Word Doc PDF in InDesign CS4

I have a document that contains PDFs of various Word docs (it is a LONG and frustrating story). When these PDFs are revised and I update them in the InDesign file, they tend to re-size, usually larger than 100%. To prevent this, I have tried a couple things - 1) making the picture box the size of the PDF and 2) making the box the size of the page and positioning the PDF appropriately - neither option has worked. Are there other solutions. or is this unavoidable?

Bounding box is the smallest rectangle that will surround the content (and there's not a lot of differnce, perhaps none in most cases, between bounding box and Art box), so if the content moves or changes shape the box also changes. Cropping to Media gives you a fixed size until you change the page dimension. Bleed box would be a good choice if you need to import a bleed as well. Using those you can set to preserve dimensions.

Similar Messages

Importing Word Docs(2007) into InDesign CS4 problem

Well, I am creating a users guide in CS4 InDesgin, and I have a Word 2007 doc with tables in it, about 6 pages total, when I try to import that file, the whole InDesign freezes up and does not respond. When I have imported docs before, I had no issue? Is there something I am not doing? or is there a bug that I don't know about?
Thanks
Brian Watson
[email protected]

Well, I just accidently figured it out.. in Word 2007, if you save it as .docx is when I have the issue of InDesign freezing up and having to shut it down and restart InDesign. However, if I saved Word file as 97-2003 file .doc then no problem importing.. Thanks anyhow.. I hope this helps other folks..

Can't Place a specific Word 2010 docx into InDesign CS4

I'm trying to use the Place command to bring the text from a specific Word 2010 docx into InDesign CS4.
I've successfully brought in several Word 2010 documents (docx extention) to InDesign CS4 documents using the place command.
I have one specific 30 page document (which is no loarger than others which have been successful), and when I use the place command with this file, nothing happens (and no text gets loaded onto the cursor for placement.
I've tried re-saving the word doc, even pasted its contents into a new Word doc and still can't get the Place command to work.
THere's nothing particularly unique about the file - doesn't have any odd embedded content, just a 30 page text document writtin in word.
Any ideas what could be going wrong or how to fix it?
I've tried restarting both Word and InDesign without any change (and the rest of my word files can be Placed without problem, so I imagine it's something specific to that file.
NOTE - re-saving in RTF format lets the Place command work but leaves a bunch of empty squares/boxes (not sure if these were for tabs or empty spaces or what really??)
Can work around this for now, but would like to know how to get the place command working with decent size Word Docs( docx for word 2010 if that matters).
Thanks for any help.

It turned out that for at least one particular document the OP had used some blank paragraphs as spacers at the start of the text, and that the style assigned to the second paragraph used a combination of left and right paragraph indents that was more than the width of the document page, sending the entire document (except for the empty first paragraph) into overset. I can't say for sure, but I think the Word styles might have been mapped to ID styles because I found no trace of the indents in the Word file itself, only in the ID document, and I had no trouble placing that Word file in my own ID test document. I did have some trouble placing another .docx file supplied by the OP in CS4, but not in later versions, and conversion to .doc solved that problem.

Export a pdf in Indesign CS4 grayscale cropmarks not register

I export a high quality pdf from indesign CS4 and I noticed that my crop marks are coming out in grayscale not register.
Any Ideas

Yes I have pro. When I look at preview I see what you are talking about. Its weird. When I have acrobat open and click the crop mark pitstop tells me the crop is grayscale but when I go to the preview window the crops are there in each color

Export interactive pdf with InDesign CS4 (linked avi)

Hello
I've exported an avi linked video to pdf from InDesign CS4. Video is playing but I have a few questions.
1. Any way to get around the security stuff in Acrobat? Allow blocked content blocked, etc. without user needing to allow.
2. Does the export degrade (lower) video quality if the video is linked? End user said video quality was poor.
Thanks.
Dave

Current Acrobat versions will have security issues. The only way I know is to go into Acrobat's preferences for Multimedia, Trust Manager and Security to allow from certain sources. I haven't done that, so you should probably ask advice on the Acrobat forum.
Linking video should have no effect on quality. It's all in how you've encoded the video.

Cannot print to Adobe PDF from InDesign CS4 under Snow Leopard (10.6.2)

Hello All,
Hopefully the subject line says all. Running SL and CS4, and after manually deleting the "old" Adobe PDF 9.0 driver, I am unable to print to PDF — or select "Save As Adobe PDF" under the Mac OS print dialog. This is insanely frustrating on may levels, as this was once a 3-minute operation and now has stretched into two days of futile searching for a solution.
There is a "tech doc" somewhere out there that offers a "solution". But beware, as it has not worked for me. Once you manually search for and remove the Adobe PDF 9.0 driver, you are supposed to magically be able to select the "Save As Adobe PDF" option. This is not the case for me.
Am trying to print, once again, from InDesign CS4 (NOT via the Export command as that will not allow me to set page size, or print separations). There is no Adobe PDF driver there anymore and there is no option to print PDFs. Of course, I can rest easier with the knowledge that everything is easier now in SL.

For a long time I was printing out of InDesign CS4 to a PS file and Distilling to a PDF, either composite or separated. Then Snow Leopard came along and that workflow seemed no longer available. It seems some well meaning people didn't understand a professional DTP workflow.
I had to work between two Macs to create a project and then make separations.
Eventually I went back to the Adobe InDesign forums and folks insisted that a Adobe PDF 9 printer should be available in my print drivers.
On that suggestion I completely uninstalled Adobe Acrobat Pro 9 and then reinstalled it.
It worked, I had the PDF printer back and can now print to a postscript file and do separations as I always have.
(Another story is that Snow Leopard killed my Epson 2200 printer)
At one stage I did an update of Acrobat 9 and it caused me to lose the Adobe printer again. Going through the procedure again brought it back and this time after a Acrobat 9 update it stuck.
In my opinion somebody screwed up. It's not enough to be able to create PDFs out of Microsoft Word. There are people out here trying to make a living and need to be able to create print separations for some offset printers.

What is the best way to work with Word documents in The InDesign CS4???

I work in Microsoft Word 2007 and all my documents have *.doc format.
What is the best way to work with Word documents in InDesign CS4???
David Blatner says to avoid copying and pasting text from Word instead of placing it (Ctrl+D).
How about pasting RTF or Text Document???
I want to make book's layout in ID CS4 and its main feature is that there is the left page with text and the right - with graphics.
So, as I understand to place the text on each page I must create for example 70 Word documents and place each item on 70 left pages???
It loks like wasting time. I sthere another way of making such layout??? What kind????

It's best to place any text.
You can have all of your text in one file and use auto-flow to add threaded text frames and pages as required (Hold down the Shift key when you click the loaded text cursor), but it's a little non-standard to have the thread only on one side of the spread from the auto-flow perspective, so you'll have to set up properly.
This is one case where a master text frame will work to your advantage. On your master page spread, add a text frame to the left page, but not to the right (or at least not threaded to one on the right -- for some other project you might actually want two independent text threads). Hold the loaded cursor over a frame on the left side of a document page and auto-flow. ID will add new spreads as necessary, but only put the text on the left side.
Peter

Special letters do not export to PDF from InDesign CS4

I have just installed Indesign CS4 and gathered all the fonts I needed from my old computer. Everything has gone well until I tried to export my document to PDF. The PDF showed the Icelandic special "Ð" and "Þ" letters as a missing letter, a white space or a simple box. This only happens in several typefaces, namely Helvetica Neue, Cohin and Times. (and maybe some others). Note that the special letters are shown in InDesign. I reckon that there is some problem whit the export… Can anybody help me?

You can check the "Advanced" section when you export the PDF to make sure that fonts are being embedded. Both d-with-bar and thorn are part of the glyph complement of Helvetica Neue, so either the font is not being embedded, or something is wrong in ID. You can also go to the "Composition" section of the Preferences and put a check into the "Substituted Glyphs" box to make sure that the d-with-bar and thorn that are appearing in your ID doc are actually part of the font (which they should be).

Trouble Exporting to PDF in Indesign CS4

I'm using Adobe Indesign CS4
I am using a custom font called Bill Hicks 5. When I go to export my document into a pdf file, it says this font can not be embedded due to a license restriction with the font. It loads for a while, then says it failed to export the document to pdf.
In the past I have used InDesign CS2 and used this same font and never had any problems. Please help, How do I fix this?

Kenneth,
Many, but not all, font licenses that restrict embedding also include wording that precludes using "converted to outline" or "rasterized" versions to get around the physical font embedding restriction. Unless you read the font's End User License Agreement, you cannot be certain what the actual restrictions are.
I'm not defending such restrictions or even the initial restriction against embedding, but as a matter of contract law, if you use the font at all you are agreeing to the license terms. If you can't abide by the license terms, find another font.
Note that InDesign 6 (=CS4) now has a "live PreFlight" feature that lets you discover these problems immediately upon selecting a font for use within InDesign so that you can avoid the previous scenario of using a font for months and not "realizing" the physical restriction against embedding existed until you try to create a PDF file (by the way, the PostScript to PDF method would also refuse to embed such a font).
- Dov
PS: Also note that regardless of whether a font's file structure has security that prevents embedding, the font's End User License Agreement may have wording that restricts such embedding. The wording of the EULA would override the lack of any physical protection in terms of subsequent license enforcement.

How to create a smallest file size pdf from indesign CS4 document

How to create a smallest file size pdf (suitable for upload to a website) from indesign CS4 document which contains multiple illustrator CS4 illustrations.
I have chosen the "smallest file size option" but the pdf file is over 30MB, can anyone help please.
Thank you

One trick is to
Set the placed graphics to have a transparency of 99.9% (you can do this with Find/Change and select Objects)
This is enough to force the graphics throught the Transparency Flattener
Next set the Transparency Blend Space to RGB (Edit>Transparency Blend Space)
Next set a custom Transparency Flattner Preset Edit>Transparency Flattner
Next
Use File>Export and choose
Smallest file size
PDF Compatibility Acrobat 4 (PDF 1.3)
In Advanced Section - go to transparency and selec the new Flattener Preset you created.
*this will convert your vectors to raster, but it should reduce your file size

How do you make the smallest pdf from InDesign CS4 but retain some sharpness?

I have a 2 page brochure, front and back with layered photoshop files and when I make the small pdf I need to make a 100kb file like a client has done in the past. The smallest I can make the pdf file is 460kb. It will not go smaller no matter what I do. Of course I can enter final resolution as 72 dpi but the photos become very fuzzy. I have even reduced the file sizes of the photos and replaced them in the document. The file size remains the same. My client said that Illustrator reduced the size for him smaller in the past but I don't think that is the solution. How do you retain some sharpness in a pdf but keep the file size at a very minimum?

But InDesign CS4 outputs the file no matter what at 460 kb for me.
Still don't know why they got 100 kb.
By not using InDesign. Scott is on the right track by mentioning Distiller - which makes PDFs that are smaller than what InDesign can export. Illustrator can be used (improperly*) in the same way. Both methods can strip out stuff that you don't need if you don't care about printing quality, don't care about reliable display across multiple platforms, don't care about precisely how your fonts are embedded, don't care about the lawsuit that the blind people using screenreaders are going to bring against you, and so on. I don't know which of the above is not in your client's 100k file, or which of the things in my above list will be stripped out by using Distiller or Illustrator, but I bet that one of the people who has already posted in your thread does know, and might be talked into telling us.
But, if you're trying to make your client happy and aren't actually personally invested in making the smallest PDFs known to man, and if you're located in the US, then perhaps the phrases "screenreaders... blind... accessibilty... lawsuit" spoken together might induce your client to rethink this arbitrary desire for miniscule file size of PDFs.
Alternately, you could just save postscript out of both PDFs and just look at the .ps files in your favorite raw-text viewer.
* I'm surprised that Adobe Employee Dov Isaacs hasn't come along to tell us what a bad idea this is.

Generating a pdf using InDesign CS4

Hi there
I am having problems generating a pdf using version CS4 - I have done this hundreds of times but on this occasion after selecting the preset I want, the file begins to generate / export and once the last page is reached - I get the message Adobe InDesign CS4 has stopped working - A problem caused the program to stop working correctly and so no saved pdf !
I tried doing the same thing using InDesign CS3 version at home and alas this works!
I have tried exporting the file to a Interchange file and then attempted to export the file this way but again the same message appears. V frustrating!
I have used the same exporting / preset for months and never had a problem before.
Any ideas? The file is quite large in size - around 80mb but not sure this would cause a problem when trying to generate a high res pdf.
All thoughts / suggestions welcome!
Thanks

Sometimes this is caused by insufficient system resources. In such cases exporting in chunks and combining in Acrobat generally will work.
If that 's not it, it's most ikley an object on a page that is damaged or otherwise non-cooperative. You can isloate the page by trying to export half at a time, then half of each section that fails. Once you've isolated the page you can do the same withthe objects on the page.

Place pdf into InDesign CS4 js

Hi, I have those lines of script that place the pdf into InDesign, but in the process new frame gets created in which the pdf is placed, and I need it to be placed into my existing frame. How could I do it:
    var myRectangle = myDoc.pages[0].rectangles[0];
    myPage = myDoc.pages[0];
    myPDFPage = myPage.place(File(myFile), [0,0])[0];
Thank you very much for your help.
Yulia

Yes, you are right, I am stuck for a different reason, it does places the second page.
What I think is going on, and maybe there is a better approach to it than the one I am going about it: when I have single page pdf for the 1st page and single page pdf for the 2nd page, my script first tries to upload 1st pdf as multi-page just in case there is only one pdf with both files. And for some reason it uploads single page pdf twice (into the second InDesign page as well when there is no second page in the 1st pdf [If I could avoid that all together would be great]). So my script verifies if the pdf uploaded into the 2nd page is 1st page of 1st pdf then it deletes it. And then it looks if there is a file for the second page, and uploads it. So my new challenge is that when it verifies what page of the pdf is uploaded into the 2nd page of InDesign after the 1st pdf upload, it just crashes, and it worked with the previous way of placing pdfs (the green line of the script).
The second my issue is that, as it places the files, it dis-attaches the frames from the master page, and I need them to be still half attached. For the same reason new frames created by place command - is a problem for me. Maybe easier way, if it's possible at all, half-attach those new frames to the Master page afterwords. (This is the main goal for me).
Here are both functions: to upload first pdf and second pdf:
function myPlacePDF(myDoc, myFile){
    app.pdfPlacePreferences.pdfCrop = PDFCrop.cropMedia;
    // page 1
    myPage = myDoc.pages[0];
    var myRectangle = myDoc.pages[0].rectangles[0];
    app.pdfPlacePreferences.pageNumber = 1;
    myRectangle.place(myFile);
    //PDF.place (myFile);
    //myPDFPage = myPage.place(File(myFile), [0,0])[0];
    myRectangle.geometricBounds = [0, 0, myGB_Y2, myGB_X2];
    // page 2
    myPage = myDoc.pages[1];
    var myRectangle = myDoc.pages[1].rectangles[0];
    app.pdfPlacePreferences.pageNumber = 2;
    myPDFPage = myRectangle.place(myFile);
    //PDF.place (myFile);
    //myPDFPage = myPage.place(File(myFile), [0,0])[0];
    myRectangle.geometricBounds = [0, 0, myGB_Y2, myGB_X2];
    if (myPDFPage.pdfAttributes.pageNumber != 2){
        myPDFPage.parent.remove();
    try{
        var myFrame = myDoc.pages[0].rectangles[1];
        if (myFrame.isValid == true){
            myFrame.remove();
    catch (e){}
    try{
        var myFrame = myDoc.pages[1].rectangles[1];
        if (myFrame.isValid == true){
            myFrame.remove();
    catch (e){}
    app.pdfPlacePreferences.pageNumber = 1;
function myPlacePDFback(myDoc, myFile){
    var myFrame= myDoc.pages[1].rectangles.[0];
    if (myFrame.isValid == false){
        myDoc.pages[1].rectangles.add();
        myFrame.strokeWeight = 0;
        myFrame.geometricBounds = [0, 0, myGB_Y2, myGB_X2];
    app.pdfPlacePreferences.pdfCrop = PDFCrop.cropMedia;
    myPage = myDoc.pages[1];
    var myRectangle = myDoc.pages[1].rectangles[0];
    app.pdfPlacePreferences.pageNumber = 2;
    myRectangle.place(myFile);
    //myPDFPage = myPage.place(File(myFile), [0,0])[0];
    app.pdfPlacePreferences.pageNumber = 1;
Kasyan, your script might be helpful, and I would like to look into it.
Thank you very much for your help.
Yulia

Print Booklet as a PDF in InDesign CS4

I am trying to print a ID document as a booklet 2-up saddel stiched. I am using a mac on lepoard. I choose Adobe PDF 9.0 as my printer and set everything up. It goes through the entire print process it sends it to the printer, BUT it never brings up the save file dialog box and It shows that it completes the printing process, but it never creates a document. Could someone please advise?
I attached a screen shot showing the document as completed, and the print summary. Let me know if I haven't supplied enough information.

I may not be placing this response in the correct order in the queue, but I work on a PC platform, and our company just got around to installing CS4 for us humble communicators. I experienced the same problem in trying to create a booklet as a PDF file! I'd go through the motions, the computer would go through the motions, yet no file appeared, as if the file were aborted at the last minute. I finally figured out how to create a Postscript file that I could open in Acrobat Reader Pro 9 and then save as a PDF...that is, if I chose the correct paper positon, i.e., landscape. I'll echo that "Sheesh" of an earlier poster. Is there a need for a workaround in the latest version of InDesign, or has this glitch been addressed?
By the way, thanks for the information--you preserved my sanity today, many months after the original posting!

Placed PDF crashing InDesign (CS4)?

I extracted and cropped a photo from a pdf and saved to a new pdf file. Then I placed it in my Indesign layout. Since then, several things keep happening -- the progress wheel starts spinning (forever) so I have to force quit, part of my toolbar disappears, or a dialog box appears notifying me that it has crashed.
These things happen when I try to resize the photo, or when I try to change the layer order, or for no apparent reason at all!
Is there any conflict with PDFs I should know about? Or any restrictions on use? Wouldn't just telling me be easier if there is? I don't know the original provenance of the PDF.
Should I save the PDF first in Photoshop?

Hi Peter, I'm back!
I went to the Apple Store and got my machine checked.
I worked on the document for about 15 seconds before it crashed. They "Reset
the Home Folder Permissions", check the memory, tested the RAM -- all O.K.
Then we created a new User Account. I created a new Adobe InDesign document
and worked in it for awhile and it didn't crash. So that said to my "Genius"
that the problem was with Adobe InDesign and I would likely have to
uninstall and reinstall the program.
When I got back home, I opened the file that had been crashing -- this time
in the new User Account and worked on it and it did NOT crash. I could make
it through this project working in the new directory. But I decided to call
Adobe Tech Support again and see what they said.
They said I might have to reinstall the program, but first there was
something else we could try that would avoid all that time and trouble.
So we threw the Adobe InDesign Preferences folder in the trash. We also
threw a folder called "Adobe Indesign 6.0" out.
Then I opened up the document and worked and it didn't crash. Only there
is still one problem: several palettes do not display -- they are empty and
I can't add anything to them (such as a new Swatch). They are:
Palettes:
Glyph sets
Character
Swatches
Object Styles
I'm not sure why these are missing and it's tricky trying to work without
them.
I went back to the new User Account and checked and these palettes are NOT
missing.
We tried copying the plist from the new User Account Preferences and pasting
it into the preferences for my old account, but that didn't work.
Any idea how to get my palettes back?
I'm spending so much time trying to get up and running that I'm running out
of time on this project, so if there's an easy answer that doesn't require a
total reinstall, I'd be grateful to hear it.
Many thanks,
beth

Word Doc PDF in InDesign CS4

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