What's the best way to save on a (sort-of) network?

We are a small town newspaper moving from paste-up to full pagination in InDesign. We have two ladies who design ads. We have an editor who writes copy and several others who type copy and do stuff like obits, etc. For the last zillion years every single thing is printed, cut-out and pasted up on page sheets.
We are moving into In-Design. Whatever each of us creates, we save on our machines. We have just setup not really a server, but a device (a LaCie) that we can all see.
I have designed a folder system on the Lacie and just this week we are starting to place our completed documents up to it. This is also where the page templates will go.
My question is about the ads and the page templates. Those all have links. Those links are back on the machines of the creator.
So, Bonnie creates ads, she will want to put her ads on the page templates and then we will put the copy around the ads.
How is the best way to resolve the issue of links and fonts? Should we package each ad to put it up on the LaCie? What about fonts? I went to another (even smaller) newspaper and they have a font folder on their server. I assume that all fonts draw from it.
Is my question clear?

Thanks for everyone's thoughts on the subject. A consultant would be nice but, keep in mind, weekly newspapers are very small potatoes and on very small budgets. I am the technical end of the business, coming from a school district where I coordinated education related technical issues. So, I don't know much (yet) about all the ins and outs of ID. We have CS3.
I think the two ladies (who have worked here 20+ years) would QUIT if I moved all of their graphics to someplace other than their own machines where they know where everything is. Their new machines got a clone of their old machines and then we added OSX and CS3.
All copy has identical fonts and paragraph styles. We will put all news photos that will appear on the page in a network folder. So those will be easily placed. It's just the ads that will cause the problems. And there are a zillion of them in varying sizes. And those ads are the money makers so they are the most important thing.
We are going to experiment with how we go about doing this. I know that there will be 4 different people opening the page templates and adding "stuff". The problem would be resolved if the ads went on last, but they go on first and (as our editor says) that "crap" he writes just pads the ads.

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I have lightroom 5.7. Now I have apple TV to connect my Mac to the TV scree. I wish to do a slide show on the TV. However, on the Mac, using ITunes to share photos with the TV, I cannot locate all photo files. What is the best way to save the slide show a

I have lightroom 5.7. Now I have apple TV to connect my Mac to the TV scree. I wish to do a slide show on the TV. However, on the Mac, using ITunes to share photos with the TV, I cannot locate all photo files. What is the best way to save the slide show and put it where the Mac sharing can find it? So far, I made on one folder in Lightroom, put some photos there and I found them easily. Can this be done with a slide show? Please help quickly! Also worried that the photos I put on the new folder are hard to find afterwards, when the show is done. Where do they go when I delete from from the new folder?I am not alone

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What's the best way to save an 8.5 x 11 image for use as a page background in a PDF?

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mihomle wrote:
.. but the files are so big that I need to have several external hard drive. .. Burn to DVD discs?
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ASCII
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The following is from a post by Terence Devlin on accessing photos for use outside of iPhoto. It's the definitive treatise on the subject.
There are many, many ways to access your files in iPhoto:
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
(Note the above illustration is not a Finder Window. It's the dialogue you get when you go File -> Open)
You can access the Library from the New Message Window in Mail:
There's a similar option in Outlook and many, many other apps.
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Good topic!
I use the technique of popping over to Finder and using command-D
to make a copy every once in a while. Then at the end of the day,
I'll make a copy of the session to another disk. Whenever I've done
a lot of work that I never want to lose, I take a copy to another location.
If a backup is super-important, be sure to test it!
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When I return to work the next day, after making sure my project opens,
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if you never use Capture Now.
Since capturing from tape is such a time-consumer,
and since I don't usually work with tape anyway,
I focus on good disk backup. Ideally I'll have a disk
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at another location.
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carefully so you can FIND what you are looking for
if you need to. Adding a little text file in your folder
explaining stuff is not a bad idea.
People talk a lot about media failure, and yes all media
will fail someday, but I use backups mostly because
of my mistakes, like deleting the wrong file or something
stupid like that.
Be sure to back up all the other little files you might be
using in a project, like Filemaker databases, graphics files,
important emails, hours logs, etc.
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Click the "Export" icon on the bottom of the application window.
Click the "Custom Export..." button on the bottom left hand side of the new menu that appears at the top of the application window.
At the bottom of the next window click the "Options..." button.
Under the "Video" setting, click the "Size..." button.
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What's the best way to save on a (sort-of) network?

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