What are the options to print pay stubs? what type prtr configs? security ?

Question

Hi everyone on the HCM community and BASIS,
We have ECC 6 on windows 64bit server.  We are in the process of going live with HCM in SAP and are looking for the most effecient and secure method to print pay stubs.
we are also configuring online pay statements, however for go live we would like to be able to also print the pay stubs.
Currently we have the following method set up to print thru windows.  We installed the sapsprint software on a file print server.  the synchronization happens between SAP and the file print server with file print server name definition.  SAP sends the print requests to the file print server which in turn prints the report/file and sends the confirmation back to SAP.
We do however have 2 printers which are directly defined on the server and restricted to ONLY staff assigned special priviledges for print A/P cheques in their area.
The NEW requirement is to have either a .PCL or .PDF file of ALL print stubs printed in our printshop.  And I am not clear on how this would happen.  Would we have to define a NEW printer in SAP with a specific driver to accomodate the printshop printer (depending on the type of printer that it is?)
Please keep in mind that the printers in the print shop are varied and sometimes used to print books, manuals etc..  I beleive they also have RICOH type printers similar to what we use in th office.  And all of this would be done over the network.
So For now we just wanted to explore what would be required to print a PDF file , what SAP printer configurations would be required and secured and the same for the PCL files.
Any information would definitely be appreciated!!!

Answer 1

Hello
SAP supports PDF conversion in 2 way's:
  1. Convert using program RSTXPDFT4 , RSTXPDFT2 , RSTXPDF
  2. Convert using printer device type ZPDFxx
Refer to SAP note:
317851 - Creating PDF format using the SAP spooler
Additional details:
Print to a file printer which you set-up on Windows platform.
When you set 'Host Printer: __Default' in the output device definition
in SPAD, the print is automatically sent to the defualt Windows printer
as set up in the Frontend User's Windows PC. This is usually a regular
printer.
To get this to work, you need to set up a 'Print to File' printer in the
Windows print manager of your Frontend PC as follows:
    a. 'Settings' -> 'Printer' -> 'Add Printer'
    b. On the window that appears, click on 'Next' button.
    c. Select 'Local Printer' and click on 'Next'
    d. Select the port 'FILE Print to File'
    e. Select 'Generic/Text Only' driver
    f. Enter 'Printer Name' eg: PDFTEST
    g. Share as: eg: PDFTEST
    h .Finish
Then in the output device definition in transaction SPAD, you need to
set the Host Printer field to the same name as you defined your 'Print
to File' printer in the Windows.
e.g. in the example above, the setting would be:
  Host Printer: PDFTEST
Regards.