Voiding and Reversing Cashed Checks

Check was received by the wrong vendor. The check was not made out to this vendor but was deposited and cleared by our bank. Later the vendor's bank informed them that the check would be debited to their account and returned to them. They are returning the check to us and our bank will credit our account. How do I void a cashed check and reverse the payment? Using transaction FBRA, I can reset the cleared check and it appears to be outstanding. The problem is that the check cannot be voided or the payment reversed after reseting the cleared check. Is there a way to void the check after the cashed check is reset? The only solution I have at this time is to post a manual entry to cash and to the vendor so that another payment can be made. This, I believe, will result in two payments being posted to this vendor for the same invoice.

HI ,
Under the following path
Bank - Environment - Check balance - we have lot of option for correcting the check related matter.
you can correct the and void the check number.
assign some points.
with regards
Krishna Singareddy

Similar Messages

How to reverse cashed checks?

Hi Friends,
I have made payment to my vendor through check and cleared the open item in the system.
I want to stop the check payment because the payment has already made through online cash transfer by another user.
Now if i am trying to reverse the check by FCH9 then the error message comes like
"cashed checks cannot be processed"
Please suggest.
Regards,
Sumeya offrin

hi,
goto tcdoe FCHG and reset your check information......
hope this helps
regards
sayeed

Reverse Cashed Check

Hi Everyone,
We accidentally cashed the wrong check and now need to reverse the check encashment. Can anyone tell me the process to do so?
Thanks,
Pete

hi,
try once.....
f.81 & fbs1 t.codes
rohit

Void and Reissue Payments

We have a scenario where a factor(associated with more than a hundred suppliers) has a payment returned from bank.
For the above scenario there could potentially be hundreds of checks involved if a factor's payment is returned as payables processs a seperate ACH for each supplier attached to the factor.
How can we customize or use the void and reissue program to enter a vendor number, factor number,factor site number or batch name, number(some sort of identifier) so as to prevent void and reissue each check.
This is of high priority, any help, suggestions are greatly appreciated.
Thanks in advance

Hi Vetri
following is how xml looks like:
<PositivePayDataExtract>
<OutboundPayment>
- <PaymentStatus>
<Code>VOID</Code>
<Meaning>VOID</Meaning>
</PaymentStatus>
- <PaymentAmount>
<Value>100</Value>
</OutboundPayment>
<OutboundPayment>
- <PaymentStatus>
<Code>ISSUED</Code>
<Meaning>Printed</Meaning>
</PaymentStatus>
- <PaymentAmount>
<Value>200.19</Value>
</OutboundPayment>
</PositivePayDataExtract>
When the detail records are @ level of <Outboundpayment> group. Here this will go for 2 times like for
example
accountno123 check no0001 100 ABC Corp
accountno234 check no0002 200 ABC Corp
Now when I write SUM @level of <PositivePayDataExtract> group..So it goes for only ONCE.
totaldetail_record_count=2 total_amount_300 ....[should be 200-100=100]
When I write your syntax like @<PositivePayDataExtract> group it just check ONLY ONCE and at the first record it cheks for condition
SUM((OutboundPayment/PaymentAmount[OutboundPayment/PaymentStatus/Code ='ISSUED']/Value))
SUM(OutboundPayment/PaymentAmount/Value
[OutboundPayment/PaymentStatus/Code=’VOID’])
BUT it DOES NOT go to 2nd record.
Bank wants SUM in one line..and still struggling..
Any thoughts?
thanks
kp

Cashed check was voided accidentally

Hello,
A cashed check was voided accidentally. I did the clearing reset using FBRA, then reversed doc using FB08.
The vendor account and bank account are now correct. The problem is that the Check Register still shows the check as void thus not showing the amount of the check.
How can I reset the check so that it shows as cashed with a dollar amount in the Check Register.
Cheers,
Andy

Hi,
below you will find cheque related transactions:
BR Tarik
Transaction Code     Short text
FCH1                 Display Check Information
FCH2                 Display Payment Document Checks
FCH3                 Void Checks
FCH4                 Renumber Checks
FCH5                 Create Check Information
FCH6                 Change Check Information/Cash Check
FCH7                 Reprint Check
FCH8                 Reverse Check Payment
FCH9                 Void Issued Check
FCHA                 Check archiving
FCHB                 Check retrieval
FCHD                 Delete Payment Run Check Information
FCHE                 Delete Voided Checks
FCHF                 Delete Manual Checks
FCHG                 Delete cashing/extract data
FCHI                 Check Lots
FCHN                 Check Register
FCHR                 Online Cashed Checks
FCHT                 Change Check/Payment Assignment
FCHU                 Create Reference for Check
FCHV                 C FI Maintain Table TVOID
FCHX                 Check Extract - Creation

How to unvoid a voided cashed check

Person printed check (#254) using F110, the toner on printer was light on the check so check #254 was voided.
second check was printed (#260).
both checks were sent to vendor and both checks were cashed. I ran the check register (FCHN) for outstanding checks
and the two checks are not listed
I have used transaction FCHG to try to Reset voided data, but receive this error
Check 254 was voided due to reprint.
When I click on the message ? I receive this error:
Check 254 was voided on account of a reprint and consequently it is impossible for you to reset the voided check date.
Procedure: Use report RFCHKR10 to cancel reprint.
I run program RFCHKR10 for check 254 and get message
These checks were not reprinted.
I looked at transaction FCHE - delete voided check, but I don't want to reuse the check #254

Hello Tracy-
please refer url reversing the void check number
similar discussion happened before.
See if this helps you.
Thanks,
Nishan

Void and Cancelled Checks

Hello All,
What is the difference between void and cancelled checks?
Thanks,
Deki

A voided cheque is one where the cheque number is marked as void but the payment document still exists. For example if a cheque was torn and you want to assign the payment to a different cheque.
A cancelled cheque is when you did not intend to make that payment so you void the cheque and reversed the payment.

How many ways Checks can be reprinted, apart from FBZ5 and "Void and reprint" Options

Hello All - Some times, when there is issue with Printer, Checks are not printed. In such a case, Users ask us how to print Checks.
Some options I know are that (1) Checks can be reprinted through T Code - FBZ5 and
(2) if Users are Ok with voiding Checks and use next available Check numbers, We use the option in the Variant - "Void and reprint" Option.
Some Users are not happy with this Solution as they do not want to waste Checks.
I am aware of only these 2 options. Can you please suggest me other alternatives we have to reprint Checks. Your valuable inputs are very helpful to us in this regard.
Thanks

Hi Hoysala,
Please use the the FBZ5 as per attached screenshot for reprint check.

Mass Check void and other AP items

Gurus,
1) The requirement is to have the ability to mark list of check as voided and then off set the payment document to an escheatment GL account instead of clearing account. They currently have a very huge number of checks they would escheat. I can't find any transactions that can meet mass void and post a clearing document on payment document to a different GL number.
Is there a way we can do without having a ABAP development?
2) When I creating an invoice in FB60, the payment term is defaulting from vendor master. But, the payment method is not defaulting from vendor master. The payment method field is left blank though my vendor master has payment method.
3) If I have multiple payment methods in vendor master and I have all payment methods in my proposal, which payment method the payment program considers in F110? the first payment method that is in vendor master?

HI Sri
So, it will consider the order of payment proposal and not the order in vendor master?
Yes you are correct
So I have a vendor with cw and my proposal order is entered as wc, will it consider w or c? first one in proposal or first one in vendor?
First one is in the proposal if that one is not available in vendor master ( nothing but payment document), then it will go to next payment payment.
if vendor has c and my invoice document is w and the proposal is w, will my proposal fails?
Payment programme will check the payment method at payment document level. So defiantly your proposal will execute.
Thanks
Sreenivas

Why can't I use my Mac Book pro for cashing checks like every one else uses their iPhone and iPad? I am a grandmother and in the past 4 years I have purchased 4 MacBook Pros and 1 iPad for my children and grand children.

I would like to be able to use my MaBook Pro for cashing checks lie the I phone and I pad. Why isn't this feature included?

This has nothing to do with Apple. As BobTheFisherman indicated, your bank needs to create an App for the Mac to do this. These types of applications tend to be limited to mobile devices as they are a bit easier to maneuver for taking photos.

TRYING TO REVERSE A CHECK

I am trying to reverse a check (document 84001954), but I can´t. Please find below the message I got.
Diagnosis:
Payment document 84001954 in CC 0513 also contains the clearing document nember 13004542 in addition to its own clearing document nember in line item 002. as a result, the document cannot be reversed after resetting the cleared items.
Procedure:
Check the data entered and correct your entry, if necessay.
if the payment for document 0513 84001954 is really to be reset, the cleared item 13004542 have to be reset prior to this.
Doc. No. 13004542, mentioned above, is related to the transaction FB1S. According to Mario, we cannot reverse this document because it´s related to the bank account / month end process.
Can you please help. I need to reverse the check and issue a new one in order to pay FEDEX (doc. 84001954 was rejected by the Bank).
Thanks very much for your help, as always.
Regards,
MowliT

Dear,
In this case you will need reverse all financial process to have Check Payment Document ready for void. As sugestion, you have an option to change your check number by FCHN. Select you new check number and execute.
Regards

"Need help in FCHR - Online Cashed Checks"

Hello,
I have a problem with FCHR transaction.Can anyone please help me resolve this issue.
I am trying to encash checks that are cleared. I usually use FCHR to process the checks. I am successfully able to post all the checks except for a few checks. For the checks that are not getting posted, the system gives an error message that these checks are Void.
However, payments have been made to the vendor and the bank statement from the bank clearly states that these checks have been cleared. I fail to understand why I am getting this error.
It would be highly appreciated if anyone could reply back to my query.
Regards
Vaidya

Hello,
Please make sure that you are using correct house bank and account ID when you are trying to enter the cashed checks in FCHR.
The same check number may be available in other house banks also.
The other reason could be physically the check must have been sent to the vendor, whereas in your system you must have voided the same. Please check the details in FCHN.
Regards,
Ravi
Edited by: Ravi Sankar Venna on Mar 12, 2009 6:12 PM

Bank Statement - Cashed Checks

How would you clear ( show cashed) a range of checks.......... example check # 11200 thru 11259? We do not have an electronic bank statement from the bank so we would have to show them cashed manually.
Thanks

Hi Kathy,
Follow some transactions codes to manager checks.
Don't forget reward points to contributors.
Enjoy!
FCH1                 Display Check Information
FCH2                 Display Payment Document Checks
FCH3                 Void Checks
FCH4                 Renumber Checks
FCH5                 Create Check Information
FCH6                 Change Check Information/Cash Check
FCH7                 Reprint Check
FCH8                 Reverse Check Payment
FCH9                 Void Issued Check
FCHA                 Check archiving
FCHB                 Check retrieval
FCHD                 Delete Payment Run Check Information
FCHE                 Delete Voided Checks
FCHF                 Delete Manual Checks
FCHG                 Delete cashing/extract data
FCHI                 Check Lots
FCHN                 Check Register
FCHR                 Online Cashed Checks
FCHT                 Change Check/Payment Assignment
FCHU                 Create Reference for Check
FCHV                 C FI Maintain Table TVOID
FCHX                 Check Extract - Creation

How to clear the Payment Document when posting cashed checks.

AIM: To clear the payment document when the check is cashed.
I am creating a Payment Document (Doc type ZP) using fb01. Then I am creating a check against this payment using FCH5. Once check is created, I am posting cashed check using FCKR upload. FCKR is working fine and marks the check as cashed.
ISSUE: The FCKR is working correctly and the check is being marked cashed in FCHN. But if I click the Accompanying document and click on payment document, the payment is still open. Why is this? How do I clear the payment doc?
Please advice.

Hi,
By using T code F-03, you can manually clear the open entries in GL account, if that GL account is open item managed in GL Master.
Thanks and Regards
Binoj M D

FBRA-While reset and reversal I am facing problem

While reset and reversal using FBRA I am getting the following error.
Document includes already cleared items - reversal not possible
Message no. F5 308
Diagnosis
A reverse posting clears all line items that are managed as open items. This is not possible if one of the items in question has already been cleared by another method.
System Response
Error message.
Procedure
If you really want to reverse the document with the number you specified, display the cleared items and reset all those items for which you can find clearing document numbers. Then repeat the reverse transaction.
*I am trying to do the following steps for reset and reversal,*
step 01- Posted Customer Invoice on 01-Jan-2011with RV doc with Rs-1200: Doc 111111
Step 02- Posted Customer downpayment on 01-Jan-2011 with DZ doc with Rs-1200: Doc No 2222222
Step 03- Clear Customer line items on 10-Jan-2011 with AB doc with Doc no- 3333333
Trying to reverse Cleared Item (i.e. Doc No 3333333) with T-Code FBRA. While doing Reset and reversal we are getting the above problem.
Please let me know if you need any information.

Hi Nagaraj,
You receive message F5 308 'Document includes already cleared items - reversal not possible'. This may be due to an error in the FM update.
Please Check OSS NOte:827577
https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=827577
Regards,
Viswa

Voiding and Reversing Cashed Checks

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