Workflow approval in SRM 7.0

Hello all, I am working in SRM 7.0 and I have this issue:
1) One user creates shopping cart using shop on behalf function for this user.
2) First question: This user only have availables all parameters that he/she has in his/her organizational structure? I am talking about cost centers, plants, etc... Because when you put shop on behalf function, you are linking an user for all users that belong to a organizational unit right?
3) I have activated one step approval for SCs
4) When SC was saved by first user (user A) using shop on behalf function (user B), I need that this SC throws a new workflow activity. I need that user B was first approver and then other user was second approver. But only when the SC was created using shop on behalf not other procedure.
What do you recommend for this?
I thought use conditions for workflow in this case, but these are for old workflow version no? How can I do it with new workflow version for SRM 7.0?
Thanks in advance
Rosa Rodríguez

Hi,
See me answers below all your questions..
1) One user creates shopping cart using shop on behalf function for this user.
Answer: Yes it is possible..
2) First question: This user only have availables all parameters that he/she has in his/her organizational structure? I am talking about cost centers, plants, etc... Because when you put shop on behalf function, you are linking an user for all users that belong to a organizational unit right?
Answer: According to POWL concept and F4 help functionality it will not work in the way you explained above..
4) When SC was saved by first user (user A) using shop on behalf function (user B), I need that this SC throws a new workflow activity. I need that user B was first approver and then other user was second approver. But only when the SC was created using shop on behalf not other procedure.
What do you recommend for this?
Answer: In SRM 7.0 the standard workflow template will not allow Document owner to approver his own document..
I thought use conditions for workflow in this case, but these are for old workflow version no? How can I do it with new workflow version for SRM 7.0?
Answer: Review the following link for this.. http://help.sap.com/saphelp_srm70/helpdata/en/74/c0256bebb54f1c8dfb519d2908152b/frameset.htm

Similar Messages

Approver not determined process controlled workflow in SAP SRM 7.0

Hello all,
I have setup process controlled workflow in SAP SRM 7.0 EHP3 for shopping cart approval.
I have 4 approval levels.
I have used item-based Decision for entire document because for some items i want system approval.
In implementation of BADI /SAPSRM/BD_WF_RESP_RESOLVER, in the method /SAPSRM/IF_EX_WF_RESP_RESOLVER~GET_AREA_TO_ITEM_MAP, i am skipping the items for which i want system approval.
Also in method /SAPSRM/IF_EX_WF_RESP_RESOLVER~GET_APPROVERS_BY_AREA_GUID of BADI implementation class, i am keeping the approver table empty for the step which i want system approval.
For example i have 1 item in shopping cart and for 1st step, based on some accouting criteria, i want system approval for 1st level and the workitem should go directly to 2 approval step when shopping cart is ordered. This is not happening.
But if i have multiple items, and one item should have system approval based on some criteria and the 1st approval level should be system approval and other item should go to the 1st approver. This is happening and showing 'system' approver for item1 and 'appr_xyz' for item 2.
For shopping cart having only 1 item, If i approve the shopping cart in this state only, it doesn't go to any approver and is not usable.
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Regards,
Yayati Ekbote

Hi Adrian,
Yes it is possible to display custom workflows in the Universal Worklist, However, I am not sure what you are trying to do with a routing table. If the workitems are of type decision, you can use UserDecisionHandler (action handler) configured in the XML file to use the Approve/Reject functionality - we are talking about webflow connector here correct? R/3 connector?
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Beth Maben
EP - Senior Support Consultant II
SAP Active Global Support
Global Support Centre Ireland
**SDN Forum Moderator:
SAP Enterprise Portal: Application Integration
**SDN Universal Worklist Wiki:
http://wiki.sdn.sap.com/wiki/x/ehU

N Step BADI Approval Workflow Error in SRM 7.0

Hi,
I have implemented SC Workflow Approval based on line item(sequential approval). I implemented process controlled workflow for this using N step Badi. Necessasy configuration done for each level at schema. All steps are executed per line item and agents determined using N step Badi /SAPSRM/BD_WF_RESP_RESOLVER.
Even in SC after the document is ordered, in approval overview tab i see the all level sequence with approvers name for that line item.
But when approved by first approver, it doesnot move to the next level for approval and the SC is approved bypassing all approvers in the following levels.
For example, if there four levels of approvals for one line item. as soon as the first approver approves the SC is approved and in SC Approval Overiew tab that contained four level of approval in it is now reset to one level with SC marked as appproved.
Have anybody come across this error.
Not able to figure out why it is happening so... need some expert advice.
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Hi Masa .. thanks for your reply.
Was on vacation so could not reply.
I have below settings in SRM for SC
Process Level definition should be like this.
Level Eva.ID ; Resolver Task ID Decision Type
100 L100 R100 40007953 Item-Based decision for Partial Doc.
200 L200 R100 40007953 Item-Based decision for Partial Doc.
300 L300 R100 40007953 Item-Based decision for Partial Doc.
I have implemented /SAPSRM/BD_WF_RESP_RESOLVER for R100.
for grouping we are using line item number ... so each line item is a group.
Below are issues that i am facing now.
For say 2 line item in a SC... with 3 level of approvals for each line item. I am not able to approve one line item in a sequence. For example: If for first line item, when I approve level one .. then the workitem doesnot move to 2nd approver's inbox for that line item. Now if second items (asssuming there are only 2 line items in SC) first approver has approved then i see all second level of approvers available for all line item.
In short system waits for all one level approvers to approver for all line item and when all the line items are approved at one level then the workitems are available for seconds level of approval.
Is this the standard behaviour?
As per our requirement we wanted one line item shoudl follow the approveral sequence without being dependent on other items approval.

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
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But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
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( User who is creating contract has this role)
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Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
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SRM 7 - Live Auction Workflow Approval

Dear SRM gurus,
How is the auction workflow approval configured using BRF?
Thanks!

Hello,
SAP does not support approval for auction.
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Ashutosh

Workflow Problem between SRM & ECC

Hi,
We are facing a typical scenario in the workflow for Purchase Requisition.
System:
1.     SAP ECC 6.0
2.     SAP SRM 5.0
Problem Description:
1.     In our landscape, ECC is connected to SRM portal for creation of PRs through SRM.
2.     For this the user logs into SRM system and creates a shopping cart. After creation of shopping cart, it goes for approval in SRM system.
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Recently I was facing a similar issue with SAP_WAPI_START_WORKFLOW function module where I did not maintain the container element name in the program with different language. I will request you to maintain the event container element name in France inside the program whefre you are calling the FM SAP_WAPI_CREATE_EVENT. Most probably you will be using Text Symbol that you need to maintain in French language.
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Sabrina

Hi
What do you mean by sb ? Is it sc (Shopping cart or something else ) ?
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*-- get Approval preview - on the Shopping cart applet information - Standard SRM uses this function to get the Approval preview in the shopping cart
CALL FUNCTION 'BBP_PDH_WFL_PARAM_APPLET_FILL2'
By creating a custom program, you can use the logic of fetching the approvers in advance, as done by SAP, you can get all the required details.
Refer this link for details.
Re: where i can get Badi approvers..
Try BBP_WFL_APPROV_BADI using SE18 Transaction to determine SRM N-step level Approval Workflow
Regards
- Atul

Workflow approval - 'n' step BADI, Approval hierarchy problem

Hi,
Description of the issue:
For a shopping cart approval, the approver's list determined by the 'n' step approval BADI does not include the user who is the immediate in the org. hierarchy. Rather the work item goes to the superior authority (say MD) for approval, which must not be the case.
Pre-requisites checked:
1. Checked the org. hierarchy - Proper.
2. Checked the Roles maintainence for shopping cart approval - All is fine
3. Checked for approval/spend limits also - All is fine.
4. Tested BADI/Business Object - Approval Table is empty & Approver_administrator is 'WF-Admin was informed'.
5. Workflow log (technical details) - Checked in the containers for 'Approver's list'.
6. Checked table HRUS_D2 for any substitutes assigned - All seem fine.
This is the org. hierarchy,
(A - Requestor) --> (B - 1st level approver) --> (C - 2nd level approver) --> (D - MD final level approval)
The approver's list shows two names instead of 3, that is only B & D and not C. Hence the work item goes to D directly than going to C.
Please suggest.
Best regards,
Harsh Dave

hi,
Well the approver list is created from the badi for n-step approval in SRM.
If you say that approver list is empty when testing the badi, then you have to check which workflow is used in your environmennt.
It could be that someone decided to create their own logic.
so start by finding out which workflow template is used in this scenario, also you can set external break-points for users in teh approval badi which would be executed if you you use the approval preview in SRM (I'm guessing it is SRM since it sounds like it)
Kind regards, Rob Dielemans

Extraction of Workflow Approver

Hello,
We need to extract information about who is the approver for a workflow object.
Any information you can provide will be appreciated.
Specifically, we need to determine who is designated to approve an SRM shopping cart. We've run SQL trace (ST05) when calling up the approver using the SRM web application, but the results are very difficult to understand -- probably because workflow is a generic process and used by a lot of SAP applications. Lack of a SAP-GUI front-end makes things a lot more difficult.
Hints very much welcome! Thanks.

Hi krishna,
yes we did enhancement to this data source. In PRDOCTION its taking 27 hours time to load data.
For extraction from source system (CRM) its taking nearly 24 hours time as per JOb LOG .
08/05/2010 11:53:08 Call customer enhancement EXIT_SAPLRSAP_001 (CMOD) with 10,849 records
08/05/2010 12:02:02 Result of customer enhancement: 10,849 records
08/05/2010 12:02:03 PSA=0 USING & STARTING SAPI SCHEDULER
08/05/2010 12:02:03 Asynchronous send of data package 1 in task 0002 (1 parallel tasks)
08/05/2010 12:02:06 IDOC: Info IDoc 2, IDoc No. 1576298, Duration 00:00:01
08/05/2010 12:02:06 IDoc: Start = 08/05/2010 10:26:37, End = 08/05/2010 10:26:38
08/05/2010 13:02:38 Call customer enhancement EXIT_SAPLRSAP_001 (CMOD) with 10,958 records
08/05/2010 13:11:48 Result of customer enhancement: 10,958 records
08/05/2010 13:11:52 Asynchronous send of data package 2 in task 0003 (1 parallel tasks)
08/05/2010 13:11:53 tRFC: Data Package = 1, TID = 0AA00D0301984C5AEE8E44DB, Duration = 00:16:
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08/05/2010 14:30:13 Call customer enhancement EXIT_SAPLRSAP_001 (CMOD) with 11,296 records
08/05/2010 14:39:53 Result of customer enhancement: 11,296 records
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Edited by: kotha123 on Aug 10, 2010 12:08 PM
Edited by: kotha123 on Aug 10, 2010 12:09 PM

How to use a pwa group in CREATE A TASK PROCESS in SPD 2013 for project server workflow approval process

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process. I want all users of this group get approval tasks.
For this I used START A TASK PROCESS activity in the SP Designer. I clicked on
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Administrators for PWA . But couldnot find SalesManager or any other security group created in pwa.
Can anyone suggest how I can get the security group created in pwa.

NBDevelopment,
I believe SPD only recognizes the SharePoint Groups and not the project server security groups.
The Administrators for PWA, and few other groups like Project Managers for PWA etc., are synced SharePoint Groups with the security groups, which is why they show up in SPD.
You could create a SharePoint Group for the Sales Managers group and use that in SPD.
Cheers,
Prasanna Adavi, Project MVP
Blog:
Podcast:
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LinkedIn:

FM or include that triggers Workflow in sap SRM 5.0.

Hi All,
Can anyone tell me the FM, for triggering a workflow in SAP SRM 5.0. I mean the name of the program or Include or an FM which finally triggers workflow while saving?
Thanks,
Edited by: Manoj Singh on Oct 6, 2011 6:51 PM

Hi Gaurav,
Thanks for responding. Yes, all the backend config are in place since I am able to successfully run an equivalent RFC (BBP_PD_SC_GETLIST) and another RFC named BBP_PD_SC_GETDETAIL from SE37. The problem seems to be something very specific to the ES. May I request you to run this ES at your end (if possible) and let me know the result possibly with the input and output message similar to the one I pasted in the origincal question.
Thanks in advance,
Nilay

Reminder mail for workflow approval

Hi All,
We have a scheduled task which sends Reminder mails for workflow approval which has been pending for more than 5 days.
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Hi Prabhat,
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How to call workflow approve service in loop for multiple documents.

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my code is: can anyone help me.
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//DocMeta table varible which are coming from Internal assignment page
//xWF_SentFrom",xWorkflowStepAlias",xWF_SendTo",xPurposeForSubmission",xPurposeForRejection",xDocApproval",xWorkflowComments"
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 m_binder.putLocal("dID", approvalId);
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 m_binder.putLocal("xPurposeForSubmission","108");
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 catch(Exception e){
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 if (wsProvider != null)
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 e.printStackTrace();
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 error.printStackTrace();
 if (binder.getLocal("StatusCode") == null) {
 binder.putLocal("StatusCode", String.valueOf(error.m_errorCode));
 binder.putLocal("StatusMessage", error.getMessage());
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I guess it is caused by the fact that some of variables in the binder refer to the first workflow item. My bet would be dDocName.
Try to find out what's in the binder if you approve the second item from GUI and what's there when you do it from your program. That should give you enough info what you need to change.

Workflow approval from mobile in ECC5

Hi All
We are already having workflow approval in R/3 where it happening from SAP inbox now my client want to migrate to mobile phone. Its it possible from ECC5 we dont have portal. How to implement it. Do we need to install any 3rd party like sybase or other. The main module is MM and PS and also they should be online always ie latest data should send and should update immediately ie should be syn with R/3. How it can be achieved. And also it should be device independet approval can be happend from iphone or blackbarry. Is any link or note are available to share with our client. Awaiting for your thoughts.
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Hi Vijay,
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http://wiki.sdn.sap.com/wiki/display/mobile/SybaseMobileWorkflow
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