Workflow Action History Information

Hi,
I have a Workflow in that workflow. The Approver wants some information from some other 3rd person ,so he will Request the information using the Request Information option .
Can you please let me know where that information(in which workflow table)is stored that whom he has requested and what he has requested .
Regards
Tarun

Hi tarun;
Pelase review:
http://docs.oracle.com/cd/B14099_19/integrate.1012/b12161/defcom24.htm
http://docs.oracle.com/cd/B12037_01/workflow.101/b10283/admmon04.htm
Regard
Helios

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APINV : Workflow Action History empty for approvers.- WF Note Empty

I have the invoice approval workflow working in Ebus. When the person (Person A) first receives the customised approval notification they have the WF_NOTE attribute and fill it in accordingly, they submit it to Person B.
When the next person (Person B) in the approval list gets the notification, there is no entry for the comments that person A has entered in the Action History.
If we go back to Person A's closed notifications, we can see their comment in their action history.
The Action history shows for Person A:
Line 1
From : Sysadmin
To : Person A
Details :
Line 2
From : Person A
To : Workflow System
Details : COMMENTS Entered.
Person B Sees
Line 1
From : Person A
To : Person B
Details :
is there a way to do this? or Am I missing something?
I have looked at Metalink and followed the note "Why Action History in APINV (AP Invoice) Approval Notification does not Show Approver's Comments in Details Column ? [ID 804497.1]" but still nothing showing in the approvers list.
Any Ideas Appreciated.
Edited by: pburke on 11-May-2010 18:51
I can see that it is to do with the NID and process ID for the particular notification and it just shows comments relevant to that notification, but nothing in relation to the preceding notifications.

If the two are different notifications , then there would not be the action history shown from the old notification which has been responded.
If you still want to show the action history, then you can have a custom action history table in your notification. This can be done using a special message attribute
with the internal name #HISTORY to replace the default action history table provided by Oracle Workflow with a custom action history region.
Your custom action history table must be defined as an Oracle Application Framework region, or as a PL/SQL or PL/SQL CLOB document that contains text or HTML. For
more information about building an Oracle Application Framework region, refer to Oracle Application Framework Developer's Guide, available from OracleMetaLink note
391554.1.
Hope that helps !
Thanks,
Dilbagh

UCM - Workflow actions history

Is there any way to check who enables and disables the workflow ?
we have three admins in our ucm. someone disabled the workflow but we don't know who disabled it.
thanks
Edited by: user4884609 on Jul 26, 2012 11:56 AM

Hi ,
Check the workflow history table .
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Srinath

GL Approval Action History from Workflow tables

Hi All,
I have prepared the query to retrieve the Journal Approval Action History from Workflow tables. Below is the Query. This is the Form Personalization. In the Journal Screen i have attached the Menu Action History and placed this query for form personalization.
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SELECT DISTINCT gjb.NAME batch, default_period_name period,
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                           'A', 'Approved',
                           'I', 'In Process',
                           'J', 'Rejected',
                           'R', 'Required',
                           'V', 'Validation Failed',
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                          ) status,
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                   wn.due_date approval_due_date
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                      || (SELECT item_key
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                             AND ROWNUM = 1)
                      || '%'
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Can any one please suggest me how to proceed on this issue ASAP?
Regards,
Anjan.

Hi Anjan,
You can try to set the FND: View Object Max Fetch Size to a value that would allow more data to be returned. However, be aware that this can cause performance issues.
Cheryl

The list of workflow actions on the server references an assembly that does not exist

Hi,
This issue has been discussed many times in this forum , the reason why I am posting is I tried the resolution steps but I dont see any luck.
I am getting the below message from the SharePoint designer 2007 when I am trying to modify a workflow
"This list of workflow actions on the server references an assembly that does not exist. Some actions will not be available. The assembly strong name is Microsoft.SharePoint.WorkflowActions, Version=12.0.0.0, Culture=neutral, PublicKeyToken=71e9bce111e9429c.
Contact your server administrator for more information."
#1 : One of the post says "Normally you would see that error because someone has extended the Workflow actions available in SPD with a custom action developed in Visual Studio. These custom actions are loaded when your workstation reads the WSS.ACTIONS
file on the server. The file is located in the 12 hive under Template\1033\workflow. Your WSS.Actions file contains a reference to a custom action .dll which is not available on the server."
I opened the WSS.Actions file in notepad, I dont see any line with *.dll in it. Am I missing something?
#2: Another post says "The solution I discovered was that the server running my SharePoint Services was not up to .NET 3.0. As soon as I updated to .NET 3.0 everything worked.I had made sure the machine running SharePoint Designer was updated, but
had missed the SHarePoint Services server."
The server is already updated to .Net 3.0.
#3: I went to the %System Drive%\Documents and Settings\Local Settings\ApplicationData\Microsoft\SharePointDesigner.
Deleted the ProxyAssemblyCache folder but no luck.
Just checking if any one was able to resolve this issue by following any of the solution other than the above mentioned ones.
Thanks,
Cutloo

    I have the similar issue with my custom work flow. I have searched the whole day for the solution but no success, then at last a simple track works for me. Please try this if any one faces such issue.
Basically the assembly that we have define in the ACTIONS file dose not exists on the server, because of two reasons, either we have given the wrong assembly name (in our case the namespace name inside our solution) or the PublicKeyToken may differ from the
original assembly, that are deployed in GAC.
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<Action
    Name="Move Item to Another List and Send Email"
    ClassName="MyAssemblyName.Classname"
    Assembly="MyAssemblyName,Version=1.0.0.0, Culture=neutral, PublicKeyToken=4053d1fde8a1c781"
    AppliesTo="all"
    Category="Email actions">
But the problem was in the 'PublicKeyToken', so i double click on the feature inside my solution,then in the bottom i have clicked on the manifest tab to check the entries.
<Feature xmlns="http://schemas.microsoft.com/sharepoint/" Title="MyAssemblyName Feature1" Id="f7f1bda0-5f65-40f1-a705-f6f15a41da3a" ReceiverAssembly="MyAssemblyName, Version=1.0.0.0, Culture=neutral, PublicKeyToken=0c32dbb769ed64b5"
ReceiverClass="MyAssemblyName.Features.Feature1.Feature1EventReceiver" Scope="WebApplication"></Feature>
Here i got the actual PublicKeyToken for my assembly (0c32dbb769ed64b5), i have replaced this number inside ACTIONS file, deploy the soultion, reset IIS.
It works for me,

Closed PO without Action History(APP-PO-14288)

Hi All,
There are Some of closed POs without Action History.
No record in PO_ACTION_HISTORY for these POs.
When I view Action History , I will receive an error -- APP-PO-14288.
Any advice is appreciated.
Thank you.
Best Regards
Edited by: user631092 on Nov 24, 2008 4:20 PM

Hi Srini,
Thanks for your help.
I found this note too. After running Workflow Background Process, I still can't view action history.
I checked the result of wfdirchk.sql too, but I don't know how to analyze it.
The end of the result as below:
-- WF_USER_ROLES: Missing user role
-- Every User must Participate in their own role
ERROR :
NAME
R01156
-- WF_USER_ROLES - Duplicate Rows
no rows selected
no rows selected
--Number of roles that qualify for purging (Make sure you run purge
--regularly!
COUNT(*)
705
--Number of userroles that qualify for purging (Make sure you run purge
--regularly!
COUNT(*)
1145

Suppressing Action History in 11.5.10

After 11.5.10 I see the following section in my notification:
Action History
Num Action Date Action From To Details
Is it possible to suppress this?

Thanks for your reply. What I am looking for is there a way you can do Mass Delete, Mass Copy functionality in 11.5.10. Let say you created 10 instances and you configured one of them and want to copy that information to other 9 instances. Other thing is there a way to delete 10 configured instances in once click? In 11.5.9 We created the pop which display all the instances and user select the one that they wanted to delete and click the button on popup window. We registered the Event called Deletor which is was called whenever user click on the delete button. Behind the scene it is calling the Java script which has followin function. Which recognized the event and delete the instances.
function initCopy(eventName){
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Not sure do we have <execute-fc name=\'' + eventName + '\'/> in 11.5.10?
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Vipul

Notification Action History not showing all the approver's details.

Hi All,
I have a custom workflow which will require many approvals
A1 -> A2 -> A3 ->A4 , when the notificatoin come to A2, the action history shows the from as the sender and to as the A2.
But when it comes to A3, the old entry is not coming, getting only the current user details.
I have chekced the checkbox "expand roles" .
How to get all the old approver;s list in the action history.
Thanks,
With regards,
Kali.
OSSI.

Hi,
When the second notification is sent, that is a different one from the first, so it will have no history.
If you want the history of all the notifications in the flow, then you will need to write something to build this dynamically and include that in the notification - populate the #HISTORY attribute on the message with the history you want to include.
HTH,
Matt
Edited by: Darryl Burke -- advertisement and links removed

Implicit triggering of Workflow Action

Hi
There is Oracle APEX(Application Express) which is invoking the BPEL process on change in DB field.
Lets say status become NEW, it inokes the BPEL process, with the Request Number, which is a key filed in APEX as an input payload message to BPEL.
In BPEL process there is a Workflow which is triggered and a request is sent for Approval/Deny lies in a person's worklist.
Now APEX is the controlling point and BPEL is only used for workflow .
So no action of a workflow can be triggered form BPM worklist.
So when the status of DB field changes from NEW to COMPLETED, the BPEL process is to be invoked again and should proceed with the workflow action task where it has stopped previously and should get out of theat person's worklist.
The issue here is :
How can I invoke the workflow action from APEX to proceed further, when it has come to a person's worklist.
Thanks
Deepak

Thanks for the speedy response. We've tried that, but the "Change Document Object" for Risk Assessment in not included in the possible list.
The following change document object for this transaction is CBIH_ERH for the Risk Assessment and CBIH_AC for the Safety Measure. This information can be seen in the change document CDHDR.
Regards
Makoro Manyathela

Action history

Hi
1. Attaching Action history to the new timed out notification.
I am sending a approval notification to the User(A), User(A) reassign notification to next User(B).Now User(B) will get notification having Action history. Notification also has Timeout functionality.
Once the timeout occurs a notification is resend to the same user(B), but this time we loose the old action history, as after timeout a new notification is sent.
do we have any faculty to include old action history to the new timed out notification.
Now if user B does not respond within 30 min, Notification will get timed out and I am again sending a new notification to the User(B) , Now User(B) should also see the Old action history, the history that was available into the notification before timed out happened.
2. REASSIGNMENT
While reassignment, is it possible to send a read-only copy of same mail to the another user, other than the Recipient.
The requirement is, to acknowledge the originator of the mail to keep in loop for every reassignment, to track the the movement to the notification been reassigned.
As this is urgent requirement, requesting you all to respond to this mail ASAP.
Warm Regds
Arvind

Hi,
I´m quite sure you need to edit WF HTML procedures to do that.
1. You need to create an atributte in your oracle workflow to save your history. Everytime you click reassign button, you save your history there. Then, when a timeout occurs, you read this atributte and compose your message.
2. Also you need to create an atributte to save the originator of the message. Then alter WF HTML scripts to read this atribute and send a notification for the originator of the message everytime somebody clicks "reassign button".
I know I´ve explained it shortlly, but my OWF is down and I can´t test it know to help you better.
I hope its in time,
Regards,
Luiz Soares

Notification is sent to a Role, but Action History display one member only

We have created an approval notification for HR which is sent to a Role. The role has 3 members. The email is successfully sent to the 3 members of the role (expand role is checked). However, on the Action History of the Notification Details, it shows that the submit action to was for 1 member of the role. This is misleading as actually, action is for the role (and the 3 member of the role). We would like the information here to be factual. Show that that the action was submitted for the role or show everyone who received the notification. Can that be done?
Thanks.

Any light on this ?

How to tell if column value has changed for use in workflow actions

Hello,
I am using Sharepoint 2010 and for one of my Lists, I am using a general list workflow. What I need to be able to do is determine if a column value has change (say an "Assigned To" field) because I only want to take some action if that particular
value has changed. I want to be able to have a workflow action that would be something like:
If Current Item: Assigned To not equals [OLD VALUE]
I have found some web searches that talk about creating a duplicate list or duplicate (but hidden) column but that doesn't seem to be the way to go. I have document versioning set but don't if that can be used to help with this. One possible
thought (although I haven't tried it to see if it works) is to create local variables and have the values in the variables be the "old value". Just not sure if there is a best practices for doing this.
Thanks for any thoughts - Peter

Helen,
Not sure I fully understand your goal. We don't use "tasks" at all but if you are looking to have your workflow check certain valus and be able to send email messages to people based on whatever, then you can certainly do that (as long as your Sharepoint
has the email setup. We do this for alot of workflow tasks.
So, in the workflow you can have a blanket statement like what I previously listed:
if Current Item:hiddenStatus not equals Current Item:Status
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or you can do something like:
if Current Item:hiddenStatus equals "In-Progress"
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Else if Current Item:hiddenStatus equals "Completed"
    .... do something
or combine the two and do nested "if" statements. Then you add an email statement wherever you need it like:
if Current Item:hiddenStatus equals "Completed"
   then email "these users"
To add the email part, just type in "email" on the line where you want to add a statment. There is only one option to choose from. That will display the line "then email these users".   The "these users" will be a link. When you
click it you will get a popup to add the email info. We typically will send the email to a user (or users) that are already listed in one of the PeoplePicker fields. On the email form, you can type in your own text, designate that a value is based
on a column value (like our PeoplePicker), designate that a value is based on a workflow variable, add a link to the current item, etc. To get to these options you will click the button to the right of the fields or use the "Add or Change Lookup" button
in the bottom-left for the text area. There is alot you can set in the mail.
Does this help answer your question?
- Peter

Payment History information Not in Worklist details

Hi,
Can anybody tell me how i can update the payment history information in the worklist details? In the separate tab.
Somehow the information is not coming to FSCM.
Do i need to enhance a badi?
Regards,
Richard
Edited by: R. Gentenaar on Aug 19, 2010 10:31 AM

Hi,
Check if program: FDM_COLL_SEND_ITEMS (under t.code FDM_COLL_SEND01 in integ. with AR) also runs regularly, check out the log of job if you are running program automatically.
This program transfers FI-AR data to Collection management, and only then the worklist gets updated with invoice/payment data. The selection to run this program should be radio button "Periodic Data Transfer".
regards,
Tejas.

"Unable to load workflow actions from server. Please contact your server."

I get the following error message when I want to create or open a workflow in SharePoint Designer 2007
"unable to load workflow actions from server. Please contact your server
administrator."
I don't receive this error as a site collection administrator, but one of my contributors gets the error.

What Chris mentioned is kind of abnormal situation described in
http://office.microsoft.com/en-us/sharepointdesigner/HA102379121033.aspx#20.
However, normally, you won’t be able to create SPD workflow if you only have Contribute permission level. I give the user Design permission level then he can
create SPD workflow.
There are other factors affecting permission to create SPD workflow:
1.
According to
http://office.microsoft.com/en-us/sharepointdesigner/HA101005871033.aspx#4
, the SPD workflows are stored in a site-level hidden document library called Workflows. You should make sure that user have permission in this document library so that the created workflow can be saved successfully.
http://blogs.msdn.com/sharepointdesigner/archive/2008/11/25/locking-down-sharepoint-designer.aspx
describe the method to manage permission for this hidden Workflows document library: open the site in SharePoint Designer >> right-click the Workflows library >> click Properties >> click the Security tab >> click the link “Manage
permissions using the browser”
2.
SharePoint Designer contributor setting (http://office.microsoft.com/en-us/sharepointdesigner/HA101174691033.aspx
) can also block the user from being able to create workflows.

Approval status of PR is in process, but action history show 'Approve'

Dear all,
I am on EBS 11.5.10.2 and encountered a problem during the approval process of PR.
The approval hierarchy with PR is planner -> approver1 -> approver2,
and approver2 is the final approver.
Everything of the approval process is OK except that the action performed
by approver1 shown in Action History is 'Approve', but not the appropriate
'Forword'.
Sequence Performed By Action Approval Status
0 planner Submit
1 planner Forward In Process
2 approver1 Approve In Process <---- Here the 'Approve' action should be shown as 'Forward'
3 approver2 Approve Approved
Any ideas will be greatly appreciated!
Regards,
Henry Huang
Edited by: user8960428 on 2011-7-7 上午8:13
Edited by: user8960428 on 2011-7-7 上午8:15

For requisitions the action taken by the approver is recorded. If they click on Approve, the same is recorded in action history.Shivaraj, for POs with the similar position hierarchy, if the approve1 click on Approve, action history does show 'Forward'.
Do you mean the action taken by the approver1 is different between Requisitions and POs?
Edited by: user8960428 on 2011-7-12 上午8:03

Workflow Action History Information

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