Workflow activation for PO release

Hi Guru,
How to activate workflow for Purchase order Release,
Requirement is like 3rd level is rejecting the purchase order, how to communicate to the 2nd and 1st level with rejection reason.
Can I have some configuration guide?
Waiting for your reply.
Thanks,
Samir Bhatt

http://www.sap-img.com/workflow/workflow-of-purchase-requisition-release-strategy.htm
Use the Above link Else go to saptechnical dot com Website and Click on Business Workflows then Workflow Scenario Configuration Here you will find the Detail Configuration of Workflow with Screenshots.
Regards,
Ashok

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Workflow variant for payment release

Hello ,
I have done the configuration of workflow variant for payment release but still the invoice is not getting blocked when we are paying it .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS10000052-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release
Then in the vendor master i have inputted the relase group also .
But when i make the payment for that vendor , no blocking of invoice is happening nor it is going for approval procedure.
Please guide me what all other checklist available for executing the Workflow variant for payment release .
Thanks.

Thanks Kiran ,
Now hte invoice is getting blocked automatically and i am getting the error as
Line item not relevant for payment release
Message no. F5783
for which i changed the error message to warning mgs and saved the invoice .
But while making the payment i was not getting any payment block. I was able to make the payment
Actually I should get the payment block while I am making the payment and then i should release it through FB13 .
Please let me know if I am wrong .
Thanks

Workflow - Wait for PO release

Hi ALL,
My requirement is that, after the PO change by ME22N the WF should Wait for PO release before I can call MIGO for Goods receipt.
But my WF is directly calling MIGO after the ME22N, even though I have put a Wait for event task in between.
Object type - BUS2012
The WAIT event is - RELEASED
the bibding parameters are &_EVT_OBJECT& from Event to &PURCHASEORDER& in the workflow.
The wait condition is executing successfully and then MIGO is called, where as I have not yet Released the PO.
How to make the WF wait for the Release.
DP

Hi,
As per my understanding, is your workflow goes for next step after release of any level ?
Please check whether the event RELEASED triggers for each level of release.
Regards,
JMB

Issue in One step workflow activation for Confirmation in SRM 7.0

Dear Experts,
On working to EXtended Classic Scenario, I am configuring one step approval workflow for Confirmation (good receipt) in SRM 7.0
I have standard customisation for Confirmation and activated below object for one-step approval :
BUS2203 SAVED WS10400002 Event Linkage Activated
(one-step approval)
When I am creating a Confirmation with respect to PO in portal, It is showing Approval Pending but It is not going to Manager for approval. While creation of shopping cart (one step approval) is working fine and SC is going to same Manager for approval.
Kindly suggest me, what else required for it.
Thanks in advance,
Pawan Keshwani

Dear Expert,
I am using Application Control Workflow for both SC and Confirmation. Issue is resolved now by this link
No workflow started. Application error occured
Thanks for your Reply.
Regards,
Pawan Keshwani

One Step Workflow Activation for Shopping cart in SRM 7.0

Dear Experts,
On working to EXtended Classic Scenario, I need to configure one step approval for shopping cart in SRM 7.0.
Currently it is providing me Auto Approval by default and based on it PO is being created. I need one-level manager approval shopping cart.
I am working in Demo System of Extended Classic Scenario, I need only one step approval SC without any condition.
Kindly tell me the configuration steps in SRM and please tell me one more thing is there any need of BADI or other coding for one-step approval?
Thanks in Advance,
Regards
Pawan Keshwani
Edited by: pawankeshwani on May 25, 2011 6:22 PM

Hi Ashutosh,
Thanks for quick reply.
As per your comment when i am tring to activate /SAPSRM/C_SC_600_001_SP04 by t-code SCPR20, But It shows me a information pop up Maintain the client role and then Activation is Cancelled.
Kindly tell me what i am missing or any other prerequisite step to do for this BC Set Activation.
Thanks
Pawan Keshwani

Workflow activation for HCM process

Hi Guys,
I have gone through few threads regarding this but couldn't solve the problem...my requirement is to activiate wf for HCM process(we are on ECC.6) ..in process config i have assigned standared wf and then activited that but the problem is i can not see any event triggered(in SWEL) once we save and send the form..any specific config to be done for triggering event.
Thanks,
Atul

Please check whether the Event Trace is activated from SWELS transaction Code. After that also check whether any restriction has been imposed in this transaction.
You can just create a event from SWUE and check whether entries are getting registered in SWEL tcode
Thanks
Arghadip

Workflow Mail for PO release strategy is in outbox not in agent mailbox

Hi Team,
i wrote a method in ZBUS2012(copy of buz2012), to send email, i tested the method and its working and with the task (SWDD-WS90100007) the mail is getting triggered. the mail is moving inbox to outbox in SBWP. but the mail is not going to agent mailbox. Is there any setting is required or we need to extract agent mail-id in any other method. background task is not excuting, is there config is required in SWU3
Thanx in advance
Kesav

Hi,
Go to the T.Code SOST, check your mail is sent.
If found check it and execute it. Now you check the email box.
If working, then inform basis Team to schedule the mail dispatch program.
Regards,
Surjith

Workflow for payment release

Hello ,
I have done the configuration of workflow variant for payment release but the invoice with the payment block can be paid without any release approval .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
subworkflowWS00400012
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS00400012-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
Then in the vendor master i have inputted the relase group also and the payment term which is having the block .
While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
But in my inbox . the item is flowed with red colour and the erro log is
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System Response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Kindly guide me . and let me know which setting i have missed .
thanks

Hi,
Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
You might be able to test them via SWUS or trigger them via SWUE.
If you create a new copy, remember to put that in the customizing.
hope this helps
Paul

Error in event receiver in workflow for PO release strategy

Hi Expert,
I am trying to trigger an email through workflow for PO release. I have setup following
In SWETYPV,I have check marked on Type linkage active and Enable event queue. Status no error.
In PFTC, under Triggering events, Object type BUS2012 is green light
When i create the PO in my SAP inbox, i get notification, however, i getting this error u201CERROR IN EVENT RECEIVER".
Also, how can i send the notification to the user's outlook inbox? Your help will be appreciated.

laurarice wrote:
Hi Expert,
>
> I am trying to trigger an email through workflow for PO release. I have setup following
>
> In SWETYPV,I have check marked on Type linkage active and Enable event queue. Status no error.
> In PFTC, under Triggering events, Object type BUS2012 is green light
> When i create the PO in my SAP inbox, i get notification, however, i getting this error u201CERROR IN EVENT RECEIVER".
> Also, how can i send the notification to the user's outlook inbox? Your help will be appreciated.
I suppose, you are using the workflow WS20000075. Add sending email as an additional task to the same workflow in SWDD.

How to retrieve comments from one OfficeTask activity and use them in another OfficeTask activity for Multi level Approval sequential Workflow

I'm designing a sequential site workflow using Visual Studio 2010 for Project Server 2010. In my case, I have following 6 stages in the workflow:
1. InitialProposal Stage
2. Approval Stage1 -- Needs approval from Approver Project Security Group Members1
3. Rejection Stage
4. Approval Stage2 -- Needs approval from Approver Project Security Group Members 2
5. Execution Stage
6. Completed Stage
Requirement is workflow should move to Approval stage2 from Approval stage1 if approved by all members of Approver Project Security Group1and it should move to Rejection Stage even if a single member rejects it.
Workflow should move from Approval Stage2 to Execution Stage if approved by all members of Approver Project Security Group2 and it should move back to Approval Stage1 on rejection by a single member of the group.
I'm using inbuilt PSWApproval content type and OfficeTask activity for creating approval task for the group members at both stages.
On task rejected in Approval stage2, task will be assigned again to Approval Stage1 and I want to show comments given by members of Approver Project Security Group2 to the members of Approver Project Security Group1 with this assigned task
but I'm not able to retrieve comments from officeTask activity.
My question is where exactly these comments are saved? how can we retrieve them and use them in another officetask activity? If this is not possible then what is the possible solution for meeting above mentioned business requirement?

Hi Paul,
Thanks for your suggestion.
By comments field I'm assuming OfficeTask.Comments field. Problem is, this field is always null. I tried accessing this field in CheckExitCondition activity as well as in OnTaskCompleted but in both the cases, it was null only(I wrote comments while approving
the task).
I used a code activity within OnTaskCompleted activity and following code for accessing Comments and Description fields:
public string officeComments;
public string officeDescription;
private void TaskCOmplete(object sender, EventArgs e)
CodeActivity Sender = (CodeActivity)sender;
Microsoft.Office.Workflow.Actions.OfficeTask ofctask1 = ((CompositeActivity)Sender.Parent).Parent as Microsoft.Office.Workflow.Actions.OfficeTask;
officeComments = ofctask1.Comments;
officeDescription = ofctask1.Description;
Please tell me if I'm doing anything wrong here, I'm very new to Workflows. Also, do I need to set any specific property of officeTask for retriving comments?
Thank you

Workflow Required for Service Entry release

Hi !,
Can anyone help me out by provide input as i want to have a workflow to be generated based on a Text feild (Sap Login ID) which user will be entering in a Text feild in Service Entry Sheet. What it should do is :
1. Should Validate with my provided list of Approved Users. (Separate table entry to be maintained with reqd T-code).
2. Mail to be triggered to his(Approver) SAP and Outlook ID for the release to be made with Document Information.
3. He Should be able to Approve / Release through Workflow.
4. Creator should be informed for the Approval Done.
Please forward your comments.
MM

Please check these helpfull links:
workflow for service entry sheet(ML81N)
Re: Workflow Template(WS) or Workflow Task(TS) for Service Acceptance (SES)
Re: Workflow issue on service receipting
Service Entry Sheet Workflow
Edited by: Afshad Irani on Jun 3, 2010 2:48 PM

Business Workflow for PR Release...

Hi Experts,
Can anybody please tell me how to work with BUSINESS WORKFLOW for PR Release from scratch.
I am new in Workflow and i had tried with myself but not getting exactly.
Please reply me with step-by-step process from scratch to release PR.
thanks in advance..

Where did you get stuck? All the steps needed could be found in the customizing and the customizing documentation explains them. Also make sure you have done the workflow configuration in SWU3.
Regards,
Martin

Workflow for PO release strategy agent not found

Hi all,
I m beginner in the workflow. i want to create a workflow for the PO. release strategy I have done all the settings in the SPRO for the release strategy. I have copied the standard workflow definition WS20000075 also done the binding with object type BUS2012. in the steps 'Release of purchase order' i have mentioned the task TS20000166 i.e. 'Release of purchase order' and also maintain the AC Rule 20000027 i.e. 'Person responsible for PO release' for agents. But still its not getting the agents. the workflow is getting triggered but its not getting the agent. What else setting I need to do to get this done.
Thanks a lot.
Regards.

Very well put Rick. In my case if i simulate this workflow from swdd transaction then it works fine but the same workflow when initiated from ME21N doesn't work and throws same error.
1. I have copied standard workflow and task 166 is throwing error.
"Resolution of rule AC20000027 for task TS20000166: no agent found"
2. I have recreated the step but still the workflow is throwing error.
3. If I execute the rule individually (PFAC_DIS) with a specific PO then the rule works fine. The rule executes the below mentioned exit successfully.
4. I am using exit to determine the agent, the workflow works fine if I don't use the exit. The exit is EXIT_SAPLEBNF_005. I am just pulling the agent from a ztable.
Please advise if you can help as I have not seen anyone answering.
by the way irrespective of the explicit rule update in the workflow the step executes AC20000027 by default.
Any help on above is appreciated.

User status for establishing release functionality for new activity.

Hi Experts
My intention is to stop business transactions to a newly included activity in a released project.
I wish a release for the specific activity before allowing business transactions.
For this purpose i have created an user status z0001 as shown below:
10 new New 10 20 1 1
20 rel Released 20 20 1 1
But, i am unable to trigger this for only activity that is newly assigned for the newly included activity.
Is there any means to get thje desired functionality?
warm regards
ramSiva

Hello,
Get help from your abaper on this.
Vinay

Workflow for PR release for multiple purchasing groups

Hi Guru,
We have multiple purchasing groups and want to send emails to the responsible person for PR release for their own purchasing groups. In the standard SAP pr release work flow configure, there is no place to specify purchasing groups. Do you have any recommendation? If we need ABAP development, do you know the user exit that we need to modify?
Thanks a lot!

Hi
Define the release codes for each person heading a department (purchasing group) and assign the work flow for concerned person. When ever you create PR, depending on purchasing group work flow will be triggered. Assign the release code and release group authorization to particular person's profile in PFCG. Then he can be able to release PR.
Thanks

Workflow activation for PO release

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