WBS Settlement and FI Postings

Hi All,
Need your input on this.
We are doing settlement of costs from WBS to cost center. Let us two cost elements are carrying the costs for the same project. At the time of settlement, an accounting document is being created, but only for one cost element- debiting and crediting the carrier cost element in FI.But for the other cost element there is not posting done in the FI.
Here is my questions regarding this issue:
Should the accounting document be created at all?
If not then what might be causing the creation of FI postings for one cost element while no postings for the other?
If it should be created what might be causing the creation of FI postings for one cost element while not for the other? What doc type it should be?
If FI doc should or shouldn't be created, does it apply to both classic GL and New GL. BTY, we are on new GL.
Has it anything to do with the type of CE?

Thanks for your comments.
I have checked the allocation structure and could not find anything missing in the config. We are not using source structure. For both the cost elements, the WBS is credited and cost center debited in the CO document. The FI document only contains postings for one cost element. One more thing, the FI document does not have WBS number populated for the credit line item while debit line item is populating the cost ctr. Should the credit line item be populated with the WBS number in the WBS # field? What doc type the FI document should be?

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Settlement and CO Postings

I have a question.... If we do periodic settlement from one cost object(WBS) to another (Cost Center), would it create any FI postings to the respective cost elements?

Bhadresh,
Thank for your reply. I was going through the SAP Online documentation and found this information about Settlements. Thought you might also find it interesting.
"In addition to the settlement document, the system creates an accounting document for the financial accounting part of the settlement. It also creates a controlling document for the cost accounting part".
It is really confusing whether an FI document should be created or not. The G/L is checked as a receiver. But I am wondering if that is causing the creation of FI document why FI document is having postings for only one cost element while not for the other cost element.
Any thoughts.....??

Any standard report to show WBS,settlement, asset no and asset cost/value

Hi All,
Please advice . Is there any standard report to show WBS,settlement, asset no and asset cost/value ? I tried tcode kosrlist_pr but it does not show asset cost/value.. it shows only WBS,settlement and asset no.
Thank you.
Best Regards,
Nies

Dear,
der is no such standard report to show WBS,settlement, asset no and asset cost/value as perv my knowlwdge. so do one thing select one standard report which is more similar to standard report to show WBS,settlement, asset no and asset cost/value but some of like asset no or asset cost or some other values not reflecting in that std report. den u take the Table name and field name of that particular fields which u wann reflect in the report. use the logic of STD TC of SAp which more similar to which u wanna preapre the New TC. tae help of Abaper. tell ur querry and content of ur report . he will definately do it
if ur get my ans reward with points
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Rakesh

Quantity in Account Based COPA upon WBS Settlement

Hi All
I am facing an issue with the quantity flow into Account Based COPA.
We have activated account based COPA and we use sales orders/billing and also Projects.
When I am creating sales order (no reference to WBS), delivery against sales order and billing from delivery, I see that
quantity posted in Delivery document and quantity from billing document are transferred to account based COPA along with GL postings.
But when I am creating sales orders with account assignment of WBS, then all the delivered quantity and billed quantity
are posted to WBS elements along with the FI postings. Receiver on my WBS is COPA segment.
When I settle the WBS that carry both revenues and costs (COGS to be sepcific), I see that amounts are settled correctly with
right GL accounts into account based COPA, but I do not see that quantities getting transferred.
I know how we can transfer quantities using costing based COPA during settlement (using PA Transfer structure with Qty setting), but
not sure how it works in account based COPA for settlements.
Any thoughts on how to transfer quantities from WBS settlement to account based COPA.
Your help is much appreciated
Thanks
Rama

Hello Rama,
First of all, I want to give you with note 352610 some general
information about the update of quantities in CO. For further
analyses I would recommand you report RKACSHOW where you can
find the relevant tables you can take a look, f.e. table COKA,
COSS(A) and COSS(A). Probabely in table COKA the field 'MEINH'
is not filled.
Furthermore I want to provide you note 27922 which explains in detail
the system behaviour for settlements in this case.
https://service.sap.com/sap/support/notes/352610
https://service.sap.com/sap/support/notes/27922
Thanks and best regards,
Ronghua Fan

Cost Object in FI document with WBS Settlement

Hi,
I'm testing WBS settlement to G/L account which is cost element. I made some substitution rules because I met an error message saying that "Cost Object is needed"
As a result I can settle WBS to cost elements such as COGS etc. I got a FI document, CO document and PCA document. Everything looked so nice.
Suddenly I noticed, however, that there is no such a thing like cost object on FI document. When I look up the FI document using FB03, I found that the PS-POSID was empty. Of course, CO documents have Cost Object.
What I wonder is as follows
1. Is this standard? Is it natural that FI document with CO doc has no cost object on it?
2. If I need to use FI document to determine WBS element, what is the best to way? Is it possible to enter Cost Object such as wbs element in FI document during settlement?
Thank you for your kind advice in advance.
Message was edited by:
Namseok Kang

Kang,
In the message which you got, the word 'Cost Object' refered to a cost center, or order, or any other cost object.
However, there is another account assignment object with the name 'Cost Object', which was not filled in the FI document. That is normal.
Right now I don't have much information in the a/c assignment object 'Cost Object'.
Regards,
Vishal.

How to populate WBS element and Project definition in Additional Tab

Hi,
I have a 2 requirements
1) we need to populate WBS element and Project definition of an order in PM
IW 32 trasnaction (Additional data tab).
2)Also i need to program settlement rules in CJ02 for WBS elements .
How do i approach ? when i do manually it is taking the values in IW 32 when the status is released.
So i think first we need to chnage the Status from Created to released and then start working on step 1 and Step 2
Kindly suggest.
Thanks,
Pradeep.

Problem one solved ......
Basically we need to put the status of WBS elememnts and then write a BDC for additional data tab.
Looking into issue 2......

FI Document created during WBS settlement

Hi Everyone,
I have an issue regarding the FI document generated while running CJ88 for WBS settlement. We settle a WBS to a Cost Center, after it, three documents are created, an FI document, a CO document and a Profit center Document.
Logic tells me there shouldnt be an FI document in this situation since im settleing between two cost objects. For example when we settle internal orders no FI document is generated.
I've checked many threads in SCN about said FI document and i cant find a definitive reason as for why is this document is generated during the settlemet, many threads about it are not answered and some others are not very conclusive.
Nevertheless! I can live with the FI document but i'd like to change it from the standard "SA" document to "ZA" for analysis purposes. We created de document type and i've changed the settlement profile to use ZA but still after we settle a WBS an SA document is created.
Can anyone shine any light on this issue? either pointing me in the right direction to modify the document type or by explaining why is it generated?
Thank you in advance for your time.
Pelayo.

Hello Chauhan,
My settlement profile is enabeled for Cost Center, Order and Fixed Assets all as optional, however the settlement rule in this specific scenario is from WBS to Ctr. (both elements have a Profit ctr. assigned.
Under Other parameters i've set Document type as "ZL".
The system creates an FI document like this.
50
5XXXXXXXX1
123.456,00-
USD
PCtr 2
40
5XXXXXXXX1
123.456,00
USD
CCtr 1
PCtr 1

WBS Settlement by Line Item

Hi gurus,
Can anyone please help me figure out how I can trigger the WBS settlement process to settle by line item and not in summary by assigned cost element?
please help
thanks
Brian

Brian,
Did you ever get this quesiton resolved? I'd like the answer if you did.
Thanks,
Ralph

Rejection of WBS settlement step in SAP PS

Dear Experts,
I have on e new requirement to ignore WBS settlement step from SAP PS flow.
Current scenarion ;-
WBS --> Network --> Activity --> Material Po -->Budgeting --> Release budget -->PO creation --> GRN --> GI --> MIRO -->AS01 --> CJIC --> Settlement CJ88 --> Activity Confirm --> WBS Techo --> WBS Closed.
Require Scenarion :-
WBS --> Network --> Activity --> Material Po -->Budgeting --> Release budget -->PO creation --> AS01 --> GRN --> GI --> MIRO ->Activity Confirm --> WBS Techo --> WBS Closed.
At the time of GRN only item should be cpitalised.
can anybody explain is it possible? if not then why?
Please explain impact on PS module.
Please do needful.
Thanks & Regars,
Arvind Tirlotkar.

Hi,
I think you are talking about direct capital item procurement.
you can make statistical project for that; then the wbs will only be used for budget check and you don't have to settle also.
at the time of pr/po creation you can have wbs element field and asset field in account assignment tab (get with the help of MM consultant); all cost will got o asset and budget will be checked against wbse.
Regards,
Harsh.

Generation of WBS Settlement Rule

Hi Folks!
I was wondering if there is any function module that allow me to generate a WBS Settlement Rule for a specific project and for elements on level 3.
If there is no FM for this, is there any workaround to do this.
Thx for any advise.
Regards,
Gilberto Li

Hi Gilberto,
Hm, not a question that has a simple answer. Settlement rules are first of all defined in customizing how the should be behave and secondly lies the question how to update a CO cost object with this settlement rule.
Let us first assume that customizing is done with a settlement profile named ZZ_PROF for instance. This is defined in customizing like path (from R/3 4.7): Trans SPRO -> Project System -> Costs -> Automatic and Periodic Allocations -> Settlement -> Settlement Profile -> Create Settlement Profile.
My first advice would be to use the "automatic settlement derivation feature" that can be setup in customizing alike. Trans SPRO -> Project System -> Costs -> Automatic and Periodic Allocations -> Settlement -> Settlement Rule for Work Breakdown Structure Element. Read the docu for this node (right click and choose Display documentation) to understand what possibilities and limitations this functionality has. Below this node you have the possibility to define a "settlement strategy" and allocate this to a project profile. There is also an option to define a BADi whereby you you can somewhat influence the automatic generation of settlement rules. You must "obey" the rules in the "settlement strategy" but can do some filtering of SD orders influence and derive a "settlement strategy" baseed on some coding logic of your choice.
To execute these settings on operative projects you run trans CJB1 (collective processing) or CJB2 (indicidual processing).
All in all: This is good functionality but maybe not what you are looking for due to the built in "restrictions" in the "settlement strategy" profile.
My second advice would be: What I did in the past was to write a batch input program that was run just before period end closing (that is before settlement - of course) that did read all relevant WBS elements without a settlement rule and derived a new settlement rule. Finally, updated the setttlement coding block with this info. Processing of the BDC is then done via trans SM35 the normal way.
I also did a check for trans CJB2: In include LKAZBF15 there is the "magic" call to the update FM with name KSRG_GENERATE_RULE. One option could be to set a break point here and run the trans to see what parameters has to be filled. This implies that the customizing is done before, of course. I have a feeling that this is NOT the easist solution to use - to fill the parameters correctly may be difficult
I hope this helps you in deciding what action to take.
Sometimes a simple BDC will do the trick although it may not be a "good" solution.
Disclaimer: There might be some other relevant FM to solve your problem as I am not aware of. If you find one for WBS elements then I would certainly be interested in any findings.
Regards, Johan

IM-PS top WBS settle to AUC

Dear all experts,
could you help me on the following issue?
i am working on a capital project. IM and PS modules are used.
my key users want to settle lower WBS to the superior WBS and the top WBS to one AUC when they do the monthly settlement.
i delete the IM profile in the lower WBS, and maintain the settlement rule of them.
when i do the settle i found that lower WBS settle to the superior WBS but the top WBS doesn't settle to AUC
could you tell me what's the problem.
Judy

sorry, i didn't mean to close the question, as the problem is still there.
here is what i am.
AUC is created automatically when i release the project.
if i didn't delete the IM profile, all the WBS including the top one will be settled to AUC individually.
but if i delete the IM profile of lower WBS and maintain the settlement rule manually, the lower WBS will be settled to the top WBS. but the top one will not be settled to AUC that is created automatically.
the settlement type is not AUC,but GES.
i don't think it is correct.
could someone offer me some help or suggestions?
did someone meet the same problem?
thanks in advance.
Judy

WBS settlement wiht AUC

Hello,
Can anybody help to do the configuration for wbs settlement with AUC other than below mentioned configuration.
1. New Asset class creation with line iteme settlement.
2. Allocaiton structure added settlement with FXA.
3. New settlement profile created with default object type FXA,document type AA and amount settlement check box activated.
but based on above mentioned configuration i am not moving forward, kindly suggest any more configuration need for this requirement.
Thanks for your advance help.
Regards,
Lakshmi.

Hi,
Please follow above mentioned points
Allocation structure added settlement with FXA. -- Path - SPRO - IMG - Investment Management - Projects as Investment Measures - Settlement -- Maintain Allocation Structures -create on Allocation structure - and assignment - 010 -- Material & service cost -- and select - click on - source - give Cost elements - from - to
and click on settlement cost element - give receiver category -- FXA - check box for By cost element -- and save it ,
2.Maintain Settlement Profiles -- Define Settlement Profile -- XX - WBSE Settlement Profile
    select radio button - to be settled in full , give allocated structure ,
     Default object type FXA Asset
     select all indicators -- and give other parameter -- Document type -- AA or as per requirement
     and Assign Settlement Profile to Project Profile
3.New Asset class creation with line items settlement     --   Investment Management -- Projects as Investment Measures -- Master Data --Assets under Construction --Define Asset Classes ==
      give- Account determination -- asset class , scr layout rule -- capital investment measure ,
give number range --whichever is created
status of AuC -- select radio button -- Investment Measure
Save it ,
Now you can create Project -   Run -- CJ88 for settlement
Thanking you
Regards
Mahesh

WBS settlement with AUC

Hello,
Can anybody help to do the configuration for wbs settlement with AUC other than below mentioned configuration.
1. New Asset class creation with line iteme settlement.
2. Allocaiton structure added settlement with FXA.
3. New settlement profile created with default object type FXA,document type AA and amount settlement check box activated.
but based on above mentioned configuration i am not moving forward, kindly suggest any more configuration need for this requirement.
Thanks for your advance help.
Regards,
Lakshmi.

Hi Lakshmi,
There are quite a few settings to be maintained. I do not remember exact sequence of steps but here are a few pointers.
1. Investment profile needs to be created with 'line item settlement'
2. AUC asset class to be created and assigned to this investment profile
3. Investment profile to be linked to project profile.
4. Source structure to be assigned to investment profile
There may be other steps I am missing but I hope these help.
Also, if you mention any error that you are facing or at which point you are getting stuck, it would be helpful.
Regards

WBS settlement issue:Complete allocation structure A1.Message no. KD503

hi all
I created an WBS 600041 and through FB60 posted the JV by assigning the WBS 600041.
Then I saw in CJI3 the posting is done and it is showing there and I created a settlement rule and gave the 100 % cost settlement on AUC and saved it. Now when I go to CJ88 and do the actual settlement and gave all the parameters for full settlement and execute it is giving the following error
Complete allocation structure A1.Message no. KD503
Is this problem due to cost elements? How do I go about it.please suggest.
kind regards
Aman

HI,
Check your allocation structure OKO6 transaction. see whether your allocation structure is having the expense cost element you posted listed in it
OKO6- select your allocation structure-Assignments-source
Here the GL account should be listed
Regards,
Radha

WBS Settlement reversal

An FI document was created and entries were posted on WBS "X" for period 03.2008 and the WBS "X" was settled in period 03.2008. In the settlement rule of WBS "X", WBS"Y" was maintained and customer "Y" was maintained.
Hence the setlltement went to WBS"Y" and customer "Y" for period 03.2008
The settlement rule for period 04.2008 was rectified and maintained with WBS "X" and customer "X".
Now if we do the reversal for WBS "X" settled for period 03.22008, would the reversal take place so in such a manner the settlemnt effect in march 03.2008is negatived. Wht would be the reversal effect.

Hi ,
WBS X has been settled to WBS Y bcoz of mistake in WBS settl rule.
The settlement happened in 03.2008.
Now in April month this settlement has to be reversed for period 03.2008.
If i do reverse settlement in April month for period 03.2008, will the new settlement rule created in 04.2008 take effect or the old settlement rule for 03.2008 will be taken to effect while doing the reverse settlement.
Regards, Samir

WBS Settlement and FI Postings

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