What is service entry sheet?

Hi,
What is service entry sheet? In what way, it is related to PO? Please clarify breifly.
I am tyrig to create a invoice in MIRO transaction based on the service entry sheet.
Thanks.

Hi,
please check below OSS notes:(338032)
Summary
Symptom
An attempt is made within Transaction Ml81 or Ml81N to accept a service entry sheet. The system generates an error log with error M7022: "PU ordered quantity is exceeded by X SU.". Consequently, acceptance is not possible.
Additional key words
. Ml81, ML81N, service entry, M7022
Cause and prerequisites
In the respective purchase order, the field for overdelivery tolerance (EKPO-UEBTK) in the item detail is not set to 'unlimited'. This field must always be set to 'unlimited' for purchase orders for external services. The reason for this is that services are always managed with the unit of measure 1 SU on item level, that is, if this 'unlimited' flag is not set on item level, only one service entry sheet can be created. For the second, the above message is then displayed as the quantity 1 SU is now exceeded.
Solution
See the Cause and prerequisites.
Related Notes
499654 - FAQ: Entry of services performed (general)
433625 - Overfulfillment tolerance of back end services
hope it may help.
regards
regards,
bhaskar

Similar Messages

What is the use of service entry sheet in plant maintenance module.

Hi Expert,
I want know about, What is the use of service entry sheet in plant maintenance?
Regards,
Ram Rathode

Hi dear,
Service entry sheet concept is used in all the modules.
Service entry sheet is created to do the service confirmation and to pay the vendor for the services which he has performed.
Based on the service entry sheet invoice is booked by Finance.

What is the use of Return indicator in Service entry sheets

Hi,
I would like to know the use of Return Indicator ?, and When actually we can use this. Please advise.
Thanks
Udaya

Hi
The Return Active indicator enables you to specify that a return is possible when time sheets are converted into external services (i.e. incorporated in service entry sheets).
If you have selected the activation indicator for the return, you can retrospectively change a time or quantity in a time sheet that you have already incorporated in a service entry sheet. As soon as you convert this changed time sheet into external services, the system generates generates both a service entry sheet with the new data and a return document cancelling the original data. The system sets the Return Indicator in this document.
Where you can use this Indicator
In a time sheet for which you have already created a service entry sheet you subsequently change a specified time or quantity and reconvert the time sheet into an entry sheet for externally performed services. The system then creates both an entry sheet with the new data and an entry sheet in which the original data is cancelled and the returns indicator is selected.
The return indicator cannot be selected manually, but is set only by the system after the conversion of a changed time sheet into external services.
To facilitate the return of time sheets during the service entry process, you must select the relevant Activation Indicator in Customizing for External Services Management.
Source Determination and Default Values -> Specify for Client -> Returns Active.
Regards

VALUE IN PO HISTORY OF SERVICE ENTRY SHEET EXIST EVEN AFTER DELETION OF SES

Respected All,
My client has prepared a down payment request , prepared a service purchase order against that vendor, created service entry sheet.
Later on he came to know that the qty he has entered is wrong ,so he reversed all the goods receipt(done 102 Mvt) , deleted the service entry sheet and now trying to create new SES against the same line through ML81N.
But the Qty column after selection of services is coming blank, i have checked the po history, in that the GR Qty and value is zero and service Qty is zero but service value and down payment column still contains the value, though we have reversed the service entry seet.
please guide me what to do to reflect the qty part in ML81N again.
Thanks and Regards
Abhay Mahodaya

can you see the material document with reverse movement ( 102 ) ,corresponding to your cancelation of SE sheet in the P.O history tab?
also check whether the 'actual quantity' in the Service entry extreme right column shows zero.
check in the deleted SE sheet history tab 'change document' button whether the last row change mentioned is setting deletion indicator

How to update sales order number (KAUFN) characteristic in the profitability segment of the PA document created at the time of service entry sheet confirmation, as a result of shipment cost document

Hi,
We have a scenario wherein we create shipment cost documents against delivery. As a result of shipments fully transferred, a PO for freight vendor is automatically created and a service entry sheet confirmation happens. As a result of service entry sheet confirmation, we have Financial accounting, Controlling and profitability analysis documents created. We have a requirement wherein we need to have the characteristic “sales order number (KAUFN)” populated in the profitability analysis document created as a result of service entry sheet confirmation.
Could someone please advice how could this be attained in COPA. Thanks for your help in advance.
Regards,
Sandeep

Hi Ajay,
Thank you for the quick update.
The document is updated to COPA through OKB9 settings. The profitability segment is updated with fields like customer, product, company code, plant, sales area data, profit center, etc; however the sales order number is missing.
Could you please elaborate further how could FI substitution be implemented to call for the FM COPA_PROFITABILITY_SEGMENT through user exit? Are you recommending the substitution through GGB1? What could be the possible validation to call for the user exit to be implemented?
Regards,
Sandeep Kulkarni

Error: while creating Service Entry Sheet - for HELD PO

Hi experts,
While PO XXXXXXXXXX is in the status of Hold. System allowed me to create & delete a service entry sheet(SES) on particular date.
Another day i tried to create SES for the same PO. System is not allowing me to create SES and it gives me error as 'Purchase order XXXXXXXXXX incomplete (parked)'.
While debugging I found that ekko-memory field set to 'X'. At this point I am getting error.
My question is why the system is allowed me to create SES for a PO which is in HELD status?.
Please help me.
Thanks In advance,
Vinod

Thanks for the reply.
We are aware that system will not allow to create Service entry sheet for held po. But it is allowed me to create on a particular date. Another day i tried to create/delete a SES for the same PO or new PO(held status) system is not allowing me to delete/create SES.
Please help me what might be the reason which allowed me on a particulare date.
Thanks in Advance,
Vinod....

Price error while entering Service Entry sheet.

>HI All,
>the scenario is like this :-
>We have enter uncoded services in the Services Tab of item details and have entered qty and gross price alongwith wbs element. There are about 63 lines ltems, while selecting the first only three are getting selected correctly the line items 04 to 08 are giving the following error. The line items 09 to 63 are also giving no error. But the below said error is coming for line item no. 03 to 08.
Enter a price.
When we try to enter a price it does not accept.
and gives an error message SE316.
Enter a price
Message no. SE316
The functionality requires that a price must be entered for service lines in purchase orders and service entry sheets.
If you have to enter a line with the price "0", you can mark the line as an informatory line.
We try to sent the price in the column but it is not accepting the price.
What could be the solution to this error.

Hi,
Take help of FI Consultant and write a Substitution in GGB1.

Error ' Quantity exceeds quantity in PO' in service entry sheet creation.

Hi,
I am getting error "Quantity entered 7,000 exceeds quantity 5,000 in purchase order' , Message no. SE363" while creating service entry sheet
PO Quantity - 1 AU
Service quantity - 5 HR
in service entry sheet creation i am giving 6HR instead of what is planned in PO
Not sure what driving this error, please help
Thanks

Hi
Could you please check if Message SE 363 is set as an E (Error) in the IMG transaction OME0?. If it is set to an error you will not be able to accept service overdeliveries even if you have the unlimited indicator set.
Regards,
Mauro

Service Entry Sheet in ECC 6.0 shipment costing security object?

Does anyone know what security object is being checked during service entry sheet creation? When I run the shipment cost create process in foreground (RV56TRSL) VI04, the program creates and settles the shipment cost, but in background only the shipment cost doc creates the settlement remains open (status A) and I get a message:
You have no authorization for this transaction with movement type 101
My assumption is a different object is being called in background versus foreground but my traces are not showing me anything useful.
thank you

Shipment settlement in ECC 6.0 requires the users to have some version of the MIGO object to prefrom the goods movement. this is a change from 4.7 and prior.

Service entry sheet IN ML81N

Hello Boys,
I want to know what is the relation between tables ESKL, ESKN.
I want to obtain the Account assignment for a line of service entry sheet.
How does SAP to save the data of Account assignment for in a service entry sheet?
What are the keys that I have to join?
Thanks a lot.
Joseph.

Hi the tables are related on the following fields.
Table - ESKN
Field - PACKNO
Field - ZEKKN
Table - ESKL
Field - PACKNO
Field - NUMKN
hope helps.
Fran

Error ME006 when releasing Service entry Sheet in ML81N

Dear Gurus,
There is a Pop up error message, when service entry sheet is release and saved (Error ME006 when releasing Service entry Sheet in ML81N ). BUt after ingnoring, the service entry sheet is released. Please advice what is the issue with this error ME006 Message
One more confiq - in SM31 >> T100 (Table) >> ME (message class) >>> Message number 006 - Self explantatory is ticked.
Thanks
RS
Edited by: Ramapuram Saravanan on Jan 20, 2009 10:39 AM

Please check the lock entries in the Transaction code SM12,there must be one lock entry for this.
Please delete it.
Regards,
Manish

Reversal of service entry sheet

Hi all,
while reversing a service entry sheet, system is saying that
"Goods Receipt for purch. order" is not allowed (ORD 34000560)
What I have found till yet that 34000560 is the plant maintenance order #. I have seen that in tcode iw33.
And text "Goods Receipt for purch. order" is the text of business transaction 'RMWE'. I have also opened that order # in ko03 and in control data the transaction RMWE is not added in business transaction.
What should i do now?
Please respond.
Regards,
Aisha Ishrat
ICI Pakistan Ltd.

This is the order type maintenance screen. i m asking where i can do "assignment of order types to business transactions" in system??
Regards,
Aisha Ishrat
ICI Pakistan Ltd.

Frame work Purchase Order Plus Service entry sheet

Hello,
We are having the issue of defining this Purchase order process for Non receivable items i:e items which are non goods receipt like PO for services.When we create a PO with one line item and quantity of 5 and total value of PO is 500 .So after the first invoice the system is closing the PO .System is not looking at the quantity and just closing out the PO .So we have to design a process in which we need to create multiple invoice for a Po(Non GR) also we need to set the tolerence limit for the PO which i thing will be set in OMR6 (PP) and also regardless on quantity the system can create multiple invoices .So what is a good process to drive this.Either Frame work PO or service entry sheet??
Also is there a way in config we can set tolerence limit for the whole amount of PO .Like in OMR6 we define the upper and lower limit of PO .So if the total value of PO is 1000 ,while creating the invoice it vont allow us to create invoices for more than 1050 .can we set the tolerence for the whole amount of PO ?? Regardless of how many invoices we create.

Thanks Andra,
The problem is the multiple invoices is for non goods receipt item so there will be no delivery.At the time of creating a PO the GR is not checked so there will be no delivery .
Also this setting is for invoices which are comming from Vendors.But if we are genrating the invoices manually it is not blocking those invoices.Also i there is nowhere mentioned in Incomming invoice to set tolerence for incomming invoice.Are you talking about Vendor tolerences?
Thanks in advance
Edited by: Metroid01 on May 14, 2009 6:52 PM

99 items in service entry sheet

Hello,
Concerning the transfer of shipment cost items to MM / FI.
This is what's described in notes notes 333656 and 198678:
If you transfer more than 99 account assignment lines to MM, than more than one service entry sheet will be created.
Why this is build up that way? Why not just create 1 service entry sheet for all lines?
Is there a way to avoid that more than 1 service entry sheet is created if more than 99 account assignment lines are transferred? Can you change the maximum number of items in a service entry sheet from 99 to 999 items?
e.g. if you transfer a shipment cost item with 320 account assignment lines, it should not be split up into
    -    3 service entry sheets with 99 items
    -    1 service entry sheet with 23 items
BUT only one service entry sheet should be created with 320 lines...
The reason why this is needed in our case is that we recenty changed the cost distribution from the item categories from "delivery"-level to "delivery item"-level. Because of this change, there are many more account assignment lines per shipment cost item and we get more than 99 account assignment lines per shipment cost item. In some reporting programs (Z*-programs) which do not take into account that one shipment cost item can be transferred into more than one service entry sheet? It's a huge work to correct these reporting programs...
kr,
Alexander

Hi Alexander,
According to the standard system design there is a limit for up to 99 DIFFERENT account assignment lines per whole service
entry sheet document (not per service line in SES).
This is due to technical limitation of the field ESKN-ZEKKN of type NUMC(lenght 2). I am sorry that I can not provide you a solution within the standard for your problem.
As a workaround, you need to split the services in such a way that you have less then 100 different account assignment combinations.
If you believe that this feature is in general interest of other SAP users, you may apply to get in touch with a SAP User Group ( i.e. DSAG
or ASUG) in order to check the feasibility for opening a development request, aiming to enhance SAPs product portfolio offering for future
releases. Further details about this could be found in the link
http://service.sap.com/rollin
Please see the note:
11      Requested function not contained in standard system
Regards,
Edit

PROBLEM IN SERVICE ENTRY SHEET

Dear cons
When we create a service purchase order the system automatically takes NO LIMITS. You can check it in item details of delivery tabs. Suppose we entered service of 15 EA in ser. P.o of service tabs. we create service entry sheet (ML81N) by adopting full quantity of p.o by service selection & after that selcting the item Then choose the service.at the time of choosing the service we want to enter the service of 16 EA. Because tolerance is marked NO LIMITS. But the system gives a message quantity exceeds from the p.o quantity. Pl. solve it. What is the meaning of NO limits.PL. SOLVE IT

Hi
In the service PO ,in the services tab in item details you can give the Overfill Tolerance aganist evry service number.Here you can specify a percentage value.So when you are maintaining the service sheet then the system will not allow you to save it if the value of service entry sheet goes above the value given in the purcahse order+% value..For example if in the PO you have given 10 Eur as the value for services and overfill tolerance as 50%.The system will then allow you to save the service entry sheet if only the value you are entering in the service entry sheet is 15 or below.(ie 15=10+50% of 10).
Hope this will help you
Reward if useful
Thanks and Regards
SHYAM.R

What is service entry sheet?

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