WORK FLOW SCENARIO IN  CUP STAGE APPROVAL PROCESS

Hi All,
We had configured GRC CUP with four stage approval  work flow  process .I have a question like is there any condition / option If there are few Top management level users ( M0,M1.....M9).In CUP Change Account request Few roles should not be selected by the users else system should not allow the roles or Roles not be provisioned.Kindly do the needful on priority.
Regards,
Ram.

Hi ,
We had configured few workflow scenarious based on our business.In CUP for Change account request type, we had configured a four stage workflow as for new role creation or to modify existing roles , we are using change account request type for approving and provisioning of the roles, This request type includes four stage approvals like Manager ->Role Owner> and Application owner.This is how the flow is configured.I have a question like , is there any possibility to change the provisioning process , ( ex: If there are approval level s from Top Management like M0,M1,M2.....M9) ., Let us consider if Manager approves the request and role owner performs risk analysis , and Application owner approves , still the request shud not be provisioned, If it is provisioned also, the roles should not be created .
Hope its clear and you can able to understand the scenario.Please help regarding this.
Regards,
Ram.

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    http://www.e-workflow.org/
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    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
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    http://help.sap.com/saphelp_erp2005vp/helpdata/en/42/c14a9b55103116e10000000a1553f7/frameset.htm
    http://help.sap.com/saphelp_erp2005vp/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
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    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
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    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
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    http://www.erpgenie.com/workflow/debugging.htm?2b5de440
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    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
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    chk this links
    http://help.sap.com/saphelp_erp2005/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
    http://help.sap.com/saphelp_erp2005/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
    Workflow
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
    For examples on WorkFlow...check the below link..
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
    http://www.erpgenie.com/workflow/index.htm
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    http://www.insightcp.com/res_23.htm
    A good tutorial
    http://www.thespot4sap.com/articles/Invoice_Verification_Automation_Using_SAP_Workflow.asp
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    /people/alan.rickayzen/blog
    /people/jocelyn.dart/blog/2006/06/19/why-use-abap-oo-with-workflow
    a good book
    http://www.sap-press.com/product.cfm?account=&product=H950
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.sap-press.com/downloads/h950_preview.pdf
    Check the following PDF
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    also seach the workflow forum: SAP Business Workflow
    <b>Reward Points if it helps,</b>
    Satish

  • Urgent needed of work flow documents.

    Hi Foks,
                Can any one send me work flow documents to my mail ID : [email protected] I am in urgent need of the documents .
    <b><REMOVED BY MODERATOR></b>
    Regards,
    veera
    Message was edited by:
            Alvaro Tejada Galindo

    Hi
    Regarding Work Flow   
    work flow scenarios.
    1. applying for a leave.
    2. approval process.
    3. material creation process.
    4. mainly work flow is for notification purpose.
    chk this links
    http://help.sap.com/saphelp_erp2005/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
    http://help.sap.com/saphelp_erp2005/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
    Workflow
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
    For examples on WorkFlow...check the below link..
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
    http://www.erpgenie.com/workflow/index.htm
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    http://www.insightcp.com/res_23.htm
    A good tutorial
    http://www.thespot4sap.com/articles/Invoice_Verification_Automation_Using_SAP_Workflow.asp
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    /people/alan.rickayzen/blog
    /people/jocelyn.dart/blog/2006/06/19/why-use-abap-oo-with-workflow
    a good book
    http://www.sap-press.com/product.cfm?account=&product=H950
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.sap-press.com/downloads/h950_preview.pdf
    Check the following PDF
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    also seach the workflow forum: SAP Business Workflow
    Workflow automates the steps and activities in a business process according to predefined procedures and rules.
    Workflow presents information and documents to the appropriate knowledge worker or agent (another entity such as a program) to make a decision or perform an activity.
    Workflow tracks each and every step in the process flow and maintains an ongoing status.
    Workflow also collects and reports all of the metrics associated with the execution and completion of the process.
    Check the below links u will get lot of info..
    http://www.sap-press.com/product.cfm?account=&product=H950
    Workflow
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
    For examples on WorkFlow...check the below link..
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
    Go through the following links on FORK :
    http://help.sap.com/saphelp_nw04/helpdata/en/24/e2283f2bbad036e10000000a114084/frameset.htm
    http://help.sap.com/saphelp_nw04/helpdata/en/8d/25f1e7454311d189430000e829fbbd/frameset.htm
    http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm
    http://www.insightcp.com/res_23.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    For more reference on workflow: http://****************/Tutorials/Workflow/Workflow.htm
    http://help.sap.com/saphelp_erp2005vp/helpdata/en/04/9277a346f311d189470000e829fbbd/frameset.htm
    Check these links.
    http://www.sapgenie.com/workflow/index.htm
    /people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks
    http://help.sap.com/saphelp_nw04/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
    http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
    http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm
    http://www.sap-press.com/product.cfm?account=&product=H950
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    Workflow
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
    For examples on WorkFlow...check the below link..
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
    For examples on WorkFlow...check the below link..
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
    Workflow tutorials with step-by-step and with screenshots are available at http://www.****************/Tutorials/Workflow/Workflow.htm
    http://help.sap.com/saphelp_erp2005vp/helpdata/en/42/c14a9b55103116e10000000a1553f7/frameset.htm
    http://help.sap.com/saphelp_erp2005vp/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
    http://www.sapgenie.com/workflow/
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    Debug a workflow.
    This has a step by step procedure :
    http://fuller.mit.edu/workflow/debugging.pdf
    www.erpgenie.com/sap/workflow/debugging.htm
    http://www.erpgenie.com/workflow/debugging.htm?2b5de440
    Workflow tutorials with step-by-step and with screenshots are available at
    http://www.****************/Tutorials/Workflow/Workflow.htm
    http://www.sapgenie.com/workflow/
    http://www.sap-img.com/workflow/sap-workflow.htm
    http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
    http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
    http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
    http://www.workflowing.com/id18.htm
    http://www.e-workflow.org/
    http://web.mit.edu/sapr3/dev/newdevstand.html
    http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2857887
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2855919
    https://forums.sdn.sap.com/click.jspa?searchID=791580&messageID=2735228
    http://www.sapbrain.com/TUTORIALS/TECHNICAL/WORKFLOW_tutorial.html
    Regards
    Anji

  • Setting up Approval Process for Purchase Requsition and PO in SAP

    We are using SAP R/3 V 3.6, Doesn't have the work flow for PR or PO approval. PR is being done in SAP to process PO and approval request is being done seperatly though email system (outlook), which doesn't seem an efficient process rather it's a double work for people.....
    Can anybody advise if I want to set up the approval work flow for PR & PO what needs to be done, I know this can be done as I saw it in my other work places.......but not sure what it requires to set this up, any additional module or just configaration??
    Need a bit detail, how to proceed.........??
    Please advise..
    Thanks
    Maruf

    Create Classification for Workflow (Class Type 032):
    Class:            FRG_EBAN    Header release for P.req
    Characteristics:      WERKS     Plant
    GFWRT                          Total value of requisition for
    ESTKZ                           Creation indicator (purchase req)
    Class:          CEKKO2   Release Class for Outline Agreements
    Characteristics:     CEKKO-GNETW Total net order value
              CEKKO-BSART   Order type     
    Class:          FRG_EBAN2     
    Characteristics:     GFWRT     Total value of requisition for
    ESTKZ                          Creation indicator (purchase req)
    Class:          CEKKO   Release Purchasing Document
    Characteristics:     CEKKO-WERKS Plant
    CEKKO-GNETW                  Total net order value
    CEKKO-BSART                   Order type     
    Class:          CESSR   Release strategy for services
    Characteristics:     CESSR-LWERT Value of services
    CT01 u2013 Create Characteristic
    CL01 u2013 Create Class
    Once Classification and Characteristics have been set up need to do the following configuration:
    OMGQ - Release Strategy
    Grp     Strat     Description
    S1        R1       Release Level 1
    S1        R2       Release Level 2
    S1        R3       Release Level 3
    S1        R4       Release Level 4
    Double-click into each one
    example:  R1
    Fill out Values of Class FRG_EBAN2 - Object S1 R1
    Characteristics Description  / Value
        Total Value of requisition  / 0.01 - 2500.00 USD
        Creation Indicator (pur req) / work order
    Save and Transport u2026
    To actually Turn Workflow on involves sending an email to your Basis team with something like:
    Subject: Please Activate Workflow in Q40-101
    Please Activate Workflow in Q40-101
    Transaction SWU3, use password for RFC connection maintenance.
    Let me know how it goes.
    Nodes              SWU3                Automatic Workflow Customizing    
    Preceding node                         Utilities                         
    Preceding node                         SAP Business Workflow             
    Preceding node                         Development                       
    Preceding node                         ABAP Workbench                    
    Preceding node                         Tools                                                                               
    Nodes              SWU2                Workflow RFC monitor              
    Preceding node                         Utilities                         
    Preceding node                         SAP Business Workflow             
    Preceding node                         Development                       
    Preceding node                         ABAP Workbench                    
    Preceding node                         Tools  
    I hope this helps.......

  • Mail sending option at the work flow lavel

    Hi all,
    i m working for a Web Dynpro java where for my project "Classified" after creation of any classified item work flow is there name as approver and publisher.
    I m in search of the functionality where mail need to be trigger for the corresponding creator for the created classified item if once approve or reject by the Approver or Publisher.
    For this from code lavel i need to do something or from Configuration side i need to work on that.
    Regards,
    Deepak

    Hi Deepak,
      If mail Triggering is what all you want,
       then please make use of mail functionality API of  java. For that you need three jar files:smtp,mail,activation.
    Regards,
    Ganga.

  • Event in Work Flow Creation

    Dear Expert,
                         I want to create a Event n Workflow for a custom program , i m very new i work flow , Please assist step by step process.
    1) how to create a event, event type , event sub type.....
    Thanks in advance

    <a href="http://help.sap.com/saphelp_nw04/helpdata/en/c5/e4aec8453d11d189430000e829fbbd/frameset.htm">http://help.sap.com/saphelp_nw04/helpdata/en/c5/e4aec8453d11d189430000e829fbbd/frameset.htm</a>

  • ESS Work Flow

    Hi
    I'm new on ESS Work Flow. I got business request that if leave request end date is less today, then the work flow need bypass the manager approval and update IT2001 directly. I have two questions :
    (1) How do I pass leave request end-date to work flow container so that I use that date to determine if work flow should be completed without manager's approval.
    (2) How do I change work flow status so that leave request can update IT2001 without manager's approval. Currently, if I bypass the manager's approval (no condition due to do not know the answer of #1 ), the work flow status is set to complete, but it did not update IT2001 after I run report RPTARQPOST.
    Thanks for the help.
    Regards,
    Jim

    Hi Wu Jun,
    Actually my problem is that I need define the workflow basing on vacation request start date and end date.
    According to HR, if vacation request end date (for example  2 days vacation from Oct 18 to Oct 19) is less then today,  then workflow should not seek a approval from the manager and update IT2001 directly. We are using a copy of WS1230011 with some customizations. Yes, the possible agent has been defined in general task. 
    One key step of the business activities in the workflow is the task TS12300097. In stead of calling object type from Business Object Repository, this task calls a ABAP class (CL_PT_REQ_WF_ATTRIBS) as object method.  In this class, I could not find any attributes that is vacation start / end date related, therefore, I could not find associate container items from the workflow to make completion condition (if end date less than today then completing the step) of the step.
    Hope you understand my issue and have more specified input. Thanks.
    Regards,
    Jim

  • Work flow management - SD

    Dear Friends,
    1.Can somebody throw light on Work Flow management?
    2.How is SD integrated with Work flow and what are the business processes that needs work flow in SD?
    3.Is it like a Work flow consultant is required to handle this or can we handle the workflow from SD end itself?
    Thanks
    Isaac

    Hi,
    Few points on workflow was prepared by me and screen shots are not there. You can refer
    ALE, EDI and IDOC Technologies for SAP by Arvind Nagpal
    For further detail.
    if the requirment is minimal then SD consultant can handle otherwise Workflow consultant is required.
    Introduction
    The workflow management system provides procedural automation of steps in business process. A business process can consist of several steps. Historically the tasks have been coordinated manually or by some means of communication (sticky note, email, shouting and so on). The common problem in these approaches is in efficiency; each lacks a way to trace where a task is, who executed (or executing) it, and how much time is required.
    In contrast, workflow management system ensures that the right work is sent to the right person at the right time in the right sequence with the right information. The ALE/EDI interface mainly uses workflow for exception (or error) handling.
    Application of Workflow in ALE/EDI
    Error Notification
    Error notification is the primary use of workflow. When exceptions are raised in the outbound and inbound process workflow is started and handled as shown in the below flow diagram.
    Active Monitoring
    Active monitoring allows you to specify threshold values for the state of the system. If the system crosses the threshold limit, a person responsible for the system problem can be notified. For example you can have some one notified when the number of failed invoice IDOCS in the system exceeds 50.
    Rule Based Inbound Flow
    This application of workflow in ALE/EDI does not under the category of error handling. You can set up workflow to handle processing of an inbound IDOC. Normally, an inbound IDOC starts a function module that invokes the posting program to create an application document from the IDOC.       
    In contrast, if you use a workflow, you can set up to do whatever is needed for your business process. SAP doesnu2019t provide standard workflows for the inbound ALE/EDI process, but you can develop your own workflows and tie them to the ALE/EDI process.
    For example an incoming order change IDOC can be routed via workflow to a person for review. If the change requested are acceptable the IDOC can be posted.                                                                               
    The Architecture of ALE/EDI Workflow
    The components used in ALE/EDI workflow fall into two categories:-
    u2022     PD-ORG (organizational) object
    u2022     Workflow object
    You can view and maintain these components by using the T-code SWLD (Area Menu for workflow).                    
                             PD-ORG
                                                                                    Workflow
    PD Organizational Objects
    PD ORG object is used to represent the companyu2019s organizational structure in SAP. The following are the PD ORG objects.
    u2022     Organizational Units (O)
    An Organizational Unit can represent a department, physical location, division or subsidiary.
    u2022     JOBS(C)
    A job involves performing one or more business tasks. For example, sales order clerk, secretary and manager. Although it is possible to assign individual task directly to a position, it is advisable to group tasks together in a job and to assign the job to the position.
    u2022     Position(S)
    A position in a company represents his or her rank. If an employee is promoted, that person leaves his or her current position and is assigned to another position. For example, sales order clerk plant 1000, secretary of company code 1000 and manager of accounts.
    u2022     Users (US)
    A user is a person who has been granted access to the SAP system to use various functions.
    All the above mentioned PD ORG objects can be created, changed and displayed by using following T-codes.
    u2022     PPOCE  Create mode.
    u2022     PPOME  Change mode.
    u2022     PPOSE  Display mode.
    Screen shot1.
    Work Flow Objects
    Business objects
    A business object represents a business entity that has a definite state and various properties. You can carry out various functions on the object. A business object encapsulates the entire functionality of an object. A business object is given a name in SAP.
    For instance, a standard material is assigned the name BUS1001006; it has properties such as material number, description, and material type. These properties are represented using attributes of the business object. The various operations that can be carried out on an object are implemented with methods. For example, if you want to create a material, you can call that business objects create method. An object also has different states. It exposes its various states by publishing events. For example, the material object has created event that is published whenever a new material is created.
    The T-code for Business Objects is SW01.
    Screen shot2.
    Tasks (T or TS)
    A task defines a piece of work that can be executed and tracked in the system. Technically, a task points to a method of an object as shown in the below screen shot. In addition, a task defines the text the purpose of the task, the triggering event based on which the task is started, the terminating event that marks the completion of the task, and a role that contains the rules to identify the person who is responsible for executing the task. A task can be started in response to an event triggered in the system. Tasks are categorized as
    u2022     Standard  Task
    Standard Task is provided by SAP and is client independent.
    u2022     Customer Task
    Customer Task is client dependent and is developed by customers.
    The T-code for Tasks is PFTC.
    Screen shot3.
    Roles
    Roles are workflow objects used to determine the person responsible for carrying out a specific task. Each task has a role assigned to it.
    The T-code for Roles is PFAC.
    Screen shot4.
    Work item
    A work item represents an instance of a task that needs to be executed. The work item can have various states that govern the operations allowed. The following table describes the various states of a work item and its effect on usability.
    Status      Description
    Ready     A work item is created and is visible to all selected agents.
    Reserved      A work item has been reserved by a user and disappears from all the inbox of other selected users.
    In process     A work item is being worked on and can be seen in the inbox of the user who started working on it.
    Completed      A work item is complete and cannot be seen in the inbox of any user
    The SAP INBOX
    The SAP inbox is an interface to manage workflow items and SAP office documents. The below screen shot shows a list of work items in a useru2019s inbox. The SAP inbox contains separate buckets for office documents and workflow items. Office documents are email documents and workflow items are work items. You can display and execute the work items from the inbox. The inbox is highly configurable.
    Screen shot5.
    Error Notification Process
    The error notification process comprises the following steps:-
    u2022     Determining the task to be started.
    u2022     Routing the error to a responsible agent as a work item.
    u2022     Processing of the work item by the responsible agent.
    Possible Agents versus Selected Agents versus Actual Agents
    A task has three types of agents based on rights to execute:
    u2022     Possible agents
    Possible agents represent persons who can execute a task. Not all the possible agents get a work item when a task is started.
    Possible agents are configured in the system by assigning a task to
    several HR objects (job, position, Org unit). A task can be set to
    General task, which means that it can be executed by any one.
    u2022     Selected agents
    Selected agents are the users who get a work item in their inbox. They
    are determined by role resolution logic. Selected agents must be a
    subset of possible agents. If the selected agent is not found, the work
    item is sent to all possible agents. The selected agents are configured
    in the partner profile and the IDOC administrator in T-code WE46.
    u2022     Actual agents
    The actual agent is the person who executes the work item from the inbox. A work item can have several selected agents but only one actual agent. When a selected agent executes a work item, the actual agent for the work item is established, and the work item immediately disappears from the inbox of other selected agents. However, if an actual agent realizes that he or she cannot resolve the problem, the user can replace the work item, causing it to reappear in the selected agentu2019s inboxes.
    Level of Agents in ALE/EDI process
    Level 1
    If a partner profile is located for the problem, the organizational object specified at the message level (inbound or outbound) in the partner profile is notified.
    Level 2
    If level 1 is cannot be identified because of the problem locating the record, the level 2 organizational object specified in the General View of the Partner profile is read.
    Level 3
    If neither level 1 nor level 2 can be identified, the system reads the EDICONFIG table for IDOC administrator and sends a notification.
    Processing by the Responsible Agent
    u2022     The steps necessary to fix an error for which a work item is generated are as follows.
    u2022     Execute work item to display the error. Examples of errors include problems in the control record, errors in IDOC data, and incorrect configuration.
    u2022     The cause of the problem can usually be determined from the error message. If applicable, additional error information is also available for certain type of errors (for example application errors).
    u2022     After the cause of the problem has been determined, it must be fixed outside workflow (or in some cases, within workflow). The recovery procedure depends on the nature of the problem.
    -     If the error is in the IDOC data, the IDOC can be edited and then reprocessed from workflow.
    -     If the error requires restarting the process from the beginning, the IDOC has to be marked for deletion to stop it from further processing and to clear the work item from the inbox.
    -     If the error involves an IDOC that has not been created yet, the work item merely informs the person about the error.
    Important T-codes
    T-code      Description
    SWLD      Area menu for work flow
    SBWP or SO01     Sap inbox
    SW01     Business object builder
    PFTC      Task/ Task Groups
    PFAC      Roles
    SWU3     Maintain standard settings for SAP business workflow
    PPOM     To change ORG structure
    SWUS      Start workflow(Test Environment)
    SWI15     
    SWI13     Task profile for user
    Books Referred
    ALE, EDI and IDOC Technologies for SAP by Arvind Nagpal

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