Workflow for G/L Posting

I am trying to trigger a workflow when there is a posting to a G/L Account.
I had success 1 time, in getting an email in my inbox.
I am using BKPF for my BO and Created for the event.
I am creating the document using transaction F-02.
I am not getting any results in my inbox now.
Any advice is appreciated.

Hi Marcus,
Try using the user-exit SAPLF051 and If Sy-tcode i = 'F-02' call the FM SAP_WAPI_CREATE_EVENT in it. Pass your BO name, event name & document no. to this FM.
It will do the job.
Regards,
Raj

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SAP Workflow for vendor invoice is posting into past?

Dear experts
I have a heavy problems with the workflow for vendor invoices. The following example demonstrates it:
I have created a vendor invoice on 1st of December 2011.The responsible person has checked and released this invoice on 3rd January 2012. In Customizing it is setup that posting date will be overwritten with system date.
Does anybody has an idea why it is not posted in January 2012?
What does the workflow? It is posting that invoice with posting date 1st December 2011 not with 3rd January. If I have a closer look into the head of the SAP document the following parameters are shown: document date: 1st December, posting date: 1st December, entry date: 3rd January.
Does anybody has an idea why entry date is 3rd January?
Thanks in advance
Udo

Dear expert
It is not standard behavior for the posting date to overwrite the document date - at least its not something that I've ever come across. I'm wondering if there is a custom substitution on your system that is overwriting the document date . Check t-code OBBH. The substitution is most likely at the document header level.
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Workflow for JV posting

Hi All,
Can you assist us on how the below requirement can be achieved in SAP.
For specific document types, the user must not be able to post the JV, if the total amount of the document is more than specified amount limit , say 10K (local currency). He can only PARK the document and the other user /manager have to review the document (JV) and have an option to approve or reject the JV with comments/reason for rejection.
When the Doc is approved by the Manager/Other User, it has to been posted in the books (to the financials) and if rejected, the Doc has to return back to the creator of the Doc for modification as per the comment made in the rejection note.
A mail has to triggered when the Doc has been parked and also when the manager approves or rejects the document.
What are the setting has to been carried out in Finance module to implement the control.
We know that through workflow this can be achieved, but not sure the process.
Appreciate your earlier response.
Do revert.
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TIM

Hi,
According to me, you should activate workflow for Parking Documents.
As per your requirement, first of all you will need to create workflow variant for parking document in SPRO> Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Incoming Invoices/Credit Memos > Carry Out and Check Settings for Document Parking > Create Workflow Variant for Parking Documents. In this, you can put an amount from which you want to initiate the workflow.
Then, assign to company code. Then you will need to define release approval group and path. Both will be assigned to to your document type with the combination of your variant.
You just go through the process, you will come to know the things and also take the help of ABAPer to determine the sub workflow and parent workflow.
Regards,
jigar

FV65 - WorkFlow Implementation for parking and posting invoices

Hi All,
We are implemetnig workflow for vendor invoices. can anyone implemented this for FV65 can help us which workflow template to use and what are the configuration settings for this.
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Hi:
Refer to this documentation.
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMMM/BCBMTWFMMM.pdf
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Assign points if useful.
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Specs and workflow for creating opening/closing titles for video

I'm trying to create specs/workflow for videos that I will be adding opening and closing titles to (black background with colored text), using QuickTime Player 7 (Pro).
The videos are .mov, AVC coding, 1280x720, millions, 30fps, a sample video had a data rate of 7,463 kbits/second.
I created 1280x720 300dpi (perhaps I should have used 72dpi?), saved as a .jpg (highest quality), then copied the .jpg contents into a QuickTime Player 7 (Pro) blank document multiple times until I had enough frames for my need. The resultant video was very large; 339,743 kbps/second. I then exported to H.264, which brings the data rate down to only 214 kbits/second (and looks fine) and then copied that into the head of my AVC coding video.
Questions:
1) When I exported to H.264, the x pixels increased by 6, to 1286. After pasting that video into the AVC coding (1280x720) video, the resultant movie is 1280x720. Did my graphic get compressed by 6 pixels horizontally?
2) Does my method of converting the huge graphic movie to H.264, and then pasting it into the AVC coding make sense? The combined video has AVC coding, according to Movie Inspector; does the H.264 of the graphic get converted automatically? Any better way to approach creating my titles?
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"First, tell use why you're not using FCP's titling and keying capabilities."
I don't own FCP.
"Then, explain why you're doing it this way."
I'm able to create graphics with plenty of control in a graphics program (PhotoShop in this case).
"There is no dpi in video, there are only pixels."
Sorry, I posted my thread then realized I left out a bit of info, but couldn't edit the post. I should have written that I created my graphics file in PhotoShop, hence the dpi reference.
"A black background for text is not the same as using an alpha channel."
OK. The portion of my video with titling stands by itself; that is, I'm not overlaying titles on existing video. Is there a use for alpha channel if I'm working up standalone title video frames? Uses less data rate?
It seems from your inference I would be best served by purchasing FCP, so I'll probably take that advice and buy it.
From a general video production point of view, I'd still like to learn more about creating titles in a graphics app and bringing them into QT Player; what format to bring them in as (e.g., H.264 into an AVC coding video, as I've done, or ?), and what happens when my graphics video gets converted from 1280x720 to 1286x780 (AVC export to H.264), and then brought into an AVC codec movie, and the movie remains at 1280x720-- does the graphic get horizontally widened, or the vertical compressed? Thanks.
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Std workflow for Parked Invoices?

hi guys
are there any std workflows for parked invoices? Our requirement is that once the Finance clerk creates a customer or vendor invoice he should only be able to park it and not post the invoice. Once the invoice is parked then the system should trigger a workflow and a notification neeeds to be sent to the approver to approve the invoice. Once it is done the finance clerk will post the invoice.
I switched on the event trace and did a trace on while creating a parked invoice. No event is triggered when the document is parked. If i post the document the event POSTED of object FIPP is triggerd. So since we dont have any std events raised when a document is parked is it possible to have a workflow?

Hi,
The event FIPP.CREATED is raise via the customizing (SPRO)
Financial Accounting -> Financial Accounting global setting -> document -> document parking -> create workflow variant for parking documents.
Assign co.code to a workflow variant for parking documents.
Have a look at ws10000051.
Regards,
Ronit.

What's the best workflow for Home Movie Importing and Enjoying?

I'm new to iMovie (and the mac) and have started importing all my home movies from my camcorder into iMovie. I quickly realized that movies take a huge amount of disk space and it may or may not be reasonable to import all my movies and keep them on the hard disk in .dv format. At 12GB/Hour I would need 1.2 Terabytes of storage (plus backup). If that is the best workflow, i'm happy to invest in a few terabytes of storage and back up. But before I do that, I want to check to see if there is a different workflow I should follow given my use case.
Here is my use case:
I have 100 hours of 8mm and miniDV tapes already and plan to continue creating more.
I want to import them all into the iMac for ease of organization, searching for the clips of interest, and watch them either on my iMAC and also on my TV (via TIVO).
I may do some editing, but this is not a big priority for me at this time. I may do more editing in the distant future when I have more time. My editing for now will be limited to rejecting portions of clips I don't want.
I plan to watch the movies from my iMac on my TV via my TIVO (i've already ordered the Roxio Toast software that I understand I need, per the Tivo web site).
The final piece of my use case is back-up. I'd prefer to back up my movies on disk this way I maintain any editing i've done in case of a disk failure. Depending on what video format is recommended, this may bump me into a RAID multi-terabyte system as both working and automatic backup?
Here are my questions:
Should I maintain my event library in .dv format? (and bite the bullet on the storage)
Or is the .dv format intended only for temporary editing and users are expected to compress into another format after editing? if so, what format and which tool is recommended? (keeping in mind that I want to view the clips via Tivo and Roxio/Toast).
If I need to byte the bullet and invest in storage, my quick math suggests I'll need about 2 terabytes for the library and 2 more for back up for a total of 4 terabytes!?. Is a RAID system recommended for this? (I was surprised that the Apple store did not carry such a system, so perhaps that is not the best option). What would you recommend?
Anyone out there with a similar use case? I know I've asked a lot of questions here. I'd appreciate any recommendations you may have, even if you cant answer all of them.
Thank you.

I am in a similar mode, though about half as much existing DV footage.
+Should I maintain my event library in .dv format? (and bite the bullet on the storage)+
Short answer, yes; long answer:
I did "bite the bullet" since 1T drives are at or just over $100. I'm using a MacBook Pro so I bought an 2 port eSATA card for my cardbus slot ($34), and a 1T eSATA/Firewire/USB drive ($119). I don't plan to "back up" as I am not going to get rid of my Mini DV tapes/vhs/analog tapes, etc. Those will be in an off-site dark cool closet elsewhere. I don't want to do RAID or such as it still puts everything in the same drive unit, in the same location. Basically I'm splitting my video import to two different physical drives. So if lightning, thieves, personal incompetence or whatever strikes, there's more chance it'll only affect one of the drives. I've thought about a Drobo, which you might consider. It is unique device that offers a spin on RAID that offers some advantages.
Everything I read here on these boards suggests that it is best to grab the source video in the original format whenever possible. Since storage is cheap, makes sense to me.
It is likely you wouldn't compress your video unless you were going to edit it. For example if you wanted to make a video of the kids growing up to give the relatives you'd likely end up compressing to burn them a dvd. You would compress if you were going to use MobileMe, YouTube, etc. to post some footage. Whether you watch the video from home, or output to DVD for others, or post online, at least you'll have the source video in it's best possible original format to work with.
This is an aside, but might be useful, I imported one tape at a time, let iM09 create a new event and split per each day. THen I renamed every event based on what the content was before doing the next tape. This really helps later on once yo realize you have a hard drive with 50 hours + of everything in your life on it. I included the year in the name in some way, for example, John's wedding 1994, Hawaii 2000, Hawaii 2004. Then I ended up drag/dropping Hawaii to one event.

Workflow for payment release doesn't block the FI Document by tnx MIRO

Hi Gurus, we are implementing the Workflows for all the Payable Accounts, we don't have problem with txn FB60, the documents posted are automatically blocked but with txn MIRO it doesn't happen.
In customizing I set the "RE" Class Document (Invoice Verification) like the KR (Vendor FI Invoice) to work in that workflow.
Is the same case for the txn PRRW (travel management) in Travel expenses for example.
I appreciate your help.
Regards.!!

HI,
How did you block payment for FB60? Is there any std BAPI available? Let me know because even i am in need of the same?
Regards,
Raj

Std Work flow for Invoice Parking & posting

I am working om std SAP workflow for invoice document parking :
I have done the following activities :
1. Activate Work flow Template for Document Completion
Here i activated the event "Complete the Parked Log. IV Document"--> Incoming Invoice Document Parked. It is showing a green traffic light .
In agent assignment
Complete the Parked Log. IV Document>Complete the Parked Log. IV Document>Complete the Parked Invoice--> i have assigned the user MMCONFIG
2. In Define Release Criteria i have the following settings :
1000 H Credit 0.01 INR US MMCONFIG
1000 S Debit 0.01 INR US MMCONFIG
3. In Activate Workflow Template for Release for Posting
Here i activated the event Incoming Invoice Complete: ReleaseRel & i m getting a green traffic light .
In assign agents i did the following
Release the Completed Log. IV Document>Release the Completed Log. IV Document>Release the Completed Log. IV Document i assigned the user MMCONFIG
In Invoice Parking: Approve Release i assigned the user MMCONFIG .
For Invoice Parking: Release Invoice
Invoice Parking: Posting an Invoice " I AM NOT ABLE TO ASSIGN ANY USER AS THESE ARE BACKGROUND TASKS ".
Now when do a MIR7 - Park invoice & save the invoice as complete i am getting a mail in the mail box of MMCONFIG saying :
"Invoice Release 5105xxxxxxx 2009, Completed by MMCONFIG "
I go & release the same invoice .
Then i executed MIRO & tried posting the released invoice . The sysem doesnt allow me 2 post the invoice .
It automatically goes to MIR4 transaction & forces me to save as complete
if i try to post it the system says "Parked document is release-relevant and cannot be posted"
Pls tell me how can I post the invoice & IF MY SETTINGS FOR THE WORKFLOW IS OK ???
Regards
Anis

Firstly, check with the Binding of the event and workflow, if they are fine
then check if the workflow gets triggered when you are posting... to check this,
First go to transaction SWU8 - turn on the workflow trace and then
Proceed with posting the invoice
go to transaction SWU8 again and then turn off the workflow trace
go to SWU9 - to check which all workflows got triggered....
If there is any workitem in your workflow, then go to SWI1 and select the workitem of that workflow and press shift+F8 to check the status of it and also check to which all agents it had sent...
If possible just give a hardcoded value in the workitem for testing purpose and check if that goes properly, later on implement the rule.....
If the workflow does not triggere - go to transaction SWETYPV and deactivate and activate the event linkage with that workflow....
Regards,

Workflow for Document Approval

Hi all,
I'm a newbie to SolMan and is trying to figure out how to implement a workflow for document approval. A similar question has probably been posted in the past, but I can't find a definite solution, only some hints.
Basically, what we're trying to achieve is the following:
When a document is uploaded using SOLAR02, and the creator of the document changes the status to ready for sign-off, we would like to trigger a workflow which will send an email to a couple of persons who are responsible to approve the document. We already implement the digital signature, we just want to add an automatic email notification to be sent to the approvers.
Based on my research, it seems that this is not supported by SolMan and hence we have to do a custom development.
There's an object key called SOLMANDOC and we should raise an event (something like SIGNATURE_PROCESS_START) to send an email notification to the approvers. Can somebody confirm whether my understanding is right ? Does anybody know the name of the BADI that we can modify to achieve our goal ?
FYI, we're using SolMan Rel 7.01 SP 19.
Thanks in advance
Lara

Hi Phil,
I'm facing with problems with creating a simple 2 steps release strategy.
the problem is I cant approve the last step of the release.
This is what I did:
In spro Digital Signature->Signature strategy:
in "Define Authorization groups" I create this entries:
1. EING
2. VERIF
in "Define Individual Signatures" I create this entries:
1. S1   EING
2. S2   VERIF
in "Define Individual Strategies: I create this entries:
SigStrat: ZSIGSTR
Signature Method: R
Display comment: X Required
Display Remark: X
Display document: X
Verification: not checked
in "Assign individual signatures"
CtrIn Indiv.SIG.      AGrpDIG
1          S1               EING
2          S2               VERIF
Display Predecessor for Ctrln is 2 is 1
for "Display release statuses" an entry with one line with the value 1
and in "Display individual signatures there 2 entries 1 and 2.
in spro "Define Document status schemes"
stat scheme "ZSIGSTR"
4 status:
Status                 init status      Sequence    Low     High       lock         Signature schma End status         Cancel status
COPY_EDITING       X                  10           10       20          -
REVIEW                                     20           10        40        X                    ZSIGSTR         RELEASED    DECLINED
RELEASED                                30           10        40        X
DECLINED                                  40           10        20
I created two roles with object c_sign_bpr one with the value "EING"   and the other with the value "VERIF"
I assign this status scheme to a document type in my project.
I tried to release a document the first step was the author of the document move the status to "REVIEW" and I got a window that i need to enter my password and it worked ok.
The problem is in the second step that I need to release the document (now is in a REVIEW status) When I press on the icon in order to release I didn't get the option to release only to cancel there is no "V" option in the small window.
Can you please tell me if I did a correct customization? also can you tell me if my problem is maybe missing authorization? Can you direct me to reading material or to an example?
Best regards
Lior Grinberg
Edited by: Lior Grinberg on Nov 28, 2011 6:22 PM

Update Managed Metadata field in SharePoint 2013 Designer Workflow for O365

Hi Guys,
I need to update the managed metadata field in SharePoint Custom List using Workflow but its not working. I have also tried to use the HTTP WebService POST Operation but no luck.
Am doing this for a SharePoint Online (O365) Site.
Has anyone worked on something similar and was able to get it running ?
I saw a post to create a custom Workflow Activity but I don't have a choice to go with the custom code option.
http://patrickboom.wordpress.com/2013/07/23/workflow-activity-set-managed-metadata-column/
I was able to achieve this by creating a SP 2010 based Workflow for O365. Which means that it worked well with SP 2010.
Is there a different way to do it in 2013 ? I tried almost all options apart from creating custom Activity but nothing worked out.
Any help would be great.
Thanks,
Nutan
Nutan Sharma

Hi Nutan,
According to your description, my understanding is that you want to update Managed Metadata field with SharePoint 2013 Designer for SharePoint Online.
As far as I know, there is not an OOB action to achieve your requirement with SharePoint 2013 Designer for SharePoint 2013. Customizing a workflow action is a better option to achieve it. Why didn’t you customize a workflow action as Patrick’s blog?
In addition, please take a look at the article about Nintex workflow, check whether it is useful for you:
http://habaneroconsulting.com/insights/setting-managed-metadata-fields-in-a-nintex-workflow#.UykBSf6KDHo
As this issue is about SharePoint Online, I suggest you create a new thread on SharePoint Online forum:
http://social.technet.microsoft.com/Forums/en-US/home?forum=onlineservicessharepoint . More experts will assist you.
I hope this helps.
Thanks,
Wendy
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Wendy Li
TechNet Community Support

Payment release workflow for MIRO documents

Hi,
I have activated payment release function and successfully able to get workflow item for payment release for FI invoices posted through F-43 and FB60, but not on RE documents which are posted through MIRO,
Can some body provide inputs on how to trigger a payment release workflow for MIRO documents.
Thanks
Amanullah

Hi Amanullah, How are you?
Did you get an answer about this situation ? I am trying to do the same thing by FI or by MM and I'm worrying if we can to do by Standard SAP. In FI I'm trying to do via spro:
SAP Customizing Implementation Guide=>Financial Accounting=>Accounts Receivable and Accounts Payable=>Business Transactions=>Release for Payment
Did you remember how can you get the solution?
Thanks and regards,
Jeovana

Standard workflow for FB60 vendor invoice

Dear experts,
I am looking for a standard workflow for transaction FB60. Is that WS00400012(BO: BSEG)?
I just wonder if I could check the link between a transaction and business object.
In SWO1, BSEG is noted as "Accounting document line item". So i am not sure if it is for Vendor Invoice.

There are several standard workflows for vendor invoices. WS00400012 is for release of payment. If that is what you are looking for, it is fine. But go to the customizing to find more information about both the release for payment solution and the release for posting solution from SAP. Can't recall the customizing path now, but it is in Financial Accounting, I think the path is Accunts Receivable and Payable, then Business Transactions, and there you will at least find the Release for Payment part of it. The customizing screens are partly common, but the help available for the customizing nodes is most likely specific for each solution. I have never set up release for posting, so I don't know it.

Trigger workflow for MIRO invoice creation

Hello,
In standard functionning it is not possible to trigger the workflow for documents coming from MM.
When using transaction MIRO and selecting invoice creation the created document has following value :
BKPF-AWTYP = 'RMRP'. whereas creating it from FB60 results to BKPF-AWTYP = 'BKPF'.
The problem is standard code checks AWTYP is not equal to 'RMRP' before creating event to start the standard workflow for invoice validation.
Question : why sap doesn't allow workflow creation for invoices from MIRO?
Thanks for your answers.
Best regards,
Laurent.

Hi,
here they are...
WS20000397 MMIVBlockedP Treatment of inv. blkd for price, Log.IV
WS20001004 MMIVToRel Release the Completed Log. IV Document
WS00400026 MMIVquantity Treatment inv.blocked f.quantity reasons
WS20001003 MMIVToCompl Complete the Parked Log. IV Document
WS00400027 MMIVprice Treatment invoic.blocked f.price reasons
All of these workflows are a one-step / one-level of approval and needs some workflow configuration at least for the agent assignments. For a full-blown workflow you should take these workflows as an example, how you could work with it.
The last two workflows work with preliminary posting on the miro (transaction MIR7).
Best regards,
Florin

Workflow for G/L Posting

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