Work item stucked on SAP inbox

Hi Gurus,
I have a problem on workflow items that are stucked on our approver's SAP inbox even after the PR or PO has already been approved/released. When I check the log, the status is still "In Process". This does not happen always and not for all our PR/PO docs.
Can you help/guide me on where to look for the root cause so i'll know where to correct.
Thanks,
Marianne

Hi MM,
how is the PR/PO done for these workitems that are stuck?
I mean was it sent to users SAP Inbox and he released it from his Inbox, or is it that though he got a workitem in his SAP Inbox, he released it thru ME54N/ME28N.
Because in the later case, you have to define your WF such that if user directly releases them from the T-codes, it should terminate that WF so that it deletes from users SAP Inbox.
Hope it helps.
Aditya

Similar Messages

  • Purchase Requisition Work -item disappering from SAP inbox

    Hi,
    My users are forwarding  Purchase requisition work item from SAP inbox which is disappearing from agent inbox as well from forwarded inbox also.Please guide me
    Abhijit Bagade

    Hi Abhijit
    Please refer to SAP not 1308276 .Which tell about the work items.
    1308276 - WF: Forwarded work items are not displayed in the inbox
    Hope this will solve your problem
    Regards,
    Nitin Amritkar

  • Approval Work Item still appears in inbox after approval

    Hello, We have an issue in SRM 7.0 UWL when an approval work item at a specific level finds more than 1 approver.
    1) When there is more than 1 agent at a specifc approval level, after the item is approved the work item still stays in the Inbox of the approver. However, the approval tab on the document in SRM shows that approval is now at next level. The workflow log does not show any updates based on the approval that was done.
    2) However, if the work item in UWL is clicked on twice, and approval is done from the webdynpro launced the second time, then it behaves correctly. Workflow logs get updated, next approval is routed correctly, and work item is removed from inbox.
    Note: This only happens when an approval level has more than 1 agent. If there is only 1 agent, the behavior is correct.
    Appreciate any help!
    Zack

    Hi,
    Is this a standard solution or modified solution?
    You could have faced a bug in the standard work item completion code. I have seen this a few times (not with SRM though). Coul you check that what is the actual status of the work item after you have tried to approve the work item for the first time. You can check the status in transaction SWI1 (or table SWWWWIHEAD). Is the status COMMITTED? And after you try approve it second time, does it get status COMPLETED? IF this is the case (the status is COMMITTED after first approval), there is a bug in the code somewhere. You might find a solution for this from OSS. IF you have some kind of customized solution, you need to talk with a WF consultant - basically you need to call the work item completion function two times in a row.
    Regards,
    Karri

  • Forwarding of Work Item from Approver's Inbox

    Hi All,
    We are in SRM 5.0 SP07 Classic Scenario.
    We have a requirement of restricting forwarding of work items from approver's inbox to users who do not have a approver's role. Presently, when the system takes in a user ID who is having a requisitioner role or for that matter any role. The requistioner receives a work item but the requsitioner is not be able to approve/reject the workitem.
    We would like to ensure only the approvers are selected in search and other users are not even displayed for selection.
    Is there a way to achieve this?
    With Regards
    Sathya

    Hi,
    As per the config guide,when you try to assign the User,using the FIND button,you will get to see all the users with the role "SAP_BBP_STAL_MANAGER" who can approve.
    Else you can filter the possible selection with the BADI BBP_CHNG_AGNT_GET.
    See the foll thread for more pointers:
    Re: Selection of approvers for Bid
    BR,
    Disha.

  • Incomplete Approval Work Item Removed from Agent Inbox

    Dear All WF Experts,
    I noticed this strange scenario:
    Let say Agent A and Agent B are sent a work item.
    If Agent A has executed the work item in SBWP previously, the work item is removed from Agent B's inbox (And the status is changed to 'STARTED'). However, the work item is not processed yet.
    Is there anyway to make the work item stays in the inbox until either agent approved the work item?
    Thanks in all advances.
    Regards,
    YL

    Thanks Arghadip for your response. Sorry for my blunt question.
    Actually, the Agent A and Agent B are the approvers for PR approval by position (Agent A and Agent B are the users in the mentioned position).
    Thus, when a PR is raised, both Agent A and Agent B received the same PR work item.
    If Agent A execute the work item but does not release the PR, the work item still remains in Agent A's inbox as there is no terminating event. So, based on the logic, in Agent B's inbox, the work item should still be there because the work item is not fully processed yet (no terminating event takes place).
    But, now, from what I saw, as long as any of the responsible agents executed (started) the work item, even if they do not release it, the work item is removed from all other agents' inbox and only remain in the inbox of the agent who first executed the work item.
    I interpreted this as there is at least one agent already view the work item and know the existence of the PR to be approved, thus the other agents do not need to bother about the PR anymore. But, is my interpretation correct? And is there anyway to make the work item stay in the inbox of all approvers until there is one terminating event?
    Thank you so much.
    Regards,
    YL

  • Workflow - passing work item automatically from one inbox to the next one

    Hi,
       We have a pretty customized work flow and SAP is configured to start the workflow after creation of PO. For some POs created by a user, we want the POs / work item to be sent automatically  / by background job from that user's inbox to his /her manager's inbox for approval without manually executing the work item.
    I looked at the FM SWU_PROCESS_MANUEL_DECISION, but could be called only by dialog. I checked the transaction SWIA, but need manual input.
    We are in 4.6b, can anyone tell me how to do the same?
    BTW, I tried to create a custom FM based on above, but lots of issues on that as well.
    If I can change the workflow, all I want is, check the initiator and PO types then based on that either forward directly to next approver or just leave it in the inbox of the initiator so that the initiator can approve manually after verifying the PO.
    Regards,
    Sundar.

    Moderator note: As per comments, IA's answer was accepted as correct, thus marked accordingly.
    Please note that even if you found the answer before someone posted the same, it is still a good idea to mark an answer as correct:
    Firstly they did make the effort to help you, and - more importantly - it shows someone else reading this thread later on what the correct answer is.

  • Forwarding document (not work item) from specific SAP workflow to Outlook

    Hi,
    We are looking for ways to forward the email notification of leave approval from SAP inbox to MS Outlook.
    One way I know of is to create Auto forwarding in SAP inbox, however this would forward all documents received regardless of the work flow.
    Would appreciate it if any one out there could share your experience.
    Thanks.
    Siew May

    Use program RSWUWFML2.  You can get pretty fancy with it to setup wrapper text.  I have used it a lot so feel free to ping me with any questions.
    What is important to know is normal 'email' forwarding will not send workflow items.  I use this every 15 minutes to forward to Outlook and get the users into the Portal to manage the workflow.

  • Open work items to keep in inbox

    Hi Experts,
    I am executing work item from sap inbox  it will calls the z modulepool screen. Hear I have 3 options. Approve, reject and cancel.
    If I want press cancel I want keep the work item in inbox in same user.
    For that what can I do .
    If I use the FM u2026SAP_WAPI_PUT_BACK_WORKITEM how do get the work item ID into z screen (zprog).
    Or if I redesign the workflow with loop to same use. How can set the loop.
    Please suggest.

    You can pass the workitem through binding and execute the FM you have mentioned.
    &_WORKINGWI.WORK ITEM ID&.
    If this container is not available you can get the Instance Id which you will surely get and go to
    SWWWIHEAD Table
    Provide the Instance Id as TOP_WI_ID
    WI_RH_TASK will be the activity task that calls module pool
    WI_STAT as <> COMPLETED
    Thanks
    Arghadip

  • Retain work item in user's inbox

    HI ,
    I have a DMS approval workflow in which we have a requirement for text dialog box/editor to enter the approver's comment.
    which is working fine but if i click on cancel or dont enter any values in the body of the dialog box/editor.in that case the work item is vanishing from user's inbox.
    it should remain in user's inbox unless and until u provide a proper comment in the editor.could you please guide me?
    Regards
    prsahu

    Hi prsahu,
    In the Task, there is a option called 'Confirm End Processing'. When the approver's close the work item, one pop up will come and ask the user to complete the work item.
    Try to make use of it.
    Thanks,
    Viji.

  • "Cancel and Keep Work Item in Inbox" Not working ??

    Hi Experts,
    We need your help in resolving a workflow issue. Issue is, When user gets an Invoice to approve (Non PO), she opens the invoice, do some changes, and park it. Then she gets Option button to either u201CApproveu201D, u201CRejectu201D, u201CCancel and Keep Work Item in Inboxu201D. When she clicks u201CCancel and keep work itemu2026u201D, ideally the work item should remain in her SAP Inbox, however it is getting executed and gone from her workflow. I found that work item in her SAP Outbox xecuted state.
    Same thing happens when they try to forward the work item. She gets an option( a checkbox) to Keep a copy of the work item in her SAP Inbox as well, but that option is also not working and the work item gets transferred without leaving a copy into her SAP Inbox.
    SAP System ECC 6.0
    Please advice.
    Thanks,
    Sid

    Hello,
    Is this in SBWP or UWL? Does it only happen to one user? Does it only happen with one workflow?
    Check in the workflow log if there is anything unusual.
    regards
    Rick Bakker
    hanabi technology

  • Work item Inconsistancy in Inbox

    Hi all,
    In one of our material master workflow scenario, there was a problem due to changed password of WF-batch. Hence workflow has come to a hault.
    After the new password was known, we used synchronize password option and the workflow started working.
    We have come across a scenario where user receives a work item notification inwhich material mentioned is say "ABC" , however when he executes work item, a different material say "XYZ" is shown.
    I have checked the container thro' workflow log and in log it shows a material "XYZ" instead of "ABC".
    I am not able to guess how this material is there in worklfow when it was sterated with material "ABC"
    I have referrred the thread Re: Work item inconsistence in SAP inbox
    (<b>Note:</b> Workflow was started before WF batch pasword was changed. Then due to password problem workflow was not in working condition, and afterwards, WF =batch pasword corrected and workflow functioning was resumed.)
    Is my problem also related to asynchronous data clearing?

    Have you checked, if the workflow was originally started for ABC and the container got mixed up or if it ought to be XYZ all along?
    Was it just that one time that the workitem says ABC in the description but is actually working for XYZ?
    Might be a problem in refreshing. Can the error be reproduced?
    I ran acroos someting similar once and had forgotten to refresh a data element in my function module which was used in the workflow. Might be a possibility too.

  • Attachment in portal not getting displayed in SAP Inbox

    Hi All.
    While creating travel expense requests from Enterprise Portal, travelers create few attachments and then save the travel expense reports.
    A workflow then gets triggered and these travel expense reports reach SAP Inboxes of the checkers [in the finance department].
    The issue here is that these checkers do not have access to enterprise portal and they expect to see the attachments [that the traveler has created via the portal] via corresponding work items in their SAP Inboxes u2013 which currently is not happening!
    I checked the trip transaction that got created [in the backend / in SAP] and found the u2018attachment listu2019 menu option in GOS being disabled [may be because there is not even one attachment that has come to the backend!]
    What needs to be done so that the attachments can even be viewed from the backend / from SAP Inbox? Please suggest!
    Br,
    Hari

    Hi,
      You may have to check with the stylesheet, Check if the iVIews are using portal stylesheets from portal theme. If you want to use WD style sheets, The parameter for the web dynpro to use special theme "sap.useWebDynproStyleSheet" should be "true" (configuration adapter->webdynpro->sap.com->tcwddispwda) in visual admin. If you want to set this option for particular iViews only, then from the WD iView properties, set 'Supply Portal stylesheet' property to 'No'.
    Regards,
    Harini S

  • Work item deletion

    Hi Team,
    when ever a PO orPR is created, based on the release strategy  appropriate person will get the work item, then they have to execute the work item from their SAP inbox , then it will go to next release person ,
    But they are releasing from transaction ME29n or ME54n directly, in this case they want to disappear the work item from their SAP inbox. How it is possible, can you please guide me? Ex. if 1st person releases PO/PR from ME29N or ME54N without executing work item from SAP Inbox, it has to disappear from their inbox and the remaining process as do as i developed in my workflow. Can you please help me.
    I observed the function module SAP_WAPI_FORWARD_WORKITEM, but how can we pass the work item id to the above F.M based the PO or PR number or other possibilities.
    Please guide me
    Regards,
    Surya.

    Hello,
    You can use a parallel step and wait activity in that step with the Release event and you need to pass the PO or PR number as respectively with Workitem completion option.
    By, this if a PO or PR gets released by any option the workitem will be completed and will disappear from the user's inbox.
    Thnx,
    Sudhir.

  • Refreshing workitem in sap inbox while reverting form two parallel level.

    if a user raise a request whcih is supposed to get approved /reject/revert by level1 and level2 people parellelly, if  level1 perform any of the activity of approve/reject/revert in his sap inbox ,level2 sap inbox logically should get clear respectivly and vice versa if level2 perfom the same activity.
    in my scenario
    the request from level0 goes to level1 & level2 ,both of them are autherized to approve/reject/revert the document,
    whosoever from level1 or level 2 perform the activity first in thier sap inbox..accordingly for other level sap inbox clear the work iteam as that activity has been already triggered by any 1 of them.
    in this context..the approve and revert function work perfectly..if  level1  person will aprrove or reject,respectively the same activity in level2 inbox get clear as it is already performed by level1 ,but in revert function. if level1 revert the document from his sap inbox thn the same activity for same document its not gettting cleard from level2 sap inbox .
    as for approve and reject..the respective function will get performed and workflow get closed .but for revert ..the document will be sended to initiator for change,once the initiaotr make the changes it has to come  again  for level1 & level2  approve/reject/revert user decision.
    please let me know for revert function how i synchronize the level1 & level2 activity.if level1 sent the document for revert thn  how to clear the same work item from level2 sap inbox parellely.
    how to refreshing workitem in sap inbox while reverting form two parallel authorised  levels w.r.t to revert function triigerd by any of the level.

    How are you sending the workflow item to level1 and level2.
    The simplest way is to create a rule and assign it to the workflow item.
    What the rule will do is fetch both level1 and level2 userids and pass the it to the workflow. When two userids are passed to a task the workflow item is send to their inbox. And so as anyone of them processes it, it disappears from the other person's inbox.
    You dont need to use PARALLEL option.
    Khusro Habib

  • Identifying pending work items and sending emails to persons responsible.

    Hi Experts ,
    Can you please provide the database table where i can get the status of the work item along with the user/person responsible to act on that work item.
    Basically the requirement is to send emails to outlook of  employees having pending work items in their SAP inbox.
    Thanks

    Hi Kokate_Abhishek ,
    Using this FM SAP_WAPI_CREATE_WORKLIST, you can get all workitems with status(STATUSTEXT,columname).
    May be this will work for you.

Maybe you are looking for

  • How to permanently delete voice memos from iPhone 4s?

    As you can see, I have over 387 voice memos somewhere on my phone, and I want them permanently deleted. I've deleted the voice memos through the voice memos app, and these appear to be all of the deleted voice memos. I tried deleted the voice memos p

  • How to Export data from a Table to Excel using PL/SQL Code

    Hi, I need to export data from a table to the excel sheet using PL/SQL script. could you pls provide with custom codes or sample procedures. Bobby

  • Create report with Assembly BOM component

    Hi, I have a customer who uses Assembly BOM in his delivery and invoice. In this assembly BOM are some component that they want to see in an report. But in the deliverie you don't see the component items in the line Is there somebody who can tell me

  • Aperture Library not accessible (Aperture 2.1)

    Hello Aperture 2.1 on Intel-Mac suddenly ignores completely the content of my Aperture Library! The file ApertureLibary.aplibrary is there and with Finder I can see that my photos are included, but within Aperture I get an empty set - no photos are s

  • Use of 'Widescreen' filter problem

    I like to use the 'widescreen' filter occasionaly on certain sequences i.e. it puts a black bar top and bottom of the screen and gives a cinematic type effect. When I play the DVD on my new widescreen TV, it plays normally for a few seconds, then the