Work flow for leave request through email

Hi guru,
my issue is, when employee requesting for leave through Net viewer (ESS). it must be trigger to
out-look email id of authorized person. plz suggest me how i have to do configuration for this.
Thanks,
Rajesh

Either you can make use of the report RPTARQEMAIL or you have a BADI PT_GEN_REQ implement this BADI, in this badi you can find a method to determine the EMAIL list. IMplement the logic to send mails.
Before doing this ask the basis guys to make appropriate SCOT settings inorder to send External Mails

Similar Messages

Work flow for Leave request without ESS

Dear All,
For one of our client, we have configure workflow for leave request, first is it possible to do tht?
If so how to do it?, here we dont have ESS/MSS. Is there any standard workflow available?
Thanx

There is standard workflow task which give by SAP to approve leave request i.e. 12300111.
But I am not sure this workflow task will work with out Portal or not.

Work flow for Change Request not reliably sending emails.

I created a work flow that sends an email to a changers Manager whenever a routine Change Request is created. Sometimes the email does not go and I narrowed it down to a possible race condition between the workflow running and Service Manager adding the
Manager in as a Reviewer on the Review Activity.
When I hard code a recipient into the Reviewer list, the email works every time. When I leave the Reviewers list blank and check the box "Line Manager should review", Service Manager properly adds the changers Manager in as a Reviewer but the email
sometimes does not work.
What I am thinking is the workflow is running before Service Manager can add the Manager in as a Reviewer and therefore no email. If this is the case, is this a possible bug or how do I delay the workflow and give Service Manager enough time to populate
the Reviewer list on the Review Activity.

"Updated" is not going to work. Now the Manager gets two emails identical to each other and when the Approve the RA, they get a third. Basically every time the RA is touched, it fires an email. Can't have this.
So, back to "Created". It is still unreliable. I did not think getting an email sent would be this much trouble. Basically all I am trying to do is when a user creates a Change Request, their Manager gets an email notifying them that a Review
Activity needs attention.
If anyone has any idea on how to do this, let me know. Is there any way I can do this with a notification subscription instead of a workflow? I tried to use a subscription but I could not figure out what criteria to use to send an email to the changers Manager.

Standard Work flow for Leave approval in HR module

Hi ,
My query is there any standard work flow available in HR module for Leave approval and Over time approval. We have negative time management and with out ESS and MSS.
Pl suggest if any one has used this earlier with out ESS or EP
Regards
Punit

I can think of the following but not without enhancement for the workflow part.
- Since you are not using ESS, you (leave admin) may create the absence record directly in IT2001 (in LOCK mode).
- In the user exit of 2001 you may trigger your Workflow process (i.e. call the function module to trigger WF here) depending on the LCCK status. You have to explore if standard WF can be used to your requirement.
- Upon approval, you can UNLOCK the absence.
- In the event that UNLOCK is unsuccessful, trigger WF to your Leave Admin for him to update via PA30.
Standard SAP Workflow
- Only 1 level approval
- Using Chief Position
IF your workflow requirement deviates, then you have to also customize workflow, does not matter whether you are using ESS or not.
Finally test and retest to make sure all possible events are covered.
OT is the same, except that you need to use 2007 vs 2002
Edited by: sapuser909 on Nov 18, 2009 12:07 PM

Work Flow for Manually Disabling Account and Reporting on Disabling Account

Hi All
THis is my First Time To Create Work Flow for Idm Project Please Help me
i want Work Flow for Manually Disabling Account and Reporting on Disabling Accounts
Please Tell me How I will have to start, to create the code, I know how to configure but may be I will use BPEL or Through Netbeans and plugin I will use.
please provide me sample code, so that I can start workflow work

Thats configurable buddy ! ! And possible in 10G and 11G both versions.
Functional Roles : These are the groups/roles in OIM 10g/11g with access policies attached at the backend.
- Create a dummy resource and name it Request Role or anything as you like. Attach an Object Form to it and have form field for Role Name, this would be a lookup type field linked to all OIM groups (leave system values using lookup query). So a user can select any OIM Group in this request as per configuration. Have approval workflows defined on this dummy resource Request Role and in its Provisioning Process make user/s a part of the requested group.
- Now once the user is made a part of the group, the associated access policy would be invoked automatically and thereby provisioning. The only thing you need to keep in mind is that create the access policy without approval (there is a check box). If you do this the approvals would never be invoked even if you assign a group manually to the user coz it suppresses all the approvals in this access policy.
IT Roles : These would be linked to the resource and you can define individual approvals on the resources as required.These approvals would be required if someone raises a request for these resources individually.
Thanks
Sunny

Approval work flow for Role based and Resource based

Hi All,
We have to implement approval work flow for the following things in OIM 9.1.0.1
Approval work flow for Functional Roles (Groups in OIM) (Approvalsrequired for users to get these roles)
IT Roles (Resources in OIM) (Approvalsrequired for users to get these resource)
Functional Role (Group) contains policy1,polici2. Polciy1 contains res1,res2 and Policy2 contain res3,res4.I want to create approval work flow for this Functional Role to achieve the following
User raise a request for the functional role, then it should wait to get manager approval. then once its gets approval, that user account should create on all resources which are involved in that group.
And, I have to define approoval work flow for all individual resources to get users account creation on target with approvals. These resources may include in the groups as well.
After getting approval for functional role (Group), then Will OIM starts the approval flow for all resources involved in the group? becase, all resources have approval workflow at resource level also.
My Goal: Approval work flow for Group, should not process the approval work flow for resource. can we do it in OIM 9.1.0.1?
And can we do the same in OIM 11g also?
Please help me and do let me know, if you need any information from my end.
Thanks.

Thats configurable buddy ! ! And possible in 10G and 11G both versions.
Functional Roles : These are the groups/roles in OIM 10g/11g with access policies attached at the backend.
- Create a dummy resource and name it Request Role or anything as you like. Attach an Object Form to it and have form field for Role Name, this would be a lookup type field linked to all OIM groups (leave system values using lookup query). So a user can select any OIM Group in this request as per configuration. Have approval workflows defined on this dummy resource Request Role and in its Provisioning Process make user/s a part of the requested group.
- Now once the user is made a part of the group, the associated access policy would be invoked automatically and thereby provisioning. The only thing you need to keep in mind is that create the access policy without approval (there is a check box). If you do this the approvals would never be invoked even if you assign a group manually to the user coz it suppresses all the approvals in this access policy.
IT Roles : These would be linked to the resource and you can define individual approvals on the resources as required.These approvals would be required if someone raises a request for these resources individually.
Thanks
Sunny

Error message for Leave request (Related to some Old Question)

Hi Experts, 
 
We are facing an Error when only 1 employee in the company opens his Leave request page, the same page is working for others perfectly. 
 
this Error is the same as the one in the below posts: 
 
1. Link: Re: Error message for Leave request 
 
and I tried going through their solutions such as: 
 
1. Please check if you have the leave config done on ECC side under Personnel Management --> Employee Self services --> Service Specific settings --> Working time --> Leave request . 
2. At the least you should have assign the default rule to your PSG to the standard leave type given. Otherwise create your own rule groups and Specify Processing processes for type of leave set up. 
3. explicitly activate WEBMO Feature although it was activated 
 
But the Error is still coming for this specific Employee, even though his Vacation Quota is created and available for deduction. 
 
Please Help me in solving this issue. 
 
Regards, 
Abdulrahman

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 at java.util.ArrayList.get(ArrayList.java:324)
 at com.sap.aii.proxy.framework.core.JcoBaseList.get(JcoBaseList.java:268)
 at com.sap.aii.proxy.framework.core.AbstractList.get(AbstractList.java:230)
 at com.sap.tc.webdynpro.modelimpl.dynamicrfc.DynamicRFCList.get(DynamicRFCList.java:281)
 at com.sap.tc.webdynpro.progmodel.context.Node$ModelElementList.getElement(Node.java:2549)
 at com.sap.tc.webdynpro.progmodel.context.Node.getElementAtInternal(Node.java:621)
 at com.sap.tc.webdynpro.progmodel.context.Node.setLeadSelection(Node.java:753)
 at com.sap.xss.hr.lea.form.FcForm.setLeadSelectionForSubtype(FcForm.java:700)
 at com.sap.xss.hr.lea.form.FcForm.setVisibility(FcForm.java:943)
 at com.sap.xss.hr.lea.form.FcForm.prepareCommand(FcForm.java:308)
 at com.sap.xss.hr.lea.form.wdp.InternalFcForm.prepareCommand(InternalFcForm.java:2041)
 at com.sap.xss.hr.lea.form.FcFormInterface.prepareCommand(FcFormInterface.java:116)
 at com.sap.xss.hr.lea.form.wdp.InternalFcFormInterface.prepareCommand(InternalFcFormInterface.java:1887)
 at com.sap.xss.hr.lea.form.wdp.InternalFcFormInterface$External.prepareCommand(InternalFcFormInterface.java:1983)
 at com.sap.xss.hr.lea.form.edit.VcFormEdit.onInit(VcFormEdit.java:299)
 at com.sap.xss.hr.lea.form.edit.wdp.InternalVcFormEdit.onInit(InternalVcFormEdit.java:1084)
 at com.sap.xss.hr.lea.form.edit.VcFormEditInterface.onInit(VcFormEditInterface.java:165)
 at com.sap.xss.hr.lea.form.edit.wdp.InternalVcFormEditInterface.onInit(InternalVcFormEditInterface.java:204)
 at com.sap.xss.hr.lea.form.edit.wdp.InternalVcFormEditInterface$External.onInit(InternalVcFormEditInterface.java:280)
 at com.sap.pcuigp.xssfpm.wd.FPMComponent.doProcessEvent(FPMComponent.java:564)
 at com.sap.pcuigp.xssfpm.wd.FPMComponent.doEventLoop(FPMComponent.java:438)
 at com.sap.pcuigp.xssfpm.wd.FPMComponent.wdDoInit(FPMComponent.java:196)
 at com.sap.pcuigp.xssfpm.wd.wdp.InternalFPMComponent.wdDoInit(InternalFPMComponent.java:110)
 at com.sap.tc.webdynpro.progmodel.generation.DelegatingComponent.doInit(DelegatingComponent.java:108)
 at com.sap.tc.webdynpro.progmodel.controller.Controller.initController(Controller.java:215)
 at com.sap.tc.webdynpro.progmodel.controller.Controller.init(Controller.java:200)
 at com.sap.tc.webdynpro.clientserver.cal.ClientComponent.init(ClientComponent.java:430)
 at com.sap.tc.webdynpro.clientserver.cal.ClientApplication.init(ClientApplication.java:362)
 at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.initApplication(ApplicationSession.java:756)
 at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.doProcessing(ApplicationSession.java:291)
 at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessingPortal(ClientSession.java:733)
 at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessing(ClientSession.java:668)
 at com.sap.tc.webdynpro.clientserver.session.ClientSession.doProcessing(ClientSession.java:250)
 at com.sap.tc.webdynpro.clientserver.session.RequestManager.doProcessing(RequestManager.java:149)
 at com.sap.tc.webdynpro.clientserver.session.core.ApplicationHandle.doProcessing(ApplicationHandle.java:73)
 at com.sap.tc.webdynpro.portal.pb.impl.AbstractApplicationProxy.sendDataAndProcessActionInternal(AbstractApplicationProxy.java:860)
 at com.sap.tc.webdynpro.portal.pb.impl.AbstractApplicationProxy.create(AbstractApplicationProxy.java:220)
 at com.sap.portal.pb.PageBuilder.updateApplications(PageBuilder.java:1288)
 at com.sap.portal.pb.PageBuilder.createPage(PageBuilder.java:355)
 at com.sap.portal.pb.PageBuilder.init(PageBuilder.java:548)
 at com.sap.portal.pb.PageBuilder.wdDoRefresh(PageBuilder.java:592)
 at com.sap.portal.pb.PageBuilder$1.doPhase(PageBuilder.java:864)
 at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processPhaseListener(WindowPhaseModel.java:755)
 at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.doPortalDispatch(WindowPhaseModel.java:717)
 at com.sap.tc.webdynpro.clientserver.window.WindowPhaseModel.processRequest(WindowPhaseModel.java:136)
 at com.sap.tc.webdynpro.clientserver.window.WebDynproWindow.processRequest(WebDynproWindow.java:335)
 at com.sap.tc.webdynpro.clientserver.cal.AbstractClient.executeTasks(AbstractClient.java:143)
 at com.sap.tc.webdynpro.clientserver.session.ApplicationSession.doProcessing(ApplicationSession.java:321)
 at com.sap.tc.webdynpro.clientserver.session.ClientSession.doApplicationProcessing(ClientSession.java:684)
 at com.sap.tc.webdynpro.clientserver.session.ClientSession.doProcessing(ClientSession.java:250)
 at com.sap.tc.webdynpro.clientserver.session.RequestManager.doProcessing(RequestManager.java:149)
 at com.sap.tc.webdynpro.serverimpl.defaultimpl.DispatcherServlet.doContent(DispatcherServlet.java:62)
 at com.sap.tc.webdynpro.serverimpl.defaultimpl.DispatcherServlet.doPost(DispatcherServlet.java:53)
 at javax.servlet.http.HttpServlet.service(HttpServlet.java:760)
 at javax.servlet.http.HttpServlet.service(HttpServlet.java:853)
 at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.runServlet(HttpHandlerImpl.java:401)
 at com.sap.engine.services.servlets_jsp.server.HttpHandlerImpl.handleRequest(HttpHandlerImpl.java:266)
 at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java:386)
 at com.sap.engine.services.httpserver.server.RequestAnalizer.startServlet(RequestAnalizer.java:364)
 at com.sap.engine.services.httpserver.server.RequestAnalizer.invokeWebContainer(RequestAnalizer.java:1039)
 at com.sap.engine.services.httpserver.server.RequestAnalizer.handle(RequestAnalizer.java:265)
 at com.sap.engine.services.httpserver.server.Client.handle(Client.java:95)
 at com.sap.engine.services.httpserver.server.Processor.request(Processor.java:175)
 at com.sap.engine.core.service630.context.cluster.session.ApplicationSessionMessageListener.process(ApplicationSessionMessageListener.java:33)
 at com.sap.engine.core.cluster.impl6.session.MessageRunner.run(MessageRunner.java:41)
 at com.sap.engine.core.thread.impl3.ActionObject.run(ActionObject.java:37)
 at java.security.AccessController.doPrivileged(Native Method)
 at com.sap.engine.core.thread.impl3.SingleThread.execute(SingleThread.java:102)
 at com.sap.engine.core.thread.impl3.SingleThread.run(SingleThread.java:172)

Regarding work flow for credit block release in sales order

Dear Experts,
Kindly help me with work flow-
my scenario is if customers credit limit of 5000$ exceeds in sales order it should be blocked and notification should go to authorize person through simple mail to release this block.
for this i have done settings in out control i have used output type krml and determined partner as employee responsible to release block in customer master but mail is not triggered to authorized person for credit block and how i can create work flow for this so that authorized person should get notify for credit block as well he releases block also.
Regards
Supriya

Dear supriyaparimal,
Please find the below points to fix your issue.
1. Configure the out put determination by using the condition type KRML.(Hope oyu have done it already).
2.Maintain the condition records in VV11 for condition type "KRML"
3.Then select the condition record and click the communication tab .
4. If you want to give any information you can use "Note for recipient".
5. If the information has to be sent to relevant person you recipient name in the recipient column.
Save the documnet.
If you raise the sales order and if it is blocked then system automatically send the information to respective person.
You can get this in formation in ""SBWP" transaction code.
Check the in box, the information what you have mentioned in the condition records will be appeared.
Please let me know if you have any clarifications
Thanks&Regards
raghu.k

Approve Button not visible in Tasks for Leave request in Tasks- MSS

Dear gurus,
Approve Button not visible in Tasks for Leave request in Tasks- MSS, anything missing on config end????
Any suggestions....
regards,
Rajasekar.

hello Bala,
there was some config missing in UWL, now it is working and here we have got some button launch dynpro ..this is leading to pop where we can approve or reject....
Thanks alot Bala..
In this we are getting more info, Display details in SAP GUI, View History, View all Time Approval and Attachments of Documents which leads to leave request details. These may be too flashy for the Manager who are from the typcial production centers....industries...So is there any way out for Hiding these.
Regards,
Raj

Adobe form for leave request

Dear experts,
There is no standard leave request form provided by SAP. We are developing an adobe form which lists the employee's quota and leaves taken earlier along with the current leave details. This form should be displayed to the approvers from the leave workflow.
When the approver clicks on the work item, the leave request form should popup. There are two technical challenges in this requirement -
1. This requirement is similar to the standard ones for travel request and expense request - In travel request and expense request, SAP has provided standard forms and the workflow container is a standard importing parameter in these adobe forms. This container is helpful in deriving most of the content on the adobe form. However, there is no such link in case of leave request. How does the workflow information be passed to the adobe form? ( i will have to display employee details, quota, current leave, approvers list, approvers comments, etc).
2. For leave request, the approval task is TS12300097 that has "Java Webdynpro" as visualization type. Whereas for travel and expense workflow approval tasks, the visualization type is "ABAP Webdynpro". I am assuming the "JAVA WD" will make it really tough to call the adobe form from the work item.
Any thoughts, suggestions on this requirement will be of great help.
Thanks

Hi Abdul
which version u r currently working on?? check in swfvisu t-code where you can find the below task
I'm not that good at technical level, but still I try to help you with my limited knowledge.Instead of trying from binding rule, try with Function Module via BOR Object Method. you can get that function module at the time Adobe form creation. Can't you consider that Adobe form as a attachment in the work item???
Check this links
Adobe forms using Workflow with normal SAP | SCN
Calling the Adobe form in a workflow step for A... | SCN
Hope this Info will be Helpful
Cheers
Pradyp

Work Flow for Purchase Order

Dear All,
How to create Business Work Flow for Purchase Order Creation and its release process.
I want to create purchase order and forward for release process. I want to done all this process through Work Flow.
So can anybody guide me step-by-step guidance for Purchase order creates & release process through SWDD?
Regards,
Mahesh Wagh

Hi Mahesh,
See this link. It might help you.
[https://wiki.sdn.sap.com/wiki/display/ERPSCM/RELEASE%20PROCEDURE#RELEASEPROCEDURE-RELEASEPROCEDURE]
Thanks&Regards,
Manjula.S

Configuration steps for leave request in ESS/MSS

Hi
I want to configure for leave request approval from ESS/MSS (EP 7.0 and ECC 6.0)
What are the configuration steps if any doc please send.
Thanks & Regards

Hi Rao,
Go through this link for leave request cofiguration steps.
https://www.sdn.sap.com/irj/scn/wiki?path=/display/erphcm/leave%2brequest%2bconfiguration%2bsteps
Also visit this link for ESS related issue resolution and hints.
https://www.sdn.sap.com/irj/scn/wiki?path=/display/erphcm/commonIssuesandHintsin+ESS
Reagrds,

Time Constraints on ESS - Record Working Time and Leave Request

Hi All,
I have configured Time Constraints and their reaction in V_T554Y.
When I record the appropriate combination of Attendances and Absences in back-end, I can see the reactions as specified... However, when I try to do the same in ESS - Recording Working Time and Leave Request, I do not see that Time Constraints taking effect on the front end.
Here is what I have done:
I have two attendance - P001 and P002. P001 is configured to be recorded on Leave Request where as P002 is configured to be recorded via Record Working Time (CATS) link.
I record the attendance P001 in Leave Request and also post that into infotypes. After this, I try to record P002 in the Record Working Time Screen and I still get errors (Errors are from: HRTIM00REC E/207 and LR E/335)
If I try to replicate the same in the back-end in IT20002, then there is no issues.
Can anyone help and let me know how we can implement the same Time constraints reactions on the front-end and the back-end.
Thanks a bunch
- Harshal

Note that Time constraints are not valid for Leave request and Working time ie in ESS
it only comes via PA30
in CATS too, we dont follow much HR related collisions checks these are taken into consideration during CAT6
and in leave request via Rptarqpost
so its not gonna work, Its intended and correct! go for a user exit cats0003 or check cac1 profile customisation

How to create iView for Leave Request Approval for ESS Tab in Portal

Hello ,
I am new to Enterprise portal. I got a requirement for creating iViews.
How to create iView for Leave Request Approval for ESS Tab in Portal.??
Please give me clearly or provide any document.
Thanks
Risha

Hi Risha,
is it customized application ?
If so in SWFVISU transaction maintaain the entry .
Use transaction SWFVISU to prepare standard setting for your Workitem in the UWL. --Parameters for Work Item Visualization in the UWL.
Have a look at below link
http://help.sap.com/saphelp_nw2004s/helpdata/en/59/d516690e854c7090ae15bf492a869f/content.htm

Regarding the exact link for configurate type for leave request

Hi all:
I am trying to Customize Types of Leave/ Absence Types for Leave Requests following the route Personnel Management u2192 Employee Self-Service u2192 Service-Specific Settings u2192 Working Time u2192 Leave Request u2192 Processing Processes u2192 Specify Processing Processes for Types of Leave, but it turns not be there, maybe it is because of the sap version, could you please tell
me the exact route for Customize Types of Leave/ Absence Types ?
thank you very much

sorry , the above link is correct , I found the above linke missing like personnel management--employee self-servce, because Basis didn't delopy some pakcage , could you please tell me what package missed.
thank you very much .
Edited by: jingying Sony on May 7, 2010 7:58 AM

Work flow for leave request through email

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