Vendor Returns - Reference Document

Hi All
This is regarding Vendor Returns scenario.
When I return goods to vendor using 122 Movement Type, I choose earlier GR Posting Material Doc. as reference document.
After posting Vendor Returns, Mat. Doc is created , in that document I am not able to see reference Mat Doc. that I have chosen earlier.
Where Can I See this reference mat doc. for Vendor Returns.
I have checked screen configuration fields in MIGO screen, in that there is Ref. doc field. But after creating variant also that field not getting updated with ref. doc number.
Request you to suggest the solution.
Best Regards
Rahul

Hi,
Please check ref. Material document number in MIGO.
MIGO >> Display >> Enter your return delivery number and press enter.
Then go in Purchase Order Data.
Here you can see the reference document number.
Regards,
Mahesh Wagh

Similar Messages

Cancelation of Vendors return delivery document ( 122 Movment type)

Dear All,
We have a case where in all vendor receipts are quality checked and in case a quality lot is rejected a returns delivery is crated to the vendor with SD returns delivery type RLL..
We want to reverse this returns delivery and accept the the quality rejected lot. Can you please suggest how to do the same.
We tried to reverse the returns delivery with transaction VL09 we got an error " the vendor rejection returns delivery type RLL cannot be reversed.
We also tried out transaction MIGO Cancellation option and got an error "material document cannot be processed"
Please suuggest the procedure to reverse this material document.
Deepak.

H i Deepak!
   We also have the same scenario like yours.But I am struggling to get the pricing details from the purchasing document. I don't know how to control this function.Material price and ED elements to be copied from the reference purchase document.How are you handling this? Kindly reply me soon.
The following information may be useful to you.
Posting a Return Delivery with Reference to the Purchase Order
Choose the Enjoy transaction MIGO for posting goods movements. Enter the purchase order. In goods-receipt-based invoice verification, the system displays all the GR items. Choose the items that you want to return, specify the quantities, and choose movement type 122.
Posting a New Goods Receipt with Reference to a Return Delivery
If you receive a substitute delivery after you have returned goods to a vendor, it is advisable to reference the associated return delivery by using a reverse posting when you post the new goods receipt. This enables the system to suggest and update the data for this particular business process. This is particularly important in goods-receipt-based invoice verification, so that the link between the goods receipt, the return delivery, and the invoice remains intact (see also Subsequent Delivery).
The table below shows which reversal movement types you can use to reference the associated return delivery.
Goods receipt      Return Delivery              Substitute delivery
101                         122                                    123
103                         124                                    125
105                         122                                    123
For example, if you posted the goods into goods receipt blocked stock using movement type 103, you return them using movement type 124 (return delivery from goods receipt blocked stock). To post the substitute delivery back into goods receipt blocked stock, you do not use movement type 103, but reverse the material document for the return delivery. The system automatically suggests movement type 125, which maintains the link between the goods receipt, the return delivery, and the invoice.

MIRO - Vendor not changed after change Reference Document Category option

Hi,
When are doing MIRO, under PO referance tab --> Reference Document Category --> select Purchase order / Schedulling Agreement option and enter PO number there, then it's line item shows. Other thing is that Vendor of that PO (XYZ) should show in the screen.
My problem is that when we are changing the Purchase order / Schedulling Agreement option to Delivery Note, the vendor remains same...means same as PO Vendor (XYZ).
Note: - Same problem in the changing the Delivery Note option to Purchase order / Schedulling Agreement.
please help...
Regards...

We are using ECC 6.0 and we have this functionality.
I want to clear you that this is happening is some cases not in all.. Most of the cases, it automatically changed the Vendor data...
plz. tell now...
Edited by: @ABAP@ on Aug 27, 2009 4:18 PM

Difference between Return Delivery to Vendor - Against Material Document &

Hi,
Can any body explain in detail what is the difference between the below 2 scenarios-
Difference between Return Delivery to Vendor - Against Material Document & Return Delivery to Vendor - Against Returns PO
Thanks in adv
Reg
SSK

Hi,
Return delivery to Vendor against material document is done when you want to send the entire qty back to vendor and when your vendor invoice is not paid.
You create Returns order, when you want to return some qty for which you can not trace any material document.
For eg: During some festival season, you have purchased more stock. After that some stock is left with you which you would like to return to the vendor.
Or you have found them damaged at a later point of time.

Error while doing Vendor returns or Material Document cancellation

Dear Gurus,
I am getting follwoing error while cancelling the GR & I tried for Vendor returns. The error is " Period is locked for controlling area AA and company code 1000"
Kindly let me know how to solve this issue.
Thnx
MK

Hi,
Please use T.Code: OKP1 and unblock the period which you would like to post in Actual.
Regards,

Vendor Returns Without Purchase Order

Hi Experts,
Is Vendor Returns doing Without Purchase Order and without doing any reversal of material document possible or not, please provide the details.
Regards,
Vivek.N.V

Hi,
It is not possible to do the vendor return without any document reference. You have to do the vendor return with reference of purchase order (161 Mvt.type), material document reference (122 Mvt.type) ,Reference to Delivery note (122 Mvt.type).
1) If the Purchase Order / GR is known then one can use Return delivery (122 Mtype).
There are two options
A) Return delivery Without SD Delivery
B) Return delivery With SD Delivery
2) In case purchase Order / GR is not traceable then one can send material back using "RETURN Purchase Order " Functionality (161 Mtype)
Again there are two ways
A) Purchase Return with Delivery
B) Purhcase Return Without Delivery.
Although as per my knowledge it meets all business requirements , but just wondering if there is another Process also available in SAP to return material back to Supplier.(May be for some specific business Cases).
Edited by: venkatesh kumar on May 8, 2010 11:12 AM

Vendor return 161 Depot reverse the duties

Dear Colleagues,
I am doing Vendor returns for depot,Return PO>>MIGO (161)>>Credit memo to vendor,so far I haveremoved the stock from the system,but my concern is how to reverse the J1IG RG23D entries for the returned qtyies:
If it is a vendor return,Is it advisable to cancel in J1IG directly?
If the Excise invoice is already used in Sales,Can we go for opt.J1IJ?
Anyhow,I need to issue the output to the vendor which makes him enable to avail the credit.In J1IJ,Can I create outgoing EI at depot w.r.to material document (161)?
fyi..I already tried J1IP with internal no.to print the o/p.Your early feedback would be highly appreciated and rewarded.
Many thanks!
BR,
Sandeep

Hi,
1. Create STO which must be created in receiving plant (Manuf.plant) by ME21N
2. Create outbound delivey order) and PGI w.r.t. STO in Depot.(VL10B)
3. Post depot excise invoice using J1IJ.
4. Post the Goods Receipt in receiving plant.
5. Post excise invoice number using J1IEX.
6. Verify Invoice using MIRO.
Returns from Customer to Depot
1) Create a Depot return sales order in VA01 with reference to original billing document
2) Create Delivery
3) Create Transfer Posting using MB1B with Movement type 453 and dont forget to make a note of the material document number
4) Go to J1IG, click "Capture". There enter material document number and the respective series group. Then click "details". Now select the line and click "More documents". Maintain the excise invoice number created at supplying plant.
Returns from Depot to supplying plant
1) Go to J1IG and click on red icon from the toolbar. Enter material document number created during MIGO, year,series group of Depot and hit Enter button. Now click on "Item" so that you will be taken to next screen where you can see line item for RG23D cancellation. Save so that system prompts you asking whether you want to cancel the entry. Click YES.
2) Verify this by going to tables J_1IEXCHDR & J_1RG23D. Check GRPO entry in both the tables where the status must have changed to "D"
3) The original excise invoice can be canceled via J1IH and check whether DLFC entry has the status "R" and at this time entry CEIV is also created confirming excise invoice and CENVAT reversal.
Regards,
Pherasath.

Vendor return process

Hi ,
Can anyone please tell me when do we use delivery type RL and when delivery type RLL during vendor return process. I am having some PO s in the system for which return is done with some deliveries having delivery tepe RL and some RLL.
Thnaks
Rohit Chavan

Hi Rohit,
I checked existing deliveries in our sandbox system and I found out:
- "RL" delivery type is used if you create the delivery with reference to a return PO item (mvt 161)
- "RLL" is used if you create return delivery from MIGO (A02-R02) (refering to the material document of GR) and check the "Via Delivery" checkbox (mvt 122)
What is the difference between mvt 161 and mvt 122 return, youcan find many threads on the forum and you can also check SAP online help.
Regards,
Csaba

Vendor Returns (Excible Material )

Dear All,
I received 100 qty. of excisable material from vendor but in quality check 20 got rejected. These quantities I have to return back to vendor . Please give me step by step details of it.
Regards,
SAGAR

1) Create a return migo thru MIGO for 20 items
2) create a return excise with reference to the return migo document in J1IS for 20 items.
regards,
indranil

Reference document type in J1IS

What for OTHR and GRPO reference document type is used in Tcode J1IS .Everyone says it is for other movement but what sort of other movement .some give detailed description with example if anyone knows.

HI pls refer bls explanation ;
J1IS is used to create Outgoing Excise Invoice for Vendor Return. Also for cancellation of Excise Invoice.
J1IS u2013 Excise Invoice Other Movements
Here click on u201CCreateu201D button to create an outgoing excise invoice and reverse the CENVAT Amount.
Here put all details as below and Press u201CEnteru201D.
Ref.doc.type - MATD
Doc Number - Material document No of 122 mvmt
Doc Year
Series Group
Excise Group
Vendor
Here check BED, ECS and SECess values to be reversed and click on u201CSaveu201D button to post the excise invoice.
Then go to J1IV - Post and Print Outgoing Excise Invoice.

Error while doing Vendor Return Delivery

Dear Gurus,
When i am making vendor return delivery( From Unrestric Stock) getting error like below:
             <b>Insufficient Quantity in the Register RGSUM</b>
Quantity in the register is the difference between Receipts and Issues. Since for the particular material type and excise group there may not enough balance.
Procedure
1. Check Table J_1IRGSUM.
2. Create Receipt enter the register for the excise group.
Could you plz guide me to overcome this problem.
Regards,
Venkat

Dear Dipak,
Thanx for your reply.
I will give bit explanation abt my scenario:
Made a Goods Receipt.......for 100kG
           After Goods mooved to QM and subsequently moved to Unrestricte stock
           When i issued that material to prodcution foud out of 100kg, 10KG are
              defective........For 10KGs i want to make Return delivery to Vendor.
           For this, i am doing GR ( thrugh MIGO) Selecting as Return Delivery and
              giving reference of GR document number( i.e 10KG receipt)....when doing
              this i am getting Error Message.
If i missed any step in between....pls point out and guide me.
For doing J1IS, i need return delivery GR number, but while Doing Return Delivery GR getting Error message like that.
Regards,
Venkat

EXCISE POSTINGS IN VENDOR RETURN CASE

I have made GR, Capture&posted excise and stock is sent to QI.Now quality has rejected the lot and need to sent back to vendor, i have done it using 122 mvmt type .
Now i have posted the excise invoice using J1IS using the reference document as material document generated during the 122 mvmt type.
Then i posted the excise invoice using J1IV.
My question is how to see the original PART II entry made during the 101. Also the reversal amounts are not reflected in Part 2.
As i want to check the BED etc amounts reversed/posted during the reversal process.As these amounts not reflects in RG23A PART II Register. Hence we cannot understand the Debit Entry Number of the same.
Where we can find the effects of Goods return in this case.
Regards,
Bhasker
Edited by: Bhasker Basava on Aug 22, 2008 10:01 AM

My question is how to see the original PART II entry made during the 101. Also the reversal amounts are not reflected in Part 2.
1.You have to extract the register RG23A or RG23C PartI & Part II registers by TCode J2I5 - Inputs should be the excise group & date.
2.Then use Tcode J2I6 - Print excise registers, select the respective radio button & execute.Give the inputs excise group & date ranges, select the radio button Script form or excel form . Here u can see the entries of both 101 GR & reversal 102.
3.You can also use J1I7 - list of excise invoices, give the inputs - excise group, date & select the radio button part1 & part2 posted.
.Where we can find the effects of Goods return in this case.
As u did the return delivery with outgoing excise invoices, this will be stored in the separate Gl accts payable . This will be offsetted at the time of Cenvat utilization J2IUN.

Unable to create Vendor return delivery from blocked stock

Hello,
Would like to know how to enable delivery picking from blocked stock.
Some back ground : I am using Delivery type RL (Vendor returns). Required config is done in IMG.
In our process we move defective material to blocked stock. Next create a Return PO to pick material from blocked stock.
Next use VL10b to create delivery document against this PO. We are able to create delivery & PGI from blocked stock.
All above steps are executing seamlessly without any issue In our QA system.
However in PROduction system delivery document does not find any qty in blocked stock inspite of being in the blocked stock.
Please let me know where I could find the setting to enable delivery shipping/ PGI from blocked stock.
Look forward to some good responses.
Thanks,
Ram

Prerequisites
When you enter a return delivery, you should reference the purchase order or the material document, so that the system can:
Suggest data to simplify data input (for example, the storage location)
Check that the returned quantity does not exceed the delivered quantity
Reduce the quantity delivered to date
Reverse other updates that occurred (for example, for a goods receipt into consumption) when the goods receipt was entered
Before you enter a return delivery with reference to a purchase order, you have to determine whether the goods were posted to stock or to consumption, or whether they were posted into goods receipt blocked stock. If you posted the goods to a particular stock type at goods receipt (for example, quality inspection stock), you have to return them from the same stock type.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a5/63351643a211d189410000e829fbbd/frameset.htm

Vendor return material (urgent)

Pls guide me Vendor return Business Process.
What I know:- eg I do the GR for 10 Nos. of any material, Then IV will be done. But some reason Management is decide that 5 Nos. of material has been return to vendor. then I made a PO for Vendor Return. then Done GR to Movement Type 161. Material is exciseable. On the time of GR Part 1 is posted & before IV Prat II also posted. then how cancel these documet. I use J1IEX What doc. no. we Put there PO for return vendor or GR no when posted for return.
Pls guide me

Following is the correct process
Return PO, Tick return material option
MIGO with Mvt type 161
Then Go to J1IS transaction and put this material document number. against trans MATD.No need to do j1iex
follow thios process.
Regards
Kedar Kulkarni

Vendor return in for imports

All SAP Gurus,
We have created the import's PO.
In the PO we have given Basic price, Customs duty and CVD values correctly, but forget to enter freight cost.
GR has been made (excise invoice captured), material also cleared from Quality (UD is done).
Now, we want to add freight cost:
1. so that the freight cost will be inventorised
2. Payment can be made to vendor
How this can be done now?
(All options including cancellation/reverse of material document, vendor return are open for us.)
Regards,

Hi Rajan,
In MIRO we can enter frieght cost in unplanned delivery cost then
It will hit consumption account.
Hope this will solve ur problem
Thansk and regards
Gitesh
Edited by: gitesh mahamuni on Aug 31, 2009 9:35 AM

Vendor Returns - Reference Document

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