Workflow Approval Through Outlook

Hi ,
I have a requirement to send to work item to outlook inbox so that user can Approve/reject from outlook itself instead of logging into SAP for approval.
Please let me know if this is possible .
Thanks in advance ,
Ramana

Hello Vinoth,
We are using STMA standard transport workflow that SAP gives for approve/reject and automate movement of transports through R/3 landscape. Now when the manager has an approval item in the inbox, he double clicks to find a pop up window open in R/3 which lets him see the next system in the landscape and confirms to move the transport to the next system.
How can I get the same functionality to be available through portal. Is there a direct approach or should I write a custom BSP app for the same. Can the existing code be directly used in the custom BSP application.
Please assist.
Regards,
Samta.

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STMA workflow - approval through UWL

Hello All,
We have integrated the STMA workflow for transport management for ABAP TRs. It works perfectly fine.
However, I have the requirement to be able to let users approve transport requests through portal instead of logging into SAP inbox. How can I launch the same screen that user sees when launching approval workitem from R/3 and UWL.
Please assist.
Regards,
Samta.

Hello Vinoth,
We are using STMA standard transport workflow that SAP gives for approve/reject and automate movement of transports through R/3 landscape. Now when the manager has an approval item in the inbox, he double clicks to find a pop up window open in R/3 which lets him see the next system in the landscape and confirms to move the transport to the next system.
How can I get the same functionality to be available through portal. Is there a direct approach or should I write a custom BSP app for the same. Can the existing code be directly used in the custom BSP application.
Please assist.
Regards,
Samta.

Offline approval in ECC through Outlook

Hi,
We have of requirement for offline approval of SES through Outlook .
We are in ECC 6.0 and when a User creates a SES a mail has to be triggereed to the aprrover Inbox.
The manager should be able to approve or reject directly from his outlook. the manager is not a SAP User.
Please let us know the possible alternatives to achieve this functionality,
Any documentation will be of great help.
Regards,
Raj

Hi,
you need to develop SAP Workflow (Extended notification) to be able to approve/reject in Outlook. There is a separate SAP Workflow forum in SDN, you might want to have a look that forum.
Regards

Approve workflow step via outlook

Good morning!
I have a problem with SAP Business Workflow. I want to prepare a workflow what have steps what can be approved from outlook/e-mail. How can I achieve this? I need just only one approve and one reject button. Can I send out to a mailbox a similar message like Business Workplace/Workflow messages?
I have red about MAPI interface (but nothing special detail), extended notification setup etc. I am a newbie in SAP Workflow so I'd like to ask you tell me in detailed how to set up the system.
Many thanks in advance
Peter

Hi,
You can achieve this through Extended Notification..
Check this links:
http://help.sap.com/saphelp_erp2005vp/helpdata/en/d5/581ee8d56f1247bf34cfcd66d16d81/content.htm
How to get Work items @ your Outlook Inbox
One more thing!!!
Please check in forum before posting!
Regards
SM Nizamudeen

Application Request to be approved/reject through Outlook 2010

Dear Experts
Need your suggestions / inputs in implement a requirement i.e any application (WF) request can be either approved/ rejected
through outlook 2010 instead of every time logging into application portal and then to approve or reject.

This is possible SAP workflow with extended notifications.
Refer here: http://scn.sap.com/docs/DOC-15808
Explore SAP Workflow forum in SCN if you need more info.
Hope this helps.
Regards,
Sahir.

Workflow for Time-Sheet Approval through ESS in Portal

Hi,
We want to implement Workflow for Time-Sheet Approval through ESS in Portal.
Can you please tell in detail what configurations are needed to be done in portal like UWL?
Please explain in detail.
Thanks,
Rajani
Edited by: Rajani Nandagiri on Nov 19, 2009 10:31 AM

Hi,
Solved.
Re: How to Configure UWL in Portal
http://help.sap.com/saphelp_erp2005/helpdata/en/ca/115e4088dc0272e10000000a155106/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/39/a1bb5c4c0d4ab4a417e87ef35f1efa/frameset.htm
Thanks,
Rajani

Approval through Lotus notes / Outlook ?

Hi All,
I have a query which needs to be solved .
As far as I know we can send mails from WF to Outlook or Lotus notes for display the things .
I just want to know whether an agent can Approve / Reject the workitem after looking at all the data , through outlook or Lotus notes ?
If this is possible then,how can we go about it ?
Any help will be highly appreciated.
Thanks
Priya
<i></i><u></u>

SAP seems to be phasing out everything except the new duet solution. Although there are a lot more possibilities built in to Lotus Notes than to Microsoft Outlook there seems to be little support from SAP for Lotus Notes these days.
There's the snag of having to get a logon to have the user context to do things in Lotus Notes, I am actually not sure how that is solved in Duet as I haven't really studied it (it's a Microsoft product, their history makes me skeptical - and I haven't needed it either).
In any case I think the "after looking at all the data" will give you problems, if you by that mean that you should be able to open attached objects etc without leaving Notes or Outlook. The standard scenario demonstrated by SAP is Approve/Reject, so that is something Duet can handle well, and shouldn't be a problem in Notes either.

Purchase Order Approval through Mobile Phone / BlackBerry

Dear fellows i am interested in Purchase Order Approval through Mobile Phone / BlackBerry. I have seen MSCA Mobile Supply Chain Application Guide but that is for telnet only devices and specific to supply chain. What are setup requirements to make PO approve though "Web App" or "Mobile App" as show in below image URL. We need to work it primarly on BlackBerry.
http://www.exforsys.com/images/OracleApps/t10_files/image010.gif
That will require logging in to EBS through Mobile and Making EBS available on Public IP !?! If this all fuss needs to be done then is there some Notification Alert type mechanism which sends email, but here a user could also reply that email with keywords to Approve or Reject that PO !?!
Thank you.

Dear Hussein, ur links are iPhone specific and also BPEL Connector specific ("Oracle Buisness Approvals for Managers" BPEL Connector). The links for Blackberry assume that i am atleast already getting emails on blackberry through EBS. Our env is through MS Exchange Server. Where as i believe from ur suggected docs that the EBS needs to have its own direct setup with blackberry
In our current env we are using Oracle Alerts to Just send an email to user that PO for approval is waiting. We are NOT using "Oracle WorkFlow Notification Mailer". For blackberry will we be locked to use Workflow Mailer (i see patch 6802716 pre req also)!?! or we can still use simple Alerts!?!
following thread says type "approve" in reply whereas metalink guides tell a URL to click in email. will it be a ...
href="mailto:[email protected]?body=approve"
type URL!?!
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/po-approval-through-mail-3077383
===============================================================
There are a couple of steps that need to be complete before this will work.
Pre- Req's
1. Associate all apps users / approvers with email addresses
2. sync apps users with workflow
3. Check workflow users to make sure email is set to HTML.
4. Configure and enable workflow mailer. You will need configuration information for the email service being used and a mailbox on the email service.
5. Send a test message from workflow mailer to an apps user.
If this is successful, then email based approval will work. If the user tries to approve using a smart phone (blackberry, etc.) they will have to hit reply and type approve as the message for approval to work.
this guy also points to this idea.
http://secure.meetingexpectations.com/oaug/eLearning/elSchedule.aspx?DayOfWeek=3&mtd=8/1/2007
===============================================================
August 21, 2007
Session 2
August 21, 2007 12:00 PM U.S. Eastern (New York) Time
Approving Requisitions/PO’s in Oracle E-Business Using Blackberry Devices
Presentation of a solution using Blackberry Devices to approve requisitions and purchase orders in Oracle E-Business Suite. This solution required creating a text message to send to Blackberry users, and modifying the Workflow Java Mailer to be able to correctly read the default messages being sent back from blackberry devices. In addition, profile options were created that allowed simple key strokes to be translated into Approve or Reject options recognized by Oracle Workflow Java Mailer.
Session Closed
Presenter, Company: Bolton Carroll, The Revere Group
this one too...
=========
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/iexpense-approval-via-blackberry-and-iphones-3047841
This one is DIFFERENT!
METALINK: List Of Certified Devices For Mobile Field Services and Field Service Wireless [ID 793392.1]
========================================================
Also, recently we have developed something called 'MiniWireless Server', which is a light weight server replacement of Oracle Wireless Server and can be run along with Mobile Server of Oracle Lite. Please refer Metalink note 758680.1 for more details. You may want to communicate this to customer if they are planning for fresh implementation.

PO approval through E-mail

Hi experts,
We are in Oralce EBS v11.5.10.2. And need Purchase order approval through e-mail.
pl guide me step by step process for configure.
regards,
mahes

You need to setup the mailer (outbound & inbound). You can refer "Oracle Workflow Administrator's Guide" => "Step 6: Implementing Notification Mailers" for more details.
Thanks, Raja

How to setup PO approval through Blackberry

Dear SAP Guru and Experts,
Would like to check with you guys out there that can the standard SAP ECC6.0 be configured to approve the PO through Blackberry?
Is there any other module that need to be installed in order to have the PO being approved through Blackberry?
Normally how long (days) will it takes to configure the PO being approved through Blackberry?
Thank you
Regards
Leonard Tan

Hi, Refer below forums it may help,
SAP Workflow approval using Mobile
Offline approval on blackberry device in SRM
http://ecohub.sap.com/api/resource/4dbffe10d2a8cbf8cec86272

Workflow approval error

Hi xperts
We have migrated MDM from maxdb/linux to orac/windows landscape with new version sp6(before sp5),
The workflow,was working before,
Now i am testing in new environment,workflow which includes,start,process,validation,approval,assignment,syndication,stop as flow,
Workflow is through error in approval stage,"Failed to find approval result for user",
What do you think would be problem
Any clue would be helpful,
Thnks
AMOL

Hi Amole,
Is the WF reaching the Approver step in the WF?
What exactly the Approver can view on receiving the WF task?
I can think of 2 possibilities:
- Firstly the previous step has encountered some problem as a result the task is not received correctly by the Approver step
- The Approver step is not coorectly configured.
Try login in as the WF owner and try monitoring and performing the entire flow once to check if the WF is correctly moving from one step to the next.
Also check the WF design in Visio for all steps.
Thanks & regards
Simona

Custom Workflow approval

Hello,
In Duet Enterprise 1.0 out of box scenarios.
1. Can we configure Custom workflows
2. can we approve from Outlook 2010
Regards,
Shashank

Hi,
I would need if I were designing my workflow approvals to be based on a custom table
You want to maintain approver in the Custom Table and pick it at the runtime right.
You can pick via Expression or Rule,... it depends on your requirement.
For rule see this [link|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/d053fe48-6513-2b10-a59f-871923ff99d8].
Regards,
Surjith

Submitted form immediately redirects in workflow approval

I've created a form submission process following this description https://blogs.oracle.com/kyle/entry/adding_ucm_web_forms_to_site_s and associated the submission with a workflow
It works, the form gets into ucm and workflow is triggered. However, the confirmation page, what the "form" redirects to after submission shows right away after clicking on the link in the email approval message.
The service used is SUBMIT_HTML_FORM and the redirect is defined as
               var currentElement7 = document.createElement("input");
               currentElement7.setAttribute("type", "hidden");
               currentElement7.setAttribute("name", "RedirectUrl");
               currentElement7.setAttribute("value", "");
               aForm.appendChild(currentElement7);
Any ideas on how to prevent the redirect when the form shows for workflow approval ?
Thanks ...

Hello Laxman !
You have stated as follows :
When i assign method in task there is one tick mark to run in back ground that is in display mode
so not able to put in background.
The method you have created in SWO1 could be dialog one.That's why you aren't able to set as back ground in task.So, uncheck the "Dialog" check box under "General" tab.
Since you are unable to open the Adobe form , the problem could be with binding.Also make sure you pass all the required parameters.
Please go through the below URL which gives additional details about how to attach Adobe forms as an attachment to work item : http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/60ff6ad3-729b-2b10-6582-fedc82680a29
Regards,
S.Suresh

Can anybody help to integrate workflow task with outlook

Hii Masters
i want to integrate workflow tasks with outlook ie with out microsoft duet. ie with two options like approve ,reject i want to execute from outlook.
Thanks in advance
johny
Edited by: johny antony joseph on Mar 12, 2009 7:39 AM

Hi Johny,
which Workflow are you planning to use, Netweaver BPM or WF from ERP? If you use the ERP Workflow, first of all you have to configure the connection to an Exchange Server via SAPconnect (transaction SCOT, see http://help.sap.com/saphelp_nw04/helpdata/en/1b/b8e93a2876a81ae10000000a11402f/frameset.htm for details). Then you create a Workflow which sends a message to the responsible. The easiest way could be to include an URL which takes you to an approval page on your Enterprise Portal.
Regards
Michael Meissner

How to use a pwa group in CREATE A TASK PROCESS in SPD 2013 for project server workflow approval process

I am working on a Project Server 2013 workflow. I am creating this using Sharepoint Designer 2013. In this workflow I am using approval process at one stage. I have created a security group SalesManagers in PWA. I want to use this group for workflow approval
process. I want all users of this group get approval tasks.
For this I used START A TASK PROCESS activity in the SP Designer. I clicked on
this user and created task process. But here I could not find SalesManager group which I created in PWA. I was only able to find the users. I can also see
Administrators for PWA . But couldnot find SalesManager or any other security group created in pwa.
Can anyone suggest how I can get the security group created in pwa.

NBDevelopment,
I believe SPD only recognizes the SharePoint Groups and not the project server security groups.
The Administrators for PWA, and few other groups like Project Managers for PWA etc., are synced SharePoint Groups with the security groups, which is why they show up in SPD.
You could create a SharePoint Group for the Sales Managers group and use that in SPD.
Cheers,
Prasanna Adavi, Project MVP
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Workflow Approval Through Outlook

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