Viewing different smart folders

Is it possible to view two different smart folders (drawing pics from various projects) simultaneously, as you can projects?
Thanks

Yes. Select one, and then option click the other. See "Working With Multiple Browsers" here:
http://www.bagelturf.com/aparticles/workspace/workmulb/index.html
It's handy to have one smart album with one rating and another with the opposite. Then as you rerate images they "jump" from one pane to the other.

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Enable Smart Views or Smart Folders in Reminders

I used Reminders to keep track of all my tasks across Mac OS X and my iOS devices. To manage the large number of reminders I have in there, it would be great to have a new feature for "Smart Views" or "Smart Folders" that allow you to see those tasks from different views, e.g.:
- by due date (e.g. all overdue tasks, tasks due this month)
- by flag (e.g. Urgent, Important, Unimportant)
- by priority (High, Medium, Low)
At the moment, the workaround is to create different reminder lists, which is cumbersome and only enables one perspective per task, not multiple.

My guess is that Boolean Search will disappear from all Apple apps.
Notes for Apple Mountain Lion and iCloud are an indication. The iOS app is capable of boolean search, not the versions for iCloud and OS X 10.8, however.
The new iWork for iCloud and Mavericks is another indication. I have a guess as to what the cause could be: Boolean Search is not possible with JavaScript. Something that is not possible with iCloud in a webbrowser by JavaScript will disappear from iOS and OS X.
As well as the practical smart folders that exist nowhere except in Apple Mail.
A sharp step backwards, not to achieve simple operation, but due to technical limitations of a programming language.

Column view in Smart Folders

This is just a comment but does anyone agree that Smart folders would really benefit from a column view. I realise that it probably breaks some basic user interface rules (though what's the difference between using search results & an alias as a starting point? neither of them indicate the 'real' file structure) but I think that it would be really useful to be able to browse directly from this view in the finder (like you can in the save dialogue).
Also, when dragging files around in the finder in column view, it would be nice if, when moving into an alias the finder didn't jump around to show the alias's original folder-its very disorientating, and it doesn't behave in this way when you're moving through the filing system normally...
Sorry, just some bugbears..
Chris
iBook G3, 600MHZ, Mac OS X (10.4.4)

Hi
I see what you mean, and it's a nice idea, (I use column wiew for everything, so I'm all for it) but it would mean basically reprogramming most of the Smart Folder code.
Smart Folders aren't really folders. They are just dynamically self-updating saved spotlight searches that Finder can interact with. In short, they are just special files, not folders. To make them into folders Apple would have to make some ridiculously complicated code to make a normal folder integrate with Spotlight, so it might be a while before this gets high on their priority list.
Hope I explained something!

Smart Folders - Finder - multiple file extensions

Hi All,
I'm only a couple of years into iOS so please forgive me if this is a really dumb question but:
When I create a smart folder in Finder I can't seem to add a second search criteria without the original information disappearing.
As an example: If I search for 'file extension' and '.docx' over the past seven days the search functions correctly.
If I search for 'file extension' and '.doc' over the past seven days the search also functions correctly.
If however I try to add both searches together for the same smart folder so that I can see both document types i've been using over the past 7 days then it returns a blank folder. Surely i'm doing something wrong and I don't have to have two different smart folders for each file extension?
Thanks in advance!

Create a new smart folder by going to "File > New Smart Folder" or pressing "⎇⌘N" and create the first parameter.
Hover your mouse over the ( + ) button on the right.
Hold down the Option "⎇" key and the ( + ) turns into an ( ... ).
Clicking this allows you to change "All" to "Any" and enter the file extensions you want.

Smart Folders - different view types

Why is it that some Smart Folders I create, look like a normal folder (can be sorted by Name, Date Modified, Kind, etc) and other Smart Folders look like the windows in Spotlight, which do not contain separate sortable headings for Name, Date Modified, etc.?
I tried to change the "view" but there appears to be no option to do so.

There are three View options available (in the "normal" window toolbar, which is above the "find" toolbar, if you have the toolbar enabled) in a Find window: as Icons, as List, as Groups. I have my search window set to a default of List view. The Groups is the usual default. You have to edit a system file if you want to change the default behavior. But if you open a Find window, set the View to list, enter your search criteria and save as a smart folder, then it should open in the same state it was when you saved it. Anyway, mine always do.
You can even go up to the Finder's menu item View and set the View options. For instance, you can change the window to Icon and then set the icon size to 128X128.
Francine
Francine
Schwieder

Column view not peristent in mail smart folders

I use a smart folder which displays multiple actual folders; I enable the mailbox column, but as soon as I move to another folder and back, the column becomes disabled.
I assume from some other old messages that this is the intended default behavior and not a bug. Does anyone know whether there is a way to ensure persistent column settings, and if not, if this is a planned fix for the next version of mail.app?
Thanks very much.
(searching: persistent column views in mail; View > Columns > Mailbox)

I'd love to know too, but can't seem to find out how.
This seems like a major oversight/quirk.
I have to adjust the column widths often -- otherwise they bounce back.
I have this in the Inbox, not just Smart Folders.

List view status of flagged messages in Yosemite Mail Smart Folders

I'm using Mail in Yosemite with an Exchange server. Before Yosemite, everything was fine, now I have an issue with message flag status in Smart Folders. I have a Smart Folder which is my "ongoing" mail folder; it is set to only show unread and/or flagged messages. In the latest version of Mail, setting the messages flagged status does not change the flag icon in the message list, but does in the header of the actual mail message. The only way to get the flag to show up in the list is to select another folder and then reselect the smart folder. It does this on both my MacBook Pro and iMac, with with the latest Yosemite version and all updates applied.
In the previous OS X Mail (Mavericks) changing the flag status would remove/add the flag icon in the message list pane; now it doesn't. It's insanely annoying.
Anyone else seen this bug? I have tried recreating the smart folder and that makes no difference, neither has rebuilding the mailbox/deleting index/envelope file. No changes have been made to our Exchange server.
Cheers
Matthew

Well, I guess those are more "smart inboxes" and not "smart mailboxes" in iOS...

Smart Folders & Unplayed Podcasts

Hello-
How do I configure the Smart Folders in iTunes to display or show the blue dots next to an unplayed podcast?
I’ve tried selecting different options under the View pull-down menu, but nothing seems to work. Thanks.

If you're looking for the blue dots on a Smart Playlist, they don't show there. The only place I've ever seen them is in the actual Podcast library.
If you want your smart list to contain podcasts you have not listened to, you could add a rule to your Smart list that states Play Count is o.
Diane Wordsmith

I lost the capability of using Outlook 2011 Smart Folders after my Mountain Lion 10.8.2 install

After my OS 10.8.2 upgrade from Lion 10.7.5, I noticed an immediate problem with Outlook 2011 attached to our Exchange Server. 1) I rebuild My Identity two times using the Microsoft Database Utility Program, 2) I re-Indexed my whole Hard Drive Volume using Spotlight's Privacy Feature (actually inputing the volume in the Privacy screen, then immediately removing it to start the indexing which took 24 hrs.), and 3) I removed and added back the Outlook .plist files located in both Preference Folders (Home-User) and System.
All email Smart Searches stop at the date 10/5/12 the day I finished my Mountain Lion Install. I cannot add Outlook Smart Folders as well. Is there a Mountain Lion/Outlook .plist file that was stepped on or should I export my Identity file and create a New Identity and re-import my information. It seems that that has been tried on the Microsoft Mac discussion boards and it has been ineffective at solving the functionality of Outlook 2011 after a Mountain Lion Install.
Interestingly, I have an an older mid 2009 iMac, a late 2009 Mac Mini and a mid 2010 MBP iCore7 home computers running Outlook after a Mountain Lion Install and the program works great!!! However, I only have Mail coming into the InBox on the Exchange Server and do not download any mail to the Computer Inboxes. I download emails from the Exchange Server to the Computer (Late 2009 Mac Mini) office and the Rules to move mail to "on my computer folders" work nicely. The Smart Folders in which I want to filter and view 0 Day or 1 Day old (Yesterday) emails does not function and seem to stop functioning the day I installed OS 10.8.2.
Any advice would be greatly appreciated! Thanks! ~DDAM

After my OS 10.8.2 upgrade from Lion 10.7.5, I noticed an immediate problem with Outlook 2011 attached to our Exchange Server. 1) I rebuild My Identity two times using the Microsoft Database Utility Program, 2) I re-Indexed my whole Hard Drive Volume using Spotlight's Privacy Feature (actually inputing the volume in the Privacy screen, then immediately removing it to start the indexing which took 24 hrs.), and 3) I removed and added back the Outlook .plist files located in both Preference Folders (Home-User) and System.
All email Smart Searches stop at the date 10/5/12 the day I finished my Mountain Lion Install. I cannot add Outlook Smart Folders as well. Is there a Mountain Lion/Outlook .plist file that was stepped on or should I export my Identity file and create a New Identity and re-import my information. It seems that that has been tried on the Microsoft Mac discussion boards and it has been ineffective at solving the functionality of Outlook 2011 after a Mountain Lion Install.
Interestingly, I have an an older mid 2009 iMac, a late 2009 Mac Mini and a mid 2010 MBP iCore7 home computers running Outlook after a Mountain Lion Install and the program works great!!! However, I only have Mail coming into the InBox on the Exchange Server and do not download any mail to the Computer Inboxes. I download emails from the Exchange Server to the Computer (Late 2009 Mac Mini) office and the Rules to move mail to "on my computer folders" work nicely. The Smart Folders in which I want to filter and view 0 Day or 1 Day old (Yesterday) emails does not function and seem to stop functioning the day I installed OS 10.8.2.
Any advice would be greatly appreciated! Thanks! ~DDAM

How to auto-restore Smart Folders on the dock after reboot?

So I've created a smart folder that basically gathers all the applications that I use with the Adobe Creative Suite (i.e. Photoshop, Illustrator, InDesign, etc.). For quick access, I drag the smart folder to the dock and I change the sort method to NAME and the view to LIST. And here's what I get as a result, which works very nicely:
http://imgur.com/EWUgm6w
The problem is, after I restrat my Mac, that smart folder on the dock gets completely messed up (the folder icon is changed and nothing pops up when I click on the icon) so I have to then delete the one that's on the dock, drag a new copy out and then change the sort and view methods to my preferences all over again. I was a bit surprised the first time I noticed this but after seeing the smart folder get messed after multiple restarts, I realized that there's something wrong.
My assumption is that the smart folder gets reprocessed on a reboot and though the original location where the smart folder is stored is fine when I go look at it, the shortcut that I place on the dock loses its functionality altogether.
I'm wondering if anyone has run into this on their end and found a good solution? If there was a script I could run when the computer started to automate the tasks that I have to do (remove old folder from dock, copy new one, change sort & view methods), that would be great -- but I don't know how to do this! Alternatively, if there's another way to achieve this pop up list without creating a folder manually and dragging 10 shortcuts into the folder, that would be great. I like the idea of keeping the list dynamic (hence the smart folders method) so that if anything changes, the updates would be reflected autmatically in the folder.

I have the same issue. Upon restarting, my two smart folders get a drawer-looking icon and don't function. I am able to right click to change settings, but nothing seems to get them to actually work.

Smart folders not working...

I've got some smart folders that just stopped working... I haven't changed the definitions and they were working fine, but all of a sudden they are not.
The one that is not working is defined with 3 things, one of them is another smart filter. This has always worked in the past.
I booted the machine, and inso doing went in and out of mail. Is there anything to reset?
thanks...

I found a work around... but I'm still curious why this stopped working...
The original logic was to have a sort of pre-filter Smart Mailbox with tons of conditions with "Any" selected. Then the second folder had "All" selected with "In the pre-filter mailbox" and "in the inbox selected". This stopped working and I had to then change it to "In the pre-filter mailbox" and "not in the specific folder I later sort into" This isn't quite as useful since sometimes I sort into different folders, but it did work.
I'm on 10.4.10 on a PPC iMac G5 1GB DDR2 SDRAM... I've done all the updates Apple can put out here except the iPod stuff since I'm not in that world... yet.

Can I view the smart board display on an iPad

My daughter is vsually challenged and is not able to read the teachers notes on the smartboard. It is my hope that I can assist the school in setting up a link between the ipad and the smartboard so that my daughter can view the smart board display on her ipad. In this way she would hopefully be able to see what the rest of hte class sees and would have the option to pinch and zoom, etc. Any guideance in trying to solve this problem would be appreciated.
I have read many articles on how to mirror the ipad on the smartboard or control the smartboard from the ipad but that is not my intent. I would invision that my daughters ipad would simply be a duplicate screen of what the teacher places on the board. It could be the teachers handwritten notes, a document, a picture, or a movie....
I look forward to any suggestions.

Different smartboards work differently. I suspect your fastest route to finding any answers is to find out what smartboard system the school is using and contact the manufacturers.

Smart Folders show icons only in Open Dialog pane

Hi,
I have created a couple of Smart Folders and put them in the side bar. When i select the Smart Folder, it shows the files and their preview icons. When i access the same Smart Folder in an Open Dialog pane from Keynote or another application, it shows regular file icons only, not the preview icons.
Is this how it is supposed to work?

While I'm not quite sure what you mean, it sounds to me like you had the Open dialog set for Column view, and at some point changed it to List view. Take a look at the toolbar at the top of the Open dialog window, you should see the back/forward buttons, then a group of three icons representing icon, list and column view. Both icon view and column view will show a preview icon of the selected file. Personally, I like icon view, since you see all the files that fit in the window with custom thumbs, and can pick what you want quickly. If you change the setting, in say Safari, to list view (which makes more sense in Safari), then the Open dialog for, say, TextEdit gets changed too. Just change it back by clicking the little icon in the toolbar at the top of the Open window.
Francine
Francine
Schwieder

Design flaw in MAC OS X "smart folders" system resulting date lose

Hello there !
I would like your opinion on that issue.
This is how I discovered it : many, too many friends who switched to Mac reported me loss of iPhoto pictures with a question mark instead of the picture and "corrupted" iPhoto library. Is been more than 2 years and 15 persons in my entourage who reported that to me. This is big, too big in my opinion to not take in account those behaviors. I always thought they used iPhoto in a (very) bad way and I was wrong. They never recovered their picture.
After observing by chance how they manage their pictures, I observed, in my opinion, a big design flow in Mac OS X "smart folder" system that can too easily lead to (logically) data corruption in iPhoto.
As you know, Mac OS X comes with pre-made "Auto search" "smart folders" that are available in the lateral bar of every finder window such as "all images", "all movies".
What my friend do is use this automatic "all images" smart folder to browse recent imported pictures in iPhoto and send them by e-mail and move them around their disc, and/or share them. I fact I never had the idea of doing that with those folder, and this is very quick and handy !
Where the huge issue lies is that this auto "All images" smart folder searches INSIDE the iPhoto library package ! Therefore, if you move a file from the smart folder "all images" result to another place in your hard drive, you actually remove it FROM THE IPHOTO library package folder and iPhoto naturally lose track of the picture resulting in data loss.
I posted you a screenshot to illustrate that :
http://gallery.me.com/jbroussel#100105
I really wonder how the Apple Team can factory "lock" the iPhoto library content by making the folder a "package", BUT, at the SAME TIME, allow the predefine "all images" "Smart folder" browse in this entire very folder as if its content was available to the user. It is not a "Smart Folder" at all.
In a user point of view this is a huge FLAW. No wonder the user have no clue that he (or she) is doing something wrong by doing so. I especially noticed those error from users switching from Windows machine.
In my opinion this the most illogical design I saw in a long time !
What do you think about it ? Am I to exigent ? Too logical ?
Message was edited by: Didsayan

Thank you all for your interesting feedback, really.
When I say 15 people, it is the truth because I love to help my entourage with Mac (since I often recommended them the Mac in the first place), and this is on a 2 years timeframe, so it is not that bad, but I is enough to me to consider their behaviors, especially since I would not have done it myself (I am a Mac-only user).
Most of them had a backup (thanks Time Machine), but unfortunately, when they do noticed the problem it was too late and Time Machine already erased the backup that had the original pictures in it, so they could not retrieve their pictures.
Of course, as you said, some of the pictures were not "lost", just removed in another location, but this led to iPhoto database corruption and this is a lot of trouble. Trying to find the original location of 100+ pictures in iPhoto database is a pretty hard job since the structure is complex and this is very time consuming, I gave up the idea of fixing those folder.
I totally agree on the fact that I is too easy to blame the system for user wrong manipulation.
In that very case, the standard features of the system are to me far too ambiguous :
- iPhoto library folder content is hidden to the user (UNLIKE iTunes library folder)
- but the standard "smart folder" "all image" search within this very "hidden content"
All that without letting the user know if he does not pay attention to the path.
Look at the screenshot I made and you will see the path is so long that it is hard to keep track were the file actually is.
I talked to user who made the mistake, and their belief, this "all image" folder is "like browsing in iPhoto" or like any "media inspector" window like in iMovie or Keynote. Which in fact, is not at all.
I suggested this discussion because in my opinion, this "all images" "smart folder" is too prone to incident, especially with unexperienced user. Thank you for the feedback.
As suggested by etresoft, I will let Apple know.

Can I add/show a size column for smart folders?

I've created a set of smart folders to filter the files on my system by size (e.g. <10megs, 10-499megs, 500-999megs and >1Gig.
What I'd like to do is sort the files by size, so having the folder show a size column would be great... however it doesn't seem to be possible (or the how is not publicized). It just shows name, kind and last opened. If I change the view to ICON, I can get the size for some files, but others, like movies or music, show their duration, not size.
Any ideas?
Thanks
Gary

If you want to report this to Apple, send a bug report (or enhancement request) via its Bug Reporter system. Join the Apple Developer Connection (ADC)—it's free and available for all Mac users and gets you a look at some development software. Since you already have an Apple username/ID, use that. Once a member, go to Apple BugReporter and file your bug report/enhancement request. You'll get a get a Bug or ER ID number; thus, starting a dialog directly with engineering.

Viewing different smart folders

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