What is Open Item Management

Let me know what is the use of "Open Item Management" in GL creation.
I read abt it by clicking F1. But i didn't got clarity. I just came to know that it should be used for balance sheet items. That too there are many balancesheet items like bank accounts, raw material account for which it should not be used...
So please clarify it on your own words i.e. what is "Open Item management" & where it should be used.... ?

Hello,
Following is the F1 help for your reference:
Indicator: Open item management?
Determines that open items are managed for this account.
Use
Items posted to accounts managed on an open item basis are marked as open or cleared. The balance of these accounts is always equal to the balance of the open items.
Procedure
Set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. Postings to these accounts represent incomplete transactions.
Example:
A goods receipt/invoice receipt (GR/IR) clearing account should be managed on an open item basis so that you can check at any time whether invoices have been received for the goods received for an order.
Set up accounts without open item management if no offsetting entry is to be made against a posting to this account.
Examples
Accounts that are managed on an open item basis include:
Clearing accounts:
Bank clearing account
Payroll clearing account
Cash discount clearing account
GR/IR clearing account
Accounts that are not managed on an open item basis:
Bank accounts
Tax accounts
Raw material accounts
Reconciliation accounts
These are managed implicitly using the subledger open item function.
Profit and loss accounts
Materials Management (MM) accounts posted with a posting key that has account type 'M'
Regards,
Ravi

Similar Messages

  • I would like to activate open item management what is the impact of this

    HI,
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    50 50000029   MEDICAL REIMBURSEMENT  (Original entry)
    system posted documents
    2nd entry
           50  27051306         SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
           40  99900001GL Offset Account
    (TExtTransfer Posting: Activation of Open Item Manageme)
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    50         27051306   SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
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    document no was happend
    Clearing document with out Lint items
    5th entry it is ok it is new open balance
    40 27051306   SERVICE TAX-SHE CESS-RECEIVABLE-INPUT SERVICES
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    (TExt   Reposting for Open Item Activation)
    can any body give some explanation
    Regards,
    madhav

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  • GL Open Item Managed Flag Changed Historically - Orphan items left on acct

    Back in 2000 for some of our GLs the Open Item Managed flag was changed.  Initially it was not checked but now it is. We know that SAP doesn't really let you do it anymore but apparently back then whoever did it didn't follow what was then the suggested procedure.  As a result we have an account balance of say 500,000 which I can see in FS10N however if I run it for all open items in FBL3N I get 450,000 because 50,000 are not open or cleared.  I can't go in and clear these off against anything because they are not open item managed.  Is there a program that can be ran to make them open? 
    I thought RFSEPA01 would do the trick and after running it in our QA environment the log states:
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             1 2000 Document selected
             1 2000 Document changed
    However when I go to F-03 it still won't bring the documents in as it says they are not open item managed.
    Sure enough if I go look in table BSIS at the document the Open Item Managed flag is not set. 
    What's the best procedure to resolve these?  Do I have to create a Z program that will flag the Open Item Managed field (XOPVW) and then clear these documents off against something?
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    Hello,
    Please check the SAP note 175960.                                                                               
    As explained in the note 175960, is not possible to subsequently          
    activate the open item management under some conditions.                                                                               
    With NewGL, the split information on open items is stored in              
    FAGL_SPLINFO and FAGL_SPLINFO_VAL which are only updated when the         
    document is being posted through active document split. Also RFSEPA02     
    does not update these tables.                                                                               
    If you are NOT using NEW/GL with doc split (inactive), you may create     
    add-on report by copying RFSEPA02 and adding modification on the report   
    per note 175960.                                                                               
    As the note states, if you decide to take RFSEPA02 approach,     
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    inconsistency) can only be handled by SAP within chargeable remote               
    consulting.                                                                               
    All important information is written on note 175960.
    Regards,
    REnan

  • ABOUT OPEN ITEM, MANAGEMENT

    hai
    What is the open item management and which basis it is created .is the all balance items are open item .and .if GR/IR account also open item .why should we maintain both accounts .why dont use only one account for this .
    please give clear understanding
    i would be appreciate  to u
    regards.
    pooja

    pooja  open item mgt is used where transctions like the bills are payable and receivables  ( outstanding amounts) . it is used for clearing the bill wise payments or receipts. when we make payment the system will ask against which bill we have to make payment.

  • Post open items with clearing for a account nt previously open item managed

    Hi,
    We have a current VAT account which was not open item managed till April 2008. Since the account has a zero balance we were able to make it open item managed from May onwards.
    Using transaction code FS10N we see that there are some items which are open  (type SB and SA). We want to post these items with clearing.
    Moreover the postings made in the vat account are done every month but they are manual postings only using T.Code FB50 and as checked using the transaction code OB40.
    We are not also allowed to run program RSEPA02. as this is not a standard program and not recommended to be run by SAP.
    Could anyone please sujjest how can we post the previous items with clearing.
    Thanks and regards,
    Priyajit.

    Hi,
    In this case when you are shifting account from open item to non open item all the open item debit and credit side to a dummy account and when account is converted into open item you have to reverse the earlier entries.
    Check this with what exactly you have done.
    Assign points if solved the problem.
    Warm Regards
    Edited by: MILIND on May 20, 2008 10:29 AM

  • Activate "Open Item Management" for an Asset, line items posted previously

    Dear Experts,
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    Dear John Sir,
    Thanks a lot for the explanation which was really helpful.
    As per last discussion : "If asset clearing account XXXXXX had not been maintained as open item management and posted with a balance. It canu2019t be changed directly using FSS0 in G/L master because of non-zero balance on account XXXXXX."
    Please can you explain the detail steps involved for your suggested solution i.e; The step SA38 > RFSEPA02 should be used to achieve this purpose.
    We are usin ECC 6.0. so do we need to convert program "RFSEPA02" to "ZRFSEPA02".? And what are the repucations involved if we execute this solution, as SAP itself don't recommend this program to execute.
    Please help.
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  • "Open Item Managed" for Bank GL accounts

    I am trying to tell my users that they should set the bank GL accounts (not the bank clearing account) as "open item managed".  Our users have been clearing the bank accounts down to make it exactly the same as the bank statement.  All the SAP Helps and manuals suggest that bank accounts shouldn't be open item managed.  But what is the implication?  Is there any auidt issue?
    Thanks

    Hi
    The main Bank Account is the GL Account that is used for all the accounting transaction by default including the payment transactions. Bank Sub Account is used as a clearing account for payment transaction to track the payments that are not yet cleared by the bank. It would not make sense to make the main Bank account Open Item managed from accounting perspective. This account will come into picture when actual clearing happens and gets confirmed from the Bank.
    It may not be an Audit related perspective.
    Anuradha Ambekar

  • Activate "Open Item Management" for account, line items posted previously

    Hi SAP Gurus,
    I am having a problem when do a clearing for GL account due to "open item management" check box in Txn FS00 is not activated and only "Line Item Display" is activated. For your info,  there are line items already posted and now we want this GL as an "Open Item Management". We are using ECC 6.0.
    I did referred to a previous posting in this Forums Activate "Open Item Management" for an Asset, line items posted previously but i received these errors when following the solution. The errors are like below:
    *Account 0039091200 is a reconciliation account in company code 5000
    *Company code 5000 is not considered for the activation
    What does it means by these errors? How do i rectify this error?
    Thanking you in advance.
    Regards,
    Nazrul

    Hi,
    1. Executing report RFSEPA02 has a risk and also doubtful since it is not applicable in ECC 6.0 (New GL).
    2. Create a New G/L with Open item management and transfer the balance to the newly created G/L.
    Refer the earlier threads / replies else last option contact SAP (OSS).
    Regards,
    Shridhar

  • To switch on open item management account

    Hi all expert,
    What is the correct way of enable 'open item management' flag for GL account with posted entries? I try to duplicate program RFSEPA02 into ZFSEPA02 and execute it, but this program prompt me 'Line item total does not tally with account balance.'
    I have checked using FBL3N and FS10N to confirm that line item total is tally with account balance.
    How to turn on open item management flag and change all existing line item to open item?
    Thank you.

    you have copy RFSEPA02 to Z... and comment the following lines:
      CALL FUNCTION 'POPUP_DISPLAY_TEXT'
           EXPORTING
                POPUP_TITLE    = ' '
                TEXT_OBJECT    = 'RFSEPA02'
           EXCEPTIONS
                TEXT_NOT_FOUND = 1
                OTHERS         = 2.
      LEAVE PROGRAM.
    (right after INITIALIZATION)

  • Open item management in spro - oioa

    Hi all,
                 in tcode OIOA ther is a tick open item management .. any body tell me what is the effect of this tick mark  in MO ?.. there is no documentation also for tht
    regrds
    giri

    Hi
    Items posted to accounts managed on an open item basis are marked
    open or cleared. The balance of these accounts is always equal to
    balance of the open items.
    Set up accounts with open item management if offsetting entries are
       be assigned to the postings made to these accounts. Postings to thes
       accounts represent incomplete transactions
    Regards
    chandrashekhar

  • Posting to gl a/c with open item management are not permitted.

    hello,
    When i run FAGL_FC_VAL it display the report and generate the batch input session.
    But when i run the session the error massage appear -
                "posting to gl a/c with open item management are not permitted."
    When i post the same gl mannually, it doesn't show any error.
    The Same Problem appear when i run the session generated from FAGLF101- the regrouping program.
    Can any body give some idea, what should be done.
    Thanx
    Subodh

    Hello this is chandu,
    When u run the fc val it posts the ex gain or loss to  respective a/cs.Means those a/cs are not B/S a/cs.Only B/S a/cs we select open item management which r require to maintain on OI management basis.
    So try to maintain other a/cs for ex gain and loss y bcoz once u post any transaction in those a/cs which r created already on O Item mgnt basis u cannot change that again.
    Then assign those a/cs to automatic postings and run the rc val again
    May it will be useful to u
    Thank u

  • Open item management - offsetting entry

    hi all,
    i do not understand the sentence below of the word offsetting entry.
    can have the double entry example of what does it mean by offsetting entry.
    thanks
    set up accounts with open item management if offsetting entries are to be assigned to the postings made to these accounts. postings to these accounts represent incomplete transactions.
    set up accounts without open item management if no offsetting entry is to be made against a posting to this account.

    Hi
    There are certain entries , that have offsetting entry, ie - for evry debit there is a credit and vice-versa.These accounts are maintained on open item basis.One example will make u clear
    GR/IR clearing account is an account that is maintained on Opem item basis.
    when u received the goods against PO the entry is
    Dr - Inventory account
    Cr - GR/IR clearing account
    Now this GR/IR clearing account need to be offset othetwise it will be shown in books of accounts unless and untill it is offset by a offsetting entr (here Dr entry as it is already credited)
    After doing the invoice verification the entry wud be-
    Dr - GR/IR clearing account
    Cr - Vendor account
    Now the account is offset and cleared.It will not come to the ooks of account if it is totally cleared
    Similarly bank sub accounts(clearing accounts) are also treated in same way
    If there is no offsetting entry for that, then there is no ned to maintain the account on open ietm basis
    Hope it will make u clear
    Regards
    Anup
    Points are welcome

  • Fagl_fc_valu for open item managed accounts

    Hi,
    I have an open item managed account and I have activated the delta posting logic.  In January, an entry was made and not cleared.  The open item managed account was valuated at month end and an entry was posted to an adjustment account and unrealized gain.
    With the delta logic, I have not adopted the monthly reversal.
    Early in February, the item is cleared.  The document created posts an amount to realized gain and an offset to the adjustment account.
    At month end February, I run fagl_fc_valu and there are two entries created.  Effectively, they reverse themselves with entries to the balance sheet adjustment account and the realized gain account.
    First question, why do I get these two entries  In the text description, one says RXDAdjustment Posting.  The other says RXDTRAAdjustment Posting.
    Second question, how do I get the January entry to unrealized gain to reverse.  Will this need to be a manual entry or is there something with configuration that can fix this.
    Thank you

    As per the New GL design it is not possible to post an entry specific to non lead ledger  to a GL which is open item managed. The reason is very clear. In non lead ledgers we do not do clearing we only do adjustments entries. Clearing can only be done in a lead ledger. Ask yourself about making a payment to a vendor from non lead ledger. It is not at all sensible.
    What you need to do to handle this scenario is to create a new GL (if it is a B/S account then mark it as line item managed and in the text you need to mention that this account is specific to non Lead ledger postings. There is no way in ECC 6.0 to flag a GL for non lead ledgers only. Once you create this account you can post an entry to this using T Code FB50L. From financials standpoint you can club this new GL in the same group or number range where you have the same account with open item managed checkbox.
    SAP is working to extend the clearing functionality to non lead ledgers but I am not sure which enhancement pack will have this feature. Till that time you need to follow the solution as described above.
    Hope this helps

  • MM/FI - Inventory postings (BSX) Open Item management

    Hello - The accounts used for inventory postings (BSX); should they be marked for open item management
    or not? Is there an adverse effect if the postings on this accounts are cleared?

    jaym wrote:
    > You need two entries to be able to clear the account, how do you plan to pass the second entry?  I would not recommend you to have open item management for BSX accounts.
    I don't need an offset account since there are postings on this BSX accounts where it is in balance.  But can you please explain why I shouldn't clear these accounts? What is the reason?

  • Change open item management status

    Hi,
    We found the some GL accounts are maintained with no open item management status and already have postings in those GL accounts.
    No, our client is aksing us to rectify the all this kind of accounts with no open item management.
    Earlier we rectified this problem with zRFSEPA02.
    But it is creating some problems in their reporting. Now my client is asking us to suggest a solution other than zRFSEPA02.
    Because there are around hundres of accounts in no.of company codes say around more than 30 company codes.
    Please let me, is there any solution to resolve this issue.
    Thanks in advance
    Thanks& Regards,
    PRASAD

    1.  Out of 4 G/L, we have managed to change 2 of the G/Ls to open item using ZRFSEPA02.
    2.  While other 2 encounter error "Line item total does not tally with account balance."
         - Message no. FH099
    3.  Basically we have make the account zero and blocked these G/Ls for posting before executing program
         ZRFSEPA02 and still can't find out what went wrong since the steps are the same.
    4.  Anyhow we can now tick all 4 G/Ls to Open Item Management with the successful G/Ls showing
         their line item as open item in FBL3N while those failed G/Ls currently showing line item as posted in the similar report.
    Running SAP 4.7
    Message was edited by: Mohd Shazaly A Jamil
    We have successfully change to open item management for another set of G/Ls and the steps are below:-
    (a)  make sure all the balances were carried forward for all related ledgers which in our case we have 2, 00 and S
    (b)  ensure G/L account zero for all doc crcy, local crcy1, local crcy2 and local crcy3 (transfer for temp. to conversion purpose G/L)
    (c)  blocked all the related G/Ls
    (d)  execute ZRFSEPA02 for all the related G/Ls
    (e)  unblock the G/Ls from step (c)
    (f)  reverse entries from step (b)

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