WORD document not showing up in Apple Recent Items Documents

I work on a certain WORD document every day, maybe serveral times a day. I edit it each time, making numerous cuts, copies, pastes and saves. I remember when I first got the computer, it would show up in my Apple list of recent documents and as such was handy when I relaunched it every day. Now it isn't showing up there at all. WORD will be listed as a recent application but not the document itself. I have to access it by first launching WORD, not by clicking on it in the Apple menu as I did before. I have "Number of recent items" in the System Preferences set to 15 documents. I tried saving this document with another name to see if that would work. It didn't. Then I thought maybe there was a glitch in the particular WORD document so I opened a new one, typed a line, saved it, quit the program and then looked under the Apple menu. It was not there either. So, is this a problem with some kind of WORD preference setting or with my computer? I've recently repaired my permissions and verified my disk and there appear to be no problems.

OK, I may have resolved this but not in a way that I like. If I put the document in the "Documents" folder in my User folder then it shows up. But I prefer to organize my stuff in my own way, make my own folders and put them where I want to, as I did with system 9. Is this not possible on OSX? It's going to be a disorganized hodge-podge if I have to do it the way it seems to be set up to do - stuff is going to be all over the place and I will not feel in control over anything. What also doesn't make sense it that the Apple menu lists other items in recent "documents" that are not in the home user>documents folder at all. One is something from User>Sites and the other is the Appearance.prefPane.

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