My initial thoughts were
1. To setup quality information records for each material + vendor with the certificate “FAIR”.
2. Then create and assign an inspection plan for the first off delivery.
Problems I can see,
1.     The certificate is only required for the first delivery regardless if the material requires a 2nd 3rd or 4th del to be inspected
2.     How to apply the settings and reset them when a FAIR requirement (Annual)
3.     Creation of this rule would have to accommodate the current QM rules not impact?
Has anyone implement certifications in this way or could they suggest a way it could be managed.
Many Thanks
Paul

Hi Craig,
First thanks for the information on DMR this has solved the problem.
I do have a second question if you could it would be appreciated.
Can you change the QM control key for a PO.
In the material master I've activate QM with control key 0000 no certificate required
After raising a PO a change note is then released under this circumstances the vendors are required to provide a certificate with the PO.
To mange this I would like to change the control key in the PO - I get the error message.
Control key Z001 cannot be used here
Message no. ME554
Diagnosis
You wish to change the control key for quality management in procurement. Only the following changes are allowed:
Set current control key from material
Set existing control key of item 0000
Procedure
Is it possible to change the key at direct in the PO?
Thanks
Paul

Incoming Quality Certificate

Dear Experts,
I have a problem, actually we have categorise our vendors in three categories, A Class, B Class and C Class Vendors, and we do source inspection not GR inspection, but for A Class Vendors we only received Quality Certificate from the vendor and we donot do source inspection for A Class Vendors, we only want to enter certificate number in MIGO, if we have not receive the certificate system should not allow us to do migo.
How can we achieve this in sap, please confirm me step by step.
Regards
Ishu

Hi,
in migo u can see in header level service for object here u can attach the quality certificate ,if u done gr r else u go to same material document in display mode & u can attach the quality certificate.
u can enter the quality certificate no. in text either header r item level even if u make it as mandatory.
Regards
Raj.

Plz tell me something about quality certificates.

Process from quality certificate creation to certificate delivery to vendor for incoming material

Quality certificates can be generated from QC21 (from Inspection Lot) or QC22 (From Material / Batch).
A Certificate profile need to be setup which consists of SAP Script (or) Adobe form. MICs (Master Inspection characteristics) can be referenced for this.
currently, Adobe Form - new technology can be implemented so that PDF document can be generated with Quality certificate details can be sent to vendor e-mail ID through custom development, if required.
I am not sure std setup for sending the quality certificate directly to vendor
Thanks,
JK

Quality Certificate -QC22 & QC20

Dear Friends
I have to set up the QM processes for a new plant . Quality certificates needs to be Printed for Batch (QC22 ) & Delivery (QC20)
Can you please let me know what are the mandatory Customization & Master Data settings to achieve the above
so that I can maintain the same & test a cycle
Your help & advice will be Really Appreciated
Thanks in advance
Sathi Babu

Dear Sathi
The master data required is
Creation of Certificate Profile: (QC01)
A certificate profile controls inspection lot selection, the sequence of characteristics, and the characteristic data. It contains header data and characteristic data; the latter is optional.Before you can create a certificate profile, an appropriate SAP script form must be available. In characteristic data you need to mention the MIC which is going to get rpinted.
Assignment of Certificate Profile: (QC15)
Before a certificate can be created, the certificate profile must be assigned to at least one object. However, a certificate profile can be assigned to many different objects and object combinations. For example, you can assign a profile to:
Two different materials.
Three different material groups.
Many material/customer combinations.
A certificate profile is assigned to one or more objects for a specific time period. You determine the level at which the assignment is made. For example, you can choose the following key combinations:
Material and customer.
Material.
Material group.
Create Certificate Recipient:(VV21)
The recipient of a certificate that has a function in the delivery item (for example, the customer, vendor, or contact person). The functions that are defined for the output (certificate) are defined in Customizing.
When you define a recipient you determine:
u2022     When the certificate should be created.
u2022     Who should receive the certificate?
u2022     In which language the certificate is created.
Each recipient you define is a condition record for the output determination (LQCB ) You can use these records when you create or change a delivery to automatically find the corresponding output.
Please let me know once you do this and you have any issues
Regards
Gajesh

Vendor Quality Certificate - upload to R/3

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