Workflow emails arrive sporadically

I have an Office 365 SharePoint site running a 2010 workflow. The workflow sends an email to a hard coded email address (not dynamic). Sometimes the emails arrive, sometimes they do not. I have no ideal how to track this down. The workflow
history log shows that the workflow has completed. Any ideas?
There are no mistakes; every result tells you something of value about what you are trying to accomplish.

Run this SQL query to the content db < Select * from Timerlock>
This will give you the name of the server which is locking the content database and since when.
In order to get rid of that lock
Go to that server which is locking the content db and then restart the windows timer service.
within some time it should release the lock from content db, if not then at the most stop the timer job for some time
Once the lock will be released then try to send some alerts
You will surely get the email alert.
In that content database you will also see a Eventbatch table. Make sure the number of this Batch table increases when you create a new alert.
Check for errors in ULS log and event viewer when we dont get emails
If this helped you resolve your issue, please mark it Answered

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EPM Workflow Email Notifications

I have inherited an EPM implementation that has EPM Workflow Email Notifications. The email text is not very informative and I want to customize this text to something more meaningful. I have been told this cannot be done, but find this very hard to believe.
Does anyone know if this can be done? Many thanks, in advance.

Hi,
I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
tools have been used (e.g. SharePoint Designer, Visual Studio, 3rd party tool etc.) and the project server version - 2010/2013.
If you are using project server 2013, check if the workflows have been built using SharePoint Designed (open the PWA in SharePoint designer and check the site workflows)
Hope this helps
Paul

How can I add a link to an item within a workflow email - which will always find the item - even if it's status has changed?

I've used the method within the SharePoint designer to add a link to the workflow context current item URL, but when the current item status changes then obviously this link will no longer work.
How can I change this link so that it will always open the item, even if someone has changed it within the list, before I clink on the link?
This is an important one as over 300 people will use the list and many of these will be emails about items on the list will be in different time zones. I don't want to have lots of mails from people saying "this list doesn't work" as it's
critical they keep using it.
Please help.
P.S. I don't know if the <href> method will work, so if someone can confirm to me then that would be great.

Hi,
According to your post, my understanding is that add a link to an item within a workflow email.
I’ m not very clear about the status you said. Please descript more detail which URL do you want to display.
Per my knowedge, you can display the following url in your email body:
[%Workflow Context: Current Item URL%]
[%Workflow Context: Current Site URL%]
[%Workflow Context: Workflow Status URL%]
[%Current Item: Encoded Absolute URL%]
Please start the workflow automatically when an item is changed and changed.
No matter how you edit the item or update the approve status, the URLs remains the same.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Recommendation for a new feature - alert when an important email arrives

Why can't I set my iPhone to give me an alert when an important email arrives? This new feature would alert me when I get an email from a predetermined sender or subject line. AOL offers this feature. Why can't my iPhone do it too? The phone would need to read the sender address and subject line of each email, and then bounce it against a list of pre-configured alerts that the user programs.
This would also cut down on data consumption, since users would not have to check and recheck their mail when waiting for somethign important. With an alert, you just set it and forget it.

iOS 6, coming this fall, will include a new feature that allows you to designate a VIP list for just this purpose. This feature will be supported on the iPhone 4. See "Mail" here: http://www.apple.com/ios/ios6/.

How do i set up my iPhone to chime when a new email arrives? right now, the chime only works after I tap the mail icon

How do I set up my 4S phone to chime when a new email arrives? Right now, the chime only sounds after I tap the mail icon. I need an alert to check my mail. Comcast mail. Settings for mail set at "fetch new data". Thank you

Try if this works for you
1. Tap Settings on Home Screen
2. Go to Mail, Contacts, Calendars
3. Tap on Fetch New Data
4. Turn "Push" to On
5. Back to Mail, Contacts, Calendars again
6. Under "Advanced", make sure that it is set to "Push" for all your mail accounts
Push means the server will literally push the mails to your iPhone whenever there is new mail. Fetch like the word says is where you have to manually update to receive new mail (what you are doing now)

I use an email client that notify's you when a new email arrives in your inbox. On IE a window pop's up to let you know whith a chime. In Firefox the window opens but with no chime. Is there an extention or add on that will do this?

I use an email client that notify's you when a new email arrives in your inbox. On IE a window pop's up with a chime that lets you know of new mail in your inbox. In Firefox the window pops up but with no sound. Is there an add on or extention that will do this?
== User Agent ==
Mozilla/4.0 (compatible; MSIE 6.0; Windows NT 5.1; SV1; NISSC; .NET CLR 1.0.3705; .NET CLR 2.0.50727; InfoPath.1)

Is the notifier part of the email program? Is it an independent program like poptray? If it is separate from Firefox, it really shouldn't matter which browser you are using. Unless the notification is within IE.

I work for a retailer who sends out e-receipts as pdf attachements. When the email arrives on any apple product, i see the email with the paperclip icon showing that there is an attachment but i cannot ever see or find the actual attachment. Any ideas?

i work for a retailer who sends out e-receipts as pdf attachements. When the email arrives on any apple product, i see the email with the paperclip icon showing that there is an attachment but i cannot ever see or find the actual attachment. Any ideas?

i have scrolled left, right, up and down on iphone4, iphone5 and ipad and the attachment simply does not exist. It has to be something with the apple mail client setup because for any mail client, if they go to the webemail thru safari, the attachment is there and it can be viewed without issue.
I know there are plenty of people out there with this issue with the mail clients set up that you access thru the email icon on the iphone and ipad but i cannot find anyone with a resolution. I cannot find any settings in the mail client setup that has anything to do with attachments or for what attachments can or cannot be read or seen.
Hopefully someone out there has figured something out because this is an odd one.

How to include time in [Today] in workflow email variable

I want to add the date/time that an item was added to a library in the email body of a workflow email. I created a variable and set the date value to Current date. When the email comes though the date is correct, but the time is 12:00:00 a.m. Why is that, and is there a way to get the time in the date/time stamp?

Hi,
This is one drawback in SharePoint. Whenever you write a field of type "Date and Time" in the workflow email, it will always show the time 12:00:00 AM no matter if you have selected "Date Only" option also. This not only happens in SharePoint Designer's "Send an Email" activity but also happens in Visual studio workflow. There is no inbuilt solution for this and if you are using SharePoint Designer then you cannot get rid of this.
I was using Visual studio workflows and in order to remove this "12:00:00" part from date, i followed some logic. First i converted my date to a string variable and then used "Trim()" function to trim the "12:00:00 AM" part. Like this i made this working.
Regards
Ginni

Change display name of workflow email address in sharepoint 2010

Hi
How I can change display name of workflow email address in sharepoint 2010. I want to configure display name (from address)of email
for each site collection separately.for example I want to change "software unit"
in below pic to another name for my software unit site collection.
How I can do this?
Thanx.

Hi,
According to your post, my understanding is that you want to change display name of workflow email address in sharepoint 2010.
In my environment, if I assign a task to a user, the email is as below:
The “test” is the site name, the [email protected] is the “From” user.
Do you want to change the “From” field in the workflow?
If so, you can have a look at the "Send email extended" custom SPD workflow activity (http://www.codeplex.com/SPDActivities
) which allow you to specify the sender.
Here are some similar threads for your reference:
https://social.technet.microsoft.com/Forums/en-US/22d95510-95b7-4882-b988-4038e59fb031/how-to-change-the-display-name-for-sharepoint-emails-sent-using-workflows?forum=sharepointgeneralprevious
http://sharepoint.stackexchange.com/questions/19186/changing-from-email-address-in-sharepoint-designer-2010-workflows
http://sharepoint.stackexchange.com/questions/61964/how-to-change-the-from-address-in-feedback-workflow-email
Best Regards,
Linda Li
Linda Li
TechNet Community Support

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How do I get my sounds back? My apps with songs don't work and I don't know when a message or email arrives.
Thanks

Is it on mute? There is a switch on the side which may be mute or rotation lock. If it locks the rotation, double tap the home button and swipe your finger to the right. You should see volume, brightness, etc... On the far left is a button to mute or lock rotation. Make sure it is not on. If you still can't hear anything, go to settings> general> sounds> ringer and alerts and slide the dot to the right.
Hope this helps!
Caleb.

New emails arriving "read" in Mail 7.2

Hello,
Hopefully someone can help, ive searched google but come up with nothing.
I have a mac mini running Mavericks 10.9.2 with Mail 7.2
Currently running my work account through it on IMAP. New emails arrive but most of the time they arrive as "read" and not bold as unread.
I cant find anything in preferences that relate to it, so nothing that i can see is checked that shouldnt be etc.
Any ideas?
Cheers

lllaass, thanks for your swift reply.
The account is also accessed by my iPhone but only when i am not at the office, im in the office all day today for example therefore have not sued my iPhone to check my email yet the majority of emails have arrived without my knoledge on the mac becuase they are "read".
Would the iPhone be checking my email without my knoledge?

Formatting the mail content in the workflow email

Hi,
In a workflow i am displaying a currency value.I want to format the currency value in the output. For eg: currently in the workflow email a value is displayed as 20000.0000 but i want it to display as 20,000.00 .
I have written the code in the method of the business object where i fetch this value such that the value is changed to the required format and is placed in the container element. The value of this container element is then displyed in the mail body.
I checked and the value does change to the required format and it is placed in the container element also in the required format(i.e 20,000.00) But only in the email output the formatting is lost and it is displayed in the original format(i.e 20000.0000).
Is there any other way to format the output of the currency field. I tried changing the data type to a character string but then the comma does not appear on the output.
Thanks!
Regards
Archana

Hi,
amount = 20000.0000
mail_amount is the variable that you'll use in mail body
p_curr is the currency you'll use.
WRITE amount TO mail_amount CURRENCY p_curr RIGHT-JUSTIFIED.

Emails arrive fast on my iPhone and my iPad but I have to wait for hours on my iMac ?

Why do new emails arrive fast on my iPhone and my iPad but I have to wait for hours on my iMac ?

They don't... and there are emails I only get on my iPhone 5, later on on my iPad and they don't arrive on my iMac... at all, NOT GOOD.

MS SharePoint 2010 Designer Workflow Email - Enhanced Rich Text Field look-up values on HTML email have large spaces

MS InfoPath 2010 form with RTF (Rich Text Fields)
MS SharePoint 2010 Custom Library
MS SharePoint 2010 Designer Workflow Send Email
http://office.microsoft.com/en-us/sharepoint-designer-help/send-e-mail-in-a-workflow-HA010239042.aspx
https://www.nothingbutsharepoint.com/sites/eusp/pages/creating-html-emails-with-spd-workflows.aspx
Hi all of the above work, our question is how to control the RTF (Rich Text Field) look up values to the InfoPath 2010 form in the HTML email?
How to FORMAT the RTF look up value? in the HTML email
EXAMPLE
we have a InfoPath 2010 form published in the SharePoint 2010 custom list library there are 5 RTF fields (Notes1, Notes2, Notes3, Notes4, Notes5) there are other plain text fields, date fields, and other field types in the form
We use a HTML table to make the email look like the InfoPath form, so when the users fill out the form and they get the email notification everything looks the same.
Our problem is the EXTRA LINE SPACE in the RTF look up values
We want to remove any leading spaces, and line spaces between HTML table cells
Our Workflow has the HTML in a Workflow variable, as you know it does not support remote CSS it has to be in-line style for any formatting we want all cells to have
valign="top" the email should align at the top of the cell, all field types do except the RTF look up values they make the email look bad and they contain a lot of white space.
Please test this in your enviroment
<table>
<tr><td>Title:</td><td>[%Current Item:Title%]</td><td>[%Current Item:Notes1%]</td></tr>
<tr><td>Created by:</td><td>[%Current Item:CreatedBy%]</td><td>[%Current Item:Notes2%]</td></tr>
<tr><td>Date Created:</td><td>[%Current Item:Created%]</td><td>[%Current Item:Notes3%]</td></tr>
<tr><td>Modified by:</td><td>[%Current Item:ModifiedBy%]</td><td>[%Current Item:Notes4%]</td></tr>
<tr><td>Date Modified:</td><td>[%Current Item:Modified%]</td><td>[%Current Item:Notes5%]</td></tr>
</table>
I could not update the question below to the proper forum section. that is why i am asking again.
http://social.technet.microsoft.com/Forums/en-US/a7918bfb-9166-4bdb-828c-132a0c7611e3/ms-sharepoint-2010-designer-workflow-emails-huge-lines-paces-in-rich-text-fields-values-from-ms?forum=sharepointcustomization
-Isaack

Hi IssackB,
perhaps you may try this article:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/f8fa2a11-9f74-4dd2-b277-21ce872fdcb2/can-we-add-rich-text-editor-to-the-sharepoint-designer-2010-workflow?forum=sharepointcustomizationprevious
there are some notes that perhaps you may check:
Use the same font for all the controls to ensure consistent spacing between rows.
Choose Size from the Format menu, and then choose To Fit from the menu that appears. This adjusts the size of each control, depending on the font set for the data that appears
in the control.
NOTE: The Print Preview and Output To commands use different algorithms for calculating text width; therefore, the text may occupy more or less
space in the RTF file.
Reduce the amount of blank space above and below the report controls. Any vertical
space between the controls is converted to whole lines
in the RTF file. For example, a
space of .02 inches can increase to .1667 inches in the
RTF file.
Make sure controls on the same output row are not too close to each other or overlapping. This can cause the Output To command to omit the controls or to align the columns incorrectly
in the RTF file.
Use the Align command from the Format menu to ensure that a row of controls is aligned properly on the report. If a row of controls is not aligned properly, the Output To command may place the controls
in different rows, causing extra blank
spacein the RTF file.
and please have a check there are updates for exchange 2013 and will be available with the upcoming release of CU4 for Exchange 2013, that stated the format rtf was saved instead HTML. http://support.microsoft.com/kb/2862739/en-us
Regards,
Aries
Microsoft Online Community Support
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Using html in a workflow email

Hi.
Does anyone know if there's a way to use html in a workflow email so the the html tags are rendered and not displayed literally? I'm trying to include an a href tag so that the email just displays the hyperlink in the email and not the big long ugly url that I'm referencing. I thought maybe there was a function that would allow the html to "execute" but I cannot seem to find one.
Thanks for any help you can offer!
Pam

Hi Taier,
For this issue, I recommend to verify the things below for troubleshooting this issue:
What are the OS used in your phone and tablet? Does this issue occur with all the phones or tablets? I recommend to check the email with another phone or tablets to narrow doen the issue scope.
What email client is used in your phone?
What HTML tags did you used in your email template?
Here is a link about some reasons about blank email in mobile for your reference:
http://www.emailonacid.com/blog/details/C13/5_reasons_why_the_mobile_version_of_your_email_might_not_be_displaying
Best regards.
Thanks
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Workflow emails arrive sporadically

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