Workflow document for DMS & ECM

Hi friends,
I am in implementation project and am looking in workflow for both DMS and ECR/ECO scnearios
I am doing R& D in sap help but i personally request any one who can share any documents with screenshots in DMS and ECR/ECO
Points will be awarded for sure.
Regards,
Murali.S
[email protected]

Hi all,
please note that the distribution, participation in distributing or otherwise sending of this material is against the law. The material you are requesting is copyrighted material and available ONLY to customers of SAP. If you need such documents from the SAP Service Marketplace then you must have "S" user ID and login yourself to retrieve this material. If you do not have a "S" user ID then you should contact your own internal company groups responsible and request one or request them to retrieve the document for you. By participating and sending such documents you are at risk for legal action and a removal of your account here on SDN and BPX. DO NOT send material via email such as this! Further actions will result in officials within your company and your SAP Sales Account being notified and could result in legal action against you as an individual.
You will find all information on DMS customizing in the SAP Online Help under http://help.sap.com
SAP ERP Central Component >> Cross-Application Components >> Document Management
So please visit the Online Documentation and do not send any documentation files by SDN forum
Best regards,
Christoph

Similar Messages

Document for DMS server

Hi all,
I want to install the DMS(Document management server.).I had searched for the guide on the possible sites but i m not getting the proper guide for the same.Can anyone please guide me to the proper document.AS its urgent.
Eagerly waiting for the positive response .
Thanks in advance .
Regards,
Amit

Hi amit,
Refer this PDF file.it's very useful for ur doubts.
http://library.abb.com/GLOBAL/SCOT/SCOT212.nsf/VerityDisplay/BBCEDB90664C1AAE85257028004EF586/$File/3KXD311820R4401.pdf
Regards
vijay
/* points are welcome */

Best practice for securing confidential legal documents in DMS?

We have a requirement to store confidential legal documents in DMS and are looking at options to secure access to those documents. We are curious to know. What is the best practice? And how are other companies doing it?
TIA,
Margie
Perrigo Co.

Hi,
The standard practice for such scenarios is to use 'authorization' concept.You can give every user to use authorization to create,change or display these confidential documents. In this way, you can control access authorization.SAP DMS system monitors how you work, and prevents you from displaying or changing originals if you do not have the required authorization.
The below link will provide you with an improved understanding of authorization concept and its application in DMS
http://help.sap.com/erp2005_ehp_04/helpdata/en/c1/1c24ac43c711d1893e0000e8323c4f/frameset.htm
Regards,
Pradeepkumar Haragoldavar

Using a single Content server for DMS and also for Archive link documents

Hi,
We have Planned for a single content server for managing the documents in DMS, parallelly as DMS Standard SAP objects are not available for all SAP transactions, i have proposed for making use of SAP Archivelink funtionality to maintain the documentations where Std SAP DMS does not provide a Solution.
so here the question is
can a single content server be used as a content repository for Both DMS and archivelink,
can any one having done this pls state if it is possible to create different or Many Content repositories for DMS, Archive link in the same server,
is this a virtual creation or can we assign each repository a specific storage space which it should not exceed.
Thanks and regards
Sathish

Hi sathish,
-- Through the ArchiveLink docuemnt Management interface, an SAP sytem can use various content servers as storage media. similarly, one contnent server can be used by multiple SAP systems.
-- A Content server always has a single database assigned to it. A database can therefore be used by only one content server.
-- A databse is split into as many repositories as necessary. The design of the repository is mapped in the SAP system.A repository contains documents.
Depending on your requirements,(if u have limited documents or with low requirements) you can use the same content server for both DMS and Archivelink.
The number of documents stored on the content server is limited only by the size of the database.
Its better to have an external content server for archiving purpose, if your database size is increasing. Since the archiving systems storage is not dependent on the database.
U can also refer to the below thread :
How to Archive SAP DMS Data?
hope this helps....
regards
kavitha

Design Document for SAP Workflow

Hi I am looking for a design document for SAP Workflow. A template for design document for the SAP workflow will also be fine

Hi,
Have a look at these good links-
Workflows
http://www.sap-img.com/workflow/sap-workflow.htm
http://www.sapgenie.com/workflow/index.htm
https://sapneth9.wdf.sap.corp/workflow
http://help.sap.com/saphelp_webas620/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
http://www.sap-img.com/workflow/sap-workflow.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
/people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks
http://help.sap.com/saphelp_nw04/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://www.sapgenie.com/workflow/index.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Mark useful answers.
Regards,
Tanuja.

Customizing settings for parked document for edit lock while in workflow

Hi all,
I want to lock a parked document from edit while in workflow, I have seen in my previous project that if any document in workflow if try to change it used to give a message that 'document in wirkflow'. how to set this setting for parked documents using FIPP.
Thanks

Hi,
Please read note 169732.
It is normal that you get this errror message "Park document blocked xxxxxx" if you try to park a document for which "Release necessary" is set but "Released" flag is not set.
Normally in workflow the "Released" flag is set in a background step right before the workflow posts the documents.
regards
Waman

Tcode for Assign CoCode to a Workflow Variant for Parking Document

HI, what is is the Tcode and path for Assign CoCode to a Workflow Variant for Parking Document.
regards
JK

HI Aravindh Ji,
Thanks for ur reply.. my company currency code is SGD... iam trying to assigning sap standard workflow variant 0001 to my company code its showing error message ur COMPANY CODE CURRENCY IS NOT SAME AS WORKFLOW CURRENCY. In our group remaining company codes using same work flow...their currency codes also SGD.. cu plz advice me to solve this problem.
regards
JK

WF_DOC or SOFM to document in DMS.

Hello all.
I have a workflow that at some point has an instance of a workflow document (MS Word), Object type WF_DOC. It is possible to convert that to a SOFM object instance.
I want to be able to create a document in DMS and place this MS Word file in the DMS document. It is possible to use function module BAPI_DOCUMENT_CREATE2 to create documents in DMS, but this function module expects that any files that will be part of the document, come from a local or network drive.
Any ideas?
Thanks
Lande

Just for the record, I will give the highlights of the way the problem was solved.
I did not find a way to checkin the word file in WF_DOC format into the DMS document. I had to save it in a local drive and use this saved file to checkin.
1. Get the contents of the file in WF_DOC format using SWUO_GET_DOCUMENT_CONTENT.
2. Prepare table with binary contents of Word document
FORM prepare_contents .
DATA: w_contents TYPE LINE OF solix_tab,
        w_target   TYPE sdokcntbin.
LOOP AT lt_contents INTO w_contents.
    MOVE w_contents-line TO w_target-line.
    APPEND w_target TO lt_target.
ENDLOOP.
ENDFORM.                    " prepare_contents
3. Download file to local drive using METHOD cl_gui_frontend_services=>gui_download
4. Create the DMS document using BAPI_DOCUMENT_CREATE2
5. Check in the file in the local drive using BAPI_DOCUMENT_CHECKIN2
6. Delete the file in the local drive with METHOD cl_gui_frontend_services=>file_delete.

Document in DMS can not be printed using FM CVAPI_DOC_VIEW

Hi Experts,
We've been using FM CVAPI_DOC_VIEW in the program to get the document in DMS and set value of import parameter 'PF_APPTP' to 3 to make the document to be printed.
But after our system upgraded to ECC6.0, the document could not be printed, only displayed in the screen.
Could you please tell me anything has changed to cause the issue?
Thanks for your time.
Anna

I already found the reason.
Thanks

Check in new documents in DMS with specific access permissions

Hi,
we have an RFC which creates new documents in DMS.
This calls one after another these FBs:
- CVAPI_DOC_CREATE
- CVAPI_DOC_CHECKIN
- BAPI_DOCUMENT_CHANGE2 for a additional classification of the new document
Now we have a new request from our customer: to give the document specific access permissions.
We try the following:
- manually check in a document template with the necessary permissons.
- the permissions are given in a classification ("O,MW-T-D*,IB,02/03/52/53")
- This is named "authority characteristic" and is checked somewhere else, I do not really know how this works in detail ( but it works)
- check in a new document with a reference to the template and in expectation that the new document has the same classification and therefore the same access permissions
- If I do this manually in CV03N is does work
- We do this with CVAPI_CHECK_IN_WITH_TEMPLATE - but this FB does not copy the classification ( only the description and the attached original documents , and the documentnumber of the new document is an mandatory parameter which is not allowd in our case since we use internal creation of document numbers)
My question is: Is this a possible way to create new documents with specific permissions
Is there a possibility to give the permissions to the documenttype instead of give them to every single document of this documenttype ?
Thanks
Kerstin

My guess is that at some point you propagated the ACL entry for "everyone deny delete" to all your folders and sub-folders and their contents by selecting Apply to All in a GetInfo window. Try doing a search in the Leopard forums for
ACL chmod
and you'll find a whole raft of discussions about the problem and suggestions for fixes.
Francine
Francine
Schwieder

Workflow process for MIGO

Dear All,
I 'm new on the forum and I will greetly appreciate to share SAP experience and knowlege. I ' ve been doing MM and FI for only 2 years and I am very interested in workflow procedure.
Here is my question :
Can I set up a workflow procedure for the transaction MIGO in 3 steps
The goal is to divide this transaction in 3 level of approbation to definitly accept a good receipt and to further proceed to Miro transaction.
- First, an user must do the good receipt but the document should just be just maintained.
- Second step, an user should confirm or modify the maintained document and park it. This user could not be the same one as the one that made the good receipt at the first level.
- Finally, at the third level, an user will finally confirm the good receipt, post the document which will be available for clearing in MIRO. This user could not be the one that order the goods in first instance.
Any help would be greetly appreciated.
Hervé
Edited by: H.moreau on Oct 19, 2011 9:24 AM

There are some default approval processes available. Luckily, there is one for a manager approval that requires no custom coding. You can use this one:
BeneficiaryManagerApproval
This acquires approval from the beneficiary's manager. This can be associated with the following:
The request types that have a beneficiary. Examples of such request types are Provision Resource and Assign Roles.
All user models except Create User and Self-Register User.
This composite must be associated at the operational level of approval because a request can have multiple beneficiaries at the request level.
To the list of other available default approvals, you can check here: http://docs.oracle.com/cd/E21764_01/doc.1111/e14309/soa.htm#BABIHHBE
If you want to do a custom approval, i would suggest the Oracle By Examples, they will get you started: http://apex.oracle.com/pls/apex/f?p=44785:2:0:FORCE_QUERY::2,RIR,CIR:P2_SEARCH,P2_GROUP_ID,P2_PRODUCT_ID,P2_RELEASE_ID:Approval%2C1001%2C2019%2C131
-Kevin

Please help me 2 find a Document for this jar file com.sap.workflow_api

HI,
I want to create a task in UWL using web dynpro application. For this I need to import the specified com.sap.workflow_api.jar jar file.
This jar file is in our WEB AS Server
path=
server\c\usr\sap\W01\JC00\j2ee\cluster\server0\apps\sap.com\irj\servlet_jsp\irj\root\WEB-INF\portal\portalapps\com.sap.workflow.apps\lib
I have browsed all over for a good document , i got just one link :
http://help.sap.com/saphelp_nw70/helpdata/EN/46/94b9b2b321581ce10000000a1553f7/frameset.htm
Could you help me out with a better document for This task and I want the complete document for this particular jar file com.sap.workflow_api.jar.
It wolud be very helpful if I could get it at the earliest.
Regards,
Boopathi M

HI Ayyapparaj,
I have converted my project to javadoc,but i don't get any document for specific class. only I got what ever method is avilable in our controller that corssponding method come over in the java doc.
How can i get the document for specified IWorkflow interface ? this com.sap.workflow_api jar file has IWorkflow interface. I need to know how to use this IWorkflow interface.
How to use javadoc tool ?
Regards,
Boopathi M

Type of the document the DMS & individual repository?

Whether it is possible to define for each type of the document the DMS individual repository on Content Server?

try again

Save/Print document from DMS with Office 365

Dear All,
We are on ECC 6.0 EHP 4 of SAP. When a word document attachment is opened in DMS (CV03N) from a PC having locally installed Office 365. The document is opening up in office 365 interface inside SAP. Which is good, but we are unable to save the document on to local PC. Upon clicking the File menu, i suppose word tries to bring an additional view instead of a drop down, which was the case with earlier versions. I think this is causing the problem. Can any one suggest how to save and print documents from DMS with locally installed Office 365.?
We have figured out a work around to bring up the 'Save As' and 'Print' functionalities on to quick access tool bar. Using these shortcuts we are able to save the document but not print.
Thank you.
Regards,
Kartik

Dear Ms. Mohanapriya,
We are quite happy with the existing DMS and our intention is not to change the existing architecture. Well, now we are able to open the document and have a workaround to save to local PC. And once the document is saved to PC users are able to print.
Now we are looking for a solution to enable file menu of Office 365 within OLE container of SAP.
Regards,
Kartik

Create a Document in DMS and attach a file coming in binary format

Hi to all,
I have to create a new document in DMS (trx: CV01N) with an attachment but this attachment is a pdf file in binary format. Can I use bapi "BAPI_DOCUMENT_CREATE2"? It support binary files in input or I have to convert files in someway? Or I have to use another BAPI?
I'm using an r/3 4.6c and I know that it is a big limit.
Please, I need help.
Thank you very much in advance,
Enrico

That assumes two things:
1. That Apple would have let Microsoft have access to its file format.
2. That Microsoft would want to spend the time and trouble to write filters for file formats that Apple can't be bothered doing for its own software.
Peter

Workflow document for DMS & ECM

Similar Messages

Maybe you are looking for