Workflow creation for Payment

Hi
I am new to workflow and am looking for the steps needed to complete payment processing.
The requirement is that when a user enters a document using f-53 and parks it, workflow should be triggered and a mail sent to the supervisor who will then approve or deny the payment.
Step by step instructions on how to configure this would be greatly appreciated.
Also what is the procedure for making a workflow for creating and printing a customer invoice from billing documents?

hi
check this customization path
Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Business Transactions --> Release for Payment -->

Similar Messages

  • Workflow variant for payment release

    Hello ,
      I have done the configuration of workflow variant for payment release but still the invoice is not getting blocked when we are paying it .
    Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
    1.t.code  PPoce: Users is  assigned to each position and this was assigned to approval path
    2. Create workflow variant
    3.Assign Company code to workflow variant
    4.Define Release Approval Groups for Release for Payment
    5.Define Release Approval Paths for Release for Payment
    6.Assign Release Approval Paths for Release for Payment
    7.Assign Release Approval Procedure for Release for Payment
    2010-2010-1000-inr-WS10000052-WS00400011
    9.Define Users with Authorization to Payment Release
    11.Define Payment Block Reason for Payment Release
    Then in the vendor master i have inputted the relase group  also .
    But when i make the payment for that vendor , no blocking of invoice is happening nor it is going for approval procedure.
    Please guide me what all other checklist available for executing the Workflow variant for payment release .
    Thanks.

    Thanks Kiran ,
    Now hte invoice is getting blocked automatically and i am getting the error as
    Line item not relevant for payment release
    Message no. F5783
    for which i changed the error message to warning mgs and saved the invoice .
    But while making the payment i was not getting any payment block. I was able to make the payment
    Actually I should get the payment block while I am making the payment and then i should release it through FB13 .
    Please let me know if I am wrong .
    Thanks

  • Workflow release for payment two stage

    Hello Friends,
    I have found one workflow as WS00400021 which suits my requirement and i have read plenty of doucmentation on the same but im not getting the actual step that is from where i have to start to activate this workflow.
    Can any one pls guide me tht from where to start first ie first we have to define  agent or postions or event linkages , assignment of task etc  and all.
    Helpful answers will be rewarded.
    SUnny

    Hi Suny,
    You have to define your PO release strategy in the SPRO first.
    Materials Management->Purchasing->Purchase Order->Release Procedure for PO

  • Workflow for payment release

    Hello ,
    I  have done the configuration of workflow variant for payment release but  the invoice with the payment block can be  paid without any release approval  .
    Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
    1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
    2. Create workflow variant
    subworkflowWS00400012
    3.Assign Company code to workflow variant
    4.Define Release Approval Groups for Release for Payment
    5.Define Release Approval Paths for Release for Payment
    6.Assign Release Approval Paths for Release for Payment
    7.Assign Release Approval Procedure for Release for Payment
    2010-2010-1000-inr-WS00400012-WS00400011
    9.Define Users with Authorization to Payment Release
    11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
    Then in the vendor master i have inputted the relase group also  and the payment term which is having the block .
    While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which  i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
    But in my inbox . the item is flowed with red colour and the erro log is
    Error in workflow Customizing of payment release
    Message no. FP162
    Diagnosis
    The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
    The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
    System Response
    The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
    Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
    Procedure
    Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
    Procedure for System Administration
    Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
    Kindly guide me . and let me  know which setting i have missed .
    thanks

    Hi,
    Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
    The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
    You might be able to test them via SWUS or trigger them via SWUE.
    If you create a new copy, remember to put that in the customizing.
    hope this helps
    Paul

  • Workflow for Payment Request

    Hello ,
    Is there any standard workflow(s) for Payment Request Release procedure (T-Code : F871)?

    Hi Anurag,
    To search a workflow, go to t-code PFTC, select workflow template and give the workflow ID.
    It would open the workflow template for you.
    Also you can go to SWDD and enter the workflow ID. This would open the entire workflow and would display all the steps the workflow has in a graphical manner.
    To find the workflow associated with Payment Request Release procedure (T-Code : F871), go to SWELS and activate the event trace. Now execute your transaction F871. Go to SWEL and see all the workflows triggered for Payment Request Release procedure (T-Code : F871) events. You can also find the workflow linkages in SWETYPV t-code.
    Hope this helps!
    Regards,
    Saumya

  • Standard form for payment order creation

    Hi,
    I got a requiremnt to create a form for payment order creation,
    can one plzzz guide me, do v hav any standard form available in sap, n also let me know the program for it.
    Regards
    ashwini

    Hi Aswini,
               FPY1_CH_DTA_EZAG
    FPY1_CH_DTA_LSV
    FPY1_DE_DTA
    FPY1_DE_DTA
    FPY1_DE_DTAZV
    FPY1_DE_DTA_ZZV
    FPY1_DE_DTA_ZZV
    FPY1_DE_EURO
    FPY1_DE_EURO
    FPY1_FR_BANQUE
    FPY1_NL_DTA
    FPY1_NL_DTA
    FPY1_NZ_MTS
    FPY1_NZ_MTS
    check these forms
    Regards,
    Venkat

  • Creation of payment terms on for payment on instalment basis trans  OBB8

    Hi
    I have a few doubts in creation of payment terms
    10% - advance payment - 60 days invoice date
    65%  - on shipment of goods - 60 days invoice date
    20% - on receipt of final documentation  - 60 days invoice date
    my doubt is do i need to consider remaing 5% as discount and as a instalment . for exam
    if 10% advance is 30 days invoice date and other 2 are 60 days how should i consider it
    Waiting for your valable suggestions
    Thank you
    Medha

    Hi,
    I think you can create the three payment terms as below in transaction OBB8:-
    1000  for payment of 10%
    2000  for payment of 65%
    3000  for payment of 25% (With discount of 20% (5%/25%*100)
    Then link these payment terms to a installement payment term 9999 in transaction OBB9.
    (Note:- You can change the payment term name instead of 1000, 2000, 3000, 9999.)
    Regards,
    SDNer

  • Workflow WS00400012 Release for Payment not getting triggred

    Hi,
    As mentioned in the help docs we have done the following settings for Release for payment, yet the Workflow is not getting triggered.
    SPRO->Financial Accounting (New)->Accounts Receivable and Accounts Payable->Business Transactions->Release for Payment                                             
    Create Workflow Variant for Release for Payment                                             
    XX01     WS004MSBT Payment release                                        
         Workflow var.   XX01                                        
         Currency        INR                                        
         WF var.name     WS004MSBT Payment release                                        
         Prelimenary posting release                                        
          Release from    1.00                                        
          Subworkflow     WS00400012                                        
         Payment release                                        
         Release payment          X                              
         Creater permitted          X                              
          Payt release    1.00                                        
          Pmnt rel.var.   CC                                        
    Assign Company Code Workflow Variant for Release for Payment                                             
         Compamy Code     Workflow Var     WF Var. Name                              
         XXXX     XX01     WS004 Payment release                              
    Define Release Approval Groups for Release for Payment                                             
         0001     Vendor A                                   
         0002     vendor B                                   
         0003     Vendor C                                   
         0004     G/L accounts                                   
    Define Release Approval Paths for Release for Payment                                             
         0001     Vendor high                                   
         0002     Vendor middle                                   
         0003     Vendor low                                   
         0004     G/L accounts                                   
         0005     Other                                   
    Assign Release Approval Paths for Release for Payment                                             
         Workflow Variant      Doc. Type      Release Group     Approval Path                         
         XX01     KR     0001     0001                         
         XX01     KR     0002     0002                         
         XX01     KR     0003     0003                         
         XX01     KZ     0001     0001                         
         XX01     KZ     0002     0002                         
         XX01     KZ     0003     0003                         
         XX01     SA     0001     0001                         
         XX01     SA     0002     0002                         
         XX01     SA     0003     0003                         
    Assign Release Approval Procedure for Release for Payment                                             
         Wrkf      ApPath     Amt To            Curr     Rel levels     Swf Amt rel     Swf pnmt rel           
         XX01     0001     5,000.00       INR     1     WS10000052     WS00400011          
         XX01     0001     10,000.00     INR     2     WS10000053     WS00400021          
    Define Relevant Document Types for Release for Payment                                             
         Workflow Variant     Type                                   
         XX01                       KR                                   
         XX01                       KZ                                   
         XX01                     SA                                   
    Define Users with Authorization to Payment Release                                             
         XX01     1     1     5,000.00     INR                    
         Assigned Authorization Object                                        
         Production manager                                        
         XX01     1     2     10,000.00     INR                    
         Assigned Authorization Object                                        
         Comp Admin                                        
    Carry Out Function Enhancements for Release for Payment                                             
    Define Payment Block Reason for Payment Release                                             
               Free for payment                                   
         *     Skip account                                   
         A     Locked for payment                                   
         B     Blocked for payment                                   
         I     CML:InvestorContract                                   
         N     Postprocess inc.pmnt                                   
         P     Payment request                                   
         R     Invoice verification                                   
         V     Payment clearing                                   
    We are using Tcode FV60 for Park Vendor invoice                                        
    We are trying to post the Document thru Tcode FBV0 , But the Post field is grey and system shows error: func not possible as document is in not released. The Workflow is not getting triggered. And hence its not possible to release the doc.
    The workflows have been activcated
    We have done Eventlinkage and activated it.

    In future when you post question please do some formatting. It seems like a novel.
    Have you checked in SWEL whether the event CREATED of Business Object BSEG getting triggered. I hope you have activated the linkage between event and workflow from PFTC or SWE2 transaction code.
    Thanks
    Arghadip

  • Workflow for Payment proposal

    Hi all,
    Has anyone of you developed  workflow approval process at the time of payment proposal generation? Is there a standard workflow available?
    We want the payment proposal to trigger a workflow and send it to the manager for approval - this manager then posts the payment.
    Please let me know if and how this can be done.
    Thanks,
    Mary

    Hi,
    I have exactly the same requirement.  I need to trigger a workflow when the payment proposal is completed. 
    I've been searching for the answer on the internet.  Several people have asked the same question, but I haven't seen any real answer to the question yet. 
    There is no standard SAP business object for payment proposal, there is one for payment request which uses F111.  There is no standard workflow template, the one for payment release is only for releasing individual invoice.  There are answers about restricting the authorisation, it helps, but it doesn't meet all requirements.  We have people create payment proposals in UK for companies in Europe.  We really need a workflow resolution.  Seperating the authorisation will still require the person who created the proposal sending email to people in different countries to approve the payment.
    Two technical problems that we are facing. 
    1. There is no existing business object. I've been told that we should should ABAP Class.  And include the IF_WORKFLOW in the interface.
    2. There is no event created when the payment proposal is completed.  We are working on creating an event.  I've been told to use SWE_EVENT_CREATE function module. 
    If you have more information about how this can be done, or if there is any easier way, please let me know.  I will be very grateful.
    Thanks,
    Manlee

  • Workflow WS400012  Release for payment (frame)

    Hi, I need to know if the  WS400012  Release for payment (frame) is trigger when a invoice is register to
    I need to know if workflow to shoot when a logistic invoice is registered from the MIRO transaction, since a book entry is registered (type RE),
    I tested and single an the workflow to shoot with financial transactions (FB01, FB60), although I formed in the payment liberation the type of document RE.
    Regards
    Dayana

    Hi,
    Just go through the following links
    1. http://help.sap.com/saphelp_nw04s/helpdata/en/fb/135d89457311d189440000e829fbbd/content.htm
    2.http://aiokeh.wdf.sap.corp:1080/SAPIKS2/contentShow.sap_SCLASS=IWB_STRUCT&_SLOIO=9B4460FF454711D189430000E829FBBD&TMP_IWB_TASK=DISPLAY&RELEASE=647&LANGUAGE=EN&_SEQNUM=104&_LOIO=84CB8D3880B8E060E10000009B38F842&_CLASS=IWB_EXTHLP
    <b>Reward Points if Useful</b>

  • BAPI for Payment creation in Claims

    Hi Experts,
    I need to create payment for Claims need BAPI, please help me and also please refer ICLCDC02 t-code for payment creation as reference.
    Screenshot is attached.
    Regards
    goudham

    ICLF_CD_STD_LOCAL - implementation if the disbursement is through FSCD
    The std BAdi  ICLF_CD can be enhanced to pass additional data to FSCD to facilitate the processing of payments by coverages and accurately reflect the FI postings to SAP FI. This BAdi can transfer the following data to process payments;
    Claim Number
    Document number
    Document date
    Posting date
    Business Partner
    Contract Number
    Main and sub Transactions
    Assignment number

  • Creation of Payment Medium with method T for US

    I am trying to create the file for payment method T for US. I am not getting the print file. I am getting the message that the file cannot be opened. Any idea what should be format of this file?

    I am trying to create the file for payment method T for US. I am not getting the print file. I am getting the message that the file cannot be opened. Any idea what should be format of this file?

  • MIRO Invoice Receipting Workflow Solution for unreceipted Goods / Services

    Hi
    We wish to improve the flow of Invoice Receipting (MIRO).
    Problem:
    Invoices are receipted centrally at head office
    Goods/Service Receipts are performed on location at site
    Some Invoices are received from the Vendor before site has goods/service receipted the item.
    Current configuration prevents invoice being entered when no goods receipt.
    Ideally, the sites would receipt on time, but as a solution we are considering two options. I would appreciate any thoughts on whether is possible as well as guidance on implementing a solution.
    OPTION A. - With Parking
    1. When Head Office cannot post invoice (due to unreceipted goods/service), user parks the invoice.
    2. This sends a workflow email to the site that invoice has been parked.
    3. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
    4. Site enters Goods/Service Receipt.
    5. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a parked invoice
    6. Head Office posted parked invoice.
    OPTION B - Without Parking
    1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
    2. Invoice is posted and blocked for payment.
    3. This sends a workflow email to the site that invoice has been blocked for payment.
    4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
    5. Site enters Goods/Service Receipt.
    6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
    7. Head Office unblocks invoice.
    Many thanks
    Adrian

    Hi Adrian,
    Option B is very much feasible by developing the workflow for users.
    OPTION B - Without Parking
    1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
    2. Invoice is posted and blocked for payment.
    3. This sends a workflow email to the site that invoice has been blocked for payment.
    4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
    5. Site enters Goods/Service Receipt.
    6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
    7. Head Office unblocks invoice.
    IF GR based IV is removed, Invoice can be done before GR. Having a GR based IV tick in PO (Mandatory) would ensure IV is raised only after the quantity is delivered.
    I doubt if Scanning of invoice copy is possible in the MM system, but it would be feasible via Document Management in SAP.
    Alternatively, you can have Idoc based creation for Invoice based on GR quantity.

  • Line item not relevant for payment release

    Dear Expert,
    When I select payment block : 'Payment Request' in FB60. Error Message appear "Line item not relevant for payment release".
    I also have set payment block in master vendor and  OBB8.
    Can you tell me why the error message still appear?
    Kindly need your help
    Thanks and Regards,
    YL

    Do you have any workflow variant in place?
    Moreover, when you have already set the Payment block at Master level, you need not to fix it in transaction level.
    Vendor itself will not get paid until unless you remove the block option
    Thanks

  • Error while assigning user for release approval path for payment release

    Hi everyone,
         I am trying to assign user for payment release in SPRO. I have defined upto 'Define relevant document types for release for payment', after that while assigning user in terms of position for release and save it, i am getting error 'Program error: ASSIGN with length 0 in program "MP120800" '.Because of it i can t proceed further.
    The data in details below;
    1. Create Workflow Variant for Release for Payment
       1000     SAP
    2. Assign Company Code Workflow Variant for Release for Payment
      1000     1000     SAP
    3. Define Release Approval Groups for Release for Payment
      0001     Vendor A
    0002     vendor B
    0003     Vendor C
    0004     G/L accounts
    4. Define Release Approval Paths for Release for Payment
      0001     Vendor high
    0002     Vendor middle
    0003     Vendor low
    0004     G/L accounts
    0005     Other
    5. Assign Release Approval Paths for Release for Payment
      1000     KZ     0001     0001
    1000     KZ     0002     0002
    1000     KZ     0003     0003
    6. Assign Release Approval Procedure for Release for Payment
    1000     0001     20,000.00     KES     1     WS10000052     WS00400011
    1000     0002     50,000.00     KES     2     WS10000052     WS00400021
    1000     0003     1,000,000.00     KES     3     WS10000052     WS00400022
    7. Define Relevant Document Types for Release for Payment
         1000     KR
    1000     KZ
    8. Define Users with Authorization to Payment Release
    1000     0001     1     20,000.00     KES
    1000     0001     2     50,000.00     KES
    1000     0001     3     100,000.00     KES
    here i have selected the option and tried to create Orgobject, i am getting following error
    Program error: ASSIGN with length 0 in program "MP120800"
    If any corrections in the definitions, Please let me know.
    Thanks in advance!!

    Hello,
    Please start the report RSWOGIND, set also the checkbox "generate all
    ObjTypes from new". This should solve the problem.
    Best regards, Hana

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