WEB DMS

Hi SAP Gurus,
i have some basic Quires to be clarified regarding WEB DMS,
Does Accessing documents through WEB DMS Documents require SAP Logon ID and Password, as i tried opening up the WEB DMS Link in different user System of my clients, but it did not ask them to enter there USER ID and Password, why is it so? is this normal behaviour? if not what is going missing?
once the user enters in to WEB DMS does all the SAP DMS authorization apply to restrict the particular User in accessing the documents, ( based on the authorization to access Document type, Lab Office, status autorization..... of the User ?
is there any developments or enancements allowed in WEB DMS Area?
Thanks and regards
Priya S

Dear Benaka,
yes you r right it may ask User ID and password at the initial generation of the WEB Link,
but i think when the same link will be used by all the users for accesssing the documents in WEB DMS, then it is not asking for UserID and Password.
So when any X Y Z Person uses the Link to access DMS Documents through WEB DMS, we now gave the the same link to all the users to get in to WEB-DMS,
so for each user who is authorised to access Documents in WEB-DMS, ideally should we create as many links as different users, using there user ID and password, so as to apply authorization concepts applicapable to each of them as defined through authorization control?
is my understanding right, require your inputs,
basically if a user does not have access to document type in SAP DMS, he should not have access to the documents in WEB DMS,
Thanks and regards
Priya S

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WEB DMS Error uploading file / create DIR

Hi SapGurus,
I have a problem creating new documents using WEB DMS, i remember trying to do it some time ago, and i could manually create the documents through WEB-DMS Create option choosing the configured document type,
but right now iam not able to upload any original file and create a NEW DIR, as it gives me an error message "an Error occurred while loading file" please suggest me what may be wrong with this now.
Also can we maintain standard SAP Object links while creating the DIR through WEBDMS, as iam not able to find the SAP Object link Tab / field while creating the DIR In WEB DMS,
(FYI, in the find documents we could find the document based on the SAP Object link Reference,) so i think there is an option to maintain SAP Object link details for the DIR getting created.
Thanks and regards
Priya S

Hi Priya,
please note that in WebDocuments only the existing object links are displayed. Therefore not all maintained objects are visible but only those where links exists.
There are certain selected data sections in WebDocuments that are shown in display mode or in change mode. The following sections can only be displayed and not changed
- Data for Document key
- Data for Object Links
The following sections can be changed in WebDocuments
- Document Data
- Additional Data
- Originals
- Description
Hence when a Document Info Record is created or changed, the object links data are not shown. It is shown only in search and display mode. This is the way system is designed. You can look at the application help for more information on the web documents. Also kindly note that WebDocuments is not the complete replica of SAP GUI CV01n, CV02n or CV03n. It has some limitations when compared to SAP GUI transactions. So as no new links could be created in WebDocuments not all available objects are displayed.
I hope this information could be useful regarding the object link behavior in WebDMS.
Best regards,
Christoph

WEB DMS Office Document Access- Password Prompt

Dear All,
Business Users are Using MS Office 2007 and MS Office 2003
We have Configured WEB DMS for Development System
In SE80 when CVAW_ENTIRE is Executed and when DIR is Accessed there using Display/Change, All file formats are accesed fine without any password prompt,But While Opening Microsoft Office Documents(.doc,.docx,.xls,.xlsx,.ppt..pptx) from WEB DMS DIR it gives UserName Password Prompt (Warning: This server is requesting that your username and password be sent in an insecure manner (basic authentication without a secure connection))....
When i don't enter username and password and press cancel file opens in Read Only Mode...So, i need is by default file shoud open in read only mode without asking unnecessary Password Prompt...Above is applicable when MS Office 2007 is installed in local PC
For Office 2003 the problem is there for .xls,.xlsx,.ppt,.pptx files , however .doc files opens fine and does not ask for any password prompt and opens in read only mode directly.
The above both scenarios for Office 2007 & Office 2003 works fine with Mozilla Firefox Browser and does not prompt for any passwords.
Help is Required urgently
Regards,
Akshit Patel

Dude
I'm also trying to enable WebDMS. I have already configured in SPRO.
In SE80, pointing on "CVAW_ENTIRE->Pages with Flow Logic->index.htm", when I click on "Test/Execute", a webpage opens but throws an error:
Business Server Page (BSP) error
What happened?
Calling the BSP page was terminated due to an error.
SAP Note
+    * The following error text was processed in the system:+
+      Die URL enthält keine vollständige Domainangabe (sap-dev statt sap-dev.).+
Exception Class     CX_FQDN
+Error Name     +
Program     CX_FQDN=======================CP
Include     CX_FQDN=======================CM002
ABAP Class     CX_FQDN
Method     CHECK
Line     10
Long text     -
Error type: Exception
Your SAP Business Server Pages Team
The URL of the webpage looks like this:
http://sap-dev:8080/sap/bc/bsp/sap/cvaw_entire/index.htm?sap-client=747&sap-sessioncmd=open
Please help.
Thanks & Regards
Amaresh Makal

Thumbnails in Web DMS

hi dears,
i am configuring web dms, now my problem is, i am unable to get thumbnails in web dms for jpg, mbp files.If i open the same files in sap dms i am able to get thumbnails, when i open them in web page i am not getting thumbnails. I already defied applications for thumbnails in TC cvaw_cust. What is the problem and where exactly i need to configure to get thumbnails in web page.
thanks in advance

Hi Sham,
please check if you have also maintained the customizing under
SPRO
- Cross-Application Components
- Document Management
- General Data
- Set Up Workstation Application for Thumbnails (Images)
Set Up Workstation Application for Thumbnails (Images)
Use
In this step, you define workstation applications for document types.
You can use these workstation applications in document management to display images that are assigned to a document info record (DIR) as thumbnails.
The workstation applications are used for display per document type in the sequence defined.
When displaying thumbnails, the system first takes the first Customizing entry. If the document of this document type has no image of this format, the system checks the next Customizing entry.
If there are no images with the formats defined in Customizing, no thumbnail is displayed.
Requirements
You have defined document types.
You have defined workstation applications.
Activities
To define workstation applications for thumbnails, proceed as follows:
1. Choose New Entries.
2. Enter a document type and a workstation application.
If you have defined more than one entry for a document type, you can define the sequence in which the system checks the entries and uses them to display thumbnails.
1. Place the cursor on an entry. In the structure, choose Change Sequence.
2. Use the arrow keys to move your entries to the position you require.
3. Save your entries.
Best regards,
Christoph

Dwg, 2d - dxf, files opening thru web dms

Hello,
To open acad drawing files dwg, dxf etc. in viewer thru web dms what needs to be done. (what is the application exe to use ECL viewer)
Thanks.
Anirudh,

Hi anirudh,
If you can view ECLViewer in SAPGUI then no need to maintain seperate original viewer for webdms...
Please make sure that you have maintained application as
EAIWeb.webviewer2D.1 %SAP-CONTROL%
for *.dwg files in SPRO "Define workstation application in network"
also in SPRO at "setup webDMS (BSP)"
mention document types for which you are going to use *.dwg orignals.
Hope above is in order
Regards
Niketan
PS : Please reward points if found useful

Web-DMS activation

Dear all
I have activated the web-dms using SICF, then went to bc-bsp and activated "cvaw_entire"
I have added the required entries in c:\windows\system32
after clicking u201CTest servicesu201D I could able to login to web-dms but not able to create anything
The error message is as below.
BSP exception: Application sap\cvaw_document_search can not be started. Create an application node using transaction SICF
I am not able to see this node in SICF
Please help
Regards
Sandeep

Hi Sandeep,
please see the SAP note 1038797 and use the report 'BSP_UNLOCK_LONG_APP' to unlock the former BSP pages.
Therefore you just have to execute the report in SE38 and enter the page name 'cvaw_document_search'. After pressing F8 the page is unlocked again and should work in WebDocuments.
If this solved your question please spend some points.
Best regards,
Christoph

WEB DMS in SAP

DMS Experts,
Need your help.
I have a problem in WEB DMS. I am unable to use this functionality.
All the settings I have checked, but unable to find the solution.
If any one have configuration document for this kindly help me out.
Rgds,
Punam

hi nitin,
I have checked SICF transaction. Each and every setting is same as there is in dev., but then also in testing instance I am unable to find the correct link for web DMS. Kindly help other than this, where to check. In customization exactly tell the place where I can find the settings.
Rgds,
Punam

Unable to see thumbnail in web DMS

Hi all
i am configuring web dms, now my problem is, i am unable to get thumbnails in web dms for jpg, mbp files.If i open the same files in sap dms i am able to get thumbnails, when i open them in web page i am not getting thumbnails. I already defied applications for thumbnails in TC cvaw_cust. What is the problem and where exactly i need to configure to get thumbnails in web page.
Also I have maintain the workstation application and sequence in custmisation for the required document type.
regards,
nitin

Hi Nitin,
maybe SAP note 953860 could be usefull here, because it solves an issue which sounds exactly the same as you are facing.
Best regards,
Christoph

WEB DMS error in testing documents

hi, web guru's
i am testing the web document application, i got this error?
please tell me where i ddi mistake......
the below i mentioned sys tem error,
500 Connection timed out
Error: -5
Version: 7000
Component: ICM
Date/Time: Mon Feb 23 10:27:01 2009
Module: icxxthr_mt.c
Line: 2698
Server: dewall36_R3I_00
Error Tag: {-}
Detail: Connection to partner timed out after 60s

Hi,
Ask the basis administrator to change the icm/conn_timeout paratmeter to 5000 ms or more.
Anirudh,

Standard Package available for DMS in EP

Hi,
Is there any Standard package available for DMS in EP?
If No, then what are the alternative possibilities to access DIRs from web apart from WEB DMS.
Regards
sham

Im not sure but
you can use iViews for accessing web dms just like cFolders or cProjects....
Niranjan

Publishing of SAP DMS documents on local intranet

Hi all,
I have a scenario in DMS where I have to publish documents from DMS on local intranet. How can I achieve this? The documents e.g. are like Environment policy, saftey manual , travel policy which has to be viewed by each person of a company when he log-in into an intranet. We need to publish hyperlink on intranet such that as soon one click to this link, a document linked from SAP DMS should get opened.
We can do this in portal or through web DMS, but there again one cannot publish hyperlink. User has to search for the document in SAP DMS.
Please help.
Thanks and Regards,
Hemant

There are a number of ways to do this. The method I would recommend is to create a function module that issues a URL link to the document which can be put onto an external website. You can setup the url to check the SAP authorisation first to ensure that the person is authorised to view the document and to prevent people publishing sensitive links to the website.
This could be done as a button on the main DMS screen so you can create the url directly from the DIR.

DMS implementation

Hello colleagues,
Does anyone implement DMS (Document Management System) that working with Student Life Cycle module?
Thanks,
ELAD BACHMAN
HAIFA UNIVERSITY
ISRAEL

Hi Pranav
Whenever you are implementing SAP DMS for any client Following are steps necessary for Implementation of SAP DMS.
1. Gathering of Customer Requirement in terms of Expectation from Customer from SAP Document Management System in terms of Using Create ,change ,display ,search ,Distribution and Linking into various business process.Method of Storage of Storage is very Important Part of the Solution.So server sizing has to be carried out Properly considering the Future growth.
2. We require ECC 6.0 for Implementing SAP DMS. No Seperate Licencense Require.We can use SAP Web DMS to work on SAP as well as Tool called SAP Easy Document Management System 7.0 which is latest.This is similar to Windows explorer.
3. You can store Document in SAP Archive, Vaults,SAP Database or Content Server.So seperate server would be required for Storage of Document.But method has to be decided first.
4. If customer want web based ascess you can do it with SAP Enterprise Portal also.Standard Business Packages are available which can deployed on SAP EP with litlle Config and ready to use.
5. When Gathering Requirements Divide your client Organization Based on Function Such as Engineering , Marketing , Sales , Projects , Finanace,Stores , Procurement etc. And get requirement from each function seperately in terms of Documents handling ,storage, Appproval process, Whether Versioning , Revisioning is required.How documents flow from on function to anather.And Many more.
My Friend there are many more points but have given you some to start with.
Here is good Presentation to Start With
http://supportingadvancement.com/records/document_imaging_overview/otto_implementing_dm.htm
With Regards
Mangesh Pande
Edited by: MANGESH PANDE on May 26, 2009 2:58 PM
Edited by: MANGESH PANDE on May 26, 2009 3:06 PM
Edited by: MANGESH PANDE on May 26, 2009 3:09 PM

MySAP PLM DMS

I would like to understand how to configure Web DMS. Do we need to download any software like we do for Easy DMS? Basically I would like to understand how to access the doucments created in R/3 using Web DMS.
thanks

WebDocuments is a BSP application provided by SAP from 4.7 onwards. To configure WebDocuments, go to SPRO
Cross-Application Components -> Document Management -> Set Up WebDocuments(BSP)
Here you make additional settings for the document types that you want to access through WebDocuments.
The BSP application is 'CVAW_ENTIRE'.

SRM and DMS linkage

Hi SAP Gurus,
Hi SAP Gurus,
1) How will we link DMS content server to the SRM server, like we do with SAP R/3 and content server.
the senario is the vendor has to see the documents stored in DMS along with other details in SRM
and reply suitably,
right now SRM is using a concept called C-folder to communicate with vendors,
2) is C-folders similar like WEB-DMS,
3) if for 1000s of vendor to access the documents of DMS these vendors should have SAP User ID and Password ?
Thanks in Advance,
Kumar K
Thanks in Advance,
Kumar K
Edited by: Kumar K on Jul 2, 2008 1:24 PM

Hi Kumar,
If the requirement is dat vendor wants to see documents stored in DMS along with other other details in SRM then you can go for object linking.
in DMS u can select or create a object for SRM which creates integration with SRM and then vice-versa u can see the documents in DMS or from SRM.
Yes..now SRM is using concept of c-Folders for communicating with vendors,since c-Folders has functionality of maintaining public and private collaboration scenarios so c-Folders is being used to communicate between Suppliers and Vendors.
c-Folders is not like webDMS, it is a separate application for which the link can be created from portal itself.
in c-Folders user ID and password can be created which need not have any licenses.
Thank You,
Manoj
Pl. reward if useful.

What is portal in DMS

hi, all
a] what is portal?
b] pertaining to dms how i could use portal to configure my DMS
rgds
ben

Hi,
"Our setting is done in R/3, u can access the original documents or DIR files through Internet with out logging in it SAP logon, ie... if they want to access documents remotely
through internet logon"
"If it is so then once files are loaded in to SAP DMS, there is no need of SAP logon, or SAP access to view the documents, it can be done from any where remotely
using our normal internet explorer
in WEB DMS,
1 u can access ur originals from internet without loging in to SAP GUI.
2. once u access dir from web then there is no need of SAP DMS to access,
3. U dont need any extra equipments to access DIR from net, but some cutomization are required fron SAP end
a) Go to CVAW_Cust t code and define all document types.
b) Go to RZ10 transaction and create profile
c)go to SICF transaction and activate CVAW_Entire services
d) Go to SE80 and select BSP Application and CVAW_ENTIRE
double click on index.htm, click on testrun(F8) to generate link.
Once link is generated u can use this URL to access ur DIR fronm web.
hope this helps U..!
Thank You,
Manoj
award points if useful..!

WEB DMS

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