Workbook Distribution

Hello Forum
We are facing a problem while distributing Workbooks through precalculation server.
In the settings maintaineance screen of the workbook (of Information broadcasting) we made the following selections:
Comp code : X , Y , Z
Cal Week : 20.2008 - 40.2008
Cal week is in the columns part of the workbook and thus when the report is executed the output is as :
Comp code   20.2008         21.2008      22.2008
X                    100              200               300
Y                    400             500               600
Z                    700              800               900
but when the workbook is being distributed the output only shows the values of one week ie. the initial week of 20.2008.
Am I missing any settings or plz suggest what mistake am I doing.
Regards
Ashish

Hi Ashish...
Please go through this link...............
http://help.sap.com/saphelp_nw70/helpdata/EN/ba/45583ca544eb51e10000000a114084/frameset.htm
Please test Ur Precalculation server using this process............
you can use Test of Precalculation to test the Precalculation of workbooks and their distribution by e-mail.
1. Enter the appropriate workbook.
2. If the workbook contains variables, you can specify the variant that determines which variable values will be used to precalculate the workbook.
3. Specify the Precalculation server.
4. Specify a Web template that will determine the contents of the e-mail.
5. Specify the e-mail addresses for the distribution.
please feel free to check this link also..........
http://help.sap.com/saphelp_nw70/helpdata/EN/9c/2415407e145c0ce10000000a1550b0/frameset.htm
Hope this helps u...
Regards
Sudheer

Similar Messages

Broadcasting Workbook Error | An active RFC server could not be found

Hi All,
I am facing an issue while trying to broadcast(distribute) a workbook. The broadcasting of a query from the query designer works fine. But when I try to distribute a workbook, it throws up the following error. We have used the SMTP method(Using SMTP plug-in) for broadcasting and we know that we can use RFC(Using RFC connection) too. But my question is whether RFC method is a must for workbook distribution.Kindly help me.
Thanking you,
Best Regards,
Manesh
The Error Log
Processing for user PUSHM, language EN
Processing setting
An active RFC server could not be found
Error occurred during processing of framework class CL_RSRD_PRODUCER_EXCEL, type PROD
Processing setting !TEMP_2CC00BE0E24C704991039F6E9C2AC4E4 completed with errors
Job step for user PUSHM, language EN ended with errors


Hi,
Are you using BI 7 ?
Have you configured a Precalculation server in transaction RSPRECADMIN ?
Precalculation servers are basically PC, that are used for their Excel capabilities, in order to produce up-to-date workbooks.
Best regards,
Guillaume
Message was edited by:
Guillaume GARCIA

Automatic distribution of workbooks

Hello,
we are actually under 3.5 and we intend to migrate soon to 7.0. We have created a workbook to report our function cost by cost center and cost center group. Actually, the distribution is done by the controllers and we would like to have an automatic distribution. Our consultants told us that we need an pre-calculation server. This has high RC-cost and we need additionally a specific development to loop for every cost center and cost center group.
Could you tell me if there is something suitable available under 7.0, perhaps in combination with BO?
regards
Harald

Hello Harald,
I don't know.
Precalculation is quite simple, cheap, easy to use and it is a very good tool.
You have just alocate a dedicated hardware for this purpose.
You can use a Windows XP with HDD Space 380 MB and 512 MB RAM
More information you can find on this note:
1236773 BI7.X(7.10) Precalculation - General Information&Limitations
Best Regards,
Edward John

Distribution of workbook with broadcast

Hi gurus,
I have a question ... I have a workbook to distribute via email with the broadcast.
It's possible to do that : when I distribute this workbook I want to split this workbook by a characteristic. For example : I want that the workbook is split in x workbook (x = the number of for example BRAND) ? I can do that with the distribution of Query but what about the workbook ?
Thanks in advance
Aleksi

Hi Praksah,
I have workbook powered by 3 different queries,I want to preform email bursting of this work book based Vendor value.
i noticed that workbooks can't b filtered using chars values (Vendor)
Can you please explain the alternate apporach mentioned above.
Thans in advance

How to convert a workbook into PDF and broadcast as Email attachment

Hello Gurus,
i have installed the ADS (Adobe Document services). I would like to broadcast workbooks as a pdf file to some user.
When i open the workbook and go to Broadcast --> Setup a broadcast setting for this workbook. The distribution type is
Broadcast E-mail; Broadcast E-mail (Bursting); Broadcast Portal; Broadcast Multichannel and Output Format only MS Workbook and Link to current Data. Here i miss the possibility as PDF.
Where can i set up that the workbook should be broadcast as PDF.
Any help appreciated.
Thanks and kind rgerads,
Murat

Thanks all for your answers,
i also read that with changing the format in Report designer then broadcasting via PDF. Is there no possibility for PDFs for MS Excel Workbooks? How does it work when opening the query in Report designer? What do i have to do there but it is no solution for us because in the workbooks we use GET BEX DATA formulas and just show parts of the analyisis grid. I need a proper solution how to use broadcaster converting workbooks into PDF an send them as email attachment
Thanks,
Murat

Corrupt workbook when sent through email

Hi,
I have setup a precalculation server on a Windows XPSP2 PC, installed Excel 2003SP3 and SAPGUI 640p24.
When calculating a workbook, it's created correctly (as I can open it on the client in the C:\Windows\temp folder), but the sent zip file with the workbook is corrupt.
The tracelog file shows the following entries at the end of the distribution:
BExCompression.SupportsCompression: Compression NOT supported
File or assembly name vjslib, or one of its dependencies, was not found.
BExConnect.Closed
When i display logs in transaction RSPRECADMIN I can see a lot entries with the following message:
DataTable iServerProperties DataTable iVarTable) Boolean[] CopyBack) String[] namedParameters)
and also:
Unresolved exception occurred on the precalculation server
I don't find any obvious problems in the BexPreCalcLog.
I have setup everything according to to the u201CHow Tou2026Troubleshoot Information Broadcasting (BEx Workbooks)u201D pdf.
Additional Info:
BI_CONT - 703 - 0008

Thanks for your quick response WernerS.
I have verified and reinstalled both J# 2.0 and .NET 2.0
However, when trying to execute the workbook now, I can see that on the remotePC where the PreCalc server is installed, Excel uses up almost 80mb RAM before excel returns an error in a popup saying:
Not enough system resources to display completely
I also check the tracefiles and see this error in them:
BExConnect.Trace3: 0
BExExcelTraceListener.AddTraceListener: Added a tracelistener for Version: 7005.5.578
BExConnect.constructor2: 140,471447
BExMenu.CreateSubMenu1: 0
BExMenu.CreateSubMenu2: 0.156253
BExMenu.AdjustToolbarsSubMenu: lApplication is nothing
BExMenu.AdjustToolbarsSubMenu: lApplication is nothing
ListSeparator: ,
ExcelVersion: 11.0
BExAddin, Version=7000.0.0.0, Culture=neutral, PublicKeyToken=null
BExConnect.New: There was already a Connect Object.
BExConnect.constructor2: 0
GetSystemInformation
SUNI Const: 0
CommunicationFactory.GetSystemInformation (Setting Conn 1)): 0
CommunicationFactory.GetSystemInformation (Setting Conn 2)): 0
CommunicationFactory.GetSystemInformation (Setting init Propties)): 0
CommunicationFactory.GetSystemInformation (SUNI.FUNCTION_EXISTS)): 0.312506
RSR_XLS_RFCtrc: 13.594011
CommunicationFactory.GetSystemInformation (RSR_XLS_NET_INTERFACE)): 14.531529
CommunicationFactory.GetSystemInformation (XML Stuff)): 15.6253
CommunicationFactory.GetSystemInformation (Prop Stuff)): 15.6253
CommunicationFactory.GetSystemInformation (Version)): 15.6253
CommunicationFactory.ObtainSystemInformationandCheckVersion (GetSysInfo)): 15.937806
CommunicationFactory.ObtainSystemInformationandCheckVersion (CheckAfterLogin)): 0.156253
CommunicationFactory.LogOnUsingComConnection (ObtainSystemInfo)): 16.094059
CommunicationFactory.LogOnUsingComConnection (MainConnectionChangedEvent)): 1.406277
BExExcelApplication.UnhookDesignMode: Hooked=False
BExItems.CreateFromDeSer: Trying to deserialize the Items...
-------------------6/9/2008 2:35:31 PM-------------------
System.Runtime.InteropServices.COMException (0x800A03EC): Unable to set the Calculation property of the Application class
   at Microsoft.VisualBasic.CompilerServices.LateBinding.InternalLateSet(Object o, Type& objType, String name, Object[] args, String[] paramnames, Boolean OptimisticSet, CallType UseCallType)
   at Microsoft.VisualBasic.CompilerServices.LateBinding.LateSetComplex(Object o, Type objType, String name, Object[] args, String[] paramnames, Boolean OptimisticSet, Boolean RValueBase)
   at com.sap.bi.et.analyzer.addin.BExExcelApplication.SetDirty()
   at com.sap.bi.et.analyzer.addin.BExConnect.OnOpen(Object iWorkbook)
Unable to set the Calculation property of the Application class
   at Microsoft.VisualBasic.CompilerServices.LateBinding.InternalLateSet(Object o, Type& objType, String name, Object[] args, String[] paramnames, Boolean OptimisticSet, CallType UseCallType)
   at Microsoft.VisualBasic.CompilerServices.LateBinding.LateSetComplex(Object o, Type objType, String name, Object[] args, String[] paramnames, Boolean OptimisticSet, Boolean RValueBase)
   at com.sap.bi.et.analyzer.addin.BExExcelApplication.SetDirty()
   at com.sap.bi.et.analyzer.addin.BExConnect.OnOpen(Object iWorkbook)

Server communicaton error with the distribution wizard in BPC 7.0?

Does anyone have experience or a solution for the email error message when using the distribution wizard?The wizard processes the report and then asks for a system password. We don't know what that password is, does this feature require a special password and if so how is it submitted or registered?

You have to protect the report before distributing it. This is done under Etools-->Workbook Options within the template being distributed. Set the password here and BPC will lock the workbook before distribution. If you do not set the password in the workbook you will get an error.

Query Distribution Lists

Dear All,
I need to send a web report using query distribution lists via email with web report as an attachment in the mail.
Any body is aware of the standard fuctionality of doing this? Please share.
Thank you!
Vijaya

Hi,
Using Bex broadcast you can publish your web reports to users in diferent formats HTML,Bex Analyzer workbooks and PDF .
You can broadcast WAD ,queries,query views and workbooks.Pls check below links.
http://www.tli-usa.com/download/Broadcaster__Scheduling_Options_and_Security.pdf
http://tknight.org/sdn/show/24555
Thanks

Broadcasting and pre-calculated Excel workbook

Hello,
Is it possible to pre-calculate an Excel workbook using the Broadcast functionality of BW 3.5 and save the calculated workbook on the BW server itself. We don't want to send the workbook via e-mail or publish it on the portal. We just want the users to open the pre-calculated workbook from the BW server itself.
Many thanks.
François.

hi,
Using the BEx Broadcaster, you can precalculate and distribute Web templates, queries and workbooks. You can distribute these reporting objects either in precalculated form or as an online link. Your distribution options include sending by e-mail or exporting into the Enterprise Portal.
http://help.sap.com/saphelp_nw04/helpdata/en/bf/220c40ac368f5ce10000000a155106/frameset.htm
We just want the users to open the pre-calculated workbook from the BW server itself.
As far as i know,it's not possible(not sure), i haven't done that.. let's see a reply from other BW experts
if it helps assign points
thanks,
senthil kumar

Broadcasting in BI 7.x - Do I need Portal, Missing Distribution Types

Hi,
     I'm looking into getting Broadcasting up and running. Errors abound of course. Could someone help with these questions?
1. Do I need Portal to do email broadcasting of HTML/MHTML?
I was under the impression I only needed precalc server for workbooks.
Someone in earlier discussion said I did need server. If you could point me to documentation
that mentions I need it to simply send HTML/MHTL reports it would be greatly appreciated.
2. I only see "Broadcast Email" and "Broadcast to Portal" as available Distribution Types when setting up a Broadcast.
What do I need to see the additional types as listed in the documentation?
○       Broadcast by E-Mail
○       Broadcast to the Portal
○       Printing
○       Broadcast by E-mail (Bursting)
○       Broadcast by Exception
○       Distribution Over Multiple Channels
○       Precalculating Value Sets
○       Filling the OLAP Cache
○       Filling the MDX Cache

I did find the below excerpt.
[Frequently Asked Questions - NetWeaver Portal - BI Integration|https://www.sdn.sap.com/irj/sdn/nw-datamanagement?rid=/library/uuid/a5067965-0901-0010-6f8a-bbf0b7424283#q-6]
In SAP NetWeaver BI 7.0 (2004s), which BEx Web functions require SAP NetWeaver 7.0 Portal?
As soon as you use any of the new BI capabilities for SAP NetWeaver 7.0 (2004s) BEx tools (such as BEx Analyzer & Broadcasting), you require usage types BI Java and Portal. The only exception is if you do not use SAP NetWeaver 7.0 BEx tools and ONLY use the old 3.x BEx tools.

Use of Workbook

Hi All
I want to put two Queries in BEx into a single workbook.So finally when I am running that workbook ,result of these two Queries with Overwriting the Existing cells can be obtained.
can any one of you please let me know how to use this with Workbook.
Is it possible to do this using workbook.I have not used workbook ever. If poossible can any one of you provide me a document regarding how to use workbook.
Regards
Ashish

BW 1.2B Report Development Tools 2u20131
&KDSWHU &UHDWLQJ :RUNERRNV
&RQWHQWV
Overview ..................................................................................................................2u20132
Before Getting Started............................................................................................2u20133
Creating a Workbook: An Overview......................................................................2u20135
Step 1: Starting the BEx Analyzer .........................................................................2u20136
Step 2: Creating a Workbook Template................................................................2u20137
Step 3: Saving the Template to the InfoCatalog ................................................2u201312
Step 4: Inserting Queries into the Workbook.....................................................2u201314
Step 5: Adding Visual Basic Functionality to Workbook..................................2u201316
Step 6: Saving the Workbook to the InfoCatalog ..............................................2u201323
Review....................................................................................................................2u201325
In this chapter you will learn:
How to create a workbook
template using the BEx
Analyzer
How to insert a query (or
queries) into a workbook
How to save a workbook
template to the
InfoCatalog
How to add pushbuttons
and textboxes to a
workbook template using
simple Visual Basic
commands
Chapter 2: Creating Workbooks
Overview
Reporting Made Easy 2u20132
2YHUYLHZ
Chapter 1 presented an overview of BWu2019s architecture, concepts, and terminology. In this
chapter you will learn how to use the Business Information Warehouse to create workbooks
(or reports).
As shown in the graphic below, creating a workbook in the BW is essentially a five-step
process:
To help you get started with the Business Information Warehouse, we have organized the
material as follows:
Chapter 2: Creating Workbooks
Chapter 3: Creating Queries
Chapter 4: Working with the BEx Browser
Chapter 5: Special Topics (including tips & tricks)
In this chapter you will be working with the BEx Analyzer and Microsoft Excel. With the
help of a business scenario (see next page), we will show you three guided tours:
< Creating a workbook template
< Inserting an existing query into a workbook
You are here
Enable access to a workbook
through the BEx Browser
Enable access to a workbook
through the BEx Browser
Create a new query or
modify an existing query
Create a new query or
modify an existing query
Enhance workbook layout
and functionality (optional)
Enhance workbook layout
and functionality (optional)
Insert desired query (or queries)
into a workbook
Insert desired query (or queries)
into a workbook
Create a workbook
template (optional)
Create a workbook
template (optional)
Chapter 2
Chapter 3
Chapter 4
1
2
3
4
5
Chapter 2: Creating Workbooks
Before Getting Started
BW 1.2B Report Development Tools
2u20133
< Using Visual Basic to add workbook functionality
In chapter 3 you will learn how to work with queries. In chapter 4 you will see how to
access workbooks through the BEx Browser.
%HIRUH *HWWLQJ 6WDUWHG
Before you start building workbooks, it is useful to understand the following:
< What is the business scenario? (see below)
< What does the finished workbook look like? (see next page)
%XVLQHVV 6FHQDULR
Take a few minutes to familiarize yourself with the business scenario shown below. All the
guided tours in chapters 2 through 4 are built around this business scenario.
Bungee Software, Inc. develops and markets games for personal computers. Best-selling
titles such as Portal Kombat, Barrio Brothers, and Kung Fu Grandma have helped Bungee
Software become a leading supplier of computer games. However, the company is
currently facing increased competition from Pixialated, Inc. To protect its market share,
Bungee Software has formed a task force to explore ways to streamline its sales processes.
The company has discovered that collecting and disseminating sales data to executives
consumes considerable time and resources. The task force believes that easier access to
sales and profit analysis information would save time and help executives with salesplanning
activities.
Some of the key questions the executives typically ask are:
< How does the sales revenue for 1998 compare with 1997 sales?
< What is the annual gross profit?
< What is the sales volume for the top products?
< What is the sales volume for the top customers?
< Which sales representative/manager is responsible for declining sales volume?
After evaluating its information needs, Bungee Software has decided to develop the
following reports in the Business Information Warehouse:
< Sales Analysis Report (in this example, 1998 vs. 1997)
< Gross Profit Analysis Report
1RWH The workbook you are about to develop is based on the SAP-delivered SD
DemoCube Workbook (in the SAP DemoCube channel). To follow the guided tours
covered in chapters 2-4, make sure that the DemoCube is active and loaded with the data
on your BW system. For more information on activating the SAP DemoCube, see chapter
5 or contact your SAP system administrator.
Chapter 2: Creating Workbooks
Before Getting Started
Reporting Made Easy 2u20134
$ 4XLFN /RRN DW WKH 2XWSXW
The SD DemoCube Workbook we are about to build contains two reports (or worksheets):
Sales Analysis Report and Gross Profit Analysis Report.
The screenshots below show what each of these reports looks like. Take a few minutes to
familiarize yourself with the layout and structure of the finished reports.
5HSRUW 6DOHV $QDOVLV 5HSRUW
5HSRUW *URVV 3URILW $QDOVLV 5HSRUW
Sales Revenue for 1997 and 1998
Percent change Gross Profit
Analysis
pushbutton
launches the
second report
Gross Profit
Analysis in the
workbook.
Text area
shows
comments that
explain report
data.
Sales Analysis
pushbutton
returns you to
the first report
Gross Profit Analysis
by Sales Organization.
Text area
shows
comments that
explain report
data.
Right-click the mouse to
drill down by sales
organization, distribution
channel, division, industry,
material, and more.
Pushbuttons to launch
other views of the data.
Chapter 2: Creating Workbooks
Creating a Workbook: An Overview
BW 1.2B Report Development Tools
2u20135
*XLGHG 7RXU
&UHDWLQJ D :RUNERRN $Q 2YHUYLHZ
Now that you are familiar with the sample reports shown in the previous section, you are
ready to create a workbook. If you have access to a Business Information Warehouse
system, you may want to follow along.
Shown below are the steps for creating a workbook (based on the business scenario):
Save the workbook to InfoCatalog Save the workbook to InfoCatalog
Add Visual Basic
functions to the workbook
Add Visual Basic
functions to the workbook
Insert query into the workbook Insert query into the workbook
Save the workbook template
to InfoCatalog
Save the workbook template
to InfoCatalog
Create a workbook template Create a workbook template
Start BEx Analyzer Start BEx Analyzer 1
2
3
6
5
4
If you plan to follow the guided tour on your own system, make sure that the BW
frontend components are properly installed on your computer. If necessary, contact your
system administrator for assistance.
To check if the BW frontend is installed on your computer, choose Start ® Programs ®
SAP BW Front-end.
If you do not find the SAP BW Frontend, try searching for SAP BW components under
other SAP logon menus.
Chapter 2: Creating Workbooks
Step 1: Starting the BEx Analyzer
Reporting Made Easy 2u20136
6WHS 6WDUWLQJ WKH %(HU
1. From your Windows desktop, choose Start ® Programs ® SAP Front-end BW.
2. Choose SAP Business Explorer Analyzer.
3. If you see a warning message about macros in Microsoft Excel, choose Enable Macros to
continue.
Microsoft Excel opens with the add-in SAP Business Explorer toolbar in the main window.
About the BEx Analyzer
The structure of BW workbooks is defined using the Business Explorer (BEx) Analyzer.
You can define queries, graphics and other elements, and insert them into workbooks.
The result of a query is presented in an Excel Worksheet. The BEx Analyzer is
implemented as an u201Cadd-inu201D for Microsoft Excel, and links queries to cells in Excel
workbooks. Thus, you evaluate query data by navigating through the query in an Excel
worksheet.
:KDW ,V WKH %XVLQHVV ([SORUHU 7RROEDU"
The SAP Business Explorer toolbar integrates BW reporting functionality in the Microsoft
Excel environment. The BEx toolbar enables filtering, sorting, drilldown, currency
translation, computation of results, use of attributes and hierarchies, saving and managing
workbooks, and more. In addition to the Toolbar, you can still use the full Excel
functionality.
Business Explorer Toolbar
Chapter 2: Creating Workbooks
Step 2: Creating a Workbook Template
BW 1.2B Report Development Tools
2u20137
New
Select from
InfoCatalog
Save to
InfoCatalog
Refresh
query
Undo OLAP
function
for active
cell
Tools
Change
query
Change
formatting Settings
Help
to create a new workbook
to change the existing query
to select and execute workbooks from the BW
InfoCatalog
to work with active cells to enable
functions such as computation of results,
drilldown, filtering, sorting, currency
translation, etc.
to save the current workbook to either the BW
Enterprise InfoCatalog or the user Favorites
to alter the font properties, background
color, and other formatting options in a
workbook
to refresh/update data in a query from the
source(s).
to insert/delete queries, attach charts,
display the header information of a query,
and set the password in the active Excel
workbook
to undo one navigation step
to make configuration settings for data
refreshing, connection to the BW server,
and more
1RWH As we start building a workbook template, it is important to recognize that a
workbook template is no more than an empty worksheet with some formatting; it does
not include any embedded queries. Creating queries is covered later in chapter 3.
6WHS &UHDWLQJ D :RUNERRN 7HPSODWH
After you have logged on to the BEx Analyzer, you are ready to start building your
workbook template.
1RWH Building a template is not mandatory when you are working with the Business
Information Warehouse. If you do not want to create a template at this time, you can
jump ahead to chapter 3 to learn about building queries.
Chapter 2: Creating Workbooks
Step 2: Creating a Workbook Template
Reporting Made Easy 2u20138
The process of designing your workbook template can be divided into the following
substeps:
1. Format the background
2. Hide the Excel toolbars
3. Insert company logo
4. Save the template to the InfoCatalog
)RUPDWWLQJ WKH :RUNERRN %DFNJURXQG
Start from the BEx Analyzer environment in Microsoft Excel.
1. In Microsoft Excel, choose
New from the standard
Excel toolbar. A new
spreadsheet workbook
appears.
2. Choose Format ® Sheet ®
Background.
3. Choose C:Program
FilesMicrosoft
OfficeClipartBackground
Wheat.
Note: If the BW frontend is
installed on a drive other than
C, use the appropriate drive
letter. You can choose any
background you like.
1
2
3
Chapter 2: Creating Workbooks
Step 2: Creating a Workbook Template
BW 1.2B Report Development Tools
2u20139
+LGLQJ WKH :LQGRZ 9LHZV
To add make your workbook easier to use, you may want to consider hiding some of the
window views.
1. Choose Tools ® Options.
2. In the Options window,
select the View tab.
3. Deselect Gridlines, Row &
column headers, Outline
symbols, Zero values,
horizontal Scroll bar, and
Vertical scroll bar. Do not
deselect the Sheet tabs.
4. Choose OK to save the
new options.
1
2
3
4
Chapter 2: Creating Workbooks
Step 2: Creating a Workbook Template
Reporting Made Easy 2u201310
+LGLQJ WKH 0LFURVRIW ([FHO 7RROEDUV
To make it easier for your users to use the workbook, you may want to consider hiding
some of the Excel toolbars.
1. Choose View ® Toolbars
and deselect Standard and
Formatting toolbars. Do
not deselect the Business
Explorer toolbar.
Your Excel worksheet should
look like the one shown at
right. Notice that the
horizontal and vertical scroll
bars, row and column
headers, formatting toolbar,
and gridlines are now hidden.
,QVHUWLQJ &RPSDQ /RJR
To further customize your workbooks, you can add your company logo (or other graphical
elements) to the workbook template. You have three options:
< Insert the logo in workbook template and save it to the InfoCatalog.
< Insert the logo and save the workbook as a Microsoft Excel template on your local drive.
< Upload the logo file to the BW system to have it appear in the BEx Browser (for more
information see chapter 5).
1
Chapter 2: Creating Workbooks
Step 2: Creating a Workbook Template
BW 1.2B Report Development Tools
2u201311
1. Copy the logo (or other
graphics) to your
clipboard using the copy
command (for example,
Ctrl+C in Windows) in
your graphics application
(for example, Microsoft
Paint, PowerPoint, etc.) .
2. Paste the clipboard
contents into your
workbook template. In
this example, the Bungee
Software logo was created
in PowerPoint and pasted
to the template. Using
drag-and-drop, position
the logo as needed.
6DYLQJ D /RFDO &RS RI WKH 7HPSODWH
In step 3 below you will learn how to save the workbook template to the InfoCatalog. To
reuse the template later, you may also want to save a copy of the template on your local
drive.
1. Choose File ® Save As
2. In Save as type choose
Template (*.xlt)
3. In File name, enter a name
for the template (for
example,
Bungee_Template.xlt)
4. Choose Save.
+LQW To create a new workbook (based on the saved template), simply choose File ® New.
From the popup window, choose Bungee_template.xlt.
2
Chapter 2: Creating Workbooks
Step 3: Saving the Template to the InfoCatalog
Reporting Made Easy 2u201312
6WHS 6DYLQJ WKH 7HPSODWH WR WKH ,QIR&DWDORJ
Saving the template to the InfoCatalog will enable others to use the template for report
creation. Additionally, it helps maintain a uniform "look-and-feelu201D for all reports in a
company.
1. From the template view,
choose Save to save it
to the InfoCatalog button.
2. Choose Add as new
workbook under the General
tab.
3. Enter a New Title (for
example, Bungee
Template).
4. Choose the Access in
InfoCatalog tab.
5. To make the workbook
template available to
others, choose in (public)
enterprise catalog.
6. Choose OK.
5
6
1
2
3
4
Chapter 2: Creating Workbooks
Step 3: Saving the Template to the InfoCatalog
BW 1.2B Report Development Tools
2u201313
7. The SAP Logon window
appears and prompts you
to log on to the BW
system. Choose the
system you want to use.
8. Choose OK.
Note: If you are already
logged on to a BW system,
you will not see the logon
window.
9. Enter the client number,
your user name,
password, and language
key.
10. Choose OK.
Your workbook template has
now been save to the
InfoCatalog.
If you are unsuccessful in logging on to the BW system after following steps 7
through 9 above, go to the SAP logon pad you normally use and log on to the
BW system.
To check if the template is
available in the InfoCatalog,
follow the steps below:
11. Switch to the BW system.
12. Choose .
7
8
9
10
11
12
Chapter 2: Creating Workbooks
Step 4: Inserting Queries into the Workbook
Reporting Made Easy 2u201314
The Bungee Template is now a
part of the Enterprise
InfoCatalog. You can allow
the user community to freely
access the template to build
reports.
The option to save the workbook to the Enterprise InfoCatalog may depend on
the authorization settings in individual user profiles. If you cannot save to the
Enterprise InfoCatalog, please see your system administrator.
6WHS ,QVHUWLQJ 4XHULHV LQWR WKH :RUNERRN
Queries pull together the data needed to build reports. The Business Information
Warehouse delivers many predefined queries. You can also design your own queries or
modify existing queries (see chapter 3).
To insert a query, start from
the BEx Analyzer. Although
you can insert a query into
any Excel spreadsheet, we
will show how to insert a
query into the newly created
Bungee template.
1. Choose the cell where the
query is to be inserted.
2. Choose Tools.
3. Choose Insert Query.
The newly created workbook
template is now available in
the InfoCatalog.
1
2
3
Chapter 2: Creating Workbooks
Step 4: Inserting Queries into the Workbook
BW 1.2B Report Development Tools
2u201315
4. In the SAP BEx: Select
Query window, open the
folder
0D_SAP_DEMOCUB to
view the nested hierarchy,
(for example, 0D_SD ®
0D_DECU for the Sales
Analysis Report).
5. Choose the query you
want to use (for example,
0D_SD_DEMO_Q0001).
6. Choose Open.
After inserting a new query,
your workbook should look
like the one shown at right.
7. Choose Sheet 2 to insert
the second query (Gross
Profit Analysis).
8. Repeat steps 2 through 4
to create the second
worksheet.
9. Repeat step 5 above but
choose
0D_SD_DEMO_Q0002
instead.
1RWH You can insert more than one query into a workbook.
4
6
7
5
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
Reporting Made Easy 2u201316
Inserting a Query into the Workbook Template
To insert a query into the workbook template, shown below is another approach:
< Choose Settings from the BEx toolbar and select Select workbook on New.
< Choose New from the BEx toolbar. It will prompt you to choose a previously saved
workbook template from the InfoCatalog.
< Select a query and choose Enter.
The query is inserted into the selected workbook template. Based on the new settings, in
future you will be prompted to choose a workbook template from the InfoCatalog every
time you choose New on the BEx toolbar.
6WHS $GGLQJ 9LVXDO %DVLF )XQFWLRQDOLW WR :RUNERRN
As shown in the business scenario on page 2u20132, Bungee Softwareu2019s workbook design calls
for pushbuttons to allow easy navigation between the two reports. Additionally, the reports
contain a textbox to allow annotations and commentary. To achieve this, you can add Visual
Basic functionality to the workbook template.
&UHDWLQJ 3XVKEXWWRQV
1. To continue working with
the workbook template
(using the SAP-delivered
DemoCube template),
start from the Business
Explorer Analyzer
window.
2. To create a pushbutton,
choose View ® Toolbars
® Control Toolbox.
2
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
BW 1.2B Report Development Tools
2u201317
3. From the Control Toolbox,
choose Command
Button.
4. Click to select an area
where you want to
position the first
pushbutton.
5. To edit the title of the
command button, choose
the Command Button,
right-click the mouse, and
choose Command Button
Object ® Edit.
6. Enter a name for the
pushbutton. In our
example, since we plan to
use this pushbutton to
launch the Sales Analysis
report, we call it Sales
Analysis.
7. Drag it to the lower left
corner of the spreadsheet
(or other desired
location).
8. Repeat steps 2 through 7
to create the second
pushbutton (Gross Profit
Analysis).
4
3
5
6
7
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
Reporting Made Easy 2u201318
9. Choose Sheet1 of the
workbook, right-click the
mouse, and choose
Rename.
10. Rename Sheet1. In this
example, it has been
named Sales Analysis.
11. Repeat steps 9 through 10
to rename the second
worksheet (Gross Profit
Analysis).
12. To delete the extra
worksheet, Sheet3, choose
Sheet 3, right-click the
mouse, and select Delete.
13. To define an action for the
pushbutton, double-click
the Sales Analysis
pushbutton (or choose the
Sales Analysis pushbutton,
right-click the mouse, and
choose View Code).
9
13
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
BW 1.2B Report Development Tools
2u201319
14. To link the Sales Analysis
pushbutton to the Sales
Analysis worksheet and
specify that the Sales
Analysis worksheet is to
be activated when the
pushbutton is clicked,
insert
Worksheets(u201CSales
Analysisu201D). Activate
15. Choose View Microsoft
Excel to return to the BEx
Analyzer.
16. Repeat steps 12 through
14 to define the action for
the second pushbutton
(Gross Profit Analysis) to
the second worksheet
(Gross Profit Analysis).
17. Position the cursor and
create a report title (for
example, Sales
Analysis Report).
18. To change the font
properties (font color
etc.), choose the Sales
Analysis pushbutton,
right-click the mouse and
choose Properties.
14
15
17
16
18
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
Reporting Made Easy 2u201320
19. From the Alphabetic tab,
choose BackColor, then
click the selection button
and choose ToolTip.
20. To change the font color,
go to ForeColor, click the
selection button, and
choose the Highlight
option.
21. Choose Close to exit
the Properties screen.
22. Repeat steps 18 through
21 to set the font color in
Properties for the second
pushbutton (Gross Profit
Analysis).
23. To test the action of the
Sales Analysis and Gross
Profit Analysis
pushbuttons, choose
Exit Design Mode from the
Control Toolbox.
Optional: You may want to
hide the sheet tabs at the
bottom of the screen.
24. To hide the sheet tabs,
choose Tools ® Options
from the Excel menu bar.
19
23
24
20
21
22
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
BW 1.2B Report Development Tools
2u201321
25. Choose the View tab.
26. Deselect Sheet tabs.
27. Choose OK.
The pushbuttons in the
workbook template for
Bungee Software are now
operational.
&UHDWLQJ D 7H[WER[
1. To create a textbox,
choose in the Control
Toolbox.
2. Position the cursor in a
cell. Then, click the
mouse, hold it, and drag
it to create the area of the
textbox.
3. Choose the textbox, rightclick
the mouse and
choose Properties.
2 3
25
26
1
27
Chapter 2: Creating Workbooks
Step 5: Adding Visual Basic Functionality to Workbook
Reporting Made Easy 2u201322
4. Choose the Alphabetic tab.
5. Choose MultiLine and
change the option to True.
6. Choose ScrollBars and
change the option to 3 u2013
fmScrollBarsBoth.
7. Close the Properties
screen.
8. To add (or edit) text,
choose the textbox, rightclick
the mouse, and
choose TextBox Object ®
Edit.
7
5
6
4
8
Chapter 2: Creating Workbooks
Step 6: Saving the Workbook to the InfoCatalog
BW 1.2B Report Development Tools
2u201323
9. In the textbox, enter the
explanatory text to
support report data.
10. Choose Exit Design
Mode in the Control
Toolbox to end design
changes.
11. Close the Control Toolbox.
12. From the BEx Toolbar,
choose Save.
13. Enter a new workbook
name and save it to the
InfoCatalog.
The Sales workbook for Bungee Software is now ready for use. We have added the functions
needed to build a sample workbook (based on the business scenario on page 2u20132).
6WHS 6DYLQJ WKH :RUNERRN WR WKH ,QIR&DWDORJ
1. To save the workbook to
the InfoCatalog, choose
Save to InfoCatalog.
1
11
10
12
9
Chapter 2: Creating Workbooks
Step 6: Saving the Workbook to the InfoCatalog
Reporting Made Easy 2u201324
2. You can either save your
workbook as a new
workbook or overwrite an
existing workbook. For
this example, choose Add
as new workbook.
3. Enter a title for the new
workbook, for example
Bungee Sales
Workbook.
4. Choose OK.
5. To give other users access
to this workbook, choose
in (public) enterprise catalog
from the Access in
InfoCatalog tab.
6. Choose OK.
2
3
5
4
6
Chapter 2: Creating Workbooks
Review
BW 1.2B Report Development Tools
2u201325
5HYLHZ
< Creating a workbook in BW is a five-step process:
Step 1: Create a workbook template (optional).
Step 2: Insert desired query (or queries) into a workbook.
Step 3: Enhance workbook layout and functionality using Visual Basic commands
(optional).
Step 4: Create a new query (or modify an existing query).
Step 5: Enable access to the workbook through the BEx Browser.
< The sample workbook covered in this guidebook is based on the SAP-delivered SD
DemoCube Workbook.
< A workbook can contain more than one query.
< The Business Explorer toolbar integrates BW reporting functionality in the Microsoft
Excel environment.
< To create a workbook, follow these steps:
Step 1: Start BEx Analyzer.
Step 2: Create a workbook template (optional).
Step 3: Save the workbook template to the InfoCatalog.
Step 4: Insert a query (or queries) into a new workbook.
Step 5: Add Visual Basic functions (optional).
Step 6: Save the new workbook to the InfoCatalog.
< When designing the workbook template, you can easily:
Format the background
Hide Excel toolbars
Insert company logo
< You can use Visual Basic commands to add pushbuttons, textboxes, and other functions
to enhance your workbook.
Chapter 2: Creating Workbooks
Review
Reporting Made Easy 2u201326

Auto-Refresh Multiple Workbooks

Hey all!
We have a Sales Reporting team that has been using BPC to create reports for Sales Managers. For the most part, everything works great. However, during the first week of the month, our Sales Reporting team needs to open up each individual Sales Manager's report, click "Refresh Workbook", save the report and send it to the sales managers. We have over 400 Sales Managers, so as you might imagine, this is very time consuming.
I've been asked if there is anyway that we can automate this process. I've been butting my head against a wall for a couple of weeks now, but every idea I come up with seems lead to a dead end. Has anyone else tried to do anything like this? Any ideas would be greatly appreciated.
Thanks!
Sean

Don't look at distributing books. This is mainly for distributing published books which are one or more PDF reports with a TOC, (as you already discovered).
It seems the Distribution and collection feature of the product is hardly known or used.
I have always found this to be a fantastic feature, (though it can be a little quirky until you get use to it).
I have pasted the basic info from the documentation below; this should give you at least the basics for starting, (the online help has all the information).
Please let me know if you have any further questions and let us know how it works out for you.
Fletch
About distributing and collecting offline data
OutlookSoft's offline distribution and collection feature allows administrators to distribute reports and input schedules to multiple recipients, based on a predefined distribution list. The reports are saved to be used offline from the server in native Excel.
The mechanism to distribute offline reports is similar to publishing a book of reports, but this feature also allows you to distribute and collect input schedules. Other differences between publishing a book and distributing and collecting reports and input schedules are:
u2022     Reports or input schedules are locked (parked)
u2022     You can collect changes to offline input schedules and send the data to a database
u2022     Reports and input schedules are distributed through email or a designated network folder, not with a TOC on OutlookSoft Web
Distributing offline reports involves at least three steps, with an optional fourth step to collect modified input schedules:
u2022 Step 1: Create a report or input schedule template that defines the layout of the report. See
Creating reports or Creating input schedules, respectively.
For input schedules, you should set the input cells to 'unprotected' and protect the workbook. See Setting workbook options: Setting the OutlookSoft workbook password.
Also, the workbook should not contain any data. This is because the input schedule expands upon distribution, and clears all input cells.
u2022 Step 2: Create a distribution list that defines the scope (current view) of the data for one or more users. See Creating distribution lists.
u2022 Step 3: Use the Distribution Wizard to distribute offline reports or input schedules through email or a network folder. Reports are created for each user and for each current view described by the distribution report. See Distributing reports and input schedules.
u2022 Step 4: (Optional) If you distributed input schedules, the users can input data offline, and then email the reports back to you or save them in a designated directory. You can then use the Distribution Wizard to collect the data from the modified reports and send it to the database.
See Collecting input schedules.

Expand on sheets and Distribution list wizard

Hi,
my reports uses a EXPAND on SHEET in order to generate a sheet per entity.
I have configured a Distribution list in order to generate a workbook for each departement (a departement has many entities).
The generated Excel reports have lony one sheet.
It seems that the EXPAND on SHEET doesn't work with the Distribution wizard, doesn't it?
regards,
Romuald

Hi there,
This was fixed in BPC 7.0M SP07 Patch 6.
Please see Note [1526314|https://service.sap.com/sap/support/notes/1526314]
Thanks,
John

Boracastin of workbook

Hi,
We applied evrything on our broadcast server but precalulation is not working and throwing us an error as belwo.pls advice
The precalculation server call to precalculate workbook KQY4VHT3EBH86AXVT87U33G9Q ended with return value 1.
The call parameters were:
Variant:
Variable string:
System Response
The workbook was not precalculated.
Procedure
Procedure for System Administration
Notification Number RSRD 520
thx
R

Dear Rubane,
please test ur precalculation server using this process
You can use Test of Precalculation to test the precalculation of workbooks and their distribution by e-mail.
       1.      Enter the appropriate workbook.
       2.      If the workbook contains variables, you can specify the variant that determines which variable values will be used to precalculate the workbook.
       3.      Specify the precalculation server.
       4.      Specify a Web template that will determine the contents of the e-mail.
       5.      Specify the e-mail addresses for the distribution.
The precalculation is started from the BEx Broadcaster and you can test the function.
Also, all the info reg the Precalculation Server is in this link
please feel free to check this
http://help.sap.com/saphelp_nw70/helpdata/EN/9c/2415407e145c0ce10000000a1550b0/frameset.htm
Hope this helps u..
Best Regards,
VVenkat..

Collaborate on Excel workbooks with Sharepoint Foundation

My company recently implemented SharePoint Foundation 2013 and our shared Excel workbooks are no longer allowing multiple users to collaborate at the same time. We have verified that all the settings and permissions are correct and that checking in and
checking out is not required. Is this something that is not available with SharePoint Foundation? We are using Office 2013 installed on the clients, not Office online. Thank you.

Co-authoring of Excel workbooks is only supported when all the editors are using the Excel web application, not the Excel client application.
From
Microsoft's overview of co-authoring in SharePoint 2013:
>"Co-authoring is easy to use from the end user’s point of view. When a user wants to work on a document in Word 2013, PowerPoint 2013, OneNote 2013, Visio 2013 or one of the Office Web Apps, he or she merely opens it from SharePoint 2013 or SharePoint
Online, as usual. If another user already has the document open, both users can edit the document at the same time.
One exception to this is that users can co-author in Excel Web App only if everyone uses the Excel Web App to access the workbook. If anyone uses Excel 2013 or Excel 2010 (the client application)
to access the workbook, co-authoring in Excel Web App will be disabled for that workbook while it is open in the client application."
>"The Excel 2013 client application does not support co-authoring workbooks in SharePoint 2013 or SharePoint Online. But, the Excel client application uses the Shared Workbook feature to support non-real-time co-authoring workbooks that are stored
locally or on network (UNC) paths."

Workbook Distribution

Similar Messages

Maybe you are looking for