Workflow for DMS

Hi All,
I have created a simple approval process for documents within SAP DMS via PFTC. Once a document is set to a status of RA (request approval) an email will be generated to the approver. When testing the workflow in PFTC everything is working as expected, however when I try to trigger the event via transaction CV02N nothing occurs. I was expecting the Workflow to send trigger the email event. Is there a configuration step I am missing in DMS? Can anyone help with what is wrong? Thanks for your help in advance.
John

Hello,
Try turning on the event trace (SWELS), then perform the operation in CV02N, then check if th event is showing up in the the event trace (SWEL).
If yes, you have a linkage problem - see SWE2.
If no, you have a configuration problem, or you need to add a user exit to CV02N.
regards
Rick Bakker
Hanabi Technology

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Workflow document for DMS & ECM

Hi friends,
I am in implementation project and am looking in workflow for both DMS and ECR/ECO scnearios
I am doing R& D in sap help but i personally request any one who can share any documents with screenshots in DMS and ECR/ECO
Points will be awarded for sure.
Regards,
Murali.S
[email protected]

Hi all,
please note that the distribution, participation in distributing or otherwise sending of this material is against the law. The material you are requesting is copyrighted material and available ONLY to customers of SAP. If you need such documents from the SAP Service Marketplace then you must have "S" user ID and login yourself to retrieve this material. If you do not have a "S" user ID then you should contact your own internal company groups responsible and request one or request them to retrieve the document for you. By participating and sending such documents you are at risk for legal action and a removal of your account here on SDN and BPX. DO NOT send material via email such as this! Further actions will result in officials within your company and your SAP Sales Account being notified and could result in legal action against you as an individual.
You will find all information on DMS customizing in the SAP Online Help under http://help.sap.com
SAP ERP Central Component >> Cross-Application Components >> Document Management
So please visit the Online Documentation and do not send any documentation files by SDN forum
Best regards,
Christoph

Speck for DMS or ECM Workflow

Hi WF experts,
Has anyone worked on Workflows for Document Management System or Engineering Change Management,if so plz send me the technical speck of those to my email id : [email protected]
Full points assured...........
Regards,
Sapient

Hi,
I too am currently working on DMS workflow + digital signatures.
Please let me know if u have got some useful material in this regard.
I shall be glad if u can send them to my email id [email protected]
Thanks,
Venkat

Re: Workflow for Document

Hi All,
PLease advise me how to configure a workflow for a document.
I would appreciate if I would be explained step by step.
My requirement is that I create a document. It should go in workflow for approval before it can be released and put is use.
Regards,
Vivek

Hi Vivek,
Refer this link for wokflow configuration in SAP DMS environment. It has some good reference.
You may need to involve some workflow consultant to get your task done.
http://www.saptraininghelp.com/business-workflow/sap-business-workflow-processing-of-document-info-records-pdf-tutorial-342.html
Hope this helps.
Regards,
Deepak Kori

Using workflow in DMS

Hi. I have several questions about using workflows with DMS.
I want to implement an approval workflow.
- Is it possible to fix the next status of the document if somebody doesn't approve the workflow?
- Is it possible to manage distribution lists when the status changes?
- How can I set all these things?
- Is it possible to use digital signatures to implement this? How can I set it?
Thanks a lot!

The questions are not very clear to me. Kindly elaborate more on your requirements.
- Is it possible to use digital signatures to implement this? How can I set it?
Go to SAP Transaction SPRO -> Cross-Application Components -> Document Mangement -> Approval
Define Authorization Group
Define Individual Signature
Define Signature Strategy
Then go to Cross-Application Components -> Document Mangement -> Control Data -> Define Document Types
Select the document type for which you need digital signature and double click 'Define Document status' on tree structure on left side.
Select the status for which you need digital signature and click 'Details'
Provide the signature strategy that you created in field 'SignStrat.' and SAVE.

Workflow for Sales Order Release via Status Profile

Dear all,
i want to make a workflow for sales order which have 4 User Status in One status profile.
Once Event triggered for sales order
1.   Mail should go to main authority with sales order number.
2. Once authority will do some changes in the required field then he/she changes
     the user status-1 from defauts as per line Item and mail should go to department no-1 (Head authority).
3. Once again same changes in sales order but now user status-2 from user status-1
     as per line Item and mail should go to department no-2 (Head authority).
4. Once again same changes in sales order but now user status-3 from user status-2
     as per line Item and mail should go to department no-3 (Head authority).
5. Once again same changes in sales order but now user status-4 from user status-3
     as per line Item and mail should go to department no-4 (Head authority) .
and parrally for each changes of Status mail should also go to User (Event Creator).
6. Finally mail sholud go to User as you are permitted to do next business transaction for this sales order
Please tel me the process as i am very new this topic and i am always going to stuck in Binding.
please help me out.
Thank You

Hi Neeraj,
First of all start with SWELS and SWEL T-Code to check if any standard event is getting triggered or not. If event is getting triggered, then use the same event to trigger the workflow; otherwise create a custom event of BO and use the same to trigger the workflow.
Hope you are aware of T-Code SWO1 and delegation of BO. The BO used for your requirement will be BUS2000115.
As you want the workflow to get triggered only for one status profile and one of its status, so use check function module. There set the condition for you status profile and status.
The FM which you will be using the most is CRM_ORDER_READ. To read the status, you can also use CRM_STATUS_READ_OW.
Now simply make the approval steps in the workflow using activity. In the activity, you can use the standard method USERSTATUSPOPUP to send the workitem for approval. In each step use the same activity with different agents as approvers.
Just go with these things and let me know if you get stuck up somewhere.
Regards,
Guddan

SharePoint Online 2013 Workflows for one List stopped working after 07/08/2014

Our client host application in Office 365 SharePoint Online 2013, and we just found that all workflows for one list stopped working after 7, Aug 2014. It kept displaying pop-up message "Something went wrong. To try again, reload the page and then start
the workflow." when manually start a workflow for this List.
Tested workflow for other list, there's no problem.
Could anyone can help on this issue?

Our client host application in Office 365 SharePoint Online 2013, and we just found that all workflows for one list stopped working after 7, Aug 2014. It kept displaying pop-up message "Something went wrong. To try again, reload the page and then start
the workflow." when manually start a workflow for this List.
Tested workflow for other list, there's no problem.
Could anyone can help on this issue?

Specs and workflow for creating opening/closing titles for video

I'm trying to create specs/workflow for videos that I will be adding opening and closing titles to (black background with colored text), using QuickTime Player 7 (Pro).
The videos are .mov, AVC coding, 1280x720, millions, 30fps, a sample video had a data rate of 7,463 kbits/second.
I created 1280x720 300dpi (perhaps I should have used 72dpi?), saved as a .jpg (highest quality), then copied the .jpg contents into a QuickTime Player 7 (Pro) blank document multiple times until I had enough frames for my need. The resultant video was very large; 339,743 kbps/second. I then exported to H.264, which brings the data rate down to only 214 kbits/second (and looks fine) and then copied that into the head of my AVC coding video.
Questions:
1) When I exported to H.264, the x pixels increased by 6, to 1286. After pasting that video into the AVC coding (1280x720) video, the resultant movie is 1280x720. Did my graphic get compressed by 6 pixels horizontally?
2) Does my method of converting the huge graphic movie to H.264, and then pasting it into the AVC coding make sense? The combined video has AVC coding, according to Movie Inspector; does the H.264 of the graphic get converted automatically? Any better way to approach creating my titles?
Note: these AVC coding videos may get converted to H.264 for some use, but for now, I'm keeping the highest quality (source) video I have to work with.
Thanks,
Bob

"First, tell use why you're not using FCP's titling and keying capabilities."
I don't own FCP.
"Then, explain why you're doing it this way."
I'm able to create graphics with plenty of control in a graphics program (PhotoShop in this case).
"There is no dpi in video, there are only pixels."
Sorry, I posted my thread then realized I left out a bit of info, but couldn't edit the post. I should have written that I created my graphics file in PhotoShop, hence the dpi reference.
"A black background for text is not the same as using an alpha channel."
OK. The portion of my video with titling stands by itself; that is, I'm not overlaying titles on existing video. Is there a use for alpha channel if I'm working up standalone title video frames? Uses less data rate?
It seems from your inference I would be best served by purchasing FCP, so I'll probably take that advice and buy it.
From a general video production point of view, I'd still like to learn more about creating titles in a graphics app and bringing them into QT Player; what format to bring them in as (e.g., H.264 into an AVC coding video, as I've done, or ?), and what happens when my graphics video gets converted from 1280x720 to 1286x780 (AVC export to H.264), and then brought into an AVC codec movie, and the movie remains at 1280x720-- does the graphic get horizontally widened, or the vertical compressed? Thanks.
Bob

Std workflow for Parked Invoices?

hi guys
are there any std workflows for parked invoices? Our requirement is that once the Finance clerk creates a customer or vendor invoice he should only be able to park it and not post the invoice. Once the invoice is parked then the system should trigger a workflow and a notification neeeds to be sent to the approver to approve the invoice. Once it is done the finance clerk will post the invoice.
I switched on the event trace and did a trace on while creating a parked invoice. No event is triggered when the document is parked. If i post the document the event POSTED of object FIPP is triggerd. So since we dont have any std events raised when a document is parked is it possible to have a workflow?

Hi,
The event FIPP.CREATED is raise via the customizing (SPRO)
Financial Accounting -> Financial Accounting global setting -> document -> document parking -> create workflow variant for parking documents.
Assign co.code to a workflow variant for parking documents.
Have a look at ws10000051.
Regards,
Ronit.

Workflow for PR release

Dear Experts,
We have implemented SAP standard workflow for PR item release i.e WS00000038, when I reject a PR notification is not sent to initiator.
If I see In SWEL - When a PR item is rejected system is picking up step "PR item significantly changed" instead of "Item release cancelled"
Request your suggestions in this regard.
Thanks,
Uzair

Hi,
Please see the below thread, it may help you.
Re: Trigger Purchase Requsition Workflow trigger after purchase req. changed

Email Notifications through workflow for all Approved and Rejected Orders

hi,
i have to send Email Notifications through workflow for all Approved and Rejected Orders to the user who have submitted the order for approval.how could it be done.please send ur solutions.
regards
yesukannan

Hi,
An option would be use Oracle Alert. Create an event based alert on the table where you have order approvals or rejections. This alert will be raised after inserting or updating this table. Create an action linked to this alert, and choose message as action type.
This setup can be done under Alert Manager Responsibility.
Regards,
Ketter Ohnes

How to schedule a workflow for recurring executions: The solution

Scheduling a workflow for recurring execution has been long awaited in WFA, perhaps from 2.0 time. The following document shows how to get it done. I've also explained the logic behind it. It’s very simple to use, meets every requirement which one can have from a scheduler and of course highly flexible. Let's go!! The Real stuff. What is this? Is this actually a scheduler? No. This is actually a command in your workflow, but a special 'magical' command. This 'magical' command logic is built using the answers for the following questions: Can a workflow be scheduled for a delayed execution in a future time? Yes, but only one execution instance. If you want the next execution, execute the workflow again providing the same set of inputs and the execution date/time.During workflow execution, can a command inside a workflow get to know what is the name of the workflow? YesDuring workflow execution, can the command know what is the job execution id? 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It will trigger the schedule for next execution before any of the actual command begin executing. You want an approval before the next execution job is scheduled: Add an approval point before the comamnd. So it’s all left to you. Can an operator decide the execution schedule? Yes, but which workflows will be available to him/her for this recurring execution will have to be decided by the designer. This is a good thing to have as it serves for access control in a way. The Architect/Admin can now restrict which workflow can be put for recurring executions. Operators can’t execute just any workflow available to him for automatic recurring execution. And the workflow designer can also choose which scheduling parameter is to be made a variable for the operator. For example the designer want the operator to schedule a given workflow only for weeks Interval and not months or days i.e. he/she can only chose to schedule for weekly, biweekly etc. executions and nothing else. 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Providing a new version 1.1.0 of the command "WFA Schedular" Changes made: Added conditional String Representation based on the Scheduling parameter provided. Provided check for the right number of parameters passed into the command.Added a new parameter "Expiry Date" to automatically stop the recurring execution upon expiry.Check for Posh3.0 version in code.Have Fun!! sinhaa Below example for:Schedule a workflow for recurring execution every alternate day i.e. once in 2 days at 10:30 PM starting 06-Jul-2015 (Today's date is 02-Jul-2015) . The recurring workflow execution should expire on 31-Dec-2015 and stop.

How to change workflow for expired qualification in HR Module

Hi,
My question how to change workflow for expired qualification in HR Module.We need to when date is expired tcode OOQA that system will check and that time workflow should be triggred.
I have serached sap help but i am not understand please below mention URL for SAP help
Link: [http://help.sap.com/saphelp_47x200/helpdata/en/ee/f4c9cafbab11d29ea40000e8215202/frameset.htm]
Please explain step by step how to trigrred workflow for expired qualification?
Please this problem is high and try to solve it.
Thx!
Sachin

Hi,
Why do you want to trigger a wflow and what do you want to do with this trigger. Can you give more details of your exact requirements.
But, if you are looking for how to trigger, you can write a small ABAP pgm and schedule it as a job every night. THis job basically reads the table P1000-ENDDA for expiry date and if it reached today, then you can either trigger the wflow with SAP_WAPI_START_WORKFLOW or use SAP_WAPI_CREATE_EVENT to raise your custom event(for Business Obj. BUS7018, i think this is your BO and there are no std events right now, so you will ahve to add your custom event by extending BUS7018 to ZBUS7018).
Hope I am clear and this helps and if you need more details, reply.
venu

Workflow for non PO base invoice (FV60)

Dear All,
I am trying to customizing workflow for non po base invoice. I have done all the nessary customization setting - obwa , obwj , obwb, obwc, obwd.obwe,obwf & using subworkflow WS10000051. Also I have checked that both Released Necessary & Doc. complited marked when document parked. I refered the following thread for the customization setting.
Re: Hi Csaba Soltesz, How can you activate workflow
Now the workflow is not triggering when I a document parked(save as complited). I am checking this via. FB03 ---> workflow --> Workflow overview
Please not that workflow is working perfectly for other company code in the same client. Hence nessary workflow setting already maintiained in the client.
*Kindly let me know whether I have missed some step?
Thanks in advance.
Regards
spsahu

answered

How to create a workflow for personnel data?

Dear All,
              I want to create a workflow for entering personnel data and submitting it to the immediate senior.I had created a workflow for leave approval.Can anyone tell me steps for creating the workflow for personnel data.
                           Pratighya Jain
Message was edited by: Pratighya jain
        Pratighya Jain

Check this documentaion on SAP Business Workflow, which is built in HR:
http://help.sap.com/saphelp_46c/helpdata/en/a1/172437130e0d09e10000009b38f839/frameset.htm
Things that can be done are eg:
Application forms and everything for handling them
Absence approvals, travel requests, expenses
Time
Pls don't forget to reward points and close the question if you find the answers useful.

Workflow for DMS

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