Workflow Budget Release
Good Day Experts,
I know that one is able to workflow the budget request and supplements via IMA11 and distribute accordingly. However I have a client that enforces control on budget release (CJ32).
Currently they follow a manual approval process and once the required approval is obtained the super user updates CJ32 with the amount requested.
Is there any way that one can automate the budget release request with standard SAP? Custom workflow is currently being considered but any advise will be appreciated.
Best Regards;
Werner
See if the below link is useful:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/f2/05603815ba682ce10000009b38f842/content.htm
Regards
Sreenivas
Similar Messages
-
Problem in Workflow on Budget Release
Hi Experts,
I have created Workflow on Budget Release . in which as soon as Budget is Released for Respective WBS Element Workflow Will Trigger . My Problem is that if Budget Gets more than 1 crore then in Mail it only shows first Digit , it is not showing whole value . So what Changes should i do so that it can display full Value if it is more than 1 crore .
Please Help me on this issue .Hi- Are you able to see exact value (1 crore +) in WF log. If yes, then check the content of the email body where exactly you are using this container and try to align for test purpose. Also check the binding from WF to task (in mail step) and check for the data types in both the container
If WF log shows only first digit, then check where this value is getting populated and check for data types
Are you using Send mail step or FM or class approach for sending mail?
Vinoth -
We are following MTO scenario and we are releasing SAP Project with save of Sales Order.
Later we are assigning(CJ30) and releasing(CJ32) budget in SAP Project, with budget release System status "NBUD" replaced with System status "BUD". But, some times SAP is not removing this "NBUD" tick. And later when user try to release PR or perform any other transaction they face error message for system status "NBUD".
You all are requested to suggest solution for this error.
Best Regards,
Vishal KadiaHi,
First understand the term availability control by going through SAP help and finalize when you want to activate the AVAC against your project.
AVAC can be activaed by 3 ways
1. Automatic activation during budget allocation in CJ30
2. Budget release through CJ32
3. Manual activation / background activation
Now in your case you are doing planning by using the activities i.e. 100000 now this is plan cost for your WBS / project.
If you have planned this cost for interal activity by using resources then it is REM. If you have PR then this commitment
now in this case system is updated Assigned value for the WBS / project as 100000
Assigned value = Commitment + REM + Actual
Now if your AVAC activation during budget allocation through CJ30 - syem will check that your budget value is equal or more than asigned value otherwise will thorw error i.e 100000 or more than 100000
If your AVAC activation is during budget release then your release value shoul be same or more than the assigned value otherwise will thorw error i.e 100000 or more than 100000
You can do the partial alocation of budget or release budget if you dont have any assigned values present in the system or have less than the project / WBS budget.
Hope you understand now.
regards, -
hi Experts,
I believe that partial budget release is possible, but i am getting an error it says" Item WBS element NTD-0001060 budget exceeded
Message no. BP603"
it is not allowing me to do the partial release of budget.
in the budget profile followig have been maintained.
availibilty control-
act type 1, usage -0.00
overall -yes
releases -yes
object currency - yes
please advise that do i need to make any changes.
thanks
Prashantdynamicprashant wrote:
> Material of 100000- PR hasbeen generated.
>
> Original budget is 100000, My client wants to release budget which is less that 100000. i.e 50000. hence above error. i am not understanding why system wont allow to relase of partial budget in this senario. because management can later release remaining partial budget...right?
System is very well allowing to release partial budget, where as you miss understood the concept of partial budget. Budget availability check always compare assigned value against released budget. In your case assigned value is more than budget value.
If you want to do partial procurement then plan the material on two activities and set the system such a way that PR should be generated on releasing of activity. and release only the first activity so that your PR will generate only for that amount. -
Control release of objects till Budget Release in CJ32
Hi Experts,
Actually, I have done as suggested in this forum for one of the query by creating a user status and blocking the release of objects till the time the budget is assigned. it is working fine till I allocate budget through CJ30 but the requirement is that the Release of the objects should be allowed only after the Budget Release through CJ32.
1) How to create a user status which disappers on its own when the Budget is released through CJ32 ?
2) Also, I want this to get only assigned to the topmost WBS whereas this gets assigned to all the WBS as I had assigned this Status profile in the Proj. profile. ... how to overcome this problem ?
thanks in advance,
Vinodh.Hi Vinvidh,
1.If you want at budget release then you need change the status manually,it will not set automatically like when we are doing budgeting in CJ30.
2.When you are creating a status for WBS it will apply for all so i dont know how to control at top level only.But may be using substitution u can try at level1 wbs element.
Regards,
Muzamil -
Create workflow to release Down Payment Request (F-47) before automatic Pyment
Hi Experts,
I use basic workflow for parked document to release all invoice document from AP. But i get problem with down payment request.
In my company, we run down payment by F110 according to down payment request. We use workflow to release parked document before post. But down payment request is created as noted item, so that, it isn't go to workflow when create. Please give me advice how i can manage Down Payment Request. Ex: we want block down payment request when being create and have release function to permit down payment by F110.Hi,
Using T-code F-47 - Down payment request against raise to possible as follows.
a) Purchase Order Document
b) Production Order
c)PM Order
d)Service Order
e)Process Order
f)Internal Order
Down payment request is not possible against to raise StockTtransfer Order(STO) and display error message.
So, you have to choose the above list only.
Hope, it is useful for you.
Regards,
K.Rajendran -
Purchase requisition workflow - reset release via BSP and BAPI
Hello,
We have a small workflow to release purchase requisition.
A mail is send to the approver. The approver opens an BSP application to release or refuse the PR.
The approval works well.
The rejection doesn't work well.
I use the BAPI_REQUISITION_RESET_REL_GEN to reset the first release of the PR (00 release key)
We have 00, 01, 02 as release key, and all the release have to pass to release completely the PR.
00 is the requester level.
My problem is :
for example I am the 01 level. I received the mail from 00 level, I refuse the PR via the BSP. In ME53N, the current release key is now 00 but when I look at the workflow, the following agent (corresponding to 02 release key) is determined. Normally nothing has to happen.
Someone has an idea to stop the workflow ?
thanks
VéroniqueHi Martin,
When I checked the contain of container in the workflow (in the log), I saw that the release key is 02.
I don't know why but the WF received the event RELEASESTEPCREATED instead of normaly it is finished.
When I reset the release via ME54N, the WF ends correctly and no new event is received.
How can't I see why the event is started in the BAPI.
In fact it is very strange, if I used the BAPI alone, all works, no new event is started.
But if I used the BAPI in my BSP, a new event is started.
Thanks
Véronique -
Hi All.
A quick questions. What's the purpose of workflow task release status?
What's the impact if keep in "Not Release"
CheersOkay,
I admit, a bit short on the explanations.
But (I'm not on an active SAP environment right now, so everything I say, could be wrong, sorry if that seems the case, if not, then I should worry about trying to have a life outside of SAP )
When you press F1 on the the release status it is said, that these things have only administrative purposes and do not change the normal behaviour of the system.
Kind regards, Rob Dielemans -
Hi All ,
I want to create ABAP Z report in which search criteria required Budget Release date . I tried to search in budget tables but no one table have update Budget release date . So want to know table & field for same.
Thanks,Hi Virendra,
Check report S_ALR_87013560. Here you will find the released budget (Total and overall) data. Select the release value for any project/WBS element then in Menu bar Goto -> Line items.
Here, change the layout (Ctrl+F8) and you will get the document date.
Regards
Saurabh -
Dear All,
Do you know how to use workflow in Release Strategy? I have used the standard workflow (1) in order when every document is released an e-mail to be sent to the next releaser. I maintained also the users at the "workflow". Can you please specify some settings??
thanxhi,
You shd check, it could be very usefull for you....check in the tree structure as per the document:
[WORKFLOW SETUP|http://help.sap.com/erp2005_ehp_04/helpdata/EN/6f/9eeb85cd6b11d1ad77080009d2232d/frameset.htm]
Regards
Priyanka.P -
Purpose of workflow in release strategy & how to configure is it applicable for both with and without classification
Hi Prabu,
If you want to use workflow to release POs, you must make the standard and basic settings for workflow (Basis -> Business Management -> SAP Business Workflow).
· In the case of a release procedure linked to workflow, you must have previously created the user names, positions, jobs, etc. that you here assign to the release code in the organizational plan and must have linked them to the relevant standard tasks in task-specific Customizing (Basis -> Business Management -> Business Workflow -> Perform Task-Specific Customizing).
· You must assign the authorization M_EINK_FRG to the persons who are to be involved in the release procedure ( Authorization Management -> Create Authorization Profiles and Assign to Users).
If a release code is to be used in workflow, indicate this accordingly in the Workflow field
The Workflow indicator is also used to control role resolution:
· "1 - Role Resolution with Group, Code and Plant (T16FW)"
Here you use a role resolution that is supplied in the standard system. To do so, you must assign the release point in the section Workflow (see below).
· "9 - Role Resolution via User Exit"
Here you use the customer exit M06E0005 to define a role resolution of your own.
Regards
Sanjay L -
Urgent Help :: BPEL Workflow Auto Release Error
HI All,
im working on a workflow project, i have 3 levels of approval process, first it will assign to one group one of the user pick the task assigned to this group, will act on this by claiming the task and then approve/reject the task. The approved task will move to a next group and the users in the second group will act on that similarly.
There is a auto release function available in the BPEL workflow. when the user does not act on a task for a particular time that will release the task automatically after a certian amount of time. but strangley the Tasks which are in suspened/completed are being released by workflow auto release function even though the users has completed the task it is bringing back the task to user.
i think auto release should work on only for claimed tasks when the user is not working with claimed tasks for a particular amount of time. but strangely this is occuring for the completed/suspended tasks.
can anybody got similar type of error.
please advise if this needs to be set manually/is it a bug ?
please find the server versions and details below
Theser are versions im using in the server..
SOA Suite
Core Oracle Version: 10.1.3.3.0
Patches
CC 6492514 10.1.3.3.1
BAM
Core Oracle Version: 10.1.3.3.0
Patches
None Applied
Database
Core Oracle Version: 10.2.0.2.0
Patches
CC 6492514 10.1.3.3.1 - Update schema for 10.1.3.3.1
Thanks
Nadhbut strangley the Tasks which are in suspened/completed are being released by workflow auto release function even though the users has completed the task it is bringing back the task to user.
Do you mean even after the approver approve this task, the task still release back to the user?
Thanks,
Melody -
In our scenerio, we are using budget functionalty of Project system. However, not using the budget release functionalty. So, actual get posted as long as the same is within budget.
My question is like this : If we activate budget release functionalty, posting of actual will be subject to release of budget even if actual is within the budgeted value ?
Need your comment
best regards
Bharathi..
make sure availability control is activated..
as abhinay said, check system status if is AVAC (Availabiltiy control) is indicated..
system checks against
if not, activate it using tCode CJBV or you can set for example to automatically activate it during budget allocation.
however, AVAC can only be activated if you have maintained budget. therefore in your process, be sure to make set up where there is budget before(or during) release of WBS. if you release the WBS and AVAC is not set then posting is possible.
your requirement is that no body should post actual cost in project unless budget is released.
to do this AVAC status has to be active and config is set to check against release. in tCode OPSC you can also set the tolerance limits which will be checked by system against postings. -
Hello Friends,
I need a workflow for releasing the PR. For this I had used the default workflow WF_REQ_REL. Its working fine.
My problem is, if I am rejecting and saving the release of an item in the PR, the workflow is currently choosing the outcome 'Purchase requisition item significantly changed'. Is this correct?
When I reject the release of a particular item in the PR, I think the outcome to be executed should be 'Release of purchase requisition item refused'.
Can someone give an appropriate explanation & a solution for this ? Is there anything wrong from my side ?
Regards,
AbijithHi Abijith,
Yes it will follow the significantly changed branch only if you cancel or reject a purchase requisition. The reason is if you check the status of purchase requisition then whenever the PR is rejected, the status becomes changed.
If you want to take any action in the workflow when the PR gets rejected, then you need to read the field BANPR of table EBAN. If BANPR = 08(REJECTED) , this implies that the PR is rejected and you can take the further actions thereafter based on it.
There is nothing wrong from your side. But try to look into more technical things like values of fields in table EBAN etc. to know why exactlly it is following the SIGNIFICANTLY CHANGED branch.
Feel free to ask more if you don't get this.
Regards,
Guddan -
Hello,
client has installed latest enhancment package.
After this I have issue with budget release. Before enhancment package everything worked.
If I'm entering budget doc via FMBB where Budget doc type is with "Automatic release", it still works.
If I'm entering FMBB doc and then releasing via transaction FMMPRELE, I receive error mesage:
"The commitment item category is wrong"
Maybe enyone allready had this problem and has solution, or maybe you have any ideas what could be wrong?
BR,
LaurasHi,
this solved the problem, thanks Vanessa.
BR,
Lauras
Maybe you are looking for
-
"Protect" printer - ensure only I can print to it?
Hello! I have an HP Deskjet 5150, attached to my PowerMac G4, which is shared so that I can print from my Powerbook from anywhere in/near my room - so that I'm not tethered to my USB cables. I'm in a dorm - and the LAN/Wireless LAN seems to cover sev
-
Plz tell me which sound file format uses minimum memory of a director file
plz tell me which sound file format uses minimum memory of a director file. bcoz on adding sound the projector file becomes a large memory file . so i am confused that which file format should be used.
-
I bought the recent season of the bachelorette and the 4th episode is not downloading
I bought the most recent season of the bachelorette and the 4th epesode is not downloading. HELP
-
Invalid object name for Next value from sequence using sqlserver 2012
Select SequenceName.nextVal into lint from dual ; Invalid object name error message is coming when using sqlserver 2012 Please help
-
Incorrect display of hairlines
I've been working on several projects recently that contain 0,25 pt rules. I'm using InDesign CS3 for the layout, but when I view the finished PDFs in Acrobat 7 Pro (and Adobe Reader) the thin rules appear much heavier than when viewed in InDesign. A