Verification of duplicate invoice

Dear friends,
Pl help me out through following scenario.
System is allowing to make GR (partial receipt of material) with same Delivery Challan against same PO Multiple no of times.
The requirement is that
a) System should block the second GR against same Delivery Challan
OR
b) When we make MIRO against Dilevery challan System should Obstruct.
Thanks in advance
Prabhash

Hi Prabhash,
Did you tried or not? ( I have given a path in my first mail)
If you configure /set that indicator, then you can stop entering invoice duble time (i mean system won't allow you to enter Invoice for the PO) based on 3 criteria.
Flag the indicator for this combination:
Co.Code:       Check Co.Code         Check Reference        Check Invoice Date
Or
If you want to check for duble /duplicate invoice, only for the perticular vendor:
then
you have to set the Flag/indicator for Check duble Invoice (which is in payment data in the screen of Payment transactions of Company code data of Vendor master, this is specific to vendor)
Try the above, i think your query may be solved.
but my problem is related to Delivery Challan(DC).
I want to restrict the invoice if GR is made multiple no of times against same DC.
i.e.
When GR is made, the user enters the DC no for GR, then against same DC no
GR is again made for same purchase order of balance quantity or part of balance quantity.
Then when miro is done with reference to Delivery note, system diaplays entire material against all DC, this need to be avoided.
for the above query (between line)
Answer: Yes, certainly system will displays all the GR entries in MIRO(i mean with GR with same DC no.). Why because you have used the same DC no for receiving the Remaining quantity of goods thru MIGO.
To avoid this, and if you don't like to enter all the entries in MIRO, then you have to use different Delivery Challan Numbers (Use seperate DC no. each time when you enter GR)
Then defnetly system won't display all, but it will display only the goods delivered thru the respective DC no. at the time of MIRO.
Hope, it may give clear understanding for query,
reward, if it solves,
Regards,
Srinu.K
Message was edited by:
        sapsrin
Message was edited by:
        sapsrin

Similar Messages

DUPLICATE INVOICE VERIFICATION CHECKL

Hi
How to set control for duplicating invoice verification.
Like the same Delivery note or the Freight passing twice to be checked by an error message
Please help
Krishna

SPRO-MM-invoice verification-incoming invoice-Set Check for Duplicate Invoices
In this step, you can configure for each company code if the system is to check for duplicate invoices when you enter invoices.
This check should prevent incoming invoices being accidentally entered and paid more than once.
You can choose whether to activate or deactivate the check criteria of company code, reference document number and invoice date for each company code. The more criteria that you activate, the lower the probability of the system finding a duplicate invoice. The Accounting documents are checked first, followed by documents from Logistics Invoice Verification (only incorrect invoices or those entered for verification in the background).
When checking duplicate invoices, the system compares the following attributes in the standard system:
Vendor
Currency Company code
Gross invoice amount Reference document number
1. Invoice date If the system finds an invoice that matches all
       attributes, the system
       - displays a customizable message.
       - If you are entering credit memos, subsequent debits, or subsequent
       - credits, the system does not check for duplicate invoices.
       - The exception is the Argentina country version, where the system
          checks
- for duplicate invoices and credit memos.
       - If a previously processed document is later cancelled and then
          entered
- again, no message is displayed.
Requirements
The system only checks for duplicate invoices in Materials Management
if you specify a reference document number when entering the invoice.
In Customizing (IMG) for Invoice Verification, you can specify that the
system check the following attributes
Reference document number
Invoice date
   Company code
Because there are fewer attributes to check, it is more likely that the system will find a duplicate invoice.
Standard settings
All check criteria are activated in the standard system.
Example
The following document has been entered and posted:
Reference document number: 333
Invoice date: 28.04.00
Gross invoice amount: 100,00
Currency: EUR
Vendor: Wolf
Company code: Hamburg
The settings for checks for duplicate invoices in Customizing have
been maintained as follows:
The field reference document number and company code are not selected.
This means that these attributes will not be checked. Now enter the
following invoice:
Reference document number: 334
Invoice date: 28.04.00
Gross invoice amount: 100,00
Currency: EUR
Vendor: Wolf
Company code: Berlin
Result
By entering the reference document number and entering an invoice,it is possible to check for duplicate invoices.
The reference document number and the company code contain different data than the invoice you entered. These attributes are not checked because you have deselected them in Customizing.
All other attributes are equal. The system displays a message telling you that a duplicate invoice has been found.
If, for example, you had selected the reference document number in Customizing, the system would check this and recognize that this invoice is different to the previously entered invoice. The system would not then display a message.

Duplicate invoice check on MIRO/Logistics invoice verification.

Hi SAP Gurus,
I am stuck with a small issue here. I am trying to post an invoice through FB60 with same vendor, same comp code, same GL and same reference and I am aware there are two settings to do the duplicate invoice check one is through vendor master (payment transaction screen) and the other is OMRDC transaction where we check certain fields to validate invoices based upon same values. now when I take a vendor without that vendor master config for duplicate invoice check and checking all the fields in OMRDC transaction the system doesn't validate or throw any error while posting FB60 with all the same values. so is there any other configuration available apart from these two configuration settings?
My requirement is the configuration already exists which checks duplicate invoice based upon same invoice date for all the vendors of a company code and I need to change the configuration setting back where it ignores checking invoice date. it doesn't show any kind of error in my test whether I make change in OMRDC transaction or not.
Regards,
Bob

Hi,
Try check link below:-
http://help.sap.com/saphelp_afs30b/helpdata/en/ce/4f3e39ea3aee02e10000000a114084/content.htm
Regards,
Fauzi

Duplicate Invoice Verification

Hi,
I've got a problem with setting he Duplicate Invoice check. Have perform the following
   1. Goto Tcode OMRDC and tick the 'Check Refernce' check-box
   2. Goto Vendor Master and tick the ''Chk double inv' check-box
   3. Set the Messge Control for Message F5 117 to E for both online and batch input
However, when i create invoices via F-43, I am still able to post invoices with the same ref number, doc date, vendor, company code, currency and amount.
Am I missing a config somewhere? Appreciate your advce. Thank you.

Hi,
Please find below the steps for checking duplicate invoice from FI.
1) Check "Chk Double inv" in vendor master-> company code view-> payment transactions
2) OBA5, enable message # 117 in F5 Application area as "E" as per the requirement (options available are, online, batch input and standard)
Kindly note following points....
1) It is better to check Reference number as mandatory field in OBA7
2) If you have activated chk double inv in the vendor master, it will not check for the duplication with earlier documents which have created before such activation. It means, this check will happen only the against the documents posted after activation
Hope this answers your query.
Best Regards,
Madhu
Edited by: Madhusoodanan Ramachandran on May 3, 2010 3:37 PM

Duplicate invoices verification not working in FI

Hi all,
We experienced the problem with duplicate invoices posting check in FI (not logistics).
The indicator Chk double inv. (LFB1-REPRF) is checked in Vendor master data. However, we are still able to post several documents with these fields identical: BUKRS, LIFNR, WAERS, XBLNR, WRBTR, BLDAT in FB01 or FB60.
The message F5 117 should appear but it does not - when I check OBA5 for area F5 the message is not here at all.
What could be the problem?
ECC 6 EHP 6 SAPKH60605
thanks to all
Jan

Hi
Go to transaction OBMSG and add the message 117 in application area F5 as below:-
Application Area - F5
Message - 117
Allowed - EWS
Standard - W
Switch Off-Select the check box.
Now go to transaction OBA5 and application area F5, maintain an entry as below:-
Message - 117
Online -E (Error)
Batch - E (Error)
https://scn.sap.com/docs/DOC-35459
Regards
Nakul

A/P Invoice Entry - Duplicate Invoice Error vs. Warning Message Control

In configuration, the duplicate invoice message has been defined as an error instead of a warning. This affects all invoice entry dialog transactions. Is there a method or approach to change only transaction F-63 Park Document so the message is a warning intead of an error? Thxs.

Hi
we have to activate certain setting in MM.
Step - 1
SPRO - MM - Logistic Invoice Verification - Incoming Invoice - Set Check for Duplicate Invoices - Activate Check box for reference field.
Step - 2
In Vendor Master XK02/FK02 goto Payment Transaction & click on check box - Check double Inv
Step - 3
There is also a Std Report for checking the invoices for which same reference feild was given
S_ALR_87012340
Hope its useful, give if found useful
Regards,
ram

How to stop Invoice Verification for Dulicate Invoice in MIRO.

Dear friends,
In configuration related to duplicate invoice in MIRO, we have selected "Reference Doc. Number". Also in Vendor Master we have ticked the "Check Duplicate Invoice".
Inspite of this system is giving only warning message at the time of MIRO against Duplicate Invoice. I want to convert it as error message.
How to do this?
Regards
Siva

Message number M8 108
The category of this message can be changed in Customizing for Invoice
Verification.
IMG > MM > LIV > Define Attributes of System Messages
This means that you can receive a message as an error
message even though it is defined as a warning message in the standard
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Duplicate Invoice Check -Vendor

Hi everyone,
I found out that I posted an invoice(FB60) for the same vendor with same, amount, reference,invoice date,same company code.one invoice was posted on 3rd march and other was posted on 25th march,I checked in the vendor master record indicator" chk double inv" is checked.Why system didn't give any error or warning message.Please guide.
Regards
Shaun

Hi,
Good Day,
Please follow the below steps ( taken from another post and its working fine for me)
The following fields must be identical for Duplicate invoice check
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
If the document is having any one of the above filed different then the
system does not consider it as a duplicate invoice.
and also It will check duplicate invoice check in vendor master data
and in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics
Invoice Verification->Incoming Invoice ->Set Check for Duplicate
Invoices is only valid for MM and not FI invoices posted via FB60/FB65.
You should check the F1 help on field "Chk double inv." (LFB1-REPRF)
in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the
IMG using this path:
Financial Accounting -> Financial Accounting Global Settings ->
Document -> Default Values for Document Processing -> Change Message
Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales
related in transaction OB41. You have to flag this field if the
duplicate invoice check should work.
Best Regards,
KSK

Duplicate invoices USA

Hi all,
I have the following situation: an invoice issued in USA was posted with FB60 in SAP, using reference field for the invoice number.
A correction was made to this invoice and the vendor send it back with the same invoice number but the corrected amount.
When it is posted in SAP the duplication warning is not coming because it has the same reference number but a different amount.
What setup needs to be done in SAP so that invoices posted in FI with FB60 give an error message when invoices with the same reference are posted. Meaning, reference field to be considered as the unique field to be considered for duplicated invoices.
Many thanks,
Miroslav

Hi
try with this transaction
Spro / Materail management / logisitc invoice verification / incoming Invoice / set check for duplicate Invoice
u need select check box
then system will through the message while posting duplicate Invoice .
Regards
Sure

Duplicate Invoices posted

Kindly tell me how can i find the duplicate invoices posted against a single GR if any. which are the tables to be used or is there any standard transaction.

Dear,
As per my view two invoice is not posted against same bill number.
If you want to search it, Please use MIR6 t-code.
Enter MIR6 t-code.
Enter bill number in field of reference.
Then click on Invoice Verification online >> Posted.
Held/Parked >> Parked as saved and parked as complete.
Then click on execute button .
Regards,
Mahesh Wagh

Duplicate Invoices getting posted in MIRO

Dear Expert,
My user has raised an issue that while posting a MIRO transaction duplicate documents are getting generated with the same details(amt, invoice ref etc.) in a span of 30 seconds giving two document numbers.
I have asked the user to reverse one of the open items using t code MR8M to resolve the issue for the time being.
But the user is asking me why duplicate invoices are getting posted and needs a permanent solution to the issue.
Did anybody faced a similar issue previously. Kindly suggest me on this.
Regards,
Sudish

Hi,
Please check the configuration in belowpath:-
IMG>Materials Management>Logistics Invoice Verification>Incoming Invoice>Set Check for Duplicate Invoices
Moreever, in vendor master, you need to maintain the double invoice check tick in the company code data.
You can also configure the extended rules to check double invoice in BTE 00001110 in FIBF transaction. Search SDN for more details on it. (It has been answered several times.)
Regards,
SDNer

Duplicate invoice check in park invoice

hello gurus
what are the settings for duplicate invoice check at the time of invoice parking.
Thanks
Venkat

HI Venkat,
Let me explain how the check for duplicate invoices work in FI:
In FI,when checking for duplicated invoices,the system compares the following
Note 305201 clarifies this in a more detail.
The following fields must be identical for Duplicate invoice check
     Company code                             (BUKRS)
     Vendor number                             (LIFNR)
     Currency                                      (WAERS)
     Reference number                         (XBLNR)
     Amount in document currency        (WRBTR)
     Document date                             (BLDAT)
If the document is having any one of the above filed different then the system does not consider it as a duplicate invoice.
and also It will check duplicate invoice check in vendor master data and in posting key is there check box selected for sales related
The setting you making in OMRDC i.e Materials management->Logistics Invoice Verification->Incoming Invoice ->Set Check for Duplicate Invoices is only valid for MM and not FI invoices posted via FB60/FB65.
You should check the F1 help on field "Chk double inv." (LFB1-REPRF) in the relevant vendor master record (transaction FK03).
Please also check, that message F5 117 has been set correctly in the IMG using this path:
Financial Accounting -> Financial Accounting Global Settings -> Document -> Default Values for Document Processing -> Change Message Control for Document Control For Document Processing
Finally & mainly, go to the relevant posting key is defined as sales related in transaction OB41. You have to flag this field if the duplicate invoice check should work.
Please assign points if it useful.
Regards
Ravinagh Boni

Urgent !!!! Duplicate invoice entry

Hello Experts,
I have a meeting tomorrow with business people to discuss the problems of "Double Entry Invoice" and how to control that.
Here is what I was told by Business Unit head:
I have observed that we sometimes make duplicate payments, usually through the AP check payments then again via wire transfer, but also could be duplicate invoice entry. I need to understand how this could happen and what we can be done to prevent (or minimize) the possibility of this occurring. Are there any SAP configuration settings we can use that we are not currently using?
I joined very recently in this project and didnt know much about the configuration settings of the System.
How should I deal this situation? Please advise me on what points should I prepare.
Any help in this regard is highly appreciated and duly rewarded.
Regards,
Sriram

HI Sriram,
In vendor master data you need to check " check double invoice"
In the vendor master, set whether the system should check for duplicate invoices.
The check for duplication of invoice entry aims to avoid invoices being accidentally created and paid twice.
When you enter invoices, the system first checks whether the accounting documents in Financial Accounting and then documents in Logistics Invoice Verification only those that contain errors or that were entered for verification in the background match up according to the following criteria.
Vendor
Currency
Company code
Gross invoice amount
Reference document number
Invoice doc. date
The system only checks invoices. It does not check credit memos or subsequent credits/debits. When you create a duplicate invoice, the system displays a warning or error message, depending on your settings in Customizing.
Exception
For the Argentina country version and for documents in Financial Accounting, both invoices and credit memos are checked for duplicate entries.
If a previously created document is canceled and then created again, the system does not display a message.
Integration with Financial Accounting
One of the following checks is performed in Financial Accounting, depending on the entry in the Reference field:
If you enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Reference document number
If you do not enter a reference document number in the current invoice or credit memo, then the system checks for previously posted invoices or credit memos in Financial Accounting that match the following attributes:
Company code
Vendor
Currency
Document date
Amount in document currency
Your system settings determine whether the system sends a warning or error message when it finds an invoice or a credit memo that matches all the relevant attributes.
Prerequisites
In the vendor master record, select the Chk double inv. (check for duplicate invoice) on the Payments in Accounting screen.
The system only checks for duplicate invoices in Logistics Invoice Verification if you enter the reference document number when entering the invoice.
In the Implementation Guide (IMG) for Logistics Invoice Verification, you can define that the following characteristics are not checked:
(Logistics Invoice Verification ® Incoming Invoice ® Set Check for Duplicate Invoices)
Reference document number
Invoice date
Company code
The result of this is that the system is more likely to find a duplicate invoice, as it checks fewer characteristics.
Note, that if you deselect the Company Code field this can have a negative effect on system performance. This is because the system then checks numerous documents from existing company codes.
Features
During the check for duplicate invoices, the system compares the following entered attributes in the standard system in Logistics Invoice Verification:
Reference document number
Invoice date
Gross invoice amount
Currency
Vendor
Company code
Best Regards
Ashish Jain

Duplicate Invoice Check during Invoice Parking

Hi All,
We have activated duplicate invoice check for our company code. All the required pre-requisites have been activated w.r.t configuration and master records. In our case we had checked only Reference document number and company code for considering duplicate invoice check.
So during invoice parking the system is checking the gross invoice amount also for validation.
For example, we had parked an invoice document with gross invoice amount 100 USD, reference doc number 123, vendor code X, company code Y and currency USD. We are trying to create another invoice document with same parameters as created for first document except gross invoice amount (for this new document the gross invoice amount is 150 USD) In this case the system is not showing the message number M8-462 (Check if invoice already entered as logistics inv. doc. number & &). If the Gross invoice amount is same, then the system is showing the message.
But if we post the invoice and then try to create another invoice with same reference with different gross invoice amount, then system is showing message M8-108 (Check if invoice already entered under accounting doc. no. & &)
Please provide your inputs on why system is considering gross invoice amount for parked invoices.
Thanks

If it's User specific it's probably the message setting . . .
MM \ LIV \ Define Attributes of System Messages
Help text:
Define Attributes of System Messages
In this step, you can define the category of message received by individual users for certain messages in Invoice Verification. This allows you determine whether a user receives a message as an indication of:
Information
Warning
Error
Or whether no message should be issued at all
Regards,
Nick

Duplicate Invoice Creation MIRO

Hi All,
Our client has an special requirement. Currently we have an issue with duplicate invoice creation with MIRO transaction. The 'Check doub inv' check box in the vendor master data is already checked. For MM, there are three configurable check boxes i.e. T-Code OMRDC (Co.Cd, Ref. No. and Check Inv. Date.). Per our system configuration, we have the first two boxes checked and the 'Check Inv. Date' unchecked. The Ref. No. field is used to capture the invoice number. This way, if a vendor invoice has already been entered, when trying to enter another vendor invoice with same invoice number, amount, currency, company code and vendor number, irrespective of the date, the system displays a message as "Check if the invoice has already been entered...". As per our requirement, the client basically wants to distinguish between the two invoices purely based on Invoice Number (Reference Number-XBLNR). That is if an invoice has already been entered with a 'Reference Number = 123' for example, the user should not be able to post another invoice with same 'Reference Number = 123', for same vendor, same company code, irrespective of the invoice date and invoice amount. I really appreciate if someone could help me ASAP.
Thank you,
Jitesh

Dear
Please set the following in MM Logistics Invoice Config so that when MIRO/MIR7 is done twice then qty of MIGO exceeds then you get an error message.
T.Code : OMRM
Material Management>Logistics Invoice Verification>Define Attribute of System Messages
In the above node keep message number 504 Quantity invoiced greater than goods receipt quantity and keep online and batch as error and standard as W.
Hope this solves your problem.
Regards

Verification of duplicate invoice

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