Workflow - For Deadline send Extended Notification

Hi,
Its a particular requirement that in case the deadline is missed a mail need to be send to the approvers Outlook e-mail id. But this e-mail should be sent using extended notification.
First help me how to use extended notification and there is also some configuration needed for the same, so in case u know that thing or have a document kindly send.
Thanks,
Prashant Singhal.

This is already discussed and answered in other threads.
Repetitive/Recursive Deadline Monitoring
sap extended notification for work items with URL

Similar Messages

Human Workflow is not sending Email notifications to AD users

Hi,
I'm trying to send email notification to the assigness from workflow. If I use the weblogic users with email attributes, Its sending mails. But once I switch to AD and use the AD users it's not. I have made the AD provider to be the first in the list and also able to login to the worklist app using the same user. Problem is that it's not sending mails.
Can anyone please help soon.
Regards,
Thejas

Can you explain what are AD users and how they are created(APIs)?
Please check that the user exists in wf_local_roles table.
select name,notification_preference, email_address from wf_local_roles where name = <AD Username>
In order to send email notification, the user/role should have the proper email addresses and notification preference set to MAIL* i.e MAILHTMl, MAILHTM2, MAILATTH, MAILTEXT..etc

PR Workflow delay in sending a notification to SAP inbox of approver

Hi All,
We are experiencing a problem in PROD regarding the time delay of workflow in sending the PR to the approver in his SAP inbox.
The current set-up is expected to be operating in runtime. However, we experience delays in the notification.
In runtime graphics, the workflow stays in the background activity. The workflow is expected to just swiftly run the background activity and move to the next activity.
May I know the steps on solving this error?
Thanks in advance.
Regards,
Reymar

Hi
i think background job sheduled timelimit, how much time is taking time to get workitem into ur inbox/ check with basis gut how theysheduled background jo running or check SOST transaction transmission r processing or not.

Deadline monitoring & extended email without customizing a new workflow?

Hi,
I have a Position setup in Partner Profile - Post Processing:Permitted agent, to be notify if processing errors occur on the inbound idoc interface.
My questions are:
1. Besides receiving work item in SAP inbox for the idoc fallout, is there any way to send extended notification Outlook email to the users in that position when processing error occured?
2. How can i setup a deadline monitoring for the work item triggered only by these specific idoc message variant? In SWWA, it does not narrow down by workitem, permitted agent,partner profile etc.
3. If #2 can be fulfill, is it possible for me to trigger a new work item to another user/position? An escalation to next level after due date.
I know this can be done through customizing a workflow, but in my situation, i need to search for a solution in a standard existing SAP way without creating any new workflow, program or object.
Any suggestions?
Thanks.
Regards
Eunice
Edited by: Huwi Yin Puah on Oct 1, 2009 1:08 PM
Edited by: Huwi Yin Puah on Oct 1, 2009 1:10 PM

Huwi,
1# You can send the external notification using Send mail step in the standard workflow it self. I suppose, You can add new steps in Standard Workflow also. Use Send mail step and chose recipient type as "Email Address'. Pass the email Address and it will sent out to MS outlook inbox if all the SCOt Configurations are done.
2# You can activate the deadline monitoring on any activity by
double click on the activity
goto tab Latest End
Select the relevent options
3# For excalation you can set the deadline out come as a "Modeled" outcome. It would provide you an extra wing in your approval task and in that extra wing you can create your own task putting agent as manager's manager.
Hope it helps!
Cheers,
Vikash

Extended Notifications - Workflow Inbox link not working

Hi,
I have configured SWNCONFIG to send Extended Notifications. E-mails are being sent but the link for Workflow Inbox (configured in Subscription Settings - SHOW_INBOX_AS = LINK1) only takes to the enterprise portal home page not the inbox. I have search to have this fixed but with no luck. Does anyone know how to solve this?
Thanks in advance.

I have follow the configuration in this links:
Configuring Notifications (View Cluster) (SAP Library - Embedded Processes (SAP Business Workflow))
Subscription (SAP Library - Embedded Processes (SAP Business Workflow))
It does not refer any specific link to the inbox. Only to activate the service: default_host → sap → bc → workflow → shortcut
And to use SHOW_INBOX_AS = LINK1 and define the portal url in parameter WG_HOST in General Settings. In addition the url while navigating in the portal is always the same (e.g either on the home page or in the workflow inbox), so I guess its the system job to re-direct to the Workflow Inbox, but this does not seem to be happening for some reason.

Workflow not generating/sending notifications

Hi guys,
I've created a workflow to simply send a notification to a user's business workplace when a Purchase Order goods receipt is entered. I have maintained recepient details on the 'notification' tab of the task but it's still not sending the notification.
However, when I manually run transaction SWUE, the notification is generated and sent.
Kindly send me suggestions on where I might be doing something wrong or how to solve the problem so that notifications can be sent automatically after goods receipt.
Thanks

Hi,
Thanks. I've checked SWI1. It doesnt generate any list when I enter a goods receipt which is supposed to trigger the workflow.
But when I run SWUE, it generates the work items and they all have status 'completed'.
Is there something I haven't done?
Thank you.

Sharepoint 2013 designer workflow mail not sending

Hi
I am doing sharepoint 2013 workflow for mail sending using designer.
I am sending mail when new item created in List.
Here status is completed, but mail not sending the following error comes
"The e-mail message cannot be sent. Make sure the e-mail has a valid recipient".
But i have valid email ID.
If i am sending mail through C# (Visual Webpart), mail sending properly.
Give me solution, Thanks in advance

Can you please check the below threads
http://social.technet.microsoft.com/Forums/sharepoint/en-US/3c76459c-01f5-4d75-be17-ee5b2ce1c1dd/sharepoint-designer-2013-workflow-not-sending-emails?forum=sharepointgeneral
http://social.technet.microsoft.com/Forums/sharepoint/en-US/caee58c6-3128-4241-92e2-62f1d0bff01f/sharepoint-workflow-not-sending-e-mail?forum=sharepointcustomizationlegacy
My Blog- http://www.sharepoint-journey.com|
If a post answers your question, please click Mark As Answeron that post andVote as Helpful

Extended Notifications for SAP Business Workflow

Hi expert,
i need your help!!
i have configured the "Extended Notifications for SAP Business Workflow" with the tnx SWNADMIN and this was successful. I can write emails, but i can read this only on SAP GUI with the tnx SOST. I don't receive email on my email-address.
can you say me, where is the problem?
Thank you in advance
marcel

Hi Marcel
Rope in your Basis Guy!
Basically, your Extended notif part is working fine..... emails reaching SOST is proof. Going out of SAP may need basis config.
What do you see, a yellow triangle or a red light in SOST?
Regards,
Modak

Extended Notification for Workflow

Hi,
I need to know what are all configurations have to be done in tcode SWNCONFIG for sending the notification to e-mail or SMS.
I need sample scenario.
Can anyone send me step by step procedure ?

Hi MB,
The extended notification configuration is explained with details in SAP library. I have to admit that the documentation is not very clear, and there are even some small "mistakes", but you should just try to follow it.
Anyhow, actually it is much easier to do the configuration with transaction SWNADMIN (if the WAS environment is properly configured and you are able to use BSP applications). It is really straightforward to use. Configure extended notifications first with SWNADMIN, and then if you have to achieve something special (for example if you want to change the texts of the notification, etc.) you can do the enhancements to your scenario with SWNCONFIG.
Regards,
Karri

Extended notification and deadline monitoring

We are using extended notification to deliver new and changed workitem by email. Now we want to update some workflow approval tasks to add deadline notification. In SWU3 workflow customizing, we had setup "Schedule Background Job for Deadline Monitoring" to run job RSWFSLSDLEX (previous version is SWWDHEX).
My question: if there is some outstanding workflow task meet the deadline, will the notification email sent out by job RSWFSLSDLEX or extended notification report SWN_SELSEN? Thanks in advance.
Regards,
Donald

Hi,
The deadline monitoring job only creates additional workitems if a deadline is met, the sending of an email job retrieves workitems and sends them as email.
Kind regards, Rob Dielemans

Extended Notifications for UWL

Hi gurus,
I am trying to configure extended notifications to work with UWL. Problem is the notifications are not saved or sent by SWN_SELSEN.
Our SAP system is Netweaver 7.0 EhP 1.
I followed instructions found here:
http://help.sap.com/saphelp_nw70ehp1/helpdata/en/ad/d64842d59fb430e10000000a155106/content.htm
However, we already had configured the workflow to use extended notifications with SAPGUI. So when I ran SWN_SELSEN, the old notification still showed up, but not the UWL version. So I deleted the schedule for the old configuration, thinking there might be interference. Again I created a work item and ran SWN_SELSEN, this time no notifications saved or sent. I found that I could run RSWNUWLSEL and the notification is saved, but not sent.
Any idea what the problem might be?
Also I noticed that in the Worflow Book (2nd ed.) it shows to update the General Settings in SWNCONFIG with a url for the UWL. But I don't see that instruction in the SAP Help? Do I still need to do that? If so, is that url a portal quicklink to the UWL iView?
For what it's worth, here is what we are trying to accomplish:
1) the links in the email should take the user to the UWL, not SAPGUI
2) for a user decision, currently the user has to login with their backend system password, which may not be the same as their network password; I'm assuming that if the links now go to the UWL, it will require the user's portal id/password - which is synchronized with their network password, and that is what we want.
So if just putting the UWL url in the general settings will do the job, then why do I need all that stuff in the SAP Help (RSWNUWLSEL, etc.) anyway?
Any enlightenment would be appreciated!
Thanks,
Margaret

Hi ysr,
It sounds like you are asking two different questions ...
1) does using extended notifications necessarily require use of portal / UWL?
answer: No. In fact out of the box, (in our system which is 7.0 EhP1), extended notifications will generate links that go to webgui (SAPGUI for HTML) or SAPGUI. To make it work for portal is what my question is about.
2) you want to 'send the hyper link in the mails to clients'.
answer: if by clients, you mean users outside your system, you will have to do something other than out-of-the-box. Normally with workflow, execution of the links embedded n the email will require the person to have a logon to the SAP system. Perhaps if you have clients with access to the portal but not the backend, it might work if you configure extended notifications to work with UWL. The client would have to have the UWL role in the portal but obviously without backend access, they would not be executing anything on your SAP system, right? But for displaying information to them that might be useful.
of course another route would be to code completely custom methods to send the email which would include constructed links going wherever you want ... but that would be a lot of work! (and out of the realm of SAP Business Workflow)
Hope that helps!
Margaret

Alert notification configuration for Deadline

We are in SRM7.0. For Sc and PO,I have to send alert when the workitem is not processed for 48 hours. I did the configuration in SPRO. The system is trying to send the alert. Whne I check the log in SLG1, it is giving the error message as 'No alert category found'.
When I check the SOST, I see mails with subject 'Alert could not be delivered. Please check document &OBJECT_ID&'. All are in
error status. The send method used is 'RML'. I could see the message 'Cannot process message, no route from <user1> to <user2>.
In SCOT, there is no node created under RML.
Can anyone help me in configuring this alert notification for deadline?
Thanks,
Sivagami

Hi
Did you Verify your configuration in IMG > Application Server>Basis Services-->Generic Business Tools --> Alert Management
These configurations are required for you to set up Deadline monitoring
1. IMG activity Define Transaction Types
2. IMG activity Define Events
3. IMG activity Define Alert Categories - In the event schema the alert categories are assigned as Subcategories only to events that are to generate alerts. They determine the recipients and the subscribers ( Subscription) and also the short and long text of the alerts. SRM supplies a predefined alert category for the relevant object type in the classification SRM Alerts and you can copy and modify this.
This is done in Event Control for the Object TYpe and Event Schema Combination in Deadline Monitoring COnfiguration under Process Controlled workflow configuration. Make sure each event which you are scheduling is having a Event Category and Subcategory of the Event. Seems you are missing something here.
For more information, see the Help Portal under
http://help.sap.com/ -> SAP R/3 Enterprise, Release 4.70 -> SAP-NetWeaver Components -> SAP Web Application Server -> Basis-Services / Communication Interface -> Business Workplace and Services -> Alert Management -> Alert Category
4. Then you schedule Background job for generating Deadline Alerts. Job SWWDHEX is schedule for this purpose. This is done in Automatic Workflow Customizing(SWU3) --> Maintain Runtime Environment -->Schedule Background job for Missed Deadlines
See also
Note 1051787 - SRM notifications not displayed in UWL
Regards
Virender Singh

Extended Notification for UWL

Hi,
We have implemented performance management and implemented extended notification using UWL to get outlook email. Every thing is working fine the only problem is - whenever we get an email the FROM person is the person who has configured the system. Ideally the FROM person in the email is the one who has generated the task.
Please let me know what kind of changes we need to make to fix this so that the person who has created the task will be used in the FROM of the emial
Thanks,

Hi,
Check from the requestor if it just enough to schedule the SWN_SELSEN report (that is sending the emails) to be executed for example by the WF-BATCH user. This is a really common scenario what I've seen. Give some nice name (such as "SAP Workflow System" for this system user, and your emails will look already better with 5 minutes work.
If you really want the work item creator as the sender, I don't think that it will be straightforward. Maybe you can do something in SWNCONFIG General settings (SENDER_NAME_INT, SENDER_ADDR_INT, etc.), and doing some kind of custom handler? Not sure about this. Just one thing to pay attention: some of your work items might be technically created by the WF-BATCH user. Then your emails will have this sender in any case.
Regards,
Karri

Send back to author issue in HCMFP with extended notification functionality

Hi,
We are using HCM Forms and Processes in our project .When the Form is sent back to author by the manager, author receives the email using extended notification functionality where the author clicks on the link provided in the notification email to open the form.Till here everything working fine, but when the author sends the form again for approval with required changes , the approver could not see the latest changes in the form. He still see the old data. Please note standard Task TS04000020: PD Form Is Edited Again by Author is used in the workflow.
We tried the same scenario, where author access the form through UWL, make necessary changes and send the form for approval. In this case,latest changes can be seen by approver without any issue.But, as per business we can not provide UWL and should use extended notification functionality only..
Please help in resolving the issue with extended notification functionality as early as possible.
Thanks,
Pavan.

Hi Viji,
Regarding your question.. here is the business requirement.
1. Author fills the HCM form , hit check and send button, so that workitem goes to approver's UWL.Author do not have portal, but performs this process from SAP GUI itself using the webdynpro link as shown below.
https:// pint01.xxx.net:8043 /sap/bc/webdynpro/sap/asr_pd_process_execute?sap-wd-configId=ZXX_PD_PROCESS_EXECUTE
2. Approver has buttons on the form to approve, reject or send back to author.
3. When author hits the "send back to author" button, the work item (task TS04000020) will be created for the author.
4. The notification email will be sent to author using the program SWN_SELSEN.The email contains a link as shown below to open, edit,check and send it again for approval.
https:// pint01.xxx.net:8043 /sap/bc/webdynpro/sap/asr_process_execute?WI_ID=000000052545
The problem here is, when the author makes changes and send the form for approval, the approver still see the old content only in the form.
Thanks,
Pavan.

Customize message for extended notification

Hi All,
I am using extended notification for some workflows to send notification to the user's email when there are some work items pending in their UWL. I want to customize these messages based on task type. Lets say for example one message for TS1000000034 and another message for TS100000005.
Let me re-iterate my requirement: How to customize messages in extended notification ?
Any help is highly appreciated.
Thanks.
Edited by: Bijay Kumar on Oct 6, 2008 6:26 PM

Hi ,
If you looking for a task based extended notification.
I would suggest you use a background program which is scheduled to look for the specific task number in a list of user inbox in a timed fashion.
When found send an email to the address with content depending on the task type.
I am not sure how hard or easy is the configuration for the same and also introducing task based content in the extended notifications.
Let me know
Thanks ,
Charan.

Workflow - For Deadline send Extended Notification

Similar Messages

Maybe you are looking for