Why isn't Voided overflow check number visible in the Payments Workbench in AP

Question

We are in R12.1.3 with AP.B.  We create a payment check and the total line number is 40 lines.  It has reached the maximum line number of 34.  So, the check printed with two check numbers.  One check number is NEGOTIABLE with the actual dollar amount, and other check number has a void overflow attach with 0 dollar.  We can't see the void overflow check in the Payables Payments form.  I also don’t see the void check number in the ap_checks_all table.  Where is the voided overflow check?  Why can I see it in the payment form?   Can anyone help?
thanks.

Answer 1

Hi,
Please see note 944149.1: R12: Why Aren't Voided Overflow Check Numbers Visible in the Payments Window in AP?
As part of the note, they explain:
In R12, you can see the voided overflow checks in the Payments tab of the Payments Manager and on the associated Payment Instruction Register, but not in the Payments Window in R12.   When questioned about the change, Development's response is:
    "AP is in charge on invoices, and its users need to know only that invoices were paid, not how they were paid. IBY is in charge of the details of payment processing, and its users need to know exactly how invoices were paid. That dichotomy explains why IBY stores overflow document information but does not pass that information to AP.
    We understand, of course, that the AP user (in charge of invoices and invoice selection) is often the same as the IBY user (in charge of the actual payment process). That's why, instead of forcing the user to go to the IBY responsibility and Dashboard, AP provides the Payment Manager dashboard, which is queried from IBY tables. (As noted in the bug, the overflow documents are visible in the Payment Manager Dashboard.)"
Enhancement Request Bug 6665668 has been filed with Development to change the code to allow the void information to pass to AP so it can be seen in the Payments Window, and in more AP reports."
Regards,
Cheryl