Work approval count not matching in WCAW and WCL9

Question

Hi Team,
I am trying to check the count of Work approvals created within a date range and validate it using tables.
I am using the WCAW table to get the count of the work approvals by passing the Maintenance Plant (IWERK) and the created date (CRDAT).
In WCL9, I am passing the Plant again and the valid from date. I am getting the count by using the Settings> List status.
In the table I am getting 2801 as the count and through the tcode I am getting 2800 as count.
Can you please help me to understand as to why there is a difference in the count.
Please help.
Thanks,
Beryl

Answer 1

Hello,
Yes. You are right. All items would show all the documents that have posting date in the given range.
Even if you create a document today with pas posting date, it would come in all items list.
If a document is cleared on a particular day, it would come in cleared list as on that date. If you give one day before, it would show as open item.
Technically, an item is open and cleared on clearing date.
EG: At 10 am, item is open. You clear the item after 10 am, status would be cleared after 10. Since SAP dont track clearing time, item would be shown as cleared as on clearing date.
Note: All items option will always show current status of the item. If you want the status as on particular date, please try open items at key date/cleared items at key date options.
Post a doc on 15.04.14 with posting date 01.04.14, clear it on 16.04
Open items option as on 01.04 or 15.04-Shown open
Cleared item option as on 01.04 or 15.04- No result, as on 16.04, cleared
All items as on 01.4 to 15.04 (Run on 15.04) -Shows Open, Run on 16.04 with same dates-Shows cleared (Current status)
You can try posting one document and run with different options to understand better.
Hope the concept is clear
Thanks,
V V