WF: Approve trip facts

All Experts:
I am working at WF:ws20000040, in the steps: 000404. when choose the outcome 'Trip facts are consisent' the to the next steps: 000416(Approve trip facts). the WF occurs error.:
Work item 000000426408: Object FLOWITEM method EXECUTE cannot be executed
Message no. WL821
Error when processing node '0000000416' (ParForEach index 000000)
Message no. SWP088
what is the error? how can I do it?
Thank you for advance!

Task TS20000131 present in step 416 is not General make it General and test further.
Thanks
Arghadip

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Approve Trip Workflow

I have a couple of questions:
When the manager receives a notification in the UWL to Approve a 'Trip' he has several options.
Display Form and Need to correct trip facts has arisen.
1. How do I remove the 'Display Form'?
2. If I want to correct the Trip and click on the Need to correct trip facts has arisen button nothing happens. How do I correct the Trip?
To resolve point 2. to do I need to use BADi TRIP_WEB_CHECK?
Thanks
WB

could you advise what workflow are you using? I wanted to know the application name that shows youthe display form button.

Approval trip and advance payment

Hi experts,
I want to know if there is any standard way for making the approval trips and the advance payments. I don't have any idea about TM module, so I need help because I have to make a report making if Standard sap do or not this.
I've found in this forums and through internet that for approval trips I need to check the transaction PRAP or the transaction TRIP, is this correct?
Please I need help!
Thanks a lot for all your answers!!!
Kinds regards,
Rebeca

Hi Nandagopal,
And thanks for your answer, the specific requirements are, know if there is any standard way to approve the travel request, I've found that I can do this with PRAP transaction and TRIP transaction is that correct?
The second requirement is know if there is any standard way for travel advances with bank transfer, I think I can do this with PR03 transaction, is correct?
And the third requirement, is know if there is anyway for sending the planification and the reservations for the trip to the travel agency, something like an email, or similar, Is it possible to do?
Thanks a lot,
Regards,
Rebeca

WS20000040 Approve Trip

Hi ,
I am using the workflow WS20000040 for approving trips. As per the help documentation, this can be customized to be a two step or a single step approval workflow. I have activated the two step approval workflow.
As per our business requirements, we need to eliminate the step 404 Check trip of & so that the approval directly goes to the superior as defined in the Standard SAP one step workflow.
Can any one let me know how to override step 404 Check trip of & of the workflow so that it becomes a one step approval workflow
Regards

Hi,
Select that step in swdd, write click on it and select cut block or delete. It will give pop-up of nodes to be deleted, check it carefully and then delete it.
Hope you have copies the standard workflow, if not then first copy it into customize workflow and then delete that step.
Shweta

Block an approved trip to edit in PR05 transaction

Hi gurus,
I want to know if that is possible to block an approved trip to edit in PR05 transaction with authorizations objects in PFCG?
Can you help me?
Thanks in advanced.
Cleiton Folster Eli.

Hello
The example was for an approver role ONLY
You need to separate things : one role for approval, one role for creation. And users who can do both will have both roles
Is there a way to make it so that the user can create a new travel request and, after another person has approved, the same user that created the travel request can't edit this travel request approved?
I cant do it completly for you but it would be something like this :
- approval role :
P_TRAVL
AUTHF = R*, W31
AUTHP = E
AUHS = 10, 11, 20, 21, 23, 30, 31, 40, 41
- creation role :
P_TRAVL
AUTHF = D10, D11, D23, D30, D31, D43, R*, W, W10, W11, W23, W24, W30, W31, W43
AUTHP = O
AUHS = 10, 11, 30, 31

PREC-Approved Trips- Status from "to be Settled" to "Settled" Not Working

Hi all,
We have upgraded from 4.6C to ECC6.00.
We use Travel Management, and the payment happens through AP.
Trips are approved through WF approval.
Once Approved Status gets changed from -- Trip Completed .to be settled ====Trip Approved.to be settled.
Once after this there is a Mass Settlement that is run through Program RPRTEC00 -Transaction PREC.
So that status changed from -
Trip Approved to be settled =====Trip Approved Settled.
But this is not working in ECC 6.00 version, but this working in 4.6C.
This is working when i run a test run it is picking all Trips in PREC.But when i run an actual run it is not picking the trips to settle.
Is there is any thing that need to be done after ECC upgrade.?
Regard,
Rajesh

Hi all,
We have upgraded from 4.6C to ECC6.00.
We use Travel Management, and the payment happens through AP.
Trips are approved through WF approval.
Once Approved Status gets changed from -- Trip Completed .to be settled ====Trip Approved.to be settled.
Once after this there is a Mass Settlement that is run through Program RPRTEC00 -Transaction PREC.
So that status changed from -
Trip Approved to be settled =====Trip Approved Settled.
But this is not working in ECC 6.00 version, but this working in 4.6C.
This is working when i run a test run it is picking all Trips in PREC.But when i run an actual run it is not picking the trips to settle.
Is there is any thing that need to be done after ECC upgrade.?
Regard,
Rajesh

Customizing Work flow approve trip (WS20000040)

When the trip expenses are submited, If the approver didnt take any action(approve/reject) for 5 days (period of time can be changed for testing), Workflow notification should be issued to the next level approver. How and where the 5 day rule will be defined.
Is it possible to define 5 day rule as a parameter and create a tranaction so that business can change the number of days as company policy changes. If doable can you suggest the possible options?

Hi
I assume you are referring to step 000416 in the workflow. If you doube click on the step and then you can select the tab, LATEST START or LATEST END. In here you can set up an expression for the deadline you want. You can set a receiver of message when the deadline was missed.
Hope it helps.
Arne

Can we restrict or disabale approve trip request while creating expense .

Hi Guru ,
we are using EHP4 and ECC6 . My client has a requirement ,the scenario is as follows
"Using ESS an employee creates a travel request and then get approvels from their managers , it is working fine . But when employee creates an expense report against the trip number then at this stage system allowing to change the trip data as well .
My question is can we restrict or disable the trip request data so that user can not make changes .
Please reply it ASAP , as it is an urgent query.
Regards
Sadia

you can do on basis of authorisation objects
http://help.sap.com/erp2005_ehp_02/helpdata/en/b6/cda0db49e911d189060000e8322f96/frameset.htm
or folllow here
Travel Expense Report for Unapproved Travel Request
and
"TRIP_WEB_CHECK should be implemented

Result of agent resolution does not agree with agents of task

Hello Experts,
I am trying to configure a workflow for Employee Travel expense, the Business object am using is BUS2089 for event CREATED.
And am configuring workflow task WS20000040 (Approve trip). and in the work flow builder I am assigning User as an Agent and fixing it to a user say "USER1" for Task 404 (Check trip facts) and for Task 416 (Approve trip facts) again am assigning User as an Agent and fixing it to user say "USER2"
Now when the Trip is saved using PR05, this work flow is triggerred - which is what i want and it sends work item to USER1, now when USER1 says Trip facts are consistent the work item should go to USER2 but here it is failing and the log says "Agent determination for step 0000000416 failed" and details say "Result of agent resolution does not agree with agents of task" which is SWF_RUN 544
Can you guys help me by telling where am going wrong. Am i missing some configuration somewhere.
I have changed the Task properties - Attributes i have changed the task as a General Task,(i did it by navigating through Control Tab of the task)
appreciate your response.. Thanks
Usman

Thanks Novjot
I made the task as a general task and i see a gree light adjacent to it, but still it doesn't work.
the way i made it as a general task is as follows:
1. in the navigation area - select task 416
2. In the right hand side, on Control Tab in Task properties, click on the Red button and maintain Agent assignment
3. In Agent Assignment change attributes to General Task - instead of General Forwarding allowed.
save and activate, and generate runtime version
Is this correct or any other way?
Thanks
Usman

Agent Not Found for rule 168 in Travel Management WF WS20000040

Hi,
I got a strange error occurring that I can not quite figure out. I am using a copy of a standard delivered SAP Work flow for Trip Approval (WS20000040) that is identical to the SAP delivered workflow except without the expense department tasks (we only need manager approval). I also updated the agent assignment for tasks TS20000131, TS20000139, and TS20000189 to be General Tasks. When an employee creates a trip, the workflow is started properly and goes to the first workflow step which is user decision step 416. It uses rule 168 to determine the manager of the workflow initiator. This works properly. The manager goes to their inbox and executes this workflow step. The trip changed and trip approved buttons work fine, but if the manager chooses the reject button, the form is closed and the workflow stops with an error. The next step down the reject path is an activity step 476 - enter and send message. This runs task TS20000139. The agent assignment also uses rule 168 to determine the manager of the workflow initiator. The same agent should be choosen for both this step and the previous step since the workflow initiator is the same for both and the same rule is being used. The advance with dialog check box is checked in both steps. Both step refer to tasks that are both marked as synchronus object methods and object method with dialog.
For testing purposes, I changed the agent determination in both workflow steps to be the workflow initiator and ran it. The workflow stopped at the approve trip facts step as expected and when I choose reject trip, I was taken immediately to the create mail task that task TS20000139 runs as it should. I tried creating a trip as the employee and the manager and it work properly in both occasions regardless of which user the trip was created under when just workflow initiator is used for agent determination.
I ran SWI2_DIAG to look at the errors that occurred when it stopped in error when I used rule 168. According to the error message, the approve trip fact step completed successfully, but the enter and send message step failed with no agent found. Following is the error message:
Workflow WS90000048 no. 000000277688 activity 0000000476 role 'AC00000168': No agent found
What I don't understand is that the agent determination for the approve trip facts step which works perfectly uses the same agent determination as the enter and send message step which is terminating with an error. Also when I change both steps to use workflow initiator as the agent, then they both work perfectly.
Help, Please
Gregg
Edited by: Gregg Hinkle on Feb 12, 2008 4:48 PM

Thanks Martin,
I used your suggestion and passed the actual agent from the prior task to the container and then used this value as an expression to determine the agent for the step that was causing me pain. Now the workflow step is continuing properly and automatically bringing up the create message step as expected.
Arghadip,
I tried your idea about creating a copy of the standard delivered workflow and even set it as a general task and I got the same result as with the standard SAP (error with no agent found).
Thanks again for everyone's assistance

Trip Approver

Hi,
This is related to Travel Expense Management in ESS/MSS.
We don't have any workflow set up for trip approval. Rather it is done through POWL of portal.
We are receiving lot of queries regarding the name of the approver with whom expense claims are pending. (something like SWI5 in workflow environment)
In this case how can we see the list of expense claims waiting for approval in the approvers POWL / UWL.
Regards
Krunal

there is no such report, ie use prap etc
let me explain
standard report that would allow values to return on manager trip
approval, in fact in all the standard reports, it is only possible
to report on employee number selection or else trip selection. The cost
centre selection screen of this report is for the employee selection
according to cost center in infotype 1 and not the trip selection
according to cost center in table PTRV_SCOS. This report is not
based on the logical database PTRVP (travel) but on the logical
database PNP (personal admin). So the logical database for travel is
not touched and for this reason you cannot using the standard delivered
reports use them in the manner of manager with specific trip approval
requests.
You would need to make your own adhoc query here, perhaps based on
the PTRV_SCOS or on the rpr_trip_cost_assignment_data or PTRVP.

UWL Approve/Reject - Workflow Container Element

Hello,
I have a custom WF which uses a task copied from a standard. It is a User Decision task based on TS20000135 (Check Trip Facts).
If the user rejects the trip he will need to Add a Memo which will be bound to container element AttachObjects.
To test the existence of an attachment, I have a completion based on this field but I also need to check if the user pressed the "Send trip back for correction" or "Reject" button, otherwise he will also have to enter a memo in case he approves the trip.
Anyone knows what is the WF Container Element that will contain the action value?
Moreover, does anyone know what are the values for each action? (i.e. Approve, Reject, Send Back).
Thanks in advance
Antonio

This value will appear in the task container of a decision task. I think it is of type SWD_LINES-RETURNCODE. I feel the container element is RESULT. This element gets created default in a decision task. Check the standard Decsion task 8267. Generally it returns a 4 digit number. Suppose you have 3 decision it will return 0001,0002 and 0003. Just analyze that Container Element in the task and you will resolve Ur issue. Test and find out which number returned is corresponding to your decision.
Thanks
Arghadip
Message was edited by:
Arghadip Kar

CfTE: Itinerary details in a Trip Request.

Hello Colleagues,
There are some requirements to include itinerary segments while creating a trip request itself, for India.
Question1: An employee should be able to enter his trip details while he/she requests for a trip.
However, we are already aware about filling additional details when we claim an expenses. Additionally, we want to have the same itinerary segments while creating a trip request.
As an instance, an employee travels to Delhi via flight and then he boards a bus to Gurgaon. Finally, he takes train to return back to Bangalore.
In this case, he uses different modes of transports to different locations.
Can we capture additional destinations travelled in trip request along with different modes of transport?
Question2: Currently data do not flow from a trip request to an expense report. Can we have most of the data filled when we claim an expense report from a particular trip request? Like, dates of travel, purpose of the trip, etc.
Kindly assist in achieving the same.
Thank You!
Best Regards,
Divya

Hi Divja,
1) I am not sure on your sequence of process steps, so please be kind and check with your prospect or customer on the detailed flow of data steps. Does he want to have Itineraries to be processed before the Travel Request? Also if this is a new requirement it would be good if your prospect can leverage our idea scale platform as input channel so we can channel all ruequirments thoroughly.
2) Please create an incident as approved trip request usually pass over trip header data to the Expense Reports.
Kind Rgds, Oliver

No changes in trips after posting

Hi,
System allows to change details in trips even after it has been posted t FI. Is there any way to control that no change can be made to a trip after it has been posted?
Regards
Yashika

hi Yashika,
You can achieve it by limiting the authorization. Just go into the role maintenance using the tcode PFCG. Change the authorization profile by the object P_TRAVL (travel expense) on the field name AUTHF (operation and "old status")
maintain as you wish according to the code as provided by SAP below:
(in your case, don;t select *, NOR give the user the authorization for W24, W44, or D24, W44)
You can define the characteristics for the operation and the status of a trip during single entry in the AUTHF field.
The field is three characters long. The first character is for the relevant operation, the second for the status of the travel request and the third for the accounting status of the relevant trip.
The first character can be any of the following:
R ... read trip data
W ... write trip data (create, change, copy)
D ... delete trip data
X ... account trip data
S ... Evaluate statistics database
... all operations.
The second character (request status) can be:
_ ... new trip (characteristic blank)
1 ... request
2 ... request approved
3 ... trip
4 ... trip approved
5 ... request on hold
6 ... trip on hold
... all statuses
The third character (accounting status) can be:
_ ... new trip (characteristic blank)
0 ... open
1 ... to be accounted
2 ... accounted
3 ... cancelled
4 ... posted (FI or Payroll Accounting or DME)
... all statuses.
Examples of characteristics for AUTHF:
R41 Read an approved trip which is to be accounted.
W Create a new trip.
W22 Change an approved request which has been accounted
D1* Delete request
X41 Account an approved trip which is to be accounted.
S* Display statistics for all trips
Cheers
salomon

Travel Management - Overlaping Trips

Hi,
This is a Travel Managment issue.
I have a requirement to permit overlaping of trips in transaction PR05.
For example, there is an approved trip from 01/01/2009 to 05/01/2009 in PR05. If you try to enter an overlapping (concurrent) trip say from 02/01/2009 to 04/01/2009, the sytem will not allow you to do so. My requirement is to remove this restiction. Hence allowing the user to create expense claims for overlaping periods in PR05 which is linked to ESS.
Your response is highly appreciated and will be rewarded with points.
Thanks
KP

HI,
In the trip schema select the tick box of over lapping of trips. Once you select this, you would be able to create multiple travel request on the same day.
Goto the following node:
Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Define Schema and Individual Field Control.
In the above select overlapping of trips allowed tick box.
Hope this helps.
Regards,
S.Srikanth

WF: Approve trip facts

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