Workflow creation for Payment
Hi
I am new to workflow and am looking for the steps needed to complete payment processing.
The requirement is that when a user enters a document using f-53 and parks it, workflow should be triggered and a mail sent to the supervisor who will then approve or deny the payment.
Step by step instructions on how to configure this would be greatly appreciated.
Also what is the procedure for making a workflow for creating and printing a customer invoice from billing documents?
hi
check this customization path
Financial Accounting (New) --> Accounts Receivable and Accounts Payable --> Business Transactions --> Release for Payment -->
Similar Messages
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Workflow variant for payment release
Hello ,
I have done the configuration of workflow variant for payment release but still the invoice is not getting blocked when we are paying it .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS10000052-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release
Then in the vendor master i have inputted the relase group also .
But when i make the payment for that vendor , no blocking of invoice is happening nor it is going for approval procedure.
Please guide me what all other checklist available for executing the Workflow variant for payment release .
Thanks.Thanks Kiran ,
Now hte invoice is getting blocked automatically and i am getting the error as
Line item not relevant for payment release
Message no. F5783
for which i changed the error message to warning mgs and saved the invoice .
But while making the payment i was not getting any payment block. I was able to make the payment
Actually I should get the payment block while I am making the payment and then i should release it through FB13 .
Please let me know if I am wrong .
Thanks -
Workflow release for payment two stage
Hello Friends,
I have found one workflow as WS00400021 which suits my requirement and i have read plenty of doucmentation on the same but im not getting the actual step that is from where i have to start to activate this workflow.
Can any one pls guide me tht from where to start first ie first we have to define agent or postions or event linkages , assignment of task etc and all.
Helpful answers will be rewarded.
SUnnyHi Suny,
You have to define your PO release strategy in the SPRO first.
Materials Management->Purchasing->Purchase Order->Release Procedure for PO -
Hello ,
I have done the configuration of workflow variant for payment release but the invoice with the payment block can be paid without any release approval .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
subworkflowWS00400012
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS00400012-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
Then in the vendor master i have inputted the relase group also and the payment term which is having the block .
While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
But in my inbox . the item is flowed with red colour and the erro log is
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System Response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Kindly guide me . and let me know which setting i have missed .
thanksHi,
Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
You might be able to test them via SWUS or trigger them via SWUE.
If you create a new copy, remember to put that in the customizing.
hope this helps
Paul -
Hello ,
Is there any standard workflow(s) for Payment Request Release procedure (T-Code : F871)?Hi Anurag,
To search a workflow, go to t-code PFTC, select workflow template and give the workflow ID.
It would open the workflow template for you.
Also you can go to SWDD and enter the workflow ID. This would open the entire workflow and would display all the steps the workflow has in a graphical manner.
To find the workflow associated with Payment Request Release procedure (T-Code : F871), go to SWELS and activate the event trace. Now execute your transaction F871. Go to SWEL and see all the workflows triggered for Payment Request Release procedure (T-Code : F871) events. You can also find the workflow linkages in SWETYPV t-code.
Hope this helps!
Regards,
Saumya -
Standard form for payment order creation
Hi,
I got a requiremnt to create a form for payment order creation,
can one plzzz guide me, do v hav any standard form available in sap, n also let me know the program for it.
Regards
ashwiniHi Aswini,
FPY1_CH_DTA_EZAG
FPY1_CH_DTA_LSV
FPY1_DE_DTA
FPY1_DE_DTA
FPY1_DE_DTAZV
FPY1_DE_DTA_ZZV
FPY1_DE_DTA_ZZV
FPY1_DE_EURO
FPY1_DE_EURO
FPY1_FR_BANQUE
FPY1_NL_DTA
FPY1_NL_DTA
FPY1_NZ_MTS
FPY1_NZ_MTS
check these forms
Regards,
Venkat -
Creation of payment terms on for payment on instalment basis trans OBB8
Hi
I have a few doubts in creation of payment terms
10% - advance payment - 60 days invoice date
65% - on shipment of goods - 60 days invoice date
20% - on receipt of final documentation - 60 days invoice date
my doubt is do i need to consider remaing 5% as discount and as a instalment . for exam
if 10% advance is 30 days invoice date and other 2 are 60 days how should i consider it
Waiting for your valable suggestions
Thank you
MedhaHi,
I think you can create the three payment terms as below in transaction OBB8:-
1000 for payment of 10%
2000 for payment of 65%
3000 for payment of 25% (With discount of 20% (5%/25%*100)
Then link these payment terms to a installement payment term 9999 in transaction OBB9.
(Note:- You can change the payment term name instead of 1000, 2000, 3000, 9999.)
Regards,
SDNer -
Workflow WS00400012 Release for Payment not getting triggred
Hi,
As mentioned in the help docs we have done the following settings for Release for payment, yet the Workflow is not getting triggered.
SPRO->Financial Accounting (New)->Accounts Receivable and Accounts Payable->Business Transactions->Release for Payment
Create Workflow Variant for Release for Payment
XX01 WS004MSBT Payment release
Workflow var. XX01
Currency INR
WF var.name WS004MSBT Payment release
Prelimenary posting release
Release from 1.00
Subworkflow WS00400012
Payment release
Release payment X
Creater permitted X
Payt release 1.00
Pmnt rel.var. CC
Assign Company Code Workflow Variant for Release for Payment
Compamy Code Workflow Var WF Var. Name
XXXX XX01 WS004 Payment release
Define Release Approval Groups for Release for Payment
0001 Vendor A
0002 vendor B
0003 Vendor C
0004 G/L accounts
Define Release Approval Paths for Release for Payment
0001 Vendor high
0002 Vendor middle
0003 Vendor low
0004 G/L accounts
0005 Other
Assign Release Approval Paths for Release for Payment
Workflow Variant Doc. Type Release Group Approval Path
XX01 KR 0001 0001
XX01 KR 0002 0002
XX01 KR 0003 0003
XX01 KZ 0001 0001
XX01 KZ 0002 0002
XX01 KZ 0003 0003
XX01 SA 0001 0001
XX01 SA 0002 0002
XX01 SA 0003 0003
Assign Release Approval Procedure for Release for Payment
Wrkf ApPath Amt To Curr Rel levels Swf Amt rel Swf pnmt rel
XX01 0001 5,000.00 INR 1 WS10000052 WS00400011
XX01 0001 10,000.00 INR 2 WS10000053 WS00400021
Define Relevant Document Types for Release for Payment
Workflow Variant Type
XX01 KR
XX01 KZ
XX01 SA
Define Users with Authorization to Payment Release
XX01 1 1 5,000.00 INR
Assigned Authorization Object
Production manager
XX01 1 2 10,000.00 INR
Assigned Authorization Object
Comp Admin
Carry Out Function Enhancements for Release for Payment
Define Payment Block Reason for Payment Release
Free for payment
* Skip account
A Locked for payment
B Blocked for payment
I CML:InvestorContract
N Postprocess inc.pmnt
P Payment request
R Invoice verification
V Payment clearing
We are using Tcode FV60 for Park Vendor invoice
We are trying to post the Document thru Tcode FBV0 , But the Post field is grey and system shows error: func not possible as document is in not released. The Workflow is not getting triggered. And hence its not possible to release the doc.
The workflows have been activcated
We have done Eventlinkage and activated it.In future when you post question please do some formatting. It seems like a novel.
Have you checked in SWEL whether the event CREATED of Business Object BSEG getting triggered. I hope you have activated the linkage between event and workflow from PFTC or SWE2 transaction code.
Thanks
Arghadip -
Hi all,
Has anyone of you developed workflow approval process at the time of payment proposal generation? Is there a standard workflow available?
We want the payment proposal to trigger a workflow and send it to the manager for approval - this manager then posts the payment.
Please let me know if and how this can be done.
Thanks,
MaryHi,
I have exactly the same requirement. I need to trigger a workflow when the payment proposal is completed.
I've been searching for the answer on the internet. Several people have asked the same question, but I haven't seen any real answer to the question yet.
There is no standard SAP business object for payment proposal, there is one for payment request which uses F111. There is no standard workflow template, the one for payment release is only for releasing individual invoice. There are answers about restricting the authorisation, it helps, but it doesn't meet all requirements. We have people create payment proposals in UK for companies in Europe. We really need a workflow resolution. Seperating the authorisation will still require the person who created the proposal sending email to people in different countries to approve the payment.
Two technical problems that we are facing.
1. There is no existing business object. I've been told that we should should ABAP Class. And include the IF_WORKFLOW in the interface.
2. There is no event created when the payment proposal is completed. We are working on creating an event. I've been told to use SWE_EVENT_CREATE function module.
If you have more information about how this can be done, or if there is any easier way, please let me know. I will be very grateful.
Thanks,
Manlee -
Workflow WS400012 Release for payment (frame)
Hi, I need to know if the WS400012 Release for payment (frame) is trigger when a invoice is register to
I need to know if workflow to shoot when a logistic invoice is registered from the MIRO transaction, since a book entry is registered (type RE),
I tested and single an the workflow to shoot with financial transactions (FB01, FB60), although I formed in the payment liberation the type of document RE.
Regards
DayanaHi,
Just go through the following links
1. http://help.sap.com/saphelp_nw04s/helpdata/en/fb/135d89457311d189440000e829fbbd/content.htm
2.http://aiokeh.wdf.sap.corp:1080/SAPIKS2/contentShow.sap_SCLASS=IWB_STRUCT&_SLOIO=9B4460FF454711D189430000E829FBBD&TMP_IWB_TASK=DISPLAY&RELEASE=647&LANGUAGE=EN&_SEQNUM=104&_LOIO=84CB8D3880B8E060E10000009B38F842&_CLASS=IWB_EXTHLP
<b>Reward Points if Useful</b> -
BAPI for Payment creation in Claims
Hi Experts,
I need to create payment for Claims need BAPI, please help me and also please refer ICLCDC02 t-code for payment creation as reference.
Screenshot is attached.
Regards
goudhamICLF_CD_STD_LOCAL - implementation if the disbursement is through FSCD
The std BAdi ICLF_CD can be enhanced to pass additional data to FSCD to facilitate the processing of payments by coverages and accurately reflect the FI postings to SAP FI. This BAdi can transfer the following data to process payments;
Claim Number
Document number
Document date
Posting date
Business Partner
Contract Number
Main and sub Transactions
Assignment number -
Creation of Payment Medium with method T for US
I am trying to create the file for payment method T for US. I am not getting the print file. I am getting the message that the file cannot be opened. Any idea what should be format of this file?
I am trying to create the file for payment method T for US. I am not getting the print file. I am getting the message that the file cannot be opened. Any idea what should be format of this file?
-
MIRO Invoice Receipting Workflow Solution for unreceipted Goods / Services
Hi
We wish to improve the flow of Invoice Receipting (MIRO).
Problem:
Invoices are receipted centrally at head office
Goods/Service Receipts are performed on location at site
Some Invoices are received from the Vendor before site has goods/service receipted the item.
Current configuration prevents invoice being entered when no goods receipt.
Ideally, the sites would receipt on time, but as a solution we are considering two options. I would appreciate any thoughts on whether is possible as well as guidance on implementing a solution.
OPTION A. - With Parking
1. When Head Office cannot post invoice (due to unreceipted goods/service), user parks the invoice.
2. This sends a workflow email to the site that invoice has been parked.
3. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
4. Site enters Goods/Service Receipt.
5. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a parked invoice
6. Head Office posted parked invoice.
OPTION B - Without Parking
1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
2. Invoice is posted and blocked for payment.
3. This sends a workflow email to the site that invoice has been blocked for payment.
4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
5. Site enters Goods/Service Receipt.
6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
7. Head Office unblocks invoice.
Many thanks
AdrianHi Adrian,
Option B is very much feasible by developing the workflow for users.
OPTION B - Without Parking
1. Configuration is changed so that Invoice Receipt can be performed when no goods/service receipt.
2. Invoice is posted and blocked for payment.
3. This sends a workflow email to the site that invoice has been blocked for payment.
4. Head Office attaches a scanned image of the invoice to the parked document, so the site can review.
5. Site enters Goods/Service Receipt.
6. Work flow is triggered back to head office that a goods receipt was performed against a PO that has a blocked invoice.
7. Head Office unblocks invoice.
IF GR based IV is removed, Invoice can be done before GR. Having a GR based IV tick in PO (Mandatory) would ensure IV is raised only after the quantity is delivered.
I doubt if Scanning of invoice copy is possible in the MM system, but it would be feasible via Document Management in SAP.
Alternatively, you can have Idoc based creation for Invoice based on GR quantity. -
Line item not relevant for payment release
Dear Expert,
When I select payment block : 'Payment Request' in FB60. Error Message appear "Line item not relevant for payment release".
I also have set payment block in master vendor and OBB8.
Can you tell me why the error message still appear?
Kindly need your help
Thanks and Regards,
YLDo you have any workflow variant in place?
Moreover, when you have already set the Payment block at Master level, you need not to fix it in transaction level.
Vendor itself will not get paid until unless you remove the block option
Thanks -
Error while assigning user for release approval path for payment release
Hi everyone,
I am trying to assign user for payment release in SPRO. I have defined upto 'Define relevant document types for release for payment', after that while assigning user in terms of position for release and save it, i am getting error 'Program error: ASSIGN with length 0 in program "MP120800" '.Because of it i can t proceed further.
The data in details below;
1. Create Workflow Variant for Release for Payment
1000 SAP
2. Assign Company Code Workflow Variant for Release for Payment
1000 1000 SAP
3. Define Release Approval Groups for Release for Payment
0001 Vendor A
0002 vendor B
0003 Vendor C
0004 G/L accounts
4. Define Release Approval Paths for Release for Payment
0001 Vendor high
0002 Vendor middle
0003 Vendor low
0004 G/L accounts
0005 Other
5. Assign Release Approval Paths for Release for Payment
1000 KZ 0001 0001
1000 KZ 0002 0002
1000 KZ 0003 0003
6. Assign Release Approval Procedure for Release for Payment
1000 0001 20,000.00 KES 1 WS10000052 WS00400011
1000 0002 50,000.00 KES 2 WS10000052 WS00400021
1000 0003 1,000,000.00 KES 3 WS10000052 WS00400022
7. Define Relevant Document Types for Release for Payment
1000 KR
1000 KZ
8. Define Users with Authorization to Payment Release
1000 0001 1 20,000.00 KES
1000 0001 2 50,000.00 KES
1000 0001 3 100,000.00 KES
here i have selected the option and tried to create Orgobject, i am getting following error
Program error: ASSIGN with length 0 in program "MP120800"
If any corrections in the definitions, Please let me know.
Thanks in advance!!Hello,
Please start the report RSWOGIND, set also the checkbox "generate all
ObjTypes from new". This should solve the problem.
Best regards, Hana
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