Workflow approval for sb

I'm in the extended classic scenario. I need to check the workflow approval before of the sb saving. How table, objects contains this information?
thanks
Sabrina

Hi
What do you mean by sb ? Is it sc (Shopping cart or something else ) ?
Couple of ways to find the equired details.
1) By SRM GUI logon, incase you know the shopping cart number, using BBP_PD Transaction, you can get the complete Shopping approver details there itself.
2) By SRM Web page, if you created a new shopping cart, in the Approver Preview section, just one level above the Order button, you can see the list of managers, who will be approving the shopping cart (With their details in 2 manner - graphical/ tabular details - like name, next level approver, etc )
3) By using the Standard SRM Workflow function modules, incase you know the Shopping cart details, you can get the approver list with their names, approving limit etc.

*-- get Approval preview - on the Shopping cart applet information - Standard SRM uses this function to get the Approval preview in the shopping cart
CALL FUNCTION 'BBP_PDH_WFL_PARAM_APPLET_FILL2'
By creating a custom program, you can use the logic of fetching the approvers in advance, as done by SAP, you can get all the required details.
Refer this link for details.
Re: where i can get Badi approvers..
Try BBP_WFL_APPROV_BADI using SE18 Transaction to determine SRM N-step level Approval Workflow
Regards
- Atul

Similar Messages

Workflow Approval for CTS+ for NON ABAP Transport

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We have a NW Portal system currently using CTS+ for transport.
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Does Solution Manager provide such workflow approval for NON ABAP transport?
I do hope anyone has such experience to share.
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mike

Hi Mike
Yes solution Manager CHARMS or Change request managment functionality uses CTS+ to move the Non ABAP requests
it uses IBASE as identifier for systems and for more can search sdn
check this link too
http://www.sdn.sap.com/irj/sdn/alm-change-management
Hope it helps
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Prakhar

Workflow approval for PO

hi experts
if a purchase order is prepared through ME21N, then purchase manager has to be known
through workflow... he has to get a mail to inbox,when he click on that inbox.. he has to see that po
and has to approve it.
help me in this regards
Poonam

Hi
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"saptechnical"
path -Tutorials-Workflow-Workflow
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Purchase Order Release Strategy
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Workflow Approval for AR Credit/Debit Memo

Hi All,
I am looking for document on setting up Approval workflow for AR Credit / Debit Memo. Can any one share me document on how to set up AME for AR credit / debit memo approval.
Thanks & Looking forward to your reply. Please send the document to [email protected]
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Siva Kalyan.

Thanks John,
the function module which you suggested SD_SALESDOCUMENT_CREATE has all the fields i require. But, i am not able to find the fields KUNAG (sold to party) and KUNWE (ship to party) in this function module to enter the data.
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Hi,
Looking through the forum, it seems that it is possible to set up workflows for document approval with Solution Manager.
I don't have much experience with this platform; can anybody point me to documentation, blogs or white papers that explain how to do this?
Kind regards,
Tony.

Hi,
Chk out the below link.
[http://mailman.mit.edu/pipermail/sap-wug/2008-February/027794.html|http://mailman.mit.edu/pipermail/sap-wug/2008-February/027794.html]
Thx,
waseem

ERM - Workflow Approval Configuration in ERM and CUP

Hi Experts,
I'm in the midst of configuring the workflow approval for ERM and have some queries.
I followed the post-installation guide part 1 for ERM on the workflow configuration and have sucessfully done the following:
1. Verified that the "AE_init_append_data_RE.xml" has been uploaded in CUP with Append option
2. Verified that request type "RE_ROLE_APPROVAL" with workflow type "RE" exists
3. Verified that priority "RE_HIGH" with workflow type "RE" exists
4. Created a workflow initiator for ERM called "ROLE_APPROVAL" in CUP -> Configuration -> Workflow -> Initiator (with the said details as per the post-installation guide)
5. Created a CAD called "ERM_ROLE_APPROVER" for ERM in CUP -> Configuration -> Workflow -> Custom Approver Determinator (with the said details as per the post installation guide, filling in the necessary URI, uname/pw for admin with UME roles)
6. Created TWO stages , one stage for the role owner called "ERM_ROLE_APPROV", and one stage for the internal control owner called "ERM_ROLE_APPRO2", both with workflow type "RE" and Approver Determinator "ERM_ROLE_APPROVER" which was created in step 5 earlier.
7. Created a path for ERM Role Approval Workflow in CUP -> Configuration -> Workflow -> Path, with workflow type "RE", Number of Stages "2", Initiator "ROLE_APPROVER", Active "checked" and I put Stage 1 as "ERM_ROLE_APPROV" and stage 2 as "ERM_ROLE_APPRO2".
8. Configured the Exit Web Service (followed the details as per the post-installation guide for ERM)
As my role approval is pretty straight forward (i.e. based on business process attribute defined, with each role owner being responsible for their business process), I did the following:
1. Create approval criteria "Role Approver for Business Process FI"
2. For that criteria, I based it on attribute "Business Process"
3. I clicked on "Assign Approvers" to define who is the approver (i.e. the respective role owner responsible for Process FI)
4. I defined the condition for this criteria, Condition = AND, Attribute = Business Process, Value = FI
My queries:
1. Is the approval criteria which I created in ERM, referring to 1st stage or 2nd stage of the path in CUP?
2. I'm assuming that for query 1, the approval criteria which I created is for 1st stage (i.e. ERM_ROLE_APPROV), where can I configure the 2nd level approval for the internal control owner (i.e. ERM_ROLE_APPRO2, in the path which I defined in CUP)?
Thanks!

Hi Baldwin,
All workflow paths in CUP are triggered by an Initiator. Once the request from ERM meets "Initiator" ("ROLE_APPROVAL") requirements in CUP, the request will go to the first stage defined in the respective path. Approvers defined in each stage of the path can approve request. Once the request is approved in CUP, approval information will be sent to ERM and then the role in ERM will be moved to the next stage.
Best Regards,
Sirish Gullapalli.

Purchase Order Workflow message for previous level approver

Hi folks!!
We are implementing PO workflow through which we want to notify the next level releaser as well as we also want to notify the previous levels releaser as well as Purchase requisition creator (if PR has been used as reference document to create PO).
I have already successfully implemented the workflow, in which next level of approver gets the notification in his/her SAP Business Workplace as soon as the PO gets approved by the previous level.
But my requirement is on final approval of PO, notification should also send back to the previous levels approver of PO and Requisition creator.How can I achieve it, please help.
Best regards

Hi,
A check can be made during final level of approval for which e-mail will get triggered to the previous approver and the requisitioner. you would need to provide a Logic to your developer with the message body whihc will trigger an e-mail during final approver and mail recipients will be the previous approver and the Requisitioner which can be picked from Line item in Purchase Order.
Prashant

How to use a pwa group in CREATE A TASK PROCESS in SPD 2013 for project server workflow approval process

I am working on a Project Server 2013 workflow. I am creating this using Sharepoint Designer 2013. In this workflow I am using approval process at one stage. I have created a security group SalesManagers in PWA. I want to use this group for workflow approval
process. I want all users of this group get approval tasks.
For this I used START A TASK PROCESS activity in the SP Designer. I clicked on
this user and created task process. But here I could not find SalesManager group which I created in PWA. I was only able to find the users. I can also see
Administrators for PWA . But couldnot find SalesManager or any other security group created in pwa.
Can anyone suggest how I can get the security group created in pwa.

NBDevelopment,
I believe SPD only recognizes the SharePoint Groups and not the project server security groups.
The Administrators for PWA, and few other groups like Project Managers for PWA etc., are synced SharePoint Groups with the security groups, which is why they show up in SPD.
You could create a SharePoint Group for the Sales Managers group and use that in SPD.
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Prasanna Adavi, Project MVP
Blog:
Podcast:
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LinkedIn:

Process Controlled Workflow - 1-step approval for shopping cart approval

Hi,
I have configured a one-level approval for SC (Process Controlled Workflow):
Object Type: BUS2121
Additional 1 level under schema: 3C_SC_600_000 (the last level is the automatic approval)
Level Type: Approval with completion
Eval ID: 0EV_SC_SL1
RR Name: RR_SPENDING_LIMIT_APPROVER
RR Param: USTONY.Y (I hardcoded it using my user ID, for the moment)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Item-based decision for entire document
For PPOMA_BBP:
Under my org unit (Position):
Approval Limit: 1000
Output Limit: 1000
I didn't do any BADI implementations yet.
During creation of SC by other user, before "Order" the SC, the approval preview can show correctly that the Processor is as indicated in the config.
Once the SC is ordered, the whole step is gone and the event linkage becoming delinked (because there is error, and according to the config in SWEQADM).
However, I cannot find the workitem (no workitem generated) and SLG1 does not give any clue whatsoever.
I tried debugging method APPROVAL_LIMIT, and it seems fine as well.
Please help, what did I do wrong here?
Thanks,
Tony Y

Hi Sahil,
I even changed to first process level to:
Level Type: Approval
Eval ID: 0EV000
RR Name: RR_MANAGER
RR Param: (Blank)
Task ID: 40007953 (I have checked, it's generalized as well)
Decision Type: Decision for entire document
Under PPOMA_BBP:
I made myself as a head of the org unit with the role manager.
The requester is "Exclude" the role manager.
The agent can be determined now.
But the workitem ID is still cannot be generated. It's always no workitem generated.
Please everyone, any help?
Thanks in advance,
Tony

Calling the Adobe form in a workflow step for Approval

Hi All,
We are creating a PCR scenario using Adobe forms for "Employee seperation". This form will require 7 subsequent approvals from various agents which is to be handled using a workflow.
I had gone through the ISR cookbook and managed to create a scenario. I have also assigned it to a PDF form and a dummy workflow. Now from my PCR iview i am able to submit the form for my scenario which also triggers the dummy workflow(through the BUS7051-CREATED event).
Right now this dummy workflow just sends a mail(by sendmail step) to the first approver. Now i want this workflow to send a workitem to the first approver for approval of this form which will have to appear in his UWL. When the approver double clicks on the workitem in UWL he should be able to view the form along with Approve/Reject/Cancel buttons. I am not aware how to do this. My questions are,
Is this handled by a decision step or an activity?
If it is an activity step which Task/Business object method is used to handle this?
If it is a decision step how do we make the Adobe form also to be displayed along with approve/Reject buttons?
We are using ECC5.0 and EP6.0.
Thanks in advance for any help.
Prasath N

Hi Rajasekhar,
The UWL issue has been resolved now and i am receiving the workitems in my UWL. But i am getting the following error when i am trying to execute the workitem from my UWL.
Service cannot be reached
What has happened?
URL http://xxxxxxxx.xxxx.xxx.xxx:8000/webdynpro/dispatcher/sap.com/pcui_gp~isr/IsrFormApprove call was terminated because the corresponding service is not available.
Note
The termination occurred in system xxx with error code 404 and for the reason Not found.
The selected virtual host was 0 .
What can I do?
Please select a valid URL.
If you do not yet have a user ID, contact your system administrator.
ErrorCode:ICF-NF-http-c:000-u:SAPSYS-l:E-i:DALSPHSB_HSB_37-v:0-s:404-r:Notfound
HTTP 404 - Not found
Your SAP Internet Communication Framework Team

I have done the following configuration settings in SWFVISU transaction :
Task : TS500000075
Visualization Type : WebDynpro Java
visualization parameter: Application
visualization Value: IsrFormApprove
visualization parameter: Package
visualization Value: sap.com/pcui_gp~isr
Is there anything else that i have missed out in the configuration?
Message was edited by:
prasath natesan
Message was edited by:
prasath natesan

Reminder mail for workflow approval

Hi All,
We have a scheduled task which sends Reminder mails for workflow approval which has been pending for more than 5 days.
Recently I created new workflow definitions and reminder task stopped sending mails.
I checked task and it has IapiTaskIfc Class com.frictionless.custom.wkfreminder.sendWorkflowReminder.
How to check this class and do i need to make changes somewhere else to send reminder mails?
Regards,
Prabhat

Hi Prabhat,
I am working on creating a scheduled task for sending reminder emails. I need help on IapiTaskIfc Class com.frictionless.custom.wkfreminder.sendWorkflowReminder. Can you please share sendWorkflowReminder class to me, so that I can get idea about the code written for sending reminder emails? It would be great help.
To check the class, you need to get the jar from server and decompile it. You can get some idea by looking at the java class file then.
Thanks,
Saloni

How to call workflow approve service in loop for multiple documents.

i have created a serviceHandler for approving the document and i post the comma separated dIDs as a string from workflow approval template(custom template). And in serviceHandler program i pass the did for approving and only first document is approved and for other document its throwing error, Its showing error document revision is not a latest revision but document is having only one revision.
my code is: can anyone help me.
public void SendAllDocuments()
 throws DataException, ServiceException{
 try{
 String [] ContentDids;
 System.out.println("+++++++here we are the all SendAllDocuments++++++++++++++");
 String workflowIds = m_binder.getLocal("workflowIds");
 if(!workflowIds.isEmpty()){
 ContentDids = workflowIds.split("\\,");
 }else{
 throw new ServiceException("document are not selected from users, workflowIds"+workflowIds);
 int arrayLength = ContentDids.length;
 for(int iterator=0;iterator<=arrayLength-1;iterator++){
 SendDocumentToUserQueue(ContentDids[iterator]);
 }}catch(Exception e){ e.printStackTrace();}
 m_workspace.releaseConnection();
//DocMeta table varible which are coming from Internal assignment page
//xWF_SentFrom",xWorkflowStepAlias",xWF_SendTo",xPurposeForSubmission",xPurposeForRejection",xDocApproval",xWorkflowComments"
//xInternalAssignment",togroup",xWF_SendToSend",xWF_SendToSend12",xPurposeForSubmissionSend",xWF_SendToApprove",wfSendApproveComments"
//Revision table variable which can get from getRevisionsTableValueFromDid
// dDocName", dDocType",dRevLabel",dSecurityGroup",dDocAccount"
public void SendDocumentToUserQueue(String approvalId) throws DataException, ServiceException{
 try{
 DataResultSet resultset =getRevisionsTableValueFromDid(approvalId);
 String sendToName = m_binder.getLocal("sendToName");
 String sender="takuma";
 //String workflowComments = m_binder.getLocal("workflowComments");
 String workflowReason = m_binder.getLocal("workflowReason");
 m_binder.putLocal("IdcService", "WORKFLOW_Approve");
 m_binder.putLocal("idcToken", m_binder.getLocal("idcToken"));
 m_binder.putLocal("dID", approvalId);
 m_binder.putLocal("xWF_SendTo", sendToName);
 m_binder.putLocal("xPurposeForSubmission","108");
 m_binder.putLocal("xWF_SentFrom", sender);
 m_binder.putLocal("xWorkflowStepAlias", "");
 m_binder.putLocal("xPurposeForRejection", "");
 m_binder.putLocal("xDocApproval", "");
 m_binder.putLocal("xWorkflowComments", "");
 m_binder.putLocal("xInternalAssignment", "");
 m_binder.putLocal("xWF_SendToSend", "");
 m_binder.putLocal("dDocName", getData(resultset,"dDocName"));
 m_binder.putLocal("dDocType", getData(resultset,"dDocType"));
 m_binder.putLocal("dRevLabel", getData(resultset,"dRevLabel"));
 m_binder.putLocal("dSecurityGroup", getData(resultset,"dSecurityGroup"));
 m_binder.putLocal("dDocAccount", getData(resultset,"dDocAccount"));
 executeService(m_binder, sender);
}catch(Exception e){ e.printStackTrace();}
public DataResultSet getRevisionsTableValueFromDid(String documentId) throws DataException, ServiceException{
 DataResultSet drs = new DataResultSet();
 try{
 /*String sqlDocType="select dDocType from revisions where dId ='"+documentId+"'";
 ResultSet documentRset = getSystemWorkspace().createResultSetSQL(sqlDocType);
 //handle null pointer exception for DocumentValue
 String DocumentValue = ResultSetUtils.getValue(documentRset, "dDocType");*/
 String sql="select dDocName,dDocType,dRevLabel,dSecurityGroup,dDocAccount from Revisions where dId ='"+documentId+"'";
 ResultSet rset = getSystemWorkspace().createResultSetSQL(sql);
 if (rset == null || rset.isEmpty()) {
 SystemUtils
 .info("Resultset is null please check database query and Did ="+documentId);
 drs.copy(rset);
 catch(Exception e){
 System.out.println("in catch of getRevisionId Method");
 e.printStackTrace();}
 //handle null pointer exception for DocumentValue
 return drs;
public String getData(DataResultSet dataSet, String value) {
 String fieldValue = "";
 fieldValue = ResultSetUtils.getValue(dataSet, value);
 System.out.println(fieldValue+"value is null in getData Method=======");
 return fieldValue;
public UserData getFullUserData(String userName, ExecutionContext cxt,
 Workspace ws) throws DataException, ServiceException {
 if (ws == null)
 ws = getSystemWorkspace();
 UserData userData = UserStorage.retrieveUserDatabaseProfileDataFull(
 userName, ws, null, cxt, true, true);
 //ws.releaseConnection();
 return userData;
public Workspace getSystemWorkspace() {
 Workspace workspace = null;
 Provider wsProvider = Providers.getProvider("SystemDatabase");
 if (wsProvider != null)
 workspace = (Workspace) wsProvider.getProvider();
 return workspace;
public void executeService(DataBinder binder, String userName)
 throws DataException, ServiceException {
 // obtain a connection to the database
 Workspace workspace = getSystemWorkspace();
 // check for an IdcService value
 String cmd = binder.getLocal("IdcService");
 if (cmd == null)
 throw new DataException("!csIdcServiceMissing");
 // obtain the service definition
 ServiceData serviceData = ServiceManager.getFullService(cmd);
 if (serviceData == null)
 throw new DataException(LocaleUtils.encodeMessage(
 "!csNoServiceDefined", null, cmd));
 // create the service object for this service
 Service service = ServiceManager.createService(serviceData.m_classID,
 workspace, null, binder, serviceData);
 // obtain the full user data for this user
 UserData fullUserData = getFullUserData(userName, service, workspace);
 service.setUserData(fullUserData);
 // binder.m_environment.put("REMOTE_USER", userName);
 ServiceException error = null;
 try {
 // init the service to not send HTML back
 service.setSendFlags(true, true);
 // create all the ServiceHandlers and implementors
 service.initDelegatedObjects();
 // do a security check
 service.globalSecurityCheck();
 // prepare for the service
 service.preActions();
 // execute the service
 service.doActions();
 // doany cleanup
 service.postActions();
 // store any new personalization data
 service.updateSubjectInformation(true);
 service.updateTopicInformation(binder);
 } catch (ServiceException e) {
 varTrueFalse = false;
 error = e;
 SystemUtils.info("exception in second location=" + e);
 e.printStackTrace();
 } finally {
 // Remove all the temp files.
 service.cleanUp(true);
 // handle any error
 if (error != null) {
 error.printStackTrace();
 if (binder.getLocal("StatusCode") == null) {
 binder.putLocal("StatusCode", String.valueOf(error.m_errorCode));
 binder.putLocal("StatusMessage", error.getMessage());
 } else {
 throw new ServiceException(error.m_errorCode,
 error.getMessage());

I guess it is caused by the fact that some of variables in the binder refer to the first workflow item. My bet would be dDocName.
Try to find out what's in the binder if you approve the second item from GUI and what's there when you do it from your program. That should give you enough info what you need to change.

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Workflow-status is awaiting approval for rejected item

Hello,
I am working on SRM 5.5. Extended classic scenario.
I have implemented the workflow WS1400133 for 3-step SC approval ( using the corresponding BADI) .
I have an issue , where, if the shopping cart is rejected by one of the approvers, then the approval overview shows result : REJECTED , however, the approval status in the ( approval transaction) , shows the workflow status as 'AWATING APPROVAL'.
So, the user cannot modify the shopping cart to resubmit for approval.
Any inputs as to why this is happening and any solution to this ?
Thanks in advance,
Aravind Nair.

Hi Arvind,
When the SC is rejected ,the total value fo the SC becomes 0.Have you set the parameter "no_further_approval_needed" for this condition(for rej items)?
ALso refer the note 790027.Hope this helps.
Regards,
Disha.
PLs reward points for helpful answers

Workflow approval process for cFolder

Hi friends,
We are using SRM 7.0 with PPS. Is it possible to implement workflow approval process in cFolder for Before Publish the RFx , Final approval of Bidder Technical Bid etc. If possible then How to implement workflow in cFolder?
Regards,
Abhijeet

Hi Abhijeet,
You do not have workflows in cFolders.
Suggest to use status networks in cFolders instead.
Best regards,
Ramki

Workflow approval for sb

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